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12-14-1970 - Regular Meeting - Minutesr MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA DECEMBER 14, 1970. The regular meeting of the City Council was called to order at 7:30 P.M. by Mayor Ken Chappell in the West Covina Council Chambers. —w. The Pledge of Allegiance was led by Councilman Robert Young. The invocation was given by Reverend Steven J. Lowrance of St. Christopher`s Catholic Church ROLL CALL Present: Mayor Chappell; Councilmen Shearer, Nichols, Young, Lloyd - Others Present: George Aiassa, City Manager Lela Preston, City Clerk George.Wakefi.eld, City Attorney H....R.- Fast,. Public Services Director George.Zimmerman, City Engineer Richard.Munsel.l.,..Planning Director Leonard, Elliot, Controller .....Deputy Chief Craig .Meacham Ross Nammar, Administrative Analyst Terry -Brandt, Administrative Analyst, Jr. APPROVAL OF MINUTES. November 23, 1970 ewMotion by Councilman'Lloyd, seconded by Council- man Shearer for approval of the minutes. Councilman Nichols: Mr. Mayor,I have.a correction on Page 21, bottom paragraph pertaining to my remarks, fifth line should read '°is.that Council is not heavily ..... °'. I: -,wanted to correct that :.as :the : ent r�' .me aping of _the statement, would be reversed -by that. On Page 30 I would _.call .attention to the Council of a very wonderful error which was corrected in the typing and I don't know if it was a Freudian slip.or by intent, but I thought it was worth an additional humorous look at the bottom of Page 30 where it said "as a Council we should come to grips. with certain matters" and it states "we should come to gripes" and as we do that quite regularly I wanted to commend the' note taker. One final comment, Mr Mayor, as far as Councilman Nichols' remarks were concerned, the minutes herein approved were exceptionally well taken and very faithfully reproduced. Mayor Chappell: Thank- _.yo.u.:_Councilman...Nichol s. Councilman Young: I would.,lik.e....to..second Councilman Nichols' remarks. Motion carried. PRESENTATION YOUTH ADVISORY COUNCIL Mayor Chappell: At this time we will STEERING COMMITTEE have a presentation by FINAL REPORT our Youth Advisory Council Steering Committee chairman - this is their final report. They have been working since February of i969 on this report and Chairman-Rhiner is here to make the presentation. Mr. Rhiner: Mr. Mayor, I believe all of you were given the report last Friday. I would be happy to answer questions if you have read it. Councilman Young: Mr. Rhiner I have to confess I have thumbed through it but I haven't read it yet. CITY COUNCIL - 12/14/70 Page Two YOUTH ADVISORY COUNCIL STEERING COM. PRESENTATION Mayor Chappell: Yes - you should see the packet we received this weekend and sometimes it,is very hard to digest things like this. We certainly want to thank you and the Committee for the very fine work. I did get a hhance to glance through it, it certainly has a lot of items for . thought and consideration by the Council. We don't want you to get away from us because there are other things to be done prior to any adjournment of your Committee. If no one has any questions may we have a motion to accept and study the Committee's report? So moved by Councilman Lloyd, seconded by Councilman Young. Councilman Young: Mr. Mayor - this matter will be coming before us? I don't want Mr. Rhiner to leave with the impression that it is filed and forgotten. Mayor Chappell: Not at all. At the time we have the discussion we will let you and your Committee know so you can be present because we may at that time want to ask some questions. We thank you for coming out, Mr Rhiner. Motion carried. Mayor Chappell: Mr. Aiassa when should we put this on the agenda for discussion by the Council? (Mr. Aiassa advised January llth. Councilman Lloyd inquired if that date was convenient for Mr. Rhiner and the Committee members. He replied he thought it would be. Mayor Chappell suggested if it were not that.he get in touch with the City Manager so other arrangements can be made.) AWARD OF BIDS PROJECT NO. MP-7109 LOCATION: Citywide and adjoining areas. AERIAL ,PHOTOGRAPHY Council reviewed Engineer's report. Bids received in the Office of the -City Clerk at.10:00 A.M. on December 9, 1970. Bids were checked and,found to be valid bid proposals: Mark Hurd Aerial Surveys, Inc. $3, 725.40 Teledyne Geotronics $4,422.00 Don Read Corporation '$6,020.00 Western Photo Air $7,469.00 Landis -Fairchild Aeromaps, Inc®, $7,,677.50 Staff recommends award of bid to Mark Hurd Aerial Surveys, Inc. Motion by Councilman Lloyd, seconded by Councilman Young, awarding the citywide aerial photography contract to Mark Hurd Aerial Surveys, Inc., in the amount of $3,725.40; and authorizing the Mayor and City Clerk to execute the contract agreement. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None PUBLIC WORKS ITEMS PARCEL MAP NO. 25 LOCATION: Glendora Avenue (west side), PARCEL 2 south .of Cameron Avenue. LESLIE SUGAR and JAN CZUKER Motion by Councilman Young, seconded by Councilman Lloyd, and carried, accept- ing street improvements and authorizing the release of Agricultural Insurance Company faithful performance bond No. 234075 in the amount of $550.00. - 2 - CITY COUNCIL - 12/14/70 PUB. WKS: Cont°d. PARCEL MAP NO. 27 GOTTLIEB-SUGAR INVESTMENT COMPANY Page Three LOCATION: Northeast corner Cameron and California Avenues. Motion by Councilman Shearer, seconded.by Councilman Lloyd, and carried, accepting street improvements and authorizing release of United Pacific Insurance Company faithful performance bond No. B531654 in the amount of $5,000. PRECISE PLAN NO. 577 LOCATION: Southwesterly corner of DE WEESE CONSTRUCTION Glendora Avenue and West Covina Parkway CO., INC. (Citrus National Bank) Motion by Councilman Shearer, seconded by Councilman Young, and carried, accepting street improvements and authorizing release of cash deposit in the amount of $1,600. PROJECT NO. SP-70001 LOCATION: Various throughout the City. R.E. JOB CEMENT CONTRACTOR, INC. Motion by Councilman Shearer, seconded by Councilman Lloyd, and carried, accept- ing sidewalk improvements and authorizing release of Argonaut Insurance Company faithful performance bond in the amount of $33,708.56. PROJECT NO. TS-70019 MOYERS CONSTRUCTION COMPANY traffic signal improvements Employers Insurance Company in the amount of $3,027.55. STREET VACATIONS FOR FREEWAY WIDENING'. LOCATION: Vincent Avenue and Center Street. Motion by Councilman Shearer, seconded by Councilman Lloyd, and carried, accepting and authorizing release of American faithful performance bond No. A-A71009-21 LOCATION: South Orange Avenue and West Covina Parkway adjacent to Cal Stores. Council reviewed Engineer's report. RESOLUTION NO. 4266 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF. WEST COVINA, DECLARING ITS INTENTION TO VACATE CERTAIN PORTIONS OF ORANGE AVENUE AND WEST COVINA PARKWAY SUBJECT TO THE RESERVATION AND EXCEPTION OF CERTAIN RIGHTS AND EASEMENTS." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Lloyd, seconded by Councilman Young, adopting said Resolutions Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None RESOLUTION NO. 4267 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CHANGING THE NAME OF BAYLAKE AVENUE WITHIN THE CITY OF WEST COVINA." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Young, seconded by Councilman Lloyd, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None - 3 - CITY COUNCIL - 12/14/70 Page Four PUB. WKS• Cont°d. RESOLUTION NO. 4268 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, REQUESTING THE BOARD OF SUPERVISORS OF LOS ANGELES COUNTY, CALIFORNIA to PERMIT THE USE OF CERTAIN GASOLINE TAX MONEY ALLOCATED AS COUNTY AID TOWARD THE IMPROVEMENT OF CERTAIN STREETS DESCRIBED BELOW BY THE CONSTRUCTION OF ASPHALTIC PAVEMENT ON AN AGGREGATE BASE. -..AND APPURTENANT WORK." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Shearer, seconded by Councilman Lloyd, adopting said Resolution. Motion carried on roll call vote as follows: . AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None PLANNING COMMISSION REVIEW SUMMARY OF ACTION Motion by Councilman Young, seconded by December 2, 1970, Councilman Lloyd, accepting the action of the Planning Commission® Councilman Lloyd: A question. Are any of these items to come up before us - Mr. Aiassa? Mr. Aiassa: Only one if Council wishes to hear, which will have to be called up. It is the first item, the Unclassified Use Permit Revision 1 .pertaining to McDonald's. (Explained location.) The Planning Commission,°s action is final unless called up by Council. Councilman Lloyd: Are we inviting any problems with this approval? Mr. Aiassa: I just heard rumors from the owners of the LaBlarritz Restaurant, that came through the City of Walnut to the effect he was hoping that the City Council of West Covina won't let too many of these types of construction in - in order -to maintain the image of the neighborhood. They are trying to maintain a pretty good image. Councilman Lloyd: Are we doing this? Mr. Aiassa: According to the designed plan of McDonald°s it looks pretty good, but if it were to be a hot dog'or;taco place or something of that type. Councilman Shearer: Mr. Mayor - I .was in attendance at the meeting of"the Planning Commission and this was just a minor revision to the plan previously approved allowing the outdoor seating. McDonald°s was already there and almost open for business, so the action here was just a minor revision. Mr. Aiassa: I advised the party that brought the matter to me thati it was just a minor change, that the zoning and precise plan had already been approved. Mayor Chappell: I attended the opening of this particular drive- in restaurant and it certainly is a modern type of structure. It is different than what they have been building and considerably nicer in my,mindo Motion carried. RECREATION & PARKS COMMISSION REVIEW SUMMARY OF Councilman. Young: A question. If we ACTION receive_or approve this, November 24, 1970 _.4 _ - CITY COUNCIL - 12/14/70 REC. & PKS. REVIEW OF ACTION Page Five would this mean we are supplementing the West Covina Symphony Orchestra funds at this time by $1151.00? Mr. Aiassa: No. There is an item on my agenda regarding this.. This is the recommendation supporting this)but the actual physical appropriation of funds will take action by the Council and the item is under my agenda. Motion by Councilman Young, seconded by Councilman Lloyd, and carried, to receive and file the Recreation & Parks. Commission action of November 24, 1970, with the exception of the item pertaining to the West Covina Symphony Orchestra request. PERSONNEL BOARD MINUTES OF Motion by Councilman Lloyd, seconded by Council- N�VEMBER 10, 1970. man Young, to receive and file. Councilman Young: In reviewing these minutes,I think we approved at our last meeting, the services of the consultant, and I see from reading these minutes there is apparently troubled-thinking�to say the least,on the Personnel Board by the constant use of.the consultant. I note in these minutes some thought that we ought to have a joint study session. Here is an indication that we need minutes to know what is going on. We took the action on it before we saw the minutes, and apparently we left the problem with the Personnel Board. Mr. Aiassa: I think I can clarify this. I reviewed the minutes of the Personnel Board and the Board didn't realize there were some carry-overs from July 1, 1970, salary report, that we had to make further study and analysis on. This was part of the recommendations of the Administrative Review Committee and things Mr. Gold would have to study. Mr. Gold has now accomplished this and it was one of the hang-ups we had with the mid -year salary review because without analyzing these items we could not take care of the second phase permitting mid -year salary raises. The Per Board was saying why couldn't Mr. Windsor go out and canvass the cities and find out the benchmarks, etc. In this particular report that Mr. Gold has. made and which has gone to the Personnel Board at their meeting in December pertaining to the Engineering Department, Batt. Chiefs, Lieutenants, and a couple of other particular classifications I should have attended that meeting but I had made conversation with the Chairman and other members of the Board and.felt it was just one of those routine matters but it got to be a little bit of a donny- brook and I think they confused two issues. Councilman Young: I recall being on the .Personnel Board and the Board at that time was still about what it is now - there hasn't been too much change. We were then reluctant to spend city money year in and year out. Mr. Aiassa: When I,explained it to the Board, after receiv- ing the minutes, that there was'a difference of probably $75,000 to $80,000 and that I am very happy to spend $1500. if I can save $40,000 or $50,000. Councilman Young: I couldn't agree with you more. Mr. Aiassa: That was one of the areas we.were faced with and it is always better to have a consultant at times because if he is away from the City he is an expert and our staff is here and are not experts. 