02-09-1970 - Regular Meeting - Minutes/9
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
CITY-OF`WEST COVINA, CALIFORNIA
FEBRUARY 9, 1970.
The regular meeting of the City Council was called to order at 7:34 P.M.,
by Mayor Leonard S. Gleckman,in the West.Covina City Hall. -The Pledge
of Allegiance was led by Councilman Ken Chappell. The Invocation was
given by Reverend Charles R..Simmons, United Methodist Church of
West Covina.
ROLL CALL
Present: Mayor Gleckman; Councilmen Gillum, Nichols,
Chappell, Lloyd
Also Present. Lela Preston, City Clerk
George Wakefield, City Attorney
George Aiassa, City Manager
Richard Munsell, Planning Director
George Zimmerman, City Engineer
Doug Dawson, Administrative Analyst
APPROVAL OF MINUTES
January 26, 1970 - Motion -by Councilman
Councilman Lloyd, and
as submitted.
AWARD OF BIDS
PROJECT NO. 7003 (MP-70008)
CIVIC CENTER HELIPORT
Chappell, seconded by
carried, approving minutes
LOCATION: Civic Center
Bids were received in the office of the City Clerk at 10:00 A.M., on
December 3, 1969. Held over from December 8, 1969; to December 22,
1969; to -January 12, 1970; to January 26, 1970; and continued to this
date.
Mr. Aiassa: (Advised Mr. Zimmerman would show a rendering
C#y Manager of proposed heliport site)
We have met with the representatives of the
property owners of Cal-Store,.also representatives
of L.A. Airways and my staff. We have now laid out a tentative heli-
port plot plan that looks possible, at a very low expense. The site
is located on Cameron Avenue. The parking lot is not being used at
present and it is actually quite desirable for what we are looking for..
We have looked into the approach pattern of the helicopters with
regard to the location and ,the traffic situation and we believe it
will be feasible. The staff has not yet hooked into the cost for
developing into a useable heliport.
Mr. Zimmerman: (Using a site plan, showed location) The.future
City Engineer off -ramp from the San Bernardino Freeway to Orange
Avenue at this location will provide good access
for eastbound traffic'on the freeway and it has
good access to all other directions via Toluca Avenue and the future
undercrossing which should be constructed in the next few months.
The landing pattern, we are advised by SKr. Cable, would be mainly in
over the freeway and back out with most of the helicopterctraffic over
the freeway area.
Mr. Aiassa: Our recommendation to Council tonight is that we
City Manager continue Item A.,which is the.execution of the agree
ment with L.A. Airways,and actually deny all other
bids that are now pending before the -Council. And, then direct staff
to immediately go into .a feasibility study and report back to Council
at the meeting of February 24th.
Councilman Lloyd: I have a couple of questions of Mr. Cable - who is
in the audience tonight. 1 - what are the problems
- 1 -
REG, C.C. 2-9-70. Page Two
Award of Bids - Project No. 7003 - Cont°do
attendant to setting up landing and departure patterns from the pro-
posed new site?
Mr. Cable: We have not made an —depth analysis yet of the
L.A. Airways facility except an on -site study by our own
personnel. If City Council decides this is the
location they would like we will proceed frith the Federal Aviation
Agency, and the California Department of Aeronautics, for them to
complete their feasibility studies of the approach and departure
patterns. At this pointy with the power lanes being.removed in one
way or another, I don't see any real problem with this alternate
location.
Councilman Lloyd: If afforded the opportunityyand based on your
opinion as expressed With the acceptability of
the FAA, are you desirous of keeping this as a
permanent site?
Mr. Cable: We are desirous of having a location that would
L.A. Airways be most beneficial, to the greatest number of
people. If a Transportation Center can be
located on this facility and..will be conducive to attracting the type
of adjacent facilities that will be -beneficial to everyone then this
is where we would like it. If this is not the location with sufficient
room to expand with the associated facilities of a terminals then I
would say it would not be. It will, however, act as an excellent
interim location due to the minimum amount of improvements needed to
make ready for our use,and would have a little greater longevity
than the Civic Center location which we know will be removed from our
• use within a year and a half to two years. If for some reason we
have proceeded to the point where a Transportation Center."is a reality
within the eighteen months to two years,then hopefully we could
proceed at this location until we can put together a very well -designed
definite program for a Transportation Center.
Councilman Gillum: Mr. Cable, do you have to go through the same
procedure now that you did,....w ,th_. the original site
designated, as far as approval, filing of papers,
etc. and if so, what are we talking about in time?
Mr. Cable: Yes we are back through the same mall again.
L.A. Airways Hopefullyy because it is aft:-i the first of the
yearywe can expedite the'processo I know FAA
is available at our notice to evLluate the facility. Our only problem
is with the California Department .of Aeronautics - whoihas recently
had a severe personnel cut,and th6 demands on this Department are very
great. However, I think with the assistance of our City Manager
we can probably get him down here at shorter notice.
Councilman Gillum? And -your current labor dispute o what does it look
like now?
Mr. Cable:, I am .very hopeful of resuming at least .partial
L.A. Airways service by the,end of this -:month.
Motion by Councilman Lloyd, seconded by Councilman Chappell.,_ and
carried, that the execution of..the agreement with,Los Angeles Airways
regarding the heliport be held in abeyance until the. meeting of
February 24, 1970.
Motion by Councilman Lloyd,'seconded by Councilman Chappell, and
carried, to hold over the authori?zation'of additional money for
the Los Angeles Airways heliport project...
