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01-26-1959 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA January 26, 1959 11 The meeting was called to order by Mayor Mottinger at 7:35 P. M. in the West Covina City Hall. The Pledge of Allegiance was led by Councilman Pittenger with the invocation given by the Rev. Konrad Koosman of the Christ Lutheran Church. Rni.i. rAT.i. Present: Mayor Mottinger, Councilmen Heath, Brown, Barnes, Pittenger Others Present: Mr, George Aiassa, City Manager Mr. Robert Flotten, City Clerk Mr. Harry C. Williams, City Attorney Mr, Tom Dosh, Assistant Public Services Director Mr, Malcolm C. Gerschler, Planning Coordinator APPROVAL OF MINUTES January 12, 1959 - Approved as corrected as follows: Page 33 - 4th item - The amount stated by Councilman Pittenger should be $138,000.00 instead of $38,000.00, as shown. Page 17 - 2nd item - This should read "in conjunction with Resolution No. 1490" instead of "Resolution No, 149311, as shown. The Minutes were approved as corrected, CITY CLERK'S REPORT REFUND OF DEPOSIT LOCATION: East side of Lark Ellen Avenue, METES & BOUND'S north of Puente Avenue. "SUBDIVISION NO. 135-81 Mary G. Hillston Motion by Councilman Pittenger, seconded APPROVED by Councilman Barnes and carried that authorization be given for the release of deposit in the amount of $529.00 and Inspection Fee in the amount of $25.16. This work is now covered by bond and fees of Tract No. 24035. This Metes and Bounds subdivision is now a small portion of what is now Tract No. 24035 which has been approved by the City Council, • C. C. 1-26-59 ACCEPT STREET IMPROVEMENTS PRECISE PLAN NO. 34 Richfield Oil Company Page Two LOCATION: Northeast corner of Azusa and Workman Avenues. APPROVED This bond was accepted by Council Resolu- tion No. 876 of January, 1956. The certi- ficate of completion, dated December 19, 1958, has been received from the Richfield Oil Company in the City Clerk's office January 8, 1959. Final Inspector°s Report has been received. Motion by Councilman Heath, seconded by Councilman Brown and carried that street improvements in Precise Plan no. 34 be accepted and authori- zation be given for the release of Pacific Indemnity Company Bond No. 223401 in the amount of $5,200.00.. RESOLUTION NO. 1497 The City Clerk presented: Accept Grant Deed "A RESOLUTION OF THE CITY COUNCIL OF THE Floyd R. and Ann T. CITY OF WEST COVINA ACCEPTING A CERTAIN Schneider WRITTEN INSTRUMENT AND DIRECTING THE ADOPTED RECORDATION THEREOF." This is a Grant Deed to portion of Lot 8, Tract No. 17325, for street and highway purposes to be known as Glendora Avenue. Mayor Mottinger: Hearing no objections, we will waive fur- ther reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Heath that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1497. RESOLUTION NO. 1498 The City Clerk presented: Accepting Final Map of "A RESOLUTION OF THE CITY COUNCIL OF THE Tract No. 18073 CITY OF WEST COVINA APPROVING THE FINAL Richard Miller SUBDIVISION MAP OF TRACT NO. 18073, ADOPTED ACCEPTING THE DEDICATIONS THEREIN OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME". Accept Seaboard Surety Company Bond No. 523229 in the amount of $22,300.00 for improvements in Tracts No. 18073 and a portion of Tract 21524, and releasing Seaboard Surety Company Bond No. 520129 in the amount of $24,000.00 which was previously accepted for the original Tract No. 21524 prior to condemnation of area by the Covina School District. N C. C. 1-26-59 • RESOLUTION NO. 1498 - continued • Page Three Mayor Mottinger: Hearing no objections, we will waive fur- ther reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Brown that said Resolution be adopted, and authorization be given for the release of Seaboard Surety Company Bond No. 520129 in the amount of $24,000.00 which was previously accepted for original Tract No. 21524 prior to condemnation of area by the Covina School_District. Motion passed on roll call as follows: Ayes: Councilmen Heath, Noes: None Absent: None PROJECT NO. C-85 Fire Facilities Building HELD OVER TO LATER IN AGENDA REFER TO PAGES 18 and 19 Brown, Pittenger, Barnes, Mayor Mottinger Review Plans and Specifications LOCATION: 819 S. Sunset -Avenue Held over from January 12th meeting. Mayor