5 - • • CITY COUNCIL - 12/14/70 PERS. BD. MINUTES OF 11/10/70 Page Six Councilman Young: I think the City Council was ably represented by Mr. Lloyd and I noted his remarks. I can understand their remarks but considering the enormous responsibility 'they have in reviewing salaries for the whole City, periodic contact is a good thing. Mr. Aiassa: I think just the review the Personnel Board went through also brought them into focus on some of the things that we did not really complete the final details on last July and were things that had to be recon- ciled with and resolved. With the mid -year salary survey and the funds that are to be geared - if found - I am going to be very reluctant to spend a great deal of money without good answers and good cause. Motion carried. WRITTEN COMMUNICATIONS CITY OF TORRANCE RES. #70-239 Motion by Councilman Young, seconded Re UTILIZING SURPLUS MILITARY by Councilman Lloyd, and carried, re - AIRCRAFT IN FIGHTING FOREST ferring to staff. FIRES CITY OF ARCADIA RES. #4168 Mayor Chappell: These items will CITY OF MONTEREY'PK. #7496 be discussed under CITY OF .HAWTHORNE #4251 the City Manager's agenda so at this time we need a motion holding over. E, So moved by Councilman Young, second- ed by Councilman Lloyd, and carried. CITY OF MODESTO RES. 470-1148: Motion by Councilman Lloyd, seconded re LITTER & WASTE DISPOSAL by Councilman Young, and carried, PROBLEM CREATED BY SALE OF referring to staff. BEVERAGES IN DISPOSABLE CON- TAINERS CITY OF DUARTE Motion by Councilman Young, seconded MINIBIKE TRAIL WITHIN by Councilman Lloyd, and carried, re- SANTA FE DAM BASIN ferring to staff. LEAGUE OF CALIFORNIA CITIES COUNTYWIDE MASTER AGREEMENT ON FLOOD CONTROL PROJECTS BARBARA LEE PACE, 1112 S. Broadmoor LETTER have the City Attorney make Motion by Councilman Young,, seconded by 'Councilman Lloyd, and carried, re- ferring to staff. Mayor Chappell: This is a letter opposing Zone Change No. 447 and Precise Plan No. 580 - Queen°s Medical Center. I would like to a legal comment on this letter. Mr. Wakefield: The matter to which this letter refers was heard by the City Council at your last regular meeting, and later in the City Attorney°s agenda there will be an Ordinance introduced for the change of Zone and a resolution approving the precise plan for this development. While the City Council has already acted on the matter your action is contingent on the actual adoption of the Resolution and the Ordinance effecting the change of Zone and approving the precise plan. Councilman Young: Mr. Mayor, I would like to suggest that a reply be,addressed to Mrs. Pace. Perhaps staff could - 6 - r_] • CITY COUNCIL - 12/14/70 Page Seven WRITTEN COM.: Barbara Lee Pace Letter draft a letter and just outline briefly the action taken. When this came up the first time the big objection was parking by the residents that appeared here and they did not object to the expansion of the Medical Center. The applicant was advised to acquire the additional lot for parking, which he did,and which enabled him to bring the parking up°to City standards and I think a brief explanation signed by the Mayor would be appropriate. And I so move. Seconded by Councilman Lloyd, and carried. CAMERON SCHOOL PTA Motion by Councilman Shearer to receive and file. SUPPORTS ORDINANCE NO. 1149 - ADULT Mayor Chappell: I would like to recommend BOOK STORE PROVISION that we have the Mayor address a letter to the President of the.PTA and explain what we are doing on this. So moved by Councilman Lloyd, seconded by Council- man Young. Councilman Shearer: A point of order. I have no objections to that but I have a motion on the fl-oor. And we received two or three letters at previous meetings on this same subject and if we are going to acknowledge one I think we should acknowledge all. I wonder if we are creating a little more work for the staff than warranted. Mr. Aiassa: We have acknowledged the others. What I was going to suggest is that we refer this letter to the City Attorney so he can apply to it the Ordinance as amended and draft a letter to the PTA advising them that the City Attorney is in the process of utilizing their letter in the new and proposed Ordinance© Councilman Shearer: I withdraw my motion to receive and file. ,Motion to refer to City Attorney for reply by the Mayor, carried. CITY OF BURBANK Mr. Aiassa: Mr. Mayor, I believe this is the RES. ##15,685 one you will be attending this PROTESTING HIGH coming week ® the Mayor's Collective COUNTY TAX RATE Group of the County. I think it would be desirable if Council would acknowledge that the Mayor show a similar strong stand about County taxes. Councilman Lloyd: Mr. Mayor, I would concur in the resolution of the City of Burbank, concerning the constantly in- creasing cost_ of government resulting in a rise in the tax rate. It is worthy of consideration by every legislative body and I would make a motion that the Mayor does indeed attend the meeting as suggested here and take the appropriate stand to indicate our concern over rising cost of taxes. Seconded by Councilman Nichols. Councilman Lloyd: A further commentyand I know sometimes that some of this sounds.like a bunch ofgobbledegook and I have heard the complaint made at times that we utter the right phrases and just go along rubber stamping these resolutions, etc., but I think we have arrived at a point where we must be extremely concerned about our tax base. I am flat out frightened and concerned and willing to do something to prevent any increase in taxes at,the present moment and I mean that at all levels., 7 - CITY COUNCIL - 12/14/70 Page Eight WRITTEN COMee Protesting High County Tax Rate including our own. The City has a right to taxo also County, -State and the Federal Government, but we have to kind of say this is where the buck stops and that we are willing to take a stand on the thing. We still have to be conscious and aware of the services the City provides and also very much ccncerned as to those powers wherein we are preempted by the County, State and Federal Government. We serve the same set of citizens. Those who vote for usalso vote for everyone up to and including the executive branch of the U.S. Government. The thing that really concerns me is that government is beginning to move government on government and in many cases some of the laws of the land seem to be almost debilitating to the normal flow of affairs of the people in the individual communities. As a member of this body, I think that we should take a stand. I don't think the County is the only problem we are faced with. The County faces a very difficult situation in this welfare program and that was handed down apparently by a decision of the Supreme Court. So it goes right straight to the Federal Government and the State Government, many of its operational organizations tend to forget that they too are not the only ones going to the same trough. It is always the same guy that is paying and we don't have relief yet. The property owner pays and I think concern should be expressed by this body. Councilman Nichols: I am much concerned in this particular area and I. have had growing and increasingly strong feelings that our own City Council and all -City Councils are going to have to begin taking very firm and loud positions on property taxes. Taxation in general is a burden. However, we are in a society that is making greater and greater demands upon itself for the provision of social.serviceso I think we now have a trend underway which in the coming decade is going to result in a very drastic change in 'the entire social.structure of this nation, unless we get ahold of it and convey the will of the citizenry of this Country. I mean two paradoxical and oppositional developments that are going on. A skyrocketing property tax rate for the average citizen, which step by step is in the process now of driving people of modest middleclass means out of their homes literally. On the other hand subsidized public housing, which under the .Federal Government allows that government to build housing to meet the economic needs of certain classes, the qualifications which .are determined by the Government.-, Without belaboring, let me say that we already see programs on the books which will allow a family to move into an apartment in West Covina ® a 4 bedroom apartment, carpeted, draped, air conditioned, recreation hailed and utilitied m all for $170. a month. On the other hand,the typical property owner of a modest home in West Covina is now approaching the point where he is paying half of that amount just in property taxes, alone. So we see a system evolving in our society where the Government by its own approach will determine who can live in their own home and who will live in a home supported by the Government. When this occurs this brings the laws of the citizenry into a subsidized society and your days of .freedom are largely gone. I see no reason why the tax burden in any community should fall so terribly heavy on those who desire to own their own. homes and so lightly upon those without the means to.own their home. I am not uncharitable of the needs of people but I think the pendulum has swung so far now that one must either be an extremely wealthy person or an extremely poor person to survive in this societyi and I call that socialism. I ,think. a;ne' way' we can fight and stop' that is by, as a Council, objecting to,the forms of taxation that accelerate that process. So I am all in favor of Councilman Lloyd's position and I think our Councils at the City levels need to move en masse against those levels of.government that are throwing this kind of burden on our local citizenry. • f CITY COUNCIL - 1.2/14/70 Page Nine WRITTEN COMo Protesting High County Tax .Rate Councilman Young. I would like to comment that I agree with Councilman Nichols and Councilman Lloyd. in most respects. I think the City of West Covina is maneuvered into the position that we spread services thinner to avoid an increase in taxes. I think the City Manager has a real problem. presenting a balanced budget yv,ar in and year out without increasing revenues and all around us taxes are going -up. We talk sometimes in, terms of new programs - we have a helicopter program coming before us - that sooner or later we will have to face and it will probably go down in defeat, because we can't afford it. Yet, it might be a. very good thing, We have a League of California Cities program adopted which goes to the creation of anagency of some kind which would bring about the coordination of various programs so they would be spread over a broader base. I think what we are facing here,when something like this comes up, is the fact that we have a government .imposed upon a government, service imposed upon service, - enormous duplication, because we do not as communities, and counties, and the state, become aware of the fact that when these places were set up they were rural and now they are urban. Perhaps it is time that the City of West Covina adopt a resolution and send it all over the State of California suggesting once again a review of the duplication involved in Government bodies set up by,government bodies. It won't get anywhere just now because it will step on people's toes and it will invade an interest here and there but eventually we will have to face that too. We demand services and to get services we have to pay for it. We maintain a variety of public entities that inherently :bring about waste and duplication, specifically in the administrative area. Mayor Chappell-. I had planned to ask you gentlemen, under the Mayor's portion, what my stand should be opposing this increasing tax at county level.. So I will accept the -indications we have here•a.n.d it will not have to be discussed again under my agenda.. HEARINGS DEVELOPMENT PLAIN REVISION 1 WOODSIDE VILLAGE (Donald L. Bren NO. 1 Coo) Motion carried. apartment units within the 876 units and to increase Mobile Home Park from 449 Commission Resolution No. LOCATION,. Amar Road and Azusa. Avenue/ Gemini Street near Shipman Avenue. REQUEST-, Approval of a revision to Planned Community Development Plan No. 1 to allow an increase in the number of multiple family complex from 820 units -to the number of mobile home lots within the lots to 491 lots. Recommended by Planning 2299. Mr, Munselle Mr. Mayor and members of the City Council, as Planning Director you know there has been an application placed to (In Summary) increase the apartment units and the mobile units in Woodside Village. The request for the increase for the mobile home units was withdrawn by the applicant at the Planning Commission hearing, so that is not a condition of con- tention tonight, A request was made by the developer to increase the number of apartment units in the first development plan. Being that the Woodside Village is the Planned Community Development and that each operation is a development plan, there is no way to change a portion of that development plan without asking for a revision to the total development plan. This has certain advantages to use The studies and investigations made by the Commission and :staff revealed the following points. (Summarized the Planning Commission's Resolution No. 2299 explaining the conditions.' Further advised the original request for an increase from 820 -to 876 apartment units was modified to 864.) The applicant submitted a plan 9 - CITY COUNCIL, - 12/14/70 Page Ten PARINGS- Dvm Plan No. 1 Rev. 1 Woodside Village and then redrew the plan about four times before we could come up with a suitable development which staff felt could be recommended to the Planning Commission for approval and as meeting the intent and spirit of the original development plan. The .Planned.Community Development .Master Plan allows up to 25 units per acre on this proper- ty. The original approval was at'20 units per acre overall. The modification or the increase of 44 units on this property will increase the density to 21 units per acre. So we are still within 20% below of what could be placed on the propertyy assuming the development plan met the approval of the Commission and Council. And there was a very definite feeling of the Commission of late that the development plan can be more restricted to assure that the development is appropriate. The 820 unit apartment complex :hasth.e developers intention of subdividing into three large parcels and after the approval originally by the Commission and Council the developer approached staff and indicated he would like to phase the construction, so he could get underway and have some of the apartments ready when he opened his model home complex. At that time the development plan (displayed on the board to the far right) was approved by the staff as meeting the intent of the approved development plan (the schematic plan in the center). Since that time the final. phase which is the one we are now discussing, the developer determined he needed more units in the total project than originally approved to make all three of his economic units work. Hence the application .for a modification. The original submittals by the applicant were not within the intent of the original approved plan in that the spaces between buildings, while adequate in terms of some smaller units in the City, did not reflect what we had in mind for the size and scope of the project and the staff and Commission felt were not adequate in terms of overall open space. After the applicant redrew the plans, removed a number of structures and units, it was found to be within the intent and spirit originally discussed. In addition we were able to pick up a few things which,we.found ,subsequent to the original approval to be beneficial to the City and which have gone into the additional development plan. ,(Continued reading the conditions of Resolution #2299 as adopted by the Planning Commission. Read 8 conditions as listed on page 2 of the Resolution and explained in detail with the use of the displayed map.) Due tothe new alignment of Temple Avenue since the Commission a.cted,there had been a question by the developer as to the redesign of his parking lot entry as it relates to the new Temple alignment. As to whether he would have to follow all city standards and the staff would request that an additional condition (No. 9) be applied which would state: "Developer to redesign access to apart- ments at Temple Avenue to city standards based on new alignment of Temple Avenue." With that, unless you have additional questions, I would close by saying that the new proposal° while increasing the density by 44 units.is not a substantial increase due to the size of the project. We are still well within the total density allowed and the development plan does work in terms of overall space and the environmental controls imposed. In addition,the applicant has recently submitted landscaping plans and I am very pleased to indicate there are in the neighborhood of 1400 very large size trees throughout the development, not counting the smaller shrubs and other landscaping features and staff recommends approval as hag -the Planning Commission. THIS IS THE TIME AND PLACE FOR THE PUBLIC HEARING ON .DEVELOPMENT PLAN NO. 1, REVISION 1, WOODSIDE VILLAGE. 