Motion by Councilman Lloyd, seconded by Councilman Gillum, and
carried, that Council reject all bids on the heliport-, and,that.a
letter of explanation be submitted to the contractors that have bid.
® 2 -
•
•
REG. C.C. 2-9-70 Page Three
Award of Bids - Project No. 7003 Cont'g-
Councilman Nichols: The first motion offered was to carry over
the matter of the agreement with Los Angeles
Airways, but there was no mention directing
or authorizing staff to continue aninvestigation of areas in con-
nection with the possibility of any future site location. I was
wondering if that was an oversight.
Motion by Councilman Lloyd, seconded=by Councilman Chappell, that
Council direct the City Manager to seek a site which is favorable
and suitable for the operation of Los Angeles Airways in the City
of West Covina.
Councilman Nichols: I would like to express my personal opinion
that I have very grave reservations about
the use of the' ' ite on the edge of Cameron
Avenue, which is immediately adjacent to the residential area, and may
cause a number of problems in the way of noises, etc., and objections
by the citizens. I am certainly prepared to accept a feasibility
study; however,I doubt very much .if that study will show that this
pattern will not be far more disruptive to this residential area .
than the area recently recommended immediately adjacent to the Freeway.
Motion carried.
PROJECT NO. SP-69006 ;.LOCATION; Sunset Avenue
STREET IMPROVEMENTS between Workman Avenue and
Puente Avenue.
Motion by Councilman Chappell, seconded by Councilman Lloyd,.and
carried, that the award of Sunset Avenue Street Reconstruction,
Project SP 69006, be held over to the, next Council meeting.
PUBLIC WORKS ITEMS
PRECISE PLAN NO. 496 LOCATION: 222 and 298 North Azusa
MOUNTJOY CONSTRUCTION CO. Avenue between Workman and Garvey
Avenues.
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried, authorizing release of Industrial Indemnity Company's
Faithful Performance Bond No, YS 645-1708 in the amount of $500.00.
PRECISE PLAN NO. 559 LOCATION: 222 and 298 North Azusa
�MOUN'TJOY CONSTRUCTION CO. Avenue between Workman and Garvey
Avenues.
Motion by Councilman Gillum, seconded by Councilman Chappell., and
carried, authorizing release of.Industrial: Indemnity Company's
Faithful Performance Bond No. YS 649-4262 in the amount of $4,700.00.
PRECISE PLAN NO. 551 LOCATION-. 409 East Merced Avenue
FLORIDA SERVICE STATIONS (Merced and Glendora)
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried, authorizing.the release_of.Great American Insurance Company's
Faithful Performance Bond in the amount of $2,.100.00.
MINIMUM GRADING.ORDINANCE Council reviewed Engineer's report.
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried, directing the City Attorney to'prepare the.Minimum Grading
Ordinance.
PLANNING COMMISSION
(Council reviewed individual items of action of Planning Commission)
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried, to accept and file actions of Planning Commission of
February 4, 1970. a 3
REG. C.C. 2-9-70
Page Four
RECREATION & PARK COMMISSION
(Council individually reviewed action items of Recreation & Park
Commission)
Mr. Aiassa: Mr. Mayor - Item -12 includes a request from the
City Manager Commission for members to attend the C.P..R.S.
• Conference. They have not specified the amount
of.money needed, but I believe $150.00 would be sufficient and this
amount is in their budget.
Mayor
Gleckman:
I might also comment that I
noticed with the
papers you gave us tonight,
one of our
Commissioners is up for appointment
on the State
Board
for a 3-year
term,and that is.Joan Wilson.
This will probably
be the
first time
we have had -a Commissioner up
for a term on the
State
Board.
Mr. Aiassa: Mr. Gingrich was President of.the Board, but we
City Manager never had a Commissioner on the Board.
Motion by Councilman'Chappell, seconded by Councilman Lloyd, and
carried, to accept and file action of the Recreation & Park Commission
of January 27,1970..
PERSONNEL BOARD
Minutes of January 6, 1970 Motion by Councilman.Chappell, second=
ed by Councilman Lloyd, and carried,
to accept and.file the minutes of the
• Personnel Board dated January 6, 1970.
Request for Permission to.Attend Labor Relations Conference
'Mr. Aiassa: Mr. Mayor -�I believe two people are going to
City Manager attend. One .from the Board and a staff member -
.Mr. Windsor, I believe $50.00 per person would
be sufficient, and this is in the budget.
Motion by Councilman Nichols, seconded by Councilman Chappell, that
approval be given for the attendance of two people'to the Labor
Relations Conference; and further that the expenditure is not to
exceed $50.00 per person. Motion carried on roll call vote as
follows, -
AYES: Councilmen Gillum,
NOES: None
ABSENT: None
Nichols., Chappell, Lloyd, Gleckman
WRITTEN COMMUNICATIONS
a) Application for Leave to File Late Claim
Claim of Gayle Covarrubias for Injuries
Motion by Councilman Gillum,• seconded.by Councilman Chappell, referr-
ing.Items I and 2 to the City Attorney.
Councilman Nichols: Mr. Mayor, I would also like a report on
Mr. McGinnis.
-Motion carried.
b) Letter from Department of Public Works-.
Apportionment granted to City of West Covina-$63,550 of federal
TOPICS funds.