Mottinger: This matter was held over pending further study prior to acting upon it. Are there any comments or does Council feel it is ready to act on this matter? Councilman Heath: This building sits 180 feet back from the street. That seems quite a way back. Mr. Aiassa: We.could show you the map of the Corpora- tion Yard in relation to this. Mr. Gerschler: The matter of the Corporation Yard is to be taken up later on the Agenda and per- haps this could be held over until that time. Councilman. Heath: Mayor Mottinger: It was consensus this be done. Allowing 180 feet for fire equipment to come out before it reaches the street may be wasted or not. Since there appears some question on this matter I think we should hold it over until later on in the Agenda. C� J • C. C. 1-26-59 Page Four ZONE VARIANCE NO. 253 LOCATION; 301 North Lark Ellen Avenue Howard.F. and Sally N. Moody (northwest corner of Lark Ellen and APPROVED AS MODIFIED Workman Avenues). REQUEST; To permit the construction and the maintenance of a 6-foot block wall and wood gate, within property line on the Workman Avenue side from front of House to end of property in the rear, in Zone R-1. Approved by Planning Commission Resolution No. 679. Decision of the Planning Commission appealed by letter. Council hearing notice published in the West.Covina Tribune on January 1, 1959. Hearing held on January 12, 1959. Hearing closed and decision held over pending result of a meeting of principals with the City Manager. Mr. Flotten presented and read the report to Mr. Aiassa from Mr. Gerschler dated January 20, 1959. The report indicated that a meeting had been"held with the proponents and the opponents of thiA application. The group, after reviewing the case, discussed possible modifications to the original request that would ;provide a situation agreeable to all concerned and through the cooperative efforts of those attending the compromise suggested upon, in the attached drawing, was unanimously agreed upon, The modified plan presents no less restrictive plans than the first application and since it meets the approval. of all parties concerned it was the recommendation of the Planning Department that the variance be approved in accordance with the modified plan. Councilman Heath: Is there some ordinance stating that a yard that has a swimming pool must be fenced? Mr. Aiassa: Yes. Councilman Heath: Does it specify what height fence? Mr, Gerschler: A 5-foot fence is required around a swimming pool, Councilman Heath: I understand the swimming pool is in the back and the elevation shows the front as 10-feet of 42' fence. This doesn't seem to afford protection that the ordinance is designed for. If we require a 5-foot fence for protection against children falling into the pool certainly this 42-inch fence wouldn't afford that type of protection unless there was another gate on the inside. C. C. 1-26-59 Page Five ZONE VARIANCE.NO. 253 - continued Mr. Gerschler: This question of Councilman Heath's was also raised at the meeting with the property owners. However, this 5-foot fence is connected at the end of the house to a 5-foot section of wall, thus enclosing the yard. There will be no relief from that condition. Councilman Heath: If we.accept this I would suggest we stipulate the addition of that inner fence. Mayor Mottinger: We have an ordinance covering that protec- tion which should be enforceable by itself. I do not believe it is actually necessary to add to it but it certainly could be added in the motion if it is so desired. Mr. Aiassa: You could make it a provision of the Variance. Councilman Brown: I think it should be specified. Motion by Councilman Heath, seconded by Councilman Brown and carried that Zone Variance No. 253 at 301 North Lark Ellen Avenue be granted approval with a provision that a 5-foot fence be installed from the southwest corner of the house to the corner of the 5-foot, 6-inch wall if a swimming pool is constructed and installed; and approved according to the revised agreement -of -the latest plan dated January 20, 1959. Prior to any discussion or action on the Unclassified Use Permit No. 31, Councilman Barnes requested, and was granted permission, to leave the Council Chambers. UNCLASSIFIED USE PERMIT NO. 31 - Southern California Edison Company HELD OVER FOR PUBLIC HEARING AT MEETING OF FEBRUARY 24, 1959 LOCATION: North side of Merced Avenue, between Lark Ellen Avenue and Glenview Road. REQUST: To permit construction and operation of an Edison Utility Substation in Zone R-A; Potential R-1, denied by the Planning Commission under their Resolution No. 676. Decision of the Planning Commission was appealed by letter from the Southern California Edison Company received on December 11, 1958, and the matter was set for hearing on this date.! • Mayor Mottinger: I believe that the City Clerk has a communication from the proponents in relation to this matter. r1 LJ C. C. 1-26-59 UNCLASSIFIED USE PERMIT NO. 31 - continued Mr. Flotten: this hearing. However, this evening and perhaps Page Six I have a communication, and later a verbal pronouncement from the proponents them- selves, regarding the continuance of I believe the proponents are in attendance they would desire to present their comments. Mr. Glenn Taylor We have given due consideration to the Southern California Edison Co. Citizens' Committee who met this after- noon with our representative. To show our good faith the Edison Company would like to further study facilities and sites in question as requested by this Citizens' Committee. We would ask this hearing be held over until your meeting of February 23rd. However, this is the day after Washing- ton'.s Birthday holiday. Mr. Williams: I believe February 24th would be the official date for the regular meeting of Council due to the holiday. Mayor Mottinger: In that case this matter could be contin- ued to February 24th if it is so desired. However, it is a matter up for the de- cision of Council as to whether they desire to accept testimony at this time. The case has been advertised in the newspaper, announced as a public hearing, and in a discussion with Mr. Williams he indicated we could accept testimony at this time or not accept testimony and await further developments. Councilman Brown: Perhaps there should be some expression from the opponents whether they are willing to forego presenting testimony at this time. Mayor Mottinger: In view of the fact that the Edison Company has agreed to study this further ,in relation to the request made by the Citizens.' Committee are those in attendance here tonight to speak in opposition willing to forego such testimony this evening and hold testi- mony over until February 24th, or not? Mr. Fedderson 1512 E. Portner West Covina Mr. Taylor: fied of this meeting and they agreeable to doing that. In speaking for the opposition, a quick check in relation to the question of presenting testimony at this time would indicate a willingness to wait. However, I believe this was something that was to be done before this hearing. The gentlemen stated this was to be done before. We have done it before but at 2:00 o'clock this afternoon we were noti- requested this be held over -- so we were C. C. 1-26-59 Page Seven • UNCLASSIFIED USE PERMIT NO. 31 --continued Mayor Mottinger: It would seem, however, that both parties are in agreement to withhold testimony at this time and I think it would be in order to hold this matter over to our meeting of February 24th. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that Unclassified Use Permit No. 31 be held over for public hearing until the meeting of February 24, 1959. Councilman Barnes re-entered the Chambers at 8:05 P. M. DISTRICT A111-57-1 Hearing of protests or objections to the Proposed changes in confirmation of assessments to cover the Sanitary Sewer District proposed changes in the improvement of APPROVED Merced Avenue and other streets as described in Resolution of Intention No. 1499. Mayor Mottinger: The hour of 8:00 o'clock P. M. having arrived, this is the time and place for hearing protests or objections against the proposed changes in the improvement of Merced Avenue and other streets.as described in Resolution of Intention No. 1499. Does the City Clerk have the Affidavit of Publication relative to this hearing? Mr. Flotten: I have the affidavit. Mayor Mottinger: I will entertain a motion to receive and file the affidavit. Motion by Councilman Brown, seconded by Councilman Heath and carried that the Affidavit