10 CITY COUNCIL - 12/14/70 Page Eleven HEARINGS: Devo Plan No. 1, Revo 1 Woodside Village Ron Grudzinski Mr. Mayor and members of the City Council, Donald L. Bren Co., Mr. Munsell has quite adequately reviewed the Sherman Oaks, Califo case before you and I will attempt not to repeat any statements he has made; however, if I do become repetitive please understand it is in an attempt to clarify some of the information. Mr. Munsell has pointed out to you this is not a review of the Master Plan for Woodside Village, or a review of Development Plan No. 1 in total. Development Plan No. 1. was re - advertised because of the nature of the device used to approve the Development Plan, basically the .Development Plan itself. In essence, the subject we are discussing this evening centers around the apart- ment house development. As pointed out, an approved 820 dwelling units. I would like to point out that the Master Plan density did designate for the apartment site an overall density of 25 units to the acre. We have tried to keep this in mind, because as any sensible property owner in line with sensible economics, you have to evaluate the essential development of that property in terms of what could be the maximum situation. That is one master we had to serve - namely, the zoning ordinances of the community through the allowability of 25 units to the acre. The second master is, perhaps, one not as strict from your standpoint, but rather strict from ours, and that is the master of sensible economics. Since the original proposal there have been certain economic pressures brought to bear which has caused us to reevaluate the program from time to time and seek what would be the best return on the property. So as a consequence in evaluating the property we have attempted to achieve,just that - - a maximization of the property, and we are not talking about loading that land to a point where the living environment becomes unbearable, but utilizing the property to the best interests of the property owner and the City. Development Plan No. 1 - the apartment portion - (referred to dis- played plan) indicated a concept acceptable to the City. That con- cept incorporated certain dwelling unit concentrations, open. spaces, parking areas, etc., all those items which when unified would give a living environment to the development that residents would enjoy in an apartment. We proceeded from that concept'to do precise layouts of dwellings, The first proposal we made to the city is the area (Mr. Yamasaki pointed out the area on the map) and we wanted to phase the project, we wanted to get construction underway and satisfy some of the requests of the City,, which the Councilmen and certain administrators indicated - the City°s,desire to see the expeditious development of that property. It was a property that was vacant and in terms of sensible city government that is a piece of capital stock and should be returning some type of revenue to the City® As a consequence we attempted to move as rapidly as possible. In line with that we submitted a`site'.plan to the City which was reviewed by staff and evaluated. There was an increase of some 40 dwelling.units on that particular proposal, but this increase was done in light of the zoning density of 'a maximum of'25 units to the acre and the open space concept which was approved originally. The staff found it acceptable and we commenced construction. Subsequent�to that we did precise studies for the remaining portion of the property depicted on this exhibit here. When we made the proposal to staff the question was raised concerning the amount of dwellings requested on that half of the project and staff indicated they did notfeel they could concur and say that proposal as we originally proposed it met the intention of the approved apartment portion of the development plan. Consequently there was a great deal of negotiation which took place and as Mr. Munsell pointed out we decreased the number of units to where it contains only four dwelling units more than the original proposal. In essence, as one Planning Commissioner stated, they are only requesting the addition of one --half building in that particular project.- m 11 - CITY COUNCIL - 12/14/70 Page Twelve HEARINGS: Devo Plan No. 1, Rev. 1 Woodside Village In conclusion I would like to say we feel in this section of the project the dwelling units are virtually the same as those approved for that portion of the project. We feel that the plan reflects the open space concept as approved by the Planning Commission and requested by staff. Moreover, it provides an improved fire circulation as requested by the Fire Chief. He requested an interior drive through the center .of the property. We have added a drive linkage through the center of the property which provides increased protection and we have provided drives along the southerly boundary which in essence completes a perimeter drive around the whole project. It gives the Fire Chief complete access to the pro- perty to provide protection for.the residents. Mr. Munsell has already pointed out the statis- tical results of the project. We are well within the density as approved and as a consequence we strongly recommend your concurrence with the Planning Commission's action approving the modifications to Development'Plan No. 1, which in essence is .the additional units in the apartment project as outlined by staff. That would conclude my comments. I would be happy to answer any questions you might have. THERE BEING NO FURTHER PUBLIC TESTIMONY, PUBLIC HEARING CLOSED. COUNCIL DISCUSSION° Councilman Young: Mr. Mayor - I have one or two questions of Mr. Grudz.inski - that he may not expect. Do you think that the conditions outlined here by Mr. Munsell are conditions to the increase in density that you requested? Are these fair conditions in your mind, or is Bren Corporation being unduly imposed upon by the City of West Covina? Mr. Grudzinski: Let me state the following. The conditions probably reflect the institutionalization of something we would want to do anyway. There were certain problems the City had in terms of circulation, in terms of things that the staff and the developer - that you might call the development plan procedure of the Planned Community Development ordinance - which was a learning process for both Bren and the City. I can say very honestly that Condition #6, which refers to the dedication of community park lands, probably has the most serious impact on Bren Company, as it does on any developer within the City of West Covina. Because dedication of park land is an amount of land that you have expended monies for that is given to the public. The questions that have to be observed in light of this are those questions raised in a recent Appellate Court decision out of Walnut Creek in terms of an over -zealous exercise under the Quimby Act, which is the enabling act allowing municipalities to require dedication of park lands4 The question was raised as to the scope of park land dedication and just how much can be required in terms of finances and dedication. At present we have not experienced an over -zealous exercise of that particular privilege, however I just mention this - that we are aware of this and state if we were, we would respond accordingly. . Councilman Young: I think you probably answered my question. You don't feel yet we are too unfriendly to do business with - is that fair to say? Mr. Grudzinski: Let me say this much. I think the imposition of time in going through the process in this particular request is probably the most unpleas- ant process, the taking of time. We are desirous of moving ahead as quickly as possible on the property and as a consequence coming before the Council - and I don't object to you gentlemen being informed, however it does represent a certain time delay and that is all we are concerned about. We have -,triea to keep the staff, the Commission and the Council informed of every one of our actions and have been as - 12 - CITY COUNCIL - 12/14/70 Page Thirteen HEARINGS. Dev. Plan No. 1, Rev- 1,,_ Woodside Village open as we possibly can. Councilman Young. You recognize that -some of us are groping with new concepts, if not all of us - in this particular development and this is why we have you here. We are all learning togethefito some degree. Mr. Grudzi.nski. Yes, I can understand that, but it might be worthwhile to consider in the future that the learning process might best be handled in a work session rather than an advertised public hearing. Councilman Lloyd: Mr. Mayor, I concur with the recommendations of the staff and the presentation by the Bren Company and I favor the request. Motion by Councilman Young, seconded by Councilman Lloyd, and carried, approving Development Plan No. 1, Revision 1, Woodside Village, subject to the conditions established by the Planning Commission in Resolution No. 2299 and subject to the additional requirement that the developer meet all city standards for driveways and adjacent areas in the Temple Avenue access to the apartment complex. THE CHAIR DECLARED A RECESS AT 8.45 P.M. COUNCIL RECONVENED .AT 8.55 P.M. 1970-71 SUPPLEMENTAL LOCATION. Various throughout the City. WEED & RUBBISH ABATEMENT Council reviewed Engineer's report. PROGRAM - PROTEST HEARING Hearing set on this date for protests or objections from property owners and other interested parties by Resolution of Intention Noo 42'62 adopted November 23, 1970. Mayor Chappell: Madam City Clerk, you have the affidavit of mailing as required by law? City Clerk. Yes, I do. Mayor Chappell.- Madam City Clerk have you received any written protests or objections against performing the proposed work? City Clerk: No, I have.noto Mayor Chappell. 'Does anyone present have any verbal objections or protests or questions relative to this pro- posed work? There being no public testimony for or against, public hearing closed. I will entertain a motion authorizing the City Engineer to proceed with abatement of weeds and rubbish on those properties described in .Resolution of Intention No. 4262. . So moved by'Councilman Shearer, seconded by Councilman Lloyd, and carried, IsVACATION OF CERTAIN LOCATION. Within the previously vacated Vincent EASEMENTS & RIGHTS- Avenue and adjacent to Walnut Creek Channel at OF -WAY Vincent'Avenueo PROTEST HEARING Council reviewed Engineer's report. Mayor Chappell. Madam City Clerk do you have the affidavit of publication and posting relative,to this hearing? City Clerk: Yes, I do. Mayor Chappell: I will entertain a motion to receive and file the affidavit of publication and posting. 13 CITY COUNCIL 12/14/70 Page Fourteen HEARINGS: Vac. of.Certain Easements & Rights-of�-Way So moved by Councilman Lloyd, seconded by Councilman Young, and carried. Mayor Chappell: Mr'. Public Service Director do you have a statement to make regarding the necessity of the public use of the proposed vacation of these certain easements and.rights-of-way located within the previously vacated Vincent Avenue? Mr. Fast: Yes, Mr. Mayor. On April 22, 1970, the Public Serves Director City .Council by Resolution No. 4144 ordered the vacation of a certain portion of Vincent Avenue (aka Vincent Place) and reserved in favor of the gity of West Covina certain rights and easements located therein for public utility and other.purposeso These reserved blanket -type ease- ments consist of an easement for storm drains and one for distribution of electrical energy. The rights.are for construction, maintenance, operation, and access. The subject property has been sold and developed by Winchell Donut House, Incorporated. The easements that were re- served previously are no longer in service, nor are necessary any longer for public utility:purposes; therefore, should be vacated. The intent to vacate has been communicated to the Southern California Edison Company and Los Angeles County Flood Control District. Both, by written statement, have expressed that they no longer require these easements; therefore have no objection to sucha vacation That completes our report. Mayor Chappell-. Madam City Clerk have you received any written protests or objections against these easements and rights -of -way? City Clerk: No, I have not. Mayor Chappell: Is there anyone in the audience that desires to protest against the vacation of these easements? 