Motion by Councilman Chappell, seconded by Councilman Lloyd, and
carried, referring to staff.
c) PUC Notice — Case No. 9015
Siting of New,Electric Generat,ing'Plants & Facilities
Motion by Councilman Chappell, seconded by Councilman Lloyd, and
carried, referring to staff.
- 4 -
REG. C.C. 2-9-70 Page Five
Written Communications m Cont°d.
d) Notice from Soo Calif. Gas Co.*: and Soo Counties .Gas Co.'
with Application for Merger of the two firms
Motion by Councilman Chappell, seconded by Councilman Lloyd, and
carried, to receive and file'°
• e) Letter from LA County Dept. of Public Social Services
re foster homes.
Motion by Councilman Chappell, seconded by Mayor Gleckman, and
carried, referring to staff:and City Attorney.
f) Letter from Chief Admin. Officer, LA County, re
cooperative gasoline purchasing program.
Motion by Councilman Lloyd, seconded by Councilman Chappell, and
carried, referring to staff.
g) Letter from American Indian Institute re Solicitation Drive.
Motion by Councilman Chappell, seconded'by Councilman Lloyd, and
carried, referring to staff.
h). Letter from Residents of Mardina Street
. re Freeway Expansion'.
Motion by Councilman Chappell, seconded by Councilman Lloyd, referr-
ing to staff.
Mayor Gleckman: Mr..Aiassa I would like a -report on this
also, according to the.petition 9 they are going
to eliminate Garvey Avenue and I wasn't aware
of that.
Mr. Zimmerman: This is located immediately west of Lark Ellen
City Engineer on the north -side of the Freeway, and the Freeway
agreement for half the distance to,Vincent does
not call for Garvey Avenue in that area.
Mr. Aiassa: Wewill have a staff report on it.
Councilman Gillum: Will it be possible to advise .the person writing
the letter of the action taken this evening?
Mr. Aiassa: We will advise him ..... .arad they can come in for
discussion if- they.desire.
Motion carried.
i) Letter from Kiwanis Club re .Fireworks Stand
for 4th of July
Motion by Councilman Chappell, seconded by Councilman Lloyd, referr-
ing to City Attorney.
• Councilman -Nichols: I don't believe personally this is an item that
should.be referred to the City Attorney. I think
it is a political matter entirely,and the City
Attorney can only cite the ordinance on the book.s9 and when they are
so advised they will be right -back before us asking us to modify
the political decision. I feel it is ,.matter that should be decided by
Council. The City Attorney cannot do anything other than cite the
law. If I am incorrect,, would appreciate the information.
Mr. Wakefield: I think.what Councilman Nichols has said is
City'Attorney. exactly correct. My recollection of the exist-
ing provisions of the City Ordinance limits the
issuing of permits to.sell fireworks within the City. If that
Ordinance is to be.changed;it would require a direction from City
Council and some specifications as to the manner in which you Wish .,
to change. 5
REG. C.C. 2-9=-70 Page Six
Written Communications Corot e o: .
.Motion.failed on roll call vote as follows'.
AYES. Councilmen..Chappell, Lloyd
NOES. Councilmen Gillum, Nichols, rleckmara -
• Mayor Gleckman: Are there any comments by Council? If not, I
will - we have had almost every service
organization within the City and outside of
the immediate area come before this City Council and ask permission
for a fireworks stand for their group and it has been a policy long
before I was elected to the Council, that this be reserved for
the Veterans' organizations that are within the City of West Covina.
This is in most cases their only fundraising event in the community.
We have had several public hearings on this issue and I would not
like to change my stand on this. I think it would open the idea of
a fireworks stand to every service organization.and.club within the
City. It has been working quite well as it is and we have had few
problems,and I think it is the least we can do for our Veteran
organizations.
Councilman Nichols: I would like to state that I support your
comments. If this use were open to everyone
it -would not be an advantage to anyone,and no
one would then derive income from it.
Motion by Councilman Nichols, seconded by Councilman Chappell,
directing the Mayor.to correspond with .the Kiwanis Club indicating
that the Council does not wish to change its existing policy, but
will offer full cooperation to any other activity that the Kiwanis
•Club may want to take along this line, that might need City coopera-
tion.
Councilman Lloyd,, I think that somehow'there is a confusion that
.exists in the, minds of certainly myself,and per -
baps some others, -in -the initial
motion to refer to the City Attorney<I would merely reiterate the
stand of the Council and that was all the motion was ever intended to
do,and certainly the reason I,seconded it,- there is no split on this,
we are in total accord. There is no division as far as the Council is
concerned;, it is merely the methodology you are involved in, which is
fine. I am prepared to support the motion.
Motion carried.
j) Letter from R. E. Fawcett dba. Holiday Lines re Approval of
Pickup and Disembarkation point at the Holiday Inn Motel.
Motion by Councilman Gillum." seconded by Councilman Chappell, and
carried, to refer to staff,
CITY ATTORNEY
ORDINANCE The City Attorney presented.
INTRODUCTION "AN. ORDINANCE OF THE CITY COUNCIL OF
• THE CITY OF WEST COVINA, REPEALING CHAPTER
3 OF ARTICLE VII OF THE WEST COVINA
MUNICIPAL CODE AND ADDING A NEW CHAPTER. 3 TO ARTICLE VII THEREOF RELAT-
ING TO EXCAVATION AND GRADING"'.
_Motion by Councilman Chappell., seconded by Councilman Lloyd, and
carried, waiving further reading of the _body of said Ordinance.*
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried, introducing said Ordinance.