of Publication be received and filed for the record. Councilman Barnes abstained from voting. Mayor Mottinger: Has the City Clerk received any written protests or objections against the proposed change in the improvement of Merced Avenue and other streets? Mr. Flotten: We have received no protests, written or oral. • Mayor Mottinger: Is there anyone in the audience who desires to present any protest on this matter: No protests were forthcoming from the audience. C. C. 1-26-59 Page Eight • UNCLASSIFIED USE PERMIT NO..31 - continued Mayor Mottinger: Since it appears there are no protests or objections made in relation to this matter, I would entertain a motion that the hearing of protests on the proposed changes in improvement of Merced Avenue and other streets be closed. Motion by Councilman Brown, seconded by Councilman Heath that the hearing of protests and objections on proposed changes in sanitary sewer district A111-57-1 be closed.. Councilman Barnes abstained from voting. RESOLUTION NO. 1500 The City Attorney presented; Ordering certain modifica- "A RESOLUTION OF THE CITY COUNCIL OF THE tions of work to be done in CITY OF WEST COVINA ORDERING CERTAIN Assessment District A111-57-1 MODIFICATIONS OF THE WORK TO BE DONE IN ADOPTED ASSESSMENT DISTRICT A°11-57-1". (Merced Avenue) Mayor Mottinger; Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Heath that said Resolution be adopted. Motion passed on roll call as follows; Ayes; Councilmen Heath, Brown, Pittenger, Mayor Mottinger Noes: None Absent: None Abstaining: Councilman Barnes Said Resolution was given No. 150.0. ' ZONE CHANGE NO. 135 LOCATION: 2004 East Garvey Avenue, PRECISE PLAN NO. 145 between Azusa Avenue and Hollenbeck St. Frank Bowers APPROVED REQUEST: Application to reclassify from Zone R-A to Zone R-3, and application for Adoption of Precise Plan of Design No. 145. Approved by the Planning Commission Resolutions No. 683 and No. 684. Council hearing notice published in West Covina on January 1, 1959. Hearing held on January 12, 1959. Hearing closed and decision held over for report on sewer and drainage of this property. Mr. Aiassa presented a report on this matter showing the Plot Plan and the areas in which they can sewer this use. • C. C. 1-26-59 ZONE CHANGE NO. 135, PRECISE PLAN NO. 145 - continued Page Nine Mayor Mottinger requested that Mr. Flotten read the communication dated January 23, 1959, in relation to the Precise Plan that was pre- sented to Mr. Aiassa from Mr. Nollac, Sanitation Engineer. This communication indicated that subject property can be sewered in two possible ways as indicated on the map. The outlet sewers will be provided through District A111-58-3 which is scheduled for construction in January 1960. The selection of the route for providing sewers to the property is entirely up to the developer and his engineer, and at this time, with the information at hand, the best routes cannot be de- termined. However, when decision has been made as to the needs and route to take, it will be up to the developer and engineer to secure the required easement if necessary. It was further indicated in the communication of Mr. Nollac that if the property should develop prior to the availability of sewers, that two provisions for sewage disposal are available; a temporary septic tank and cesspool system near the future outlet to the sewers; and if Precise Plan No. 117 -- a commercial development at the southeast cor- ner of Garvey and Azusa Avenues -- were required to install their sewers, it would provide an outlet on Garvey Avenue between Juniper Street and Azusa Avenue and would not be an unreasonable distance for Precise Plan no. 145 to go in under a reimbursement program. Councilman Heath: Does the developer of this area have control over other lots shown in here? Councilman Brown: Those lots are built up. Councilman Heath: Where it shows 6-foot sanitary sewer easement, that Lot 231, is that now developed? Mr. Dosh: There has been an easement provided for the development of it. Councilman Heath: I thought it was against the law to use a drainage easement for a sewer easement. Mr. Aiassa: You can acquire one easement which will provide both sewer and drainage facili- ties but they will have to be written into