'There being no public testimony for or against, public hearing closed, RESOLUTION NO. 4269 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ORDERING THE VACATION OF CERTAIN EASEMENTS. AND RIGHTS -OF -WAY LOCATED WITHIN THE PREVIOUSLY VACATED VINCENT AVENUE." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Young, seconded by Councilman Lloyd, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None • CIVIC CENTER LIGHTING LOCATION: Civic Center, DISTRICT AD 1-70 Council reviewed Engineer's report. (1911 Act) Motion by Councilman Young'. .'.seconded by Councilman Lloyd, and carried, accepting lighting improvements and authorizing the release of General Insurance.Company of America faithful performance bond No. 856398 in the amount of $16,103. Mr. Wakefield: Mr. Mayor and members of the City Council,there is an Engineer's report on file with reference 14 CITY COUNCIL - 12/14/70 Page Fifteen HEARINGS: Civic Center Lighting District AD 1-70 to the confirmation of the assessment. That report should be receiv- ed and filed and the Clerk has the affidavits of mailing and publica- tion of the notice of this hearing, and those affidavits should also be received and filed. 0 So moved by Councilman Young, seconded by Councilman Lloyd, and carried. Mayor Chappell: Madam City Clerk, do you have any written pro- tests or objections? City Clerk: No, I do not. Mayor Chappell: Is there anyone in the audience that would like to speak in protest of the Civic Center Lighting District? There being no one, public hearing is closed. RESOLUTION NO. 4270 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CONFIRMING THE ASSESSMENT FOR THE IMPROVEMENT OF ASSESSMENT DISTRICT 1-70 (Civic Center Lighting)." Mayor Chappell: Hearing no objections, waive further reading of the body of :said .Resolution. Motion by Councilman Lloyd, seconded by Councilman Young, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None ORAL COMMUNICATIONS Mike Taylor Honorable Mayor and City Council, I have 1325 South Glen Ellen just a few comments on a traffic problem West Covina we have at. Michelle and Azusa for those people living in homes between Azusa and Hollenbeck. As you know they just improved the streets along Azusa and did a beautiful job; however, there is just one oversight - they forgot to put an opening in there for the Azusa Avenue turnoff going south turning east from Michelle. Due to the lack of this opening we are forced to drive anywhere from a half mile to a mile out of the way. On Azusa there are 8 openings above ® between the freeway and Merced. We have no opening for us down below. Councilman Lloyd: Do we have a map of the area? You are south of Merced going towards the park? Mr. Taylor. Yes, we are right below Wilderness Park. Mayor Chappell: Mr. Zimmerman, do we have a map on this? • Mr. Zimmerman: This is actually an agenda item tonight - Item 4 and attached to the packet is a sketch showing the various traffic patterns. The last sheet of this particular item. Mayor Chappell: Mr. Taylor we will take your testimony now and will discuss it when it appears on the agenda later. Mr. Taylor: I might mention we have two stores - the 7-11 and a service station, Standard Oil; and they 15 CITY COUNCIL. _ 12/14/70 Page Sixteen ORAL COMMUNICATIONS have told me the store manager in particular has told me they have lost a thousand dollars a week in gross business just for the lack of the people in our area riot being able to get over to the 7-11 store. I think we are all concerned -nth our small businessmen and we try w and help them just as e, do our homeowners. We have five street • openings on Michelle m these 11 empty out at Michelle and Merced. It is kind of a bad corner. When you turn the corner you are taking your life in your hands. There are five streets that I know of, plus more that open onto Hillward Avenue and there is quite a bit of congestion there. We have to be very careful, especially with the school kids in the afternoon because we have two schools. One at Merced and one at Hollenbeck. There is a lot more traffic on Merced then there has been. I might also mention the ambulance and fire service also -it takes them at least 3 to 5 minutes longer. If any of us had a house on fire 3 or 4 minutes would be important to use Also I would like to point out I had two deliveries made to my home this past week and both times the driver either had to go back to his store and call or call from a service station to find out how to get in. In closing,I would like to mention we always plan for the future in this. City and I know Council knows when they widen the San Bernardino Freeway that we are losing both Lark Ellen and Hollenbeck. Right now half of us in that area come off of Hollenbeck to get home. Now when they close Hollenbeck in a.few years, that is going to throw half back on Azusa which we are trying to avoid now because of the traffic so I think it is something we should consider. All we are talking about is opening the median there in a nice safe way and I don°t think it will detract from the beautification program and:it.would be a nice place to pull in and be safe there until the signals change- and -then pull on across -like we used to do. I thank you for your consideration. .Alex Rafferty 'There is not much left for me to say to add to 1829 Cajon Circle what..Mr. Taylor has already said, with the West Covina n exception there has been a greater burden plJaced on Merced and the people over there all informed me before Michelle was closed .off that they had a problem getting in and out of their driveways and since this has happened it has been a greater burden. However, they have had some relief because it has been -patrolled a little more. The alternative way we have of getting in has been to go down to Francisquito and make a U turn there. -As stated before it is a very hazardous turn -because the people coming over the hill .from the south, are coming over 55 to 60 miles per hour and it is really a dangerous thing to try and make the U turn. Also after you do get around it the people are tailgating you and it is very hazardous to -make your turn on.Michelle because they really don't understand they are supposed to.slow down. I have been tail - 'gated and you can't turn fast on Michelle because there is always water running there and if you have to hit your brakes it creates a real problem. Outside of the additional traffic that has been put on Cajon Street and Ca1on-..Circle by people trying to find their way out - they go up and find it is a cul-de-sac and when they find this .out they come back .a little faster than -when they went up. The feeling among the people in our area and particularly those of us close to Azusa - I realize the people up near Hollenbeck don't have the same problem, they have an alternative there - but some of us are going as far as a half mile or seven -tenths of a mile out of our way. Also it is very difficult to try and tell your visitors coming from other areas not familiar with this particular situation, on how to get in.. The best thing to-do is tell them to wait at a service station until. you can go and get them and lead.them_in. This is really a problem. I thank you all for listening. Charles R. Williams I can't add much.more to what has been 1311 South Donna Beth said other than the fact it is a long West Covina ways around to get to and from, especially going back home. Going 16 - CTTY COUNCIL - 12/14/70 ORAL COMMUNICATIONS Page Seventeen isn't so bad. I agree with what the other gentlemen said the problems are. John Reid I.believe most of the -matters have been pretty 1312 South Cajon well covered here. Just to add the weight of West Covina one more voice, I said .I would.go along with whatever the City planned and give it a try, feeling it had'been pretty well worked out before and I have given it that try and every -tune I try and.go home or direct anyone to our home, I find it is much worse than when I first contemplated.it, and .so I simply add.my word to the others'that.have been inconvenienced by this. Ours is the tail -end of things and .we have to come approximately a half mile more than we used to to get:in there. Thank you. Robert Faust (Passed out an outline of the Community College Relations Como program to the Council.) and.Margaret Kruse, Senate Chairman Mr. Mayor and.Members of the Coordinating Committee City Council, the Mount San Mount San Antonio Jr. College Antonio Jr. College through re College Convention their student Senate and Executive offices. are .going to try again this year to put on what we like to call an all college convention. This convention.is basically to take the idealism of today's youth and try and.give it a little practicability and to use it to .give both the.members of our community and college community an acquaintance with the problems that face us in individual areas, the adjustments we can make and what benefit the college students can have to our communities as a whole. As the members of Council can see from the pamphlet, the activities are planned for February 18, 1971, and will last from 11:30 to 5 P.M. with the guest speaker Bill Russell. There will also be various other speakers present to define workshops in various fields of interest, not only to the students but to.members of the community. We are trying to invite all members of the community, especially the elected and city service officers who work within our college community, We have quite a list of workshops that will be held and they will be.conducted by student discussion relating with members of the student body and ..members of the community - discussing the problems that face us in each.situation. As far as the operation of our program we are interested in combining what we are learning with the -actual practices of various functions of life outside of our college community along with.the associating college community. We have had problems in the past trying to relate a -_ and trying to help and we are now trying to coordinate our ability with the knowledge and experience you.gentlemen have had and that of gentlemen in other fields - bringing all together and discussing our problems. We do have one motive for the whole thing. We, on campus, will.be.selling the Mount SAC unity pamphlets which .is a sort -:of bumper sticker which.just.says "Unity MT SAC" on it. The money raised will, be used.in our of-oring program. We ask.support from the City Council and all members that can attend, to do so on February -18th. • Councilman Young: I. take it this is a program that has the endorsement of the Administration of the college. Is that correct? Mr. Faust: The students of the college set.it up and what you see without the crossed out line is what will probably happen. It just hasn't been approved yet and we decided before making the statement known to everyone at our campus and everyone outside of the community -that we should have definite approval. We have the go-ahead but we do not have the approval in writing.as yet. So we cannot make the statement correctly at this time. ''� - 17 - CITY COUNCIL - 12/14/70 ORAL COMMUNICATIONS Page Eighteen Councilman Young: I appreciate your accuracy, it is refreshing. Mayor Chappell: Fine and when you get the_.appr.oval please let . us know. We cannot as a Council support anything like this until we have the -approval from your campus. Mr. Faust: The program is approved, it is just that one statement that was not approved. We would like to invite all of you gentlemen to attend. I am sure your participation would be appreciated, especially those _working in City Government because as we learned here we are not sure of the right procedure as to where or even if we can help. We would like to solve that problem, if possible. Councilman Shearer: Did I understand that you were to be selling these pamphlets in the various communities? Mr. Faust: Yes, that is what is suggested.at the present time. Councilman Shearer: I suggest that you contact the City Clerk to get the proper clearance for doing that in case you are not aware of that. Mr. Fa,.ist:: This is being started now. Thank you. Mayor Chappell..- We thank you both for coming this evening. (Councilman -Young asked that Item-4 of the City Manager's agenda be taken up at this point if there were no objections by Council, No objections ) CITY MANAGER TRAFFIC COMMITTEE Mr. Aiassa.- We did have a separate meeting with MINUTES OF the interested parties on the OCTOBER 20, 1970 Michelle problem and Mr. Zimmerman chaired that meeting and. Council did receive a copy of the minutes of that meeting. I would suggest, if Council has any questions, Mr. Zimmerman might answer them. Councilman Shearer: I have a couple of questions - Mr. Mayor. We have 3 charts showing traffic count A.M. and P.M. Is that a twelve hour traffic count or a one hour check period, or what is the time factor on those two? Mr. Zimmerman: On the basis of the volume shown those are twelve hour counts. Councilman Shearer: Has there been any estimate made as to what the cost would be to make one median opening, such as necessary to allow this particular request? Mr. Zimmerman: No there,has_:been no cost estimate made on that. Councilman Shearer: Would you care to venture a.guess? Mre.Zimmerman: It is difficult to quote an exact total amount. I could cite some of the items involved. There is landscaping that would have to be revised, an irrigation system, the rebuilding of ;the median curb and gutter and the pavement in the intersection area, and a minor number of traffic signs and such things to install. CITY COUNCIL - 12/14/70 Page Nineteen TRAFFIC COM. .M.INUTES (Item IV) -'C`ouricilman Shearer: The cost would be substantial. Mr. Zimmerman° Yes it would be a significant amount. Councilman Shearer. The chart you gave in our report indicating the extra traveling into and out of the area, both the area in question and the area on the opposite side of Azusa - the west side on Table 2, where it shows the distance into and out of the tract, do these distances assume a left turn at Merced for traffic wanting to go south out of the tract and come out on Azusa making a U turn on Merced and going south? Mr. Zimmerman: Yes that is the final traffic pattern which will evolve as soon as the traffic changes are placed in effect and that will be the permanent traffic pattern. Councilman Nichols: One question. When is the three --way signal on the left turn arrow signal system due to be installed at Merced and Azusa? Mr. Zimmerman: This is well underway now and is almost completed. We expect within the next two weeks that it will be completed. Mayor Chappell: Are there any other questions? I will make one statement here. I live in this area and there are two sides of the story in this area, so I am going to refrain from any discussion or voting on this item. I. have my own opinion on it and I feel because they are my personal feelings and I live in the area, this would be like voting to have my property rezoned, so I will refrain from any comments on this item. Councilman Young: Is that your way of letting us know how we should vote - Mr. Mayor? j Mayor Chappell: Not at all, Councilman Shearer: I have some remarks. I live on a similar street so I can appreciate the concern of those people for the inconvenience. I first became aware of the fact that my street - Alaska - was going to be closed when one day I drove out and attempted to make a left turn to go north and I saw forms for curb and gutter - so I too have the inconvenience. At first I reacted negatively but I have come to the ,rationalization in my mind from a safety standpoint - I like it. Now what I like and what the other people like doesn't make too much difference, but I personally feel if we would give consideration to opening Michelle on the east side of Merced we would then be faced with Michelle on the west side of Merced, also Glenview, Linda Vista, Portner, -Alaska - a considerable number of streets, if one thinks of the expense involved. I think with the installation and completion of the free left turn movement at Merced and hopefully the cooperation of the County in the request of a free left turn and an allowable U turn at Francisquito, this will remove some of the objections, not all, but some from the residents in the particular area., So I think at this time - - we had one gentleman say give it a chance, the project is not yet completed - I would say give it a chance after it is completed. If it does not work then I think we should not only give consideration to the opening at Michelle but also the other four or five streets I named and give equal consideration to all the streets, but I don't think this should be done until all the installations are completed and we have a chance to evaluate. Councilman Nichols: I live on Merced Avenue, just a, short block down from the street you have to turn in now to get into - 19 - • CITY COUNCIL 12/14/70 TRAFFIC COM. MINUTES (Item IV) Wage Twenty that area. At any rate a median opening to allow access off of Azusa onto Michelle would do nothing to lessen the traffic congestion at my house, so from that point of view I am a little bit involved, but not quite as intimately involved. I am still inclined to feel that the big concern now is a concern with newness. A concern that old friends are now becoming strangers because they suddenly can't find their way in. I have some question in my mind whether the 7-11 Market is losing a thousand dollars a week.because of that turnoff. If they are suddenly losing that amount of business I am -of the opinion it is because of something else, because there is nothing any closer than the 7-11 Market. I, too, go down to that and I, too, try to make the left turn and worry about whether I am going to make it without getting hit. But you know, most people desire the privacy, they desire to get the racing motor bikes off of their street. Quite often we have groups of people coming before us asking for their street to be cul-de-sacced or closed. I have a little bit of feeling that time will be amender of this situation, time and :the leftha!0:-tufn'..changes when. . completed at these various intersections. At the meeting held by staff with the concerned people/ staff indicated the project was not yet completed, the protected U turns were not yet in and the change,had not been given a reasonable time to work in and for myself I don't feelit is yet time for this Council to take the position that theplanning that has gone into this project be upset and the median be cut through at this extra expense. I think it is premature. I think it might be regretted even by some of the residents that now have that concern. If later, after a period of time, when the entire project is completed and all protected access has been used for some months and there is still concern by the people in the area that they have an inadequate access then I would be prepared to give seriousconsideration to expend further funds to modify that and provide the -access they still feel they need. That is all I would have to say at this time, Mr. Mayor. I would propose and concur with the statements already made and hold this matter over for review at a later time. Councilman Young-. I don't quite understand this map, or the schematics that you have on the Traffic Committee report. Do you show all of the openings onto Azusa Avenue between Merced and Francisquito? Mr. Zimmerman: Yes, all the street openings are shown. The only ones are at Michelle Street. Francisquito is the next to the south and.Merced the next to the north. Councilman Young: I can see the justification for opening Michelle. .People living down near Azusa Avenue they have to drive all the way up Merced and again I don't understand the arrows pointing different ways? (Mr. Zimmerman advised that is traffic count.). Nonetheless, you have to make the turn onto Merced and go'a considerable distance and then all the way back without the opening. I can see the source of irritation and the concern of a habit pattern being broken, also a pattern of convenience. We are down in a portion of Azusa that -is supposed to be reduced speed and one of the gentlemen mentioned tailgating,- and I know what he is talking about because if you come off of a 50 mile zone at Francisquito I imagine you have to get down to that Merced signal before you can begin slowi-ng down, (and � they -iriay: speed' up ;to, hit the -signals right -.at Francisquito. I would be willing to defer this thing and see how much happiness descends on the neighborhood when the leftturn situation is completed on Merced, where you have a controlled left turn. I think we have a lot of people in that area that are seriously inconvenienced by the lack of the median opening and I think we might find it desirable to go ahead and install it. Councilman Lloyd-. Mr. Mayor. on this, but I have one. to open up another access to Azusa will probably get myself in trouble as long as everyone has a comment I think it is inherently dangerous Avenue. I think the intent and 20 - s CITY COUNCIL - 12/14/70 Page Twenty-one TRAFFIC COM. MINUTES (Item IV) purpose of the builder when they first put this in was to provide isolation and I happen,to be a person who lived in an area that was closed and is now open, specifically Whitebirch and I would like to say very quickly that .I would like to go back and close it. I am tired at this point of the people coming down across that thing at forty miles an hour and they didn't used to do that. I know we have children on our street who play in the street and I suppose they shouldn't do it and their parents should be more wary but parents are not always wary. I think that those of you.who have appeared this evening are really coming in with a hasty decision, one in which all of your neighbors are not going to concur or thank you for it, if indeed this street is opened. I am not even thinking about the amount of money it costs to open it. If this will serve the community, frankly you have my vote, but I don't think it will. I think you people will hate yourself before you are through with this whole thing. Particularly as it pertains to Azusa Avenue. I think Azusa is inherently dangerous. I, too, have made the turnoff and have gone over to his house in the areas and:lbther, peo]3le :.li.ving _ � there and while I think that you are probably inconvenienced a little bit but you have another convenience - you don't have traffic roaring down through there. You said a guy makes the turn and comes back out, but how many times a day does that happen? It doesn't happen very often. The -fact remains,_yau:-•are asking for something that I am not sure the rest of your neighbors would be in favor of. However, if you have a petition showing that your neighbors are all in favor of it, there is nobody up here that will turn you down. Mr. Rafferty: I would comment that when we were getting these signatures on the petition we specifically stayed :in the area. Councilman Lloyd: What is the area? Mr. Rafferty: It would be east of Azusa on Michelle. (Council- man Lloyd pointed out the area on the map he had', showing it to Mr.Rafferty saying that it had a traffic count of some 22,300 cars in a 24 hour period.) I don't deny that. I realize it has increased. I just wanted to state specifically that we were only getting the petition signed in the immediate area - Michelle Street and all the streets leading off of Michelle south. Such as Cajon Circle, Cajon, Donna Beth, Glen Ellen and several others. I can't recall the names. We were able to get about 250 signatures in just our immediate area, so we thought that was an adequate amount. Now had we gone across the street or some other areas we might have gotten more. There has been some talk about making a U turn at Merced Street. Let me point out and I think Mr. Zimmerman has been informed, that at least two people have received tickets and a third one called me yesterday. A doctor called and told me he received a ticket and it cost him $14.00 and the doctor living adjacent to us it cost him $19.00. Now if they are planning to put a U turn at Merced then they should do it or put a sign up there saying "No U turn". Because the sign up there now says "Watch Opposing Traffic" and a lot of people are misled, they feel that you can make a U turn. In fact I made several thinking I was within the law and fortunately I. was not caught. There are three people that I know of and if the Ram Football ga.me hadn't been on tonight we would have had a lot more people here telling you the same thing. And to conclude, .it would be an .advantage to do it, because it will be two or three weeks more before the signals are completed, so it would be wise to put up -..a sign to at least save the taxpayersimoney. Councilman Lloyd: Excuse me for interrupting, but the point you were making is i.n answer to my question of where the area was and you defined the area east of Azusa and south of Merced which has only one ingress in it as far as Michelle is concerned - is that correct? - 21 - CITY COUNCIL - 12/14/70 Page Twenty-two TRAFFIC COM. MINUTES (Item IV) Mr. Rafferty: Yes that is correct. Councilman Lloyd: And you are the spokesman for these 250 people and they all want this done? Mr. Rafferty: Yes sir. You can look at the petition, it lists 97% of the people on Merced - people between Azusa and Hollenbeck signed the petition and they are the people that are really suffering. And I will be honest with you and say we had some people turn us down on Michelle and I was surprised. When you say once a day - well sometimes we have to make two or three trips down there in a day. That isn't every day but everyday it is at least once a day. Thank you very much. Councilman Shearer: A clarification on the U turn. I think you will find every signalized intersection,not only in West Covina, but every place in the State of California, it is illegal to mak.e a U turn,unless there is a sign specifically authorizing it. It is not unique .at the intersection of Merced and Azusa. However, the City Council did pass an ordinance only two months ago making it legal when the left turn signal is installed, which will be approkimate.ly two or three weeks and at that time it will not only be legal but it will be very safe because all the opposing traffic will be required to stop and the U turn can be made in complete safety. Right now it is illegal but it is anywhere in the State of California unless there is a sign saying you can. I would also like to get in a last urging here to the staff to actively pursue this with the County for the left turn at Francisquito. Perhaps even if it could not be worked out - and I am only committing myself and not the rest of the Council - perhaps City . participation in the cost due to the fact the majority of the benefactors would be West Covina citizens. Councilman Nichols: The only observation I wanted to leave is that I do not want to leave the impression that I feel that the people petitioning and seeking this do not have a legitimate concern. I indeed feel they do but the request for the opening of a median on Azusa Avenue or any other main street is a very important and significant request, because if the City Council authorizes a cutting through of a median at one street the City Council will be very hard put to refuse similar requests on any. number of other streets where other people also feel they would like to have an access for a left turn off of Azusa Avenue. It is only for this reason that I urge upon myself and everyone involved a very prudent and gradual study and approach to a seeking and granting of such a change', because such changes granted are not in isolation but precedent setting by nature. So I sincerely hope that we can take the viewpoint that we will allow the project to be completed and tried. Those who live in the area and those who live on Michelle and on Merced - where I do - that we will all look at it carefully after the project is completed and then decide together whether it is to the best interests of all to make that cut. Mr. Taylor: Mr. Mayor - one further comment. I appreciate the time you have given us. I wanted to clarify one point. Mr. Zimmerman stated at the first meeting we had that this median would cost less than $2,000 and now he says a large amount of money. I don't think we would have pursued it ourselves had we known it was a large sum of money. If it is $2,000 we will raise�a quarter or half of it. We will raise it ourselves but that is what he stated at the first meeting. We would not have pursued it this far if he had not told .us that. Councilman Young: I think it would be a good idea to have before us a cost estimate. I think it is a very valid point and I was going to suggest it. I don't - 22 - CITY COUNCIL - 12/14/70 TRAFFIC COM. MINUTES (Item IV) Page Twenty-three think we are talking about an immediate emergency but we may well decide this is something that should be done and we will record Mr. Taylor's comments in the minutes and perhaps ask him for half of the money. 0 Mr. Taylor: Let's put a limit on it of $2,000 now. Motion by Councilman Young, seconded by Councilman.Ni.chols to table this item. Mr. Aiassa: I believe we should put a time limit on it, say 60 or 90 days after the completion of the project. Mr. Zimmerman: I think it would be desirable to get an answer from the County as to the installation of the left turn arrow first. I think this then would give a fairer test to the situation. Mr. Aiassa: We can schedule it for March Btho Councilman Nichols: As a point of order, there is a motion on the . floor tabling it and staff can bring it back before Council whenever it is ready and they have material that would force it to be placed on the agenda. Mr. Aiassa: Just one comment - if we don't set a time or date that means we have to notify all the people if and when it comes up again, but if we give them a date they will then know and will be here. Councilman Young: With the permission of the second I will amend my motion. Councilman Lloyd: You can't amend it, you can withdraw it. Councilman Young: With the permission of the second I will withdraw the motion. Councilman Nichols: I will consent to anything that will move this thing along. Councilman Young: I move that the matter be tabled for a period of 120 days. Mayor Chappell: Mr. Wakefield will you clear this up, please? Mr. Wakefield: Mr. Mayor and members of the City Council, I think Councilman Young's motion is in order. From a technical standpoint, as Councilman Nichols has already indicated, the tabling of action by the City Council simply means that it is laid on the table until some further motion is made to bring it back before the City Council and it appears again on your agenda. There is certainly no objection to including a time certain in which you wish to have it returned to you for your further consideration. 0 Mayor Chappell: We have a motion and a second to bring back in 120 days Councilman Nichols: Who seconded it? Mayor Chappell. Didn't you? Councilman Nichols: No, but I will. Motion seconded by Councilman Nichols, and carried. - 23 - CITY COUNCIL - 12/14/7.0 Page Twenty-four TRAFFIC COM. MINUTES (Item IV) Councilman Young: I would like to make the further motion that when this matter comes before us again that it include a cost estimate. Seconded by Councilman Nichols, and carried. Councilman Shearer. Mr. Mayor - on this item, I would also like to see, at that time, a total number of potential locations in the City including Glendora, Sunset and any median street that might also be subject to considerate tion. If we are going to look at cost we should have it on all the streets all over the City. I move that this information be furnished to us. Seconded by Councilman Nichols, and carried. WRITTEN COMMUNICATIONS - Cont°d. CALIF. REGIONAL WATER Motion by Councilman Shearer, seconded QUALITY CONTROL BD. by Councilman Nichols, and carried, LOS ANGELES REGION referring this item pertaining to the RES. NO. 70-68 filing of Development Proposals involving major waste discharge, to staff. INLAND PLANNERS ASSO. Motion by 'Councilman Nichols, seconded RES. re ROUTING OF by Councilman Young, and carried, referr- INTERSTATE 16 ing to staff. CITY ATTORNEY ORDINANCE The City Attorney presented: INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES (Zone Change Application No. 447 - Queen's Medical Center)." Mayor Chappell: Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Shearer, seconded by Councilman Young, and carried, introducing said Ordinance. ORDINANCE Mr. Wakefield: This Ordinance was submitted and INTRODUCTION referred to staff at your last regular meeting. It has to do with the business license fees applicable to the gross receipts of wash- ers and dryers installed in apartment houses and similar locations. After staff consultation the amount of the license fee was reduced to what is estimated to be approximately what the license fee is producing under the current method of taxation which is upon a per machine basis. However, to conform to State Law the fee is converted to a quarterly payment on a gross receipts basis. .The staff estimates that there will be no substantial gain or loss in the revenue from the change. The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING SECTIONS 6209 and 6235.6 OF.CHA..PT.ER 2, ARTICLE VI OF THE WEST COVINA MUNICIPAL CODE RELATING TO LICENSE FEES AND COIN OPERATED WASHERS AND DRYERS AND ADDING SECTION 6213(f) TO CHAPTER 2, ARTICLE VI OF THE .WEST COVINA MUNICIPAL CODE RELATING TO GROSS RECEIPTS." Mayor Chappell: Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Shearer, seconded by Councilman Lloyd, and carried, introducing said Ordinance. �zjw CITY COUNCIL - 12/14/70 Page twenty-five CITY ATTORNEY ORDINANCE NO. 1150 The City Attorney presented. ADOPTED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING THE WEST COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES (Zone Change Application No. 445 - Lawrence and Maureen Bassett)." Mayor Chappell: Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Shearer, seconded by Councilman Young, adopting said Ordinance. Motion carried on roll call vote as follows: AYES.- Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None RESOLUTION NO, 4271 The City Attorney presented; ADOPTED "A .RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, APPROVING PRECISE PLAN OF DESIGN NO. 580, REVISION 1 (Queen's Medical Center)." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Young, seconded by Councilman Shearer, adopting said Resolution. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None RESOLUTION NO. 4272 The City Attorney presented: ADOPTED °"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, GRANTING AN EXCEPTION TO THE.UNDERGROUNDING REQUIREMENTS OF SECTION 7502 OF THE WEST COVINA MUNICIPAL CODE (Umark, Inc.)." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Young, seconded by Councilman Lloyd, adopting said Resolution. Motion carried on roll call vote as follows: AYES. Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None RESOLUTION NO. 4273 The City Attorney presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, DESIGNATING, TAXATION DISTRICTS FOR THE FISCAL YEAR 1971-72.11 Mayor Chappell; Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Young, seconded by Councilman Shearer, adopting . said Resolution. Motion carried on roll call vote as follows; AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None BURKE, WILLIAMS & Mr. Wakefield. The next item is the SORENSEN INVOICE final statement for re MERCED HORSE RANCH attorney fees and costs incurred in the prosecu- tion of action involving the so-called Merced Avenue Horse Ranch. The statement is in the amount of $1,643.57 and includes approximately $200.00 which represents out-of-pocket costs for the cost of transcrip- tion of depositions and other expenses in connection with the trial. - 25 - CITY COUNCIL - 12/14/70 Page Twenty-six CITY ATTORNEY - Merced Horse Ranch Attorney Statement Councilman Young: Mr. Mayor - is this a total statement for expenses? Mr. Wakefield: There was one previous payment in connection with this matter, submitted last fiscal year, 0 which included the initial cost of the filing of the complaint and the preparation of the affidavits and the temporary restraining order; that statement was in the amount of $990.00o Motion by Councilman Lloyd, seconded by Councilman Young, that the statement of Burke, Williams & Sorensen in the amount of $1,643.57 dated November 23, 1970, be paid. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None ORDINANCE Mr. Wakefield: Mre Mayor and members of the INTRODUCTION Council there are two other items if the Council desires to consider them. One is the introduction of an ordinance relating to the reduction in the maximum speed limit on Valinda Avenue from Maplegrove to the south city limits. This could be introduced tonight if you desire. (Council indicated introducing.) The City Attorney presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING SECTION 3191 OF THE WEST COVINA MUNICIPAL CODE RELATING TO A DECREASE IN THE MAXIMUM SPEED LIMITS." Mayor Chappell: Hearing no objections, waive further reading of the body of said Ordinance. Motion by Councilman Young, seconded by Councilman Lloyd, and carried, introducing said Ordinance. ORDINANCE Mr. Wakefield: When the last revision was made INTRODUCTION. to the Sign Ordinance provisions of the West Covina Municipal Code there were a great many sections which were required to be amended and in the course of the amendment, either the Resolution of the Planning Commission or my arithmetic got confused and we got about a half dozen sections numbered incorrectly and it will take an Ordinance to.renumber the sections correctly. I have the Ordinance prepared. It is purely technical., if Council wishes to consider it tonight. (Council indicated introducing.) The City Attorney presented. "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, AMENDING CHAPTER 2 OF ARTICLE IX OF THE WEST COVINA MUNICIPAL CODE RELATING TO SIGNS." Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman Lloyd, seconded by Councilman Nichols, and carried, introducing said Ordinance. CITY MANAGER WATER SERVICE Mr. Aiassa: The first item is the proposal AGREEMENT regarding the Water Service Agree- ment. We have received two valid proposals and we have taken both agreements under consideration and advisement. Mr. Ken Mullens reviewed both and I would like to read - 26 - is CITY COUNCIL _ 12/14/70 CITY MANAGER _ Water Service Agreements Page Twenty-seven his recommendation: "I have reviewed the proposals submitted by the City of Covina and Suburban Water Systems for the operation of the water system on the Umark development) Based.upon the hourly rate listed in the proposal and the total time required by each entity it would be approximately the same. The operation of the system by Suburban Water Systems would cost the City less. Operation by Suburban should require less time because of the proximity of the Umark system to the Suburban facilities. The savings in time would be a result of less travel time required for pumpers, meter readers, and operating personnel." I would like to recommend to Council that a formal agreement be drafted between the Suburban Water Company and the City of West Covina. I have talked verbally to Mr. Patterson representing Umark and he is reviewing both proposals and he will accept the City,°s recommendation. We should have a final draft ready for the next Council meeting, whM.h is the 28th of December. Mayor Chappell: Can we have a motion to instruct the City Attorney to draft an agreement with Suburban Water Systems for the operation of our water system. Councilman Nichols: 1 notice the report states "our water system", I don't know whether we are technically directing this to serve "our water system" or how. Mr. Aiassa: It is,a mere technicality being for the 12 month period and so we can classify it "our water system Councilman Nichols: I thought it was a matter of pride and I assum- ed that is how it slipped in® I will so move. Seconded by Councilman Lloyd, and carried. WEST COVINA SR. Mr. Aiassa: This is a request of the West CITIZENS Covina Senior Citizens - staff REQUEST has made a written recommendation. Since this,there is now a possibility of the use of the Bethany Church facilities, so if Council will accept this as a partial report we will contact the representatives of the Church and see if they will allow the use and we will make a further report to Council. Motion by Councilman Shearer,,-, seconded by Councilman Young, and carried, referring to staff. FLOOD & MUDSLIDE Mr. Aiassa: This is a very lengthy report and INS. PROGRAM one of the best I have, seen written. Mr. Eliot is present if Council .has any questions. Leonard Eliot Mr. Mayor and members of Council I think Controller report is pretty much in detail and I am available for questions - rather than go the written material once again. the through Councilman Shearer: On the first page of the report, Item ##3, Background. I note that in return for this, as is the usual case of anything that the Federal Government comes out with, we are obligated to do something. Can you tell me what this °°something" might be? - 27 - CITY COUNCIL - 12/14/70 Page Twenty-eight CITY MANAGER - Flood & Mudslide Ins. Mr. Eliot: The adoption of measures to prevent flooding and mudslide- by adopting certain zoning practices and certain grading Pretty much in line with what the City does now, Of course, there is no guarantee that the requirements may not be changed by the Government at some future date. Presently we would be in conformance. Councilman Shearer: If the requirements of the Federal Government became more stringent could we drop out or, once committed are we forever? Mr. Eliot: I really don't know the answer to that. I. would only assume that if we did not adhere that they would not make the insurance available within our City. That would be the only recourse they would have - remove us from the eligibility list. There are no penalties. Councilman Shearer: On Page 2 - the rates quoted. Are these high in comparison to normal fire coverage? Perhaps the Mayor could answer this. Mayor Chappell: Yes these rates are exceptionally high. In figuring it up it would cost somewhere in the vicinity of $100. You can buy a big homeowner's package for far less than that with the amount of coverage you get. Of course the only people that are going to buy are those in flood areas and the feeling is that those who buy it should help pay for it. If this were sold to every home in our City the rates would be far lower but I am not going to buy it on my home and you probably won't on yours. The only people that will buy it if made available to them are those in areas such as Glendora and Azusa and places like that, and that is the reason the rates are set so high. Mr. Eliot: In fact these rates are subsidized rates. The i. Government is subsidizing possibly 50/ of the rate right now. Councilman Nichols: I would think you would be in quite a vulnerable place up there where you live. I am thinking of water coming down, not rising. Councilman Shearer: My last question relates to the one article I sad in the Sentinel about the problem of some homeowners in Covina and this is what concerns me and perhaps now, as toe report says, no lending institution is going to require it but since they legally can - is it really something we want to potentially obligate our citizens to -.who live on the flat land, like myself. It would have to be an awfully large mudslide to reach the majority of our citizens. I can envision some interaction here of less scrupulous insurance companies than our Mayor is connected with and coming up with deals to sell this insurance and I wonder if this is something our citizens want? Perhaps we should wait until they ask. We have until the end of next year and I would like to hold off and see if someone in our community comes forward and says - I want to buy this insurance and I can't until you isdo something. I am somewhat leery about "we have to do something" which could develop into a considerable obligation on our part. Councilman Lloyd: Mr. Fast or Mr. Zimmerman - is there any area in West Covina that would be classified as being susceptible- to this type of damage? Mr. Fast: Well certainly in the last heavy storm we had last year there were some limited areas that had very localized slide damage. It was not of the catastrophic nature this insurance is intended to cover, I don't believe we had any houses in structural danger, however, certain yards had damage occuring to them and consequently I believe �s CITY COUNCIL m 12/14/70 CITY MANAGER - Flood & Mudslide Ins. Page Twenty-nine there might be certain citizens who feel they are subject to some potential slide danger. Councilman Lloyd: I noted that those of you who participated - Mr. Munsell, Mr. Zimmerman, Mr. Fowler and Mr. Eliot —did not make any recommendation. Was there a specific reason for that? Mr. Eliot: Yes, we did not take a position because it is a difficult decision because there are so many imponderables. As we stated in the report if we were to make it available there is no control, as Councilman Shearer pointed out and as we recognized, of a policy change by a lending institution perhaps requiring from their mortgagees, and again if we did not make it available and someone had a flood loss and was unable to obtain -the insurance because the City did not make it available he would be quite unhappy with the action of the City. So again we are dealing with a subjective decision and we felt based on the facts we had we were not able to make a firm decision. Councilman Lloyd,. As far as I am concerned I think Councilman Shearer pointed the path - just leave .it lay and see if we have any requests. Mayor Chappell: I am watching this and any information I get I will bring back to the Council. As yet I have had no requests for this insurance in West Covina. We are getting inquiries and selling the insurance in Glendora now and in Glendora, I would have recommended it to our Council that they enter this program. The one thing we are concerned with is the loan companies sticking this on and when that gets firmed up I will come back to Council with my own personal recommendation and we can make a decision at that time. Mr. Aiassa: We have no .real area identified such as Glendora has or other places that have had devastation of homes. Ours is more of a localized or inter- mediate thing and I don't believe any insurance policy can be written on that type of thing. It is more of a nuisance factor*. Councilman Young: If we had'a slide situation - and we have cut and fill type lots I am sure in the hill area and any time- you have a fill situation you have a potential slide. Mr. Aiassa: We went through the same storm as Glendora and the rest of them and other than a natural catastrophe such as the damming of water in a high area that might turn loose and cover a large area and we have no record of any such thing. I think it would be advisable that we take this under study and see what happens. We still have one year to make a decision. Mr. Eliot: I would like to add one thing. There is a deadline. It is the first of,this coming year for the emergency program. The Federal Government is conducting an actuarial study..to find out exactly what the cost of the program will be and that would be completed about December,.1971 and it would be a new program. So if the City were not to take some action early in January of 1971 and notify them that we wanted to enter the emergency program and we allowed.that date to pass perhaps we could not take action until .December 31, 1971 when the actuarial study would be completed that was to be conducted in the year of 1971. Mayor Chappell: Mr. Aiassa - what do you want? - 29 - CITY COUNCIL - 12/14/70 CITY MANAGER - Flood & Mudslide Ins. Page Thirty Mr. Aiassa, I think this matter should be studied further before Council takes a firm decision on it. Motion by Councilman Shearer, seconded by Councilman Lloyd, and 40 carried, tabling this item. WEST COVINA CHAMBER Mr. Aiassa: This was brought about OF COMMERCE LETTER by a publication from re AMBULANCE SERVICE the local Chamber of Commerce; it was a newsletter release. So we felt it was time that the agency or whoever turned this information loose had the facts and understood what is going on in the various departments try- ing to reconcile the problem. I believe the report outlined by my staff is self-explanatory. The only suggestion I have m in looking at our 6 months expenditure the number of billings have increased. We have a $2,000 budget and there is some $1100 plus expended and there is only one hope that between now and next July 1 that we will collect some of the $1100 plus expended to date. We have improved the various points we were called upon to correct and we have also investigated all the suggestions of the Fire Department program and all the rest and our conclusions are we would like'to have this matter reviewed and studied for the next 3 to 5 months and see if the program we suggested is effective in getting results. Councilman Young, Mr. Mayor - the present program overcomes a lot of the complaints? Mr. Aiassa: Yes about two-thirds, What we are doing is actually issuing our EA.P°s almost as quickly as the call is made. It may be a costly thing for the City if we cannot collect some of these because it is a long procedure of collection. Councilman Young: Are the ambulances presently under a red light siren situation? This was one of the complaints. Mr. Aiassa: Deputy Chief Meacham has nodded his head and indicated they are. I would like to make one request that the Council send this report to the Chamber of Commerce with a request that they issue a new statement to take the place of their previous statement, advising that it has been amended to relieve some of the problems. (Mr. Strachan, Manager of the Chamber of Commerce, and present in the audience, indicated this would be done.) Councilman Shearer. Fortunately I have never had to call for an ambulance but if I had a need and I called the ambulance company directly do they first check with the City Police before they send one out?. Mr. Aiassa: The point involved here is when the ambulance rolls a cost is incurred and many times a neighbor person will call in and say an ambulance is needed and so we try and certify that someone is going to pay that bill. If you called and identified yourself as a responsible person and can pay for the ambulance you would get it, but many times it is an emergency call. and you are in need of police help also. Councilman Shearer: I didn't quite get an answer to my question will the ambulance respond to a direct request from a citizen? Mr. Aiassa: Yes - the problem is they can't get a City EAP order for it. 30 • • CITY COUNCIL - 12/14/70 Page Thirty-one CITY MANAGER - West Covo Chamber of Como letter re Ambulance Service Mr. Eliot: They will respond ordinarily where they are sure it is a valid call, but where there is a doubt in their mind as to the collectibility of the calla where someone else is calling other than a direct member of the family, or there is a emergency accident, or the victim is unable to ask for an ambulance, they will refer the caller to the Police Department who in turn will dispatch the.ambulance through the Police Department. Councilman Shearer. It might be well for our citizens to realize then that the quickest way to get an ambulance is to call through the Police Department rather than the ambulance company° Mr. Eliot: This is as yet an experimental item and if it were adopted as a policy of the City I believe we would probably give it publicity at that time to enable citizens to know the fastest response. Mr. Aiassao We will also give a news release to the newspapers publicizing the procedure°.. The point we are concerned with is that they are asking us to give clearance on our part where we are giving an EAP number and once that is given that billing goes directly to use That is then valid and is approved by the Police Department and that ambulance will roll. This will curb a lot of things where the people see some little incident on the .street and they phone in for an ambulance and this is where they will not roll unless they have a clearance from the Police Department that there is a need for it. Councilman Lloyd: There was a very interesting article recently in the Reader's Digest on the inadequacy of ambulance service. One of the examples given - in two similar situations one in Vietnam and one here in the streets of an urbanized city, if the same type of accident occurred in the military your chances of survival is about 20/ of that which it would.be in Vietnam. And I think this is part of the problem - the fine element that comes into the acquisition of an ambulance, also the training of the individual in charge of the ambulance, etc. The topic we are talking about I think goes a great deal deeper and I really don't know what our moral responsi- bility is as local elected officials® I know that according to this article it might merit some very serious consideration to see where we can be of more service to the citizens. Mr. Aiassao Of course there is an amount of pride in the privately -owned ambulance and as long as it is.maintained as a privately -owned ambulance the City should not venture into it unless we are ready to equal or better the service. I have had experience with ambulances and I know they are very costly, not only to maintain and operate but to equip and I wouldnit like to venture into that area as long as private enterprise is handling competently. Mayor Chappell. Mr. Strachan would you like to step to the microphone? George Strachan Yes,- thank you. My only comment is that an Manager article appeared in our publication relating Chamber of Commerce to the ambulance service and what is attempting to be done about it and there seems to be a feeling that there might be a finger pointed at someone in this City or a Department thereof. I wanted to make it very clear that this definitely was not the intent. We had done quite a bit of in-depth study..in the problem areas we are talking about. I think Councilman Young was at a meeting or two where these things were discussed. Our only point was to try and improve the 31 - t CITY COUNCIL - 12/14/70 Page Thirty-two CITY MANAGER - West Cov. Chamber of Como Letter re Ambulance Service emergency ambulance service and we had no intent of pointing a finger at anyone -Only trying to arrive at a better solution of the problem. I wanted to make that very clear. Mr. Aiassa: The only thing bad about the article was it left a void saying there was no attempt to relieve it and we had gotten solutions to it. If Mr. Vesper had just called the Police Department or anyone in the City we would have provided that information. Mr. Strachan: Yes we regret this and that was not the intent and I just wanted to make this clear. Motion by Councilman Shearer, seconded by Councilman Young, and carried, to receive and file the ambulance report. HOT-LIN.E REQUEST Mr. Aiassa: Staff has..analyzed and I would concur with the recommendation made, that we give the Hot -Line people an additional $25.00 per month or a total of $75.00. This additional $25.00 per month can°be taken from account 121-739.2, starting January 1, 1971. So moved'by Councilman Nichols, seconded by Councilman Lloyd. Motion carried on roll call vote as follows AYES: Councilmen Nic-hol-s*, Y6uhgo Lloyd, .Mayor Chappell NOES: Councilman Shearer ABSENT: None Councilman Shearer'. Mr. Mayor, since there was no discussion on this item I would like to clarify my vote. I feel disposed toward a greater contribution and while I am in favor of the $25.00 I am in .favor of the full request. I wanted to make sure that no one gets the idea. that I am not in favor of the money, but I am in favor of a greater expendi- ture because I think this is a very vital aspect and that is why I voted "no". AGREEMENT WITH Mr. Aiassa: I believe you have a staff report FRANK SATA re on this item. SAFETY TOWN Councilman Nichols: Mr, Mayor - without a specific recommenda- tion on this I assume the motion would be to authorize the Mayor and City Clerk to execute the agreement with Frank Sata for his services in connection with the development of Safety Town, and I so move. Seconded by Councilman Young. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None CITY MANAGER'S Mr. Aiassa: This.is an annual affair that has DEPT. HEAD taken place for the last 8 or 10 CHRISTMAS PARTY years. I would like Council to grant me an expenditure not to exceed $85.00 to cover the Annual Department Head Christmas Luncheon which will be held this year on Wednesday, December 16th. As usual I pick up the tab for the drinks. So moved by Councilman Lloyd, seconded by Councilman Young. (Councilman Shearer asked for further information and Mr. Aiassa explained.) - 32 - CITY COUNCIL _ 12/14/70 Page Thirty -,three CITY MANAGER Dept. Hd. Christmas .Party Motion carried on roll call vote as follows: AYES: Councilmen Nichols, Young, Lloyd, Mayor Chappell NOES: Councilman Shearer ABSENT: None toLEAGUE OF CALIF. CITIES Mr. Aiassa. C 1 ounce has a staff REPORT re CHANGING ROLES report on this .item FOR CITIES along with staff recommendation. Motion by Councilman Nichols, seconded by Councilman Lloyd, and carried, that the City Manager or members of his staff be authorized to attend the January 21, 1971 seminar and report back to Council. REVIEW OF ALLOCATION Mr. Aiassa: This report by staff OF HIGHWAY USERS TAXES has to do with the BY STATE AUDITOR GENERAL Auditor General report regarding changes in allocation of highway users tax. It appears that revisions in the criteria and proceduresfor gas tax subventions to the State, County and Cities are in the beginning stages of a profound revision. The staff intends to follow these changes with interest and will make reports from time to time of any significant events which occur. Motion by Councilman Nichols, seconded by Councilman Lloyd, and carried, receiving and filing informational report. VAL.ENCIA HEIGHTS WATER Mr. Aiassa: This is an increasing CO. INVOICE re 1970-71 cost to the City. PROPERTY TAXES Valencia Heights Water Company invoice for the 1970-71 taxes. You do have a breakdown report of the total cost to the City to maintain this program. (Read total cost figures from report and amount received from Ridge Riders.) I would make the recommendation that the Mayor and I be authorized to meet with the appropriate representatives of the Ridge Riders and make known to them the problem we are faced with due to the increasing cost in the taxes. This was almost a self-sustaining account at one point. Councilman Young.- The view is towards bringing about a greater participation in cost on the part of the Ridge Riders? Mr. Aiassa: I believe by now they should be well organized and have a membership sufficient to help us with this burden. I was here when they first conceiv- ed the Ridge Riders concept and they had nothing but they have come a long ways. They maintain all of their receipts from their membership and their programs. Motion by Councilman Nichols that.the Mayor and City Manager be authorized to meet with the Ridge Riders and discuss the management implications of this report. Seconded by Councilman Lloyd. Councilman Young: A question, This in essence shows the City is subsidizing - is that correct? (Answer: Yes) Does- the City have any audit of the receipts and disbursements of the organization? Mr. Aiassa. No, we have never requested one. For two reasons. In the beginning of the program they had so little receipts and so much expense it wasn't a very valid request. 33 - 0 I CITY COUNCIL - 12/14/70 Page Thirty-four CITY MANAGER - Valencia Hghts. Water Co,, Invoice Councilman Young: I just wondered if this wouldn't be the time to request this type of review on an annual basis. Mr. Aiassa: There is one portion of the land being utilized by the Maverick Baseball League. The Ridge Riders are not taking over the entire property. Unless they took the entire property over, but they allowed us to build the ball diamond in that one area. Councilman Nichols: That is the one point I was going to make. The increased costs do not fall solely on the Ridge Riders. The other aspect is, although it sounds rather horrendous to say - well we are paying these costs and we are subsidizing this organization - but there are large numbers of similar type recreation organizations that exist in the area that in one way or the other, directly or indirectly, the City does subsidize when you consider all the various leagues, the maintenance, etc., and the many things we do as a City Council that do provide subsidy, so I don't think the difference is so great from the philosophic analysis of it as it is probably from the total amount being expended which is growing. Mr. Aiassa,. I am more concerned with what is going to happen in the future. I think we should make it clear to them of the increasing cost and perhaps they can relieve us of a little of it. Motion carried. Mr. Aiassa: We will report back to Council. FREEWAY WIDENING Motion by Councilman Nichols, seconded by PROGRESS REPORT Councilman Young, and carried, to receive and file monthly progress report. USE OF .NATURAL GAS Mr. Aiassa: This is a progress report. ON CITY TRUCKS two trucks converted now and getting two new trucks which be converted on delivery. I like to have would like to instigator of ecology now . some pictures of this if Council has no objection. have a news picture with Councilman Lloyd who was this program,and the Mayor. There is much talk We have we are will would We the about Motion by Councilman Lloyd, seconded by Councilman Young, and carried, receiving and filing report and granting request for news release. CALIFORNIA OFF -RAMP Mr. Aiassa: (Council decided to complete City Executive Session.) .This item is scheduled..for an Executive Session..of the Council, myself and the City Attorney. Manager Is agenda prior to the CAR LEASE Mr. Aiassa: Council has a written report AGREEMENT regarding the Car Lease Agreement. There is a formal agreement that will have to be executed on .December 28, 1970. We have only one favorable proposal and that is from the Nisei Leasing Corporation. The dollars and cents increase actually represents that true costs of the vehicle to the agency. So actually it was a solid increase and there was no way of our negotiating the increase. Councilman Shearer: Are we budgeted to cover this? It won't require a reduction in cars? mrc CITY COUNCIL - 12/14/70 Page Thirty-five CITY MANAGER - Car Lease Agreement Mr. Aiassa: We are covered. In fact we budgeted a little extra because the Deputy Chief feels with the great number of damaged cars that we have that we might have to keep one more just to keep the quota up. Incidentally, Mr. Nichols I do want to apologize to you and the Mayor for the Police Department's neglect in delivering the mail to you. They found you both not at home on Friday and so they didn't follow up on it. Mayor Chappell: Thank you. M-ay we have a motion to receive the report on the car lease and direct that a formal agreement be prepared for Council resolution. So moved by Councilman Lloyd, seconded by Councilman Young, and carried. Councilman Nichols: Mr. Mayor - there were several items as I went through the agenda tonight that have been missing from my packet. At first I thought I had prematurely thrown them in the waste basket, but after considerable groping I have determined I have not, and I just mention it because if I looked particularly vague at times on some of these items it is because they have gone right past me. Mr. Aiassa: I have a firm rule thatif the reports are not in our hands by 3:45 P.M. the item would be deleted from the agenda. I gave a little free- dom this time and it appears that it was abused. So from here on the old program will be maintained so you .will not be getting packets with items missing, the item will be removed from the agenda. Councilman Nichols: I didn't -want to be hypocritical or have an axe fall unnecessarily somewhere ..... Mr. Aiassa: Well you did. Mr. Mayor - I have one extra item if Council has no objections. All the years in the past we have only kept half staff the day before Christmas and the day before New Years. (Explained procedure followed in prior years.) This has worked out with no breakdown in services because no one really runs down to City Hall the afternoon of the 24th for some fast action. Motion by Councilman Lloyd that the staff remain at half level the afternoon before Christmas and New Years. Seconded by Councilman Shearer and carried. (COUNCIL CONVENED TO AN EXECUTIVE SESSION REGARDING THE CALIFORNIA OFF -RAMP WITH THE CITY MANAGER AND CITY ATTORNEY AT 10:.45 P�M. COUNCIL RECONVENED AT 11:14 P.M�) CALIFORNIA OFF -RAMP Mr. Aiassa: Mr Mayor, I have received.a communication from the Guarantee Savings & Loan pertaining to the California off -ramp land needed. In their letter of December 2, 1970 they made three alternative.proposals. I would like permission from the Council to negotiate on Item ##2. Approximately 3714 sq. ft. is required and they have requested a payment of $52,000. I feel the price they are suggesting is rather high and I would like permission to negotiate with them and bring a report back to Council. So moved by Councilman Young, seconded by Councilman Lloyd, and carried. Mr. Aiassa: The City Attorney would like a motion on his request for settlement of the -lien suit. - 35 - CITY COUNCIL - 12/14/70 CITY MANAGER Page Thirty-six LIEN SETTLEMENT Mr. Wakefield: Mr. Mayor and members (Lerner) of Council, I have received a proposed offer of $1,000 in settle- ment of a lien which the City asserts against a piece of property located in the City of Walnut owned by a Mr. & Mrs. Lerner. The lien is in the amount of $1. 40. The lien represents costs incurred by the City in removing earth slide material from a city street; the offer of $1,000 is reasonable and represents a fair settlement of the claim. I would recommend that upon receipt of the $1,000 that the Mayor and City Clerk be authorized to execute the necessary documents releasing the liens So moved by Councilman Shearer, seconded by Councilman Lloyd, and carried on roll call. vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None CITY CLERK ABC APPLICATIONS Mayor Chappell: The Chief of Police is recommending no protest on the ABC applications of Rudy Co and Elizabeth A. Kohler dba Toko Baru at 969A Glendora Avenue; and William Rhody Olbrich and Alfred Way dba Perino°s at 1,810 E. Garvey Avenue. Motion by Councilman Lloyd, seconded by Councilman Young, and carried, that no protest be made on the above mentioned ABC applications. UNITED CEREBRAL Mayor Chappell: We have a request for PALSY ASSOC. waiver of the business license fee and a request to solicit the annual fund raising campaignas approved in prior years by the United Cerebral Palsy Association. Motion by Councilman Shearer, seconded by Councilman Young, and carried, granting approval. ST. VINCENT Mayor Chappell' We also have a request de PAUL SOCIETY from St. Vincent de Paul Society for permission to make salvage pick-ups and the waiver of the business license fee. This has also been.granted in prior years. Motion by Councilman Lloyd, seconded by Councilman Young, and carried, approving request, GOODWILL Mayor Chappell: We have a request from INDUSTRIES Goodwill Industries for a fee -exempt business license and permission to make salvage pick-ups and this has also been approved in prior years. iMotion by Councilman Lloyd, seconded by Councilman Young, and carried, granting request. MAYOR'S REPORTS Mayor Chappell: You have in your hands a copy of the Reso- lution commending the West Covina High School Football Team. They are going to have their awards night banquet on Wednesday and I would like to present it to them at that time. - 36 - CITY COUNCIL - 12/14/70 MAYOR°s REPORTS Page Thirty-seven RESOLUTION NO. 4274 The City Clerk presented: ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA COMMENDING THE WEST COVINA HIGH SCHOOL FOOTBALL TEAM.°' Mayor Chappell: Hearing no objections, waive further reading of the body of said Resolution. Motion by Councilman .Young, seconded by Councilman Lloyd, adopting said Resolution. Motion carried on roll call vote as follows° AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None Motion by Councilman Young that said Resolution be perma plagued for presentation. Seconded by Councilman Lloyd and carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None PROCLAMATION Mayor Chappell: I have a request from the LaPuente Valley Council of Social Services to proclaim January 31 to February 6 as Brotherhood Week. If there are no objections I will so proclaim. (No objections.) COUNCIL COMMITTEE Councilman Shearer: I have two quick REPORTS items. I had a request from a constituent regarding the installation of a pay phone at a location other than a. business location. I am wondering if we could have a brief report back from staff some time e in the future regarding the policy of the phone company, whether this is even possible. It is in a residential area. The complaint was that a lot of people run out of gas and come knocking on the door asking to use the phone. Mr. Aiassa: Has he made any contact with the phone Company? Councilman Shearer: No. Mr. Aiassa: They request that he make a formal request of them. I suggest he contact Ray Misamore. Then if he gets turned down then have him come back to you. Councilman Lloyd:. You mean the phone company makes the.determi- nation whether or not there will be a pay phone located in a residential area? Mr. Aiassa: Yes. Councilman Shearer: My other item - I.am still concerned with the ordinance on house move -ins. We were supposed to have it this week? My concern was there was a 90 clay period and I believe it is about up. Mr. Aiassa: This was to have been a report by Mr. Fowler and I am advised by my staff it is scheduled for the meeting of December 28th. - 37 - CITY COUNCIL - 12/14/70 Page Thirty --eight DEMANDS Motion by Councilman Young, seconded by Councilman Shearer, that Council approve demands totalling $457,433.90 as listed on Demand Sheets C741 through 744. This total includes payroll. Motion carried on roll call vote as follows: AYES: Councilmen Shearer, Nichols, Young, Lloyd, Mayor Chappell NOES: None ABSENT: None ADJOURNMENT Motion by Councilman Young, seconded by Councilman Lloyd, and carried, adjourning meeting at 11:23 P.M. ATTEST: CITY CLERK 11 APPROVED: MAYOR