6
REG. C.C. 2-9-70 Page Seven
City Attorney _ Cont°da
ORDINANCE. The Clay Attorney presented:.
INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, ADDING SECTION -3158
•TO THE WEST COVINA MUNICIPAL CODE RELATING
TO,THE OPERATION'OF VEHICLES ON PRIVATE PROPERTY OPEN TO THE PUBLICl4P,
Motion by Councilman Gillum, seconded.by Councilman Chappell, and
carried, waiving further reading of the body of said Ordinance.
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried, introducing said Ordinance.
ORDINANCE, The City Attorney presented:
INTRODUCTION "AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, AMENDING THE WEST
COVINA MUNICIPAL CODE SO AS"TO REZONE
CERTAIN PREMISES (Carl. Karcher Enterprises 'Inc. - Zone Change No. 434)41.
Motion by Councilman Gillum, seconded by Counclman.Chappell, and
carried, waiving further reading of the body of said Ordinance.
Motion by Councilman Gillum, seconded by Councilman Chappell,
.introducing said-:Urdinance.m
Councilman Nichols: Mr. Mayor, I recall the Council asking on other
occasions-- not too successfully, that we have
addresses put on.these things. I can't recall
this one
Mr. Wakefield: It is the property located at the southeast
City Attorney corner of Glendora Avenue and Walnut Creek
Parkway. Would Council desire that I indicate
the location of the property in the Ordinance itself, or would it be
adequate to indicate on the agenda?
Mayor Gleckman-.
Lela. Preston
City .Clerk
Familiarize us with the location just on the
agenda m it would be appreciated.
Mr. Mayor, may I say
Motion carried.
it was just an oversight.
ORDINANCE NOo 1117 The City Attorney presented,,
°BAIT ORDINANCE, OF THE CITY COUNCIL OF THE
ADOPTED CITY OF WEST COVINA, ADDING PART 29 to
CHAPTER 2. of ARTICLE IX OF THE WEST COVINA
MUNICIPAL CODE RELATING TO HILLSIDE OVERLAY ZONES. (Amendment.Noo 104)"
Motion by,Councilman. Gillum, Iseconded by Councilman Chappell, and
carried, waiving further reading of thebody of said Ordinance.
Motion by Councilman Gillum, seconded by Councilman Chappell, adopting
said Ordinance. Motion carried on roll call. vote as follows:
AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckman
NOES: None
ABSENT: None
ORDINANCE NO. 1118 The City Attorney presented:
ADOPTED "AN ORDINANCE.OF THE CITY COUNC"IL OF THE
CITY OF WEST COVINA, AMENDING THE WEST
COVINA MUNICIPAL CODE SO AS TO REZONE CERTAIN PREMISES (Zone Change
No. 433 - Love's Enterprises, Inc.)",
7 -
REG. C.C. 2-9-70 :Page Eight
City Attorney - Cont°do
Motion by-Ccuncilman Gillum, seconded by Councilman Chappell, and
carried, waiving further reading of the body of said Ordinance.
Motion by Councilman Gillum, seconded by Councilman Chappell, adopt-
ing said Ordinance. Motion -carried on roll call vote as follows:
AYES: Councilmen Gillum, -Nichols, Chappell, Lloyd, Gleckman
NOES: None
ABSENT: None
RESOLUTION NO. 4108 The City Attorney presented:
ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA,, APPROVING PRECISE
PLAN OF DESIGN NO. 582 (Carl Karcher Enterprises, Inc.).".
Mayor-Gleckman: Hearing no objections d waive further reading of
the body of said Resolution.
Motion by Councilman Gillum, seconded by Councilman Chappell, adopting
said Resolution. Motion carried on roll call vote as follows:
AYES., Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckman
NOES-., None
ABSENT., None
UNCLASSIFIED USE PERMIT NO. 146 - TAR DEVELOPMENT
Mr. Wakefield., I have a written report on this matter. 'Un-
• City Attorney, fortunately it didn't get prepared in time to
distribute to you. I will be glad to leave it
with the City Clerk and City Manager so -copies can.be.made.available.
to you. In substance,my conclusion is thatthe Unclassified Use
Permit #146 forthe Tar Development Company, which applies to certain
property in the Merced -Orange Avenue area was .legally granted by the
Planning. Commission, and that the permit is;;v_alide The confusion
arises from the fact that our zoning ordinances do not authorize
the location of a mental institution or an institution,for the treat-
ment of alcoholics in an R-1 zone, even throu;gh.the ;granting of an
Unclassified Use Permit. However, hospitals for the treatment of
human beings may be authorized by. Unclassified Use Permit.in the Rel
zone. There is also a definition in the code of --a hospital for
psychiatric purposes. This definition refers specifically to the kind
of use requested in, the application for Permit No, 146. Under the
circumstances,i,t seemed to me the Planning Commission had the authority
to determine whether or not this was in facta hospital under the
.defini-t'ions of our code,or one of the other institutions.referred to
and,having made that decision,their decision must now stand.
(No further comments by Council.)
CITY MANAGER
Mr. Aiassa:. Mro Mayor the City Attorney will have to meet
City Manager with the Public Authority Board for at least 1.0 min-
utes at this time; and I would like to have a personnel
session with the Council on .a.personnel problem.
Mayor Gleckinan: All right m Council will go into a Personnel
Session°
(CITY COUNCIL CONVENED AT 8:15 P.M. RECONVENED.AT 8:35 P.M.
Encroachment Permit No. 6 o Beneficial ,Finance•Co.
Motion by Councilman Chappell, seconded by.Council.man Nichols, that
Council approve Encroachment Permit No. 60
REG. C..C. 2-9®70 Page Nine
City Manager Cont°dm
Councilman Nichols: Mr. Mayor why.is the matter of an Encroachment
Permit a matter for the City Council alone? Is
thew anything,in`the Ordinance.which requires
this?
Mr. Aiassa> Yes this is an overhanging ...sign:".6h_publi.c prop
erty, and anything of this type is only permitted
by Council. It does not require Planning
Commission procedure.
Motion carried._
Williams & Mocine = Statements (CB7) STUDY)
Motion'by.Councilman:G'illum, seconded by Councilman Chappell, that the
statement of Williams &.:.Moc;ine in the amount of $1,013.be approved for
payment. Motion carried -on roll call vote.as.followso
AYES, Councilmen Gillum, Nichols,' Chappell, Lloyd, Gleckman
NOES: None
ABSENT., None.
Civic Center Landscapi:nq of Mounds
Mr. Aiassao Mro Mayor, due to the fact that we have decided
to relocate'the.Heliport, we would like to
landscape the mound thatwas originally specified
in our original requirements. I need.a motion because we removed the
irrigation sys,tem,and now we have to put it back -in.
Councilman Nichols-.. Do you have the money? (Answer° Yes)
Motion by. Councilman Nichols, seconded.by Councilman Chappell, and
carried, authorizing the reinstituting of..the plans for the landscaping
of the mound atthe westerly end of the' Civic Center area.
Preliminary Park,Pl.an Galster Park
Mr. Aiassao We have Mr. Lee Sharfman from Armstrong m Sharf-
man, architects, with; us this evening and he will
give an oral report.
Lee Sharfman. .(Asked `if. he may stand in front of the display
Architect board permission granted)
Armstrong& Sharfman (Explained in detail Increment II covering the
West Los Angeles Dedication:Plaque,, parking lot and Boys°Camp
Area.)
Mayor Gleckman-.. Will this park be ready for use this summer by
the people.of West" Covina?
Mr. Sharfman: I believe -I should refer this to staff, because
there are aspects of,it, such as fire and water,
which I am not able to answer.
Mr. Zimmerman.: The water system has been placed in.the park,
City Engineer and the .power, and water will be .in to the traricus
restrooms The grading of the three main areas
Picnic, area, Girls°Camp Area, and Boys° Camp -Area, will be.completed°
By no means will a great many of the amenities be available; but
basically the park, -with some reservations regarding portions of the
park with regard to fire regulations At should be in a useable
condition for picnicing and many other uses.
Mayor Gleckman: Are there any other.questions of Mr. Sharfman?
If not m then.you have done -your job very well
Mr. Sharfman thank you for coming.
9
REG. C.C. .2-9-70 Page Ten
City Manager - Cont°d.
Motion by -Councilman Gillum, seconded by Councilman Lloyd,.and
carried, that City Council approve the preliminary plans for the
Boys' Camp area and the Dedication'Plaque area in Galster Park;
and that the preparation of.the working plans and specifications be
authorized.
Additional'Funds for Fire Station 41
Motion by Councilman.Chappell, seconded by Councilman Lloyd,
recommending Scheme "A" be pursued for Fire Station #1, and
funding be made available as follows: Budgeted project $20,000,
transfer from Fire Station No. 6 Acquisition $2,000, and transfer
from account 761-41 $3,000, totallin4.$25,000.
Councilman Nichols: What is account 761-41? (Answer: Fire Depart-
.ment salary account.)
Motion carried.
Authorization to submit bids for Used Street Dept.. Equipment
Mr. Aiassa: As per staff report dated February 5, 1970, we
have an opportunity to get a piece of street
equipment from another City, and we need Council
authorization to.put a bid in.
Motion by Councilman Nichols, seconded by Councilman Chappell,
author.iziiig:the City Controller to submit a bid not to, 'exceed $4,000
•for the 1957, 44ft. Hi -Ranger truck and to -execute a purchase order
for same, if we are successful bidders. Motion carried.
RESOLUTION NO. 4109 The City.Clerk presented,
RESCINDED "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, AMENDING CERTAIN
PROVISIONS OF RESOLUTION NO. 1277 RELATING'TO AUTHORIZED POSITIONS
AND SALARIES (Police Dept. Clerk -Steno.)".,
Mayor Gleckman: Hearing no objections, waive further reading of
the body of said Resolution.
Motion by Councilman Gillum, seconded by Councilman Lloyd, adopting
said Resolution. Motion carried on roll call vote as follows:
AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckma,n
NOES: None
ABSENT: None
Mr. Aiassa: Mr. Mayor - I believe Item 7,should be held over;
City Manager may I ask that this motion be rescinded, because
this covers graveyard positions in the Police
Department - and it has not yet been approved by staff or the Department.
Motion by Councilman Gillum, seconded by Councilman Chappell, rescinding
Resolution No. 4109. Motion carried on roll call. vote as follows:
AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckma.n
NOES: None
ABSENT: None
West Covina Symphony..Orchestra and Society Contract
Motion by Councilman Chappell, seconded.by Councilman Lloyd, authorizing.
the Mayor to sign a contract with Mir. Charles L.-King.for providing
services as a Symphony Orchestra Director,
Councilman Nichols: I would like -clarification on this,and it in no
way implies a criticism of the event for which
I am very grateful to see occur, but it was my understanding that the
10
REG. C.C. 2-9-70 Page Eleven.
City Manager - Cont°d.
City Council was awaiting the -.formation of a Symphony Orchestra
Society which in turn would proceed to engage the services of its
Director, and that the City°s function would be to contribute some
funding each year to the,,activity of the organization. I would,
therefore, assume it would be an o.ganization'that would be operating
with city sanction and city support but I was not aware that it would
be a contractural arrangement between the City and the man conducting
the.orchestram It seemsrather strange that we have,on one hand,an
organization formed to supervise`ar.,d develop this activity in the
community and,on the other hand;a Legal contract between.the City of
West Covina and an individual whose responsibility will be to conduct
the orchestra. It.appears to me thatitrather divides the area of
responsibility between the municipal and community area,and might
later lead to.a conflict in some regards; and I just wonder about the
advisability in this particular sanction m there must be some good
reason for it,which I would like explained to me before voting.
Mr. Ai.assa. .The only item I can respond to is that I do have
City Manager a recommendation from'the Recreation & Park.
Commission to Council; and I believe Mr. Mayor -
you were appointed as the liaison and Mr. Nordstrom was the Chairman
of.the--West Covina Symphony Society;
Mayor Gleckmane The West Covina Symphony Society was set up as
a citywide organization to form and establish the
West Covina.Symphony Orchestra, In order to do
this we.had to have a Director and9in order to retain the services of
Mr. King as.Director, it was necessary to have a contract. The Society
•itself is working on a constitution that they..will adopt with rules
and regulations,but in order for them to receive city sanction,it was.
at the original:. offering of the funds,suggested that this organization
be responsible to the Recreation'& Park Department of the City of West
Covina,,and for this reason the $2,000 that was allocated by this City
Council was allocated at the last meeting to the Recreation & Park
Department, for them to oversee that amount of money to the Society.
The only connection with the contract from the City to the Director
would be on a recommendation of -Mr.; Gingrich,who is our Recreation &
Parks Director, and who felt since the City.has put that money into
the Recreation & Park Department to'expedite, .that the contract should
be with the City of West Covina and not with.the West.Covina Symphony
Society. If the Council would like, we might hold this over until the
City Attorney arrives, because I don°t think this contract should have
or.would have been drawn up without his approval G so he would -probably
_have a more definitive answer about the legality.
Councilman Nichols: I am not concerned about the legality; I am sure
everything .is legally -correct. My only recollection
was.that the :funding requested and voted by the
Council was.,:in fact�an appropriation of funds to the Symphony Society
and my recollection was we.held.over and waited a couple of weeks for
that society to be formulated, before providing funds to it. The
City Council, in the matter of providing.funds, has a ultimate strong
say in the organization, but if the Council is�in fact the contracting
agency then it becomes a City Symphony Orchestra rather than one
• answerable to the Society.. In that this is a critical part of the
decisions made at this time and will perhaps have.a very bearing effect,
I -thought it only appropriate toymention that my own feeling would be, if
I had the option, to extend the funds 'asgrantedby.the City to the
Society
)rather than.the City doing the,contracting'directlyo However, I
don't feel so strongly about it that if it is the wish of others on the
Council, as well as the recommendation of .our City Manager, then I will
accept this arrangement. Howeve-r,1I do feel the other.arrrangement would
be more in keeping with past recommendations -we have had in the City
with past organizations where we have extended funds.
Mayor Gleckmanm. Mr. Aiassa, do you -have any.further comments?
(Answer.. No ;sir-')
REG. C.C. 2-9-70
City Manager - Cont'd.
Page . T.welve .
Councilman Gillum: I have a question that possibly only the City
Attorney c W answer c Mr. Aiassa, in the part of
the contract `:where it says m "prompt reporting
of accidents occuring to persons.or'. property as a,result of the
•Symphony Orchestra activity .....:."" This infers to me thatwe are
,,leaving ourselves open for a lawsuit. Is this.man, because of our
signing a.contract, is he a.part,of the city organization and if
something happens because of this orchestra - if someone gets socked
in the eye, etc., are we going to get stuck with a lawsuit?
Mr. Aiassa: I think he has signed as an independent con-
tractor and he is responsible.
Councilman Lloyd: I would only like to say I concur with the
remarks of Councilman''Nichols. I think perhaps
the methodolggy is the only thing we are talking
about. In reviewing -the contract situation I don°t'think it is any
different than where a contractor does some paving or other type of
work for us under contract. I think a contract with the City and the
individual would give more strength and faith to those involved in
the overall organization. 'It is simply a case of methodology and if
this is what the City recommends - it is.fine with me.
Councilman Nichols: I tend. -to have much of the same feeling,but my
thought was that we have encouraged the forma-
tion of the Society and the Mayor has worked with
the individuals,. -and that it would give them a greater degree of
responsibility if they signed the contract and engaged the services
•of their Director and he,in turn would feel greater degree of responsi-
bility to them, although ultimately the City plays a. very heavy role
overall.
Councilman Nichols: I would like.to offer a substitute motion to
carry this item over to.our next regular Council
meeting:,and ask the City Manager to look into.
-`this area and come back .with an opinion or, advice .that he might wish
to offer to C.puncil before we vote on it.
Motion seconded by Councilman Gillum, and
carried-.
Mayor Gleckman: May we now have a vote on the original motion?
Motion failed. No "aye" votes.. All "nay" votes.
Toluca Symbol for Civic Center
Mayor Gleckman: We have a recommendation from staff that they
work with the architect firm.of Armstrong &
Sharfman, to establish the criteria for a Sister
City Center. and that this information be transmitted to the
interested parties over the Mayor's signature. Mr. Sharfman, do you
have any comments? -
Mr. Sharfman: My only comment would be that we have agreed to
do.just exactly that - it is a public service.
Motion by Councilman Nichols, seconded by Councilman Lloyd, directing
the City Staff to work with -the architect firm of Armstrong & Sharfman
to establish.the criteria for a Sister City Center, and that this
information be transmitted.to the interested parties over the Mayor's
signature.
Councilman Gillum: if my memory serves me correctly, there was a
great deal of.discuss'ion on who was to design,
who was to get involved, where the material. was
coming from, etc.,etc. Mr; Aias.sa� could we have with this report some
background'on this item?
® 12
REG. C.Co 2-9-70 Page Thirteen
City Manager - Cont°d... _•
Mr. Aiassa: Yes. I think the purpose of this program is that
City Manager we will have at least.a firm communication on it,
and can limit the- scope and determine to what -
degree of participation we will be involved. Mr. Sharfman does have
good.relationships south of the border and we thought by using his
firm, and the Mayor and the staff writing to the.var,ious Toluca
representatives, that we might get a formalized program for the City.
Motion carried
Population Estimate for West Covina
Mr. Aiassa: This is purely informational at this time and
will be of help to us in securing State Aid.
CATV Franchise
Mr. Aiassa: Mr. Mayor - Mr. Zimmerman, City Engineer, was
City Manager handling this matter and .I was advised there
was to be a representative here.
Mr. Zimmerman: The report has been given to City Council in
City Engineer writing,and we would be prepared to answer any
questions Council may have. We have set forth,
a schedule for further action on this, which would be in May and
June of this year.
Mayor Gleckman: We have had a review of the CATV Franchise once
before. But as long as the representative is here
tonight m would you care to address the Council
on this matter?
Tom Loferkaid I am here mainly to reiterate the company's
157 North Calvados positionfl that.we are most interested in serving.
Azusa the City of West Covina. I knew staff was going
to give a report tonight, and I came thinking I
might be of..some help in answering questions, if needed.
Mayor Gleckman: Thank you. Mr. Zimmerman m I have one question.
In May or June you expect to get all the informa-
tion put together and we can then invite the
companies in and hold a Study Session?
Mr. Zimmerman: That is.correcto We hope to get additional
City Engineer proposals and then evaluate them,and either
recommend to,Council or have the Study Session
first, if Council so desires..
Mayor Gleckman: This is informational only at this time, and we,
do thank you for coming.
Freeway Wideninq _ (Informational Report Only m no comments)
(Chair called a recess at .9:07 P.M. Council reconvened at 9:15 P.M.)
Request by NAACP for use of Youth Center.. (This item already
taken care of.
CITY CLERK
Request of'Spanish Trails Girl Scouts to hold Annual
Cookie Sale - April 3-20,/70.
Motion by Councilman Chappell, seconded by Councilman Gillum, and.
carried, that permission be granted.
13
REG. C.C. 2-9-70 Page Fourteen
City Clerk - Cont'd.
Claims'of Kevin M. McGinnis for Leave to Present Late Claim
and Claim for Personal Injuries
Councilman Nichols: Is there a recommendation for action on
this item I don't see it'.
Mayor Gleckman: Mr. Wakefield, what do you recommend?
Mr. Wakefield: In cases of this kind where application
City Attorney is made for Leave to present a Late Claim,
generally the Courts have authorized the
filing of the claim after the'tme has gone by when an appropriate:
petition has been made for that purpose, With your permission,I
would like to review the entire file and make a recommendation to
you at your next meeting.
Motion by Councilman Gillum, seconded by Councilman Chappell, and
carried; to refer this item to the City Attorney.
ABC Application - Sandra DuBoise, The Hut, 1244 Sylvan Avenue
Motion by Councilman Chappell, seconded by Councilman Lloyd, and
carried, that there'be no protest on this ABC Application.
MAYOR'S REPORTS
Covina Water Problem - Informational
Mayor Gleckman: This i's,an;iriformation item. Councilman Gillum
and myself met with. Mayor Frank Haven,
Bob Christopherson-, City Manager of Covina, and
George Aiassa, City Manager of West Covina. We had a breakfast meet-
ing and the alternatives,suggested by Councilman Gillum and myself,
were that we call for an appraisal - this to be agreed upon by
the Suburban Water Company, City of Covina and City of West Covina,
and whatever the appraisal is when it comes in,. that Suburban..would
have the option at that time to buy the system, under the conditions
the City of.West Covina and the City of Covina would agree upon; or
the alternative would be for West Covina to proceed taking over those
meters. That would be my recommendation to this Council.
So..moved by Councilman Gillum, seconded by
Councilman Chappell, and carried,
Sign Ordinance 'Committee - Appointments
Mayor Gleckman: 'At this time with Councils permission,I would
like to appoint the Sign Review Ordinance
Committee `that was discussed at'our last
Council meeting. Council repregentative is Councilman Nichols;'
:Planning Commission - Nevin Browne; City staff ,George Zimmerman,
City Engineer`; Richard Munsell,;Planning Director, William Fowler,
Director of Building & Safety; and the West Covina Chamber has
requested the appointment -'of the following.: Andy Bogis,
Raymond Misamore, William Tanking, Corky Wells, Philip Yeager;
and Phil Wax and George Strachem, ex officios.
So moved by Councilman Gillum, seconded by
Councilman Chappell, and carried.
Youth Advisory Council - Steeri,ng..Committee Appointments
Mayor Gleckman: Sometime ago I discussed with Council the
setting up of a Council Youth Advisory Commission
or Committee, and at that time I was asked -what
I had.in mind. I took the liberty to ask Council to come.in with
names of people who could sit on a Council Youth Steering Committee,.
14
REG. C.C. 2-9-70 Page Fifteen
Mayor's Reports - Cont1A.
In other words9these individuals would set up the manner in which
this Committee would be organized and recommend to the City how
it might be established:. If Council has no objections, I would
like to appoint to.the Council Youth Steering Committee the follow-
ing people: John Marklin, Dean Townsend, Fred Shrader, Bob Nordstrom,
Seth Rhiner, Bill Ummel, Sara Weber, and Winnie Doberspike.
• If Council has any names to add, we can also add.
After reviewing the backgrounds of these people in the field of
youth activities and..their involvement in our community with youth,
I felt it was a well rounded Committee and could come back with
some.excellent suggestions. They have been contacted and.have
offered to serve on the Steering Committee.
Councilman Lloyd: I would like to.reserve the right - I asked
Mr.Ed Canto to serve on it, and he said he
might be interested, but I have not contacted
him further. I would like to reserve the right to add him to the
Committee, if he so desires.
Mayor Gleckman: We can always add to it, but I would like to
get it started. Any objections or comments?
Councilman Lloyd: I have none; I think it is a laudable approach
and about -time we involve some people in our
governmental process.
Mayor Gleckman: If there are no,objections, then these people
will be ratified.by Council as the Council
Youth Steering Committee.
So moved by Councilman Gillum, seconded by
Councilman Chappell.
Councilman Nichols: As I understand it, this group will meet and
discuss a program of.formulation, and then
recommend to'the Council?
Mayor Gleckman: Right. They will come back to this Council
with a report and recommendations. and this
Council will review their recommendation for
adoptions
Motion carried.
PROCLAMATION:.. "Rosenmontag Day,". February 9, 1970
Fulda; Germanv
Mayor Gleckman: If there are no objections by Council, it is
so proclaimed. (No objections)
PROCLAMATION: ."Early Childhood Education Week °f . Makch..17'= 7, -1970
Mayor Gleckman: If there are no objections by Council,.it is
so proclaimed. (No objections)
PROCLAMATION: y
"Heart Sunda" m February_15, 1970
.. . . ..
_.. _. _
Mayor Gleckman: If there -are no objections by Council, .it is
so proclaimed. (No objections)
PROCLAMATION: :"National Engin.eers'Month" February 2-28, 1970.
Mayor Gleckman: If there are no objections by Council, it is -so
proclaimed. (No objections)
- 15 -
REG. C.C. 2-9-70 Page Sixteen
COUNCIL COMMITTEE REPORTS
•
Councilman Gillum: The Personnel Board,received the Retirement
Committee°s r6port last week and they felt
they would like to have the opportunity to
spea,C with.the people from State Retirement, Social Security and
Mr. Mitchell,, the actuary. I did tell. them that I would recommend
to Council that these people be brought in. Mr. Aiassa, you were
going to find out if. there was any expense involved.
Mr. Aiassa: The only expense would be the transportation
cost for the two representatives from Sacramento,
and there may not be an .expense., I would say it
should not exceed $150.00.
Motion by Councilman Gillum, seconded by Councilman Chappell,.
that Council authorize an expenditure not to exceed $150.00 for
the transportation of the State Retirement representative and the
Social Security representative from Sacramento.
Councilman Chappell: Are we going to perhaps request the same thing
when it appears before us,or would it be a good
idea that we sit in and hear what these people
say at the same time?
Councilman Gillum: I might say this -is quite involved, I have had
one session with them and I will be present
Wednesday evening, and it may very well be that
when Council reviews it they may want to have these representatives
present. I would recommend if you have the opportunity and the
time to attend Wednesday night, because it is a very involved and
vital program, that you do so._
Motion carried on roll call vote as follows:
AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckman
NOES: None
.ABSENT: None
Councilman Gillum: I might also convey to you that today in the mail
there is a letter'and material from the City
Manager of Santa Monica, which I -would suggest
you read very carefully when you receive your copy, because it brings
out some startling facts about State Retirement and different plans,
etc.
Councilman Chappell: In talking today....regarding the -activities
of tYe'Kiwanis Club, I think ;we really
should write a letter and thank them for all
the outstanding things they are doing in our Community,and let them
know that we are certainly thankful someone is doing something as far
as the Tots Lots are concerned. (Council agreed)
ORAL COMMUNICATIONS' - None.
DEMANDS
Motion by Councilman Chappell, seconded by
ing demands totalling $243,812.36 as listed
through C685. This total includes payroll
on roll call vote as follows:
Councilman Lloyd, approv-
on Demand Sheets C681
account. Motion carried
AYES: Councilmen Gillum, Nichols, Chappell, Lloyd, Gleckman
NOES: None
ABSENT: None
Motion by Councilman Chappell, seconded by Councilman Nichols, and
carried, adjourning meeting at 9:30 P.M.
APPROVED:
ATTEST:
City Clerk
Mayor
- 16 -
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