the agreement. Councilman Barnes: A 6-foot easement can provide for sewer and drainage? Mr. Aiassa: It depends on the distance it will run and the type of drain being put in. This only runs the length of one block. C. C. 1-26-59 Page Ten • ZONE CHANGE NO. 135, PRECISE PLAN NO. 145 - continued 'Councilman Heath indicated that his question in relation to whether this area could be properly sewered or not had been satisfactorily answered. Motion by Councilman Pittenger, seconded by Councilman Brown and carried that Zone Change No. 135 and Precise Plan No. 145 be approved, subject to the recommendations of the Planning Department. ZONE CHANGE NO. 128 (1405) LOCATION: Northwest side of California Jack and Anna Dubrove Avenue, north of Walnut Creek Wash. HELD OVER TO MEETING OF FEBRUARY 24, 1959 REQUEST: To reclassify from Zone R-A, Potential C-2, to Zone C-2. Recommended for approval by the Planning Commission under their Resolu- tion No. 612. On January 12, 1959 a letter was read from Mr. Dubrove agreeing to the date of January 26, 1959 for Council to resolve this zoning. Mr. Flotten presented and read a communication from Mr. Dubrove, dated January 22, 1959, that he agreed to postponement of this matter of zoning to date of February 23, 1959 (February 24, 1959) in order to afford the Staff of the City further time to study street alignment. Mr. Aiassa: The reason this came about and was expressed to the applicant was that zoning would be very difficult to consider since there is potential street alignment and R.O.W. to acquire. We have presented general plans to the County Road Department on which we should have a report in a week or two. Councilman Heath: This man has been inconvenienced and very patient on the matter. Does it look like we might be able to arrive at a decision at the time now indicated? Mr. Aiassa: I thought there might be some decision arrived at last week (by the County) but one section of the County.Rbad Department did not have the opportunity to review the plan. There were tentative layouts made of the proposed alignments which we feel tied in with the County. We felt that if we were to get the County working with us on these alignments, particularly where County funds were involved and would be of County benefit, it would be a good idea. Anything we can do to get this matter ironed out would be of benefit to Mr. Dubrove and adjoining property owners. Councilman Heath: He has had a great deal of patience and I think we should do whatever we can to expedite this matter. C. C. 1-26-59 Page Eleven • ZONE CHANGE NO. 128 (1405) - continued Mr. Aiassae We suggested to Mr. Dubrove that this matter could be brought up tonight if he so desired but he stated he would rather wait. If there is another better alignment than the present proposed one it would be to his advantage to wait a little longer. Motion by Councilman Barnes, seconded by Councilman Brown and carried that Zone Change No. 128 be held over to meeting of February 24, 1959 as per the request of the applicant. CITY CLERK'S REPORTS PLANNING COMMISSION Mr. Gerschler> The Planning Commission requests a joint meeting with the City Council the latter part of February. This would be to dis- cuss the presentation of the final phase of the economic report of the Los Angeles Bureau of Municipal Research and also the matter of an appli- cation for State Planning Aid. Mr. Stevenson is on a business trip in the east and won't return until the third week of February. Mr. Aiassao I would suggest we keep these reports under Council jurisdiction until Mr. McCann gets a chance to review them. Then we can determine some type of policy of release of these reports and per- haps there should be some monetary charge if it is used for public use on the outside. At least the printing costs. Mayor Mottingera Unless the Council has a specific date for this joint meeting I would suggest this matter be brought up at our study meeting next Monday night and we can determine at that time when this meeting can be arranged between the City Planning Commission and the City Council. Mr. Aiassao I would also like a joint meeting decision on Federal Aid of Planning which should be done this month. You could direct me to prepare the required papers and the Resolution and then confirm the total project at a regular meeting. You would lose nothing by waiting until the joint meeting and it would mostly be a matter of determining what project you might want priority on. This is something that has been discussed at a previous meeting and Mr. Bennett suggested some items. It was consensus of the Council that Mr. Aiassa°s suggestion be . followed. C. C. 1-26-59 Page Twelve RECREATION AND PARK GENERAL MATTERS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS REQUEST FOR APPEAL Zone Variance No. 255 and Precise Plan James W. Hathcock of Design No. 154. HEARING SET FOR MEETING OF FEBRUARY 9, 1959 LOCATION: Southwest corner of Sunset Avenue and proposed Service Street. REQUEST: Adoption of Precise Plan of Design and Service Station Use in Zone R-A, Potential C-R. LETTER OF APPRECIATION Communication from M. E. Salsbury, Chief Engineer of the Los Angeles County Flood Control District thanking the City Council for their good wishes in relation to Mr. Salsbury's new position. REGIONAL PLANNING COMMISSION To be held at the Los Angeles County PUBLIC HEARING ON Engineering Building at 108 W. Second GRAND AVENUE ALIGNMENT STUDY Street in the City of Los Angeles, January 27, 1959 at 9:30 A. M. in Room 100. Mayor Mottinger: I would like to make it a matter of record that Councilman Brown has been appointed Council representative at this public hearing and I believe the City Manager and Public Works Director will be available for any detailed information that might be requested. LETTER IN RELATION TO THE PETITION OF PROTEST RELATING TO STREET LIGHTS FROM RESIDENTS OF CAMPANA FLORES DRIVE Communication from R. G. Goodwin of 10 Campana Flores Drive, dated January 14, 1959. Mr. Goodwin, in his communication, stated he was present at the Council meeting when this matter was discussed and received the impression that the petition was possibley misunderstood. It was indicated the petition was not meant to protest any assessment but was a specific request that the street be left in its present state. .C. C. 1-26-59 Page Thirteen STREET LIGHTS BE CAMPANAS FLORES DRIVE - continued In relation to lights to be placed on Cortez in connection with the new subdivision opposite the circle it was suggested that the lights on Cortez itself, opposite the circle, be left out of the lighting district. Mayor Mottinger indicated that this matter is under consideration by the City'Manager and should be part of that file. CITY ATTORNEY ORDINANCES INTRODUCTION Ordinance regulating dancing in places where liquor is sold Mayor Mottinger: The City Attorney presented; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA REGULATING DANCING IN PLACES WHERE LIQUOR IS SOLD". Hearing no objections, we will waive further reading of the body of the Ordinance. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the Ordinance be introduced and given its first reading. SOUTHERLY ANNEXATION Mr. Flotten presented and read a communi- NO. 159 cation from Francis J. Garvey in which it was stated that he, Mr. Garvey, as the attorney for the owners of the property and the applicants in relation to Southerly Annexation No. 159, requests that said annexation proceedings be withdrawn and terminated. SECOND READING ORDINANCE NO. 616 Ordinance Disapproving Annexation No. 159 ADOPTED Mayor Mottinger: The City Clerk presented: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DISAPPROVING SOUTHERLY ANNEXATION NO. 15911. Hearing no objections, we will waive further reading of the body of the Ordinance. Motion by Councilman Heath, seconded by Councilman Brown that said Ordinance be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Ordinance was given No. 616. Co C. 1-26-59 s RESOLUTION NO. 1501 Urging State Legislature to permit local governments to tax possessory interests ADOPTED Page.Fou.rteen The City Attorney presented and read: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA URGING THE STATE LEGISLATURE TO PERMIT LOCAL GOVERNMENTAL JURISDICTIONS TO TAX POSSESSORY INTERESTS IN PERSONAL PROPERTY Motion by Councilman Heath, seconded by Councilman Barnes that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1501. RESOLUTION NO. 1502 The City Attorney presented: Accepting Deed to McMahon "A RESOLUTION OF THE CITY COUNCIL OF property THE CITY OF WEST COVINA, CALIFORNIA, PRO - ADOPTED VIDING FOR THE PURCHASE OF REAL ESTATE FOR MUNICIPAL PURPOSES; FOR THE EXECUTION OF NECESSARY AGREEMENT IN CONNECTION THEREWITH AND ACCEPTING GRANT DEED COVER- ING SAID REAL PROPERTY". Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Heath that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1502. Mr, Flotten: In relation to this matter of the McMahon property we have escrow papers ready for the Mayor's signature. Mayor Mottinger: The Resolution just read includes the authority to sign the escrow papers? Mr, Williams: That is correct. • • 0 C. C. 1-26-59 RESOLUTION NO. 1503 Accepting deed from Department of Veteran Affairs of the State of California (Van Syckle) Page Fifteen The City Attorney presented:. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA PROVIDING FOR THE PURCHASE OF REAL ESTATE FOR MUNICIPAL PURPOSES9 FOR THE EXECUTION OF NECESSARY AGREEMENT IN CONNECTION THEREWITH AND ACCEPTING GRANT DEED COVERING SAID REAL PROPERTY". Mr. Williams indicated that the wording of the body of this Resolution, and the one in relation to Van Syckle, should be so worded and amended so there is no danger the amount of money stated in the body of the Resolution will be paid twice. Mr. Williams stated it should be stipulated that the amount of $5,900.00 is the total price, payable jointly, to the Department of Veterans Affairs and Van Syckle. Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Pittenger that said Resolution be adopted as amended. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1503. RESOLUTION NO. 1504 The City Attorney presented: Accepting Deed to "A RESOLUTION OF THE CITY COUNCIL OF Van Syckle property THE CITY OF WEST COVINA PROVIDING FOR ADOPTED AS AMENDED THE PURCHASE OF REAL ESTATE FOR MUNICIPAL PURPOSES; FOR THE EXECUTION OF NECESSARY AGREEMENT IN CONNECTION THEREWITH AND ACCEPTING GRANT DEED COVERING SAID REAL PROPERTY". In relation to the amendment refer to Resolution No. 1503. Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Barnes that said Resolution be adopted as amended. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1504. 4, i • C. C. 1-26-59 Page Sixteen RESOLUTION NO. 1505 The City Attorney presented: Accepting Deed to "A RESOLUTION OF THE CITY COUNCIL OF THE McCall property CITY OF WEST COVINA PROVIDING FOR THE ADOPTED PURCHASE OF REAL ESTATE FOR MUNICIPAL PURPOSES; FOR THE EXECUTION OF NECESSARY AGREEMENT IN CONNECTION THEREWITH AND ACCEPTING GRANT DEED COVERING SAID REAL PROPERTY". Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconder! by Councilman Barnes that said Resolution be adopted. Motion passed on roll, call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1505. RESOLUTION NO. 1506 Designating taxation district for fiscal year of 1959-1960 ADOPTED The City Attorney presented and read: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DESIGNATING TAXATION DISTRICTS FOR THE FISCAL YEAR OF 1959-601. Motion by Councilman Heath, seconded by Councilman Barnes that said Resolution be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1506. RESOLUTION NO. 1507 Withdrawal from County Fire Protection District ADOPTED The City Attorney presented: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DESCRIBING CERTAIN PORTIONS OF THE CONSOLIDATED COUNTY FIRE PROTECTION DISTRICT WHICH HAVE BEEN INCLUDED WITHIN THE CITY OF WEST COVINA AND DECLARING THE SAME WITHDRAWN FROM SAID DISTRICT". (Annexation No. 161) Mayor Mottinger: Hearing no objections, we will waive • further reading of the body of the Reso- lution. C. C. 1-26-59 Page Seventeen RESOLUTION NO. 1507 - continued Motion by.Councilman Brown, seconded by Councilman Heath that said Resolution be adopted. Motion passed on roll call as follows; Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution.was given No. 1507. RESOLUTION NO. 1509 The City Attorney presented and read: Grand Avenue Alignment "A RESOLUTION OF THE CITY COUNCIL OF ADOPTED THE CITY OF WEST COVINA REQUESTING THE BOARD OF SUPERVISORS AND THE REGIONAL PLANNING COMMISSION OF THE COUNTY OF LOS ANGELES TO ADOPT THE STRAIGHT ALIGNMENT FOR GRAND AVENUE, A MAJOR HIGHWAY NORTH OF THE SAN BERNARDINO FREEWAY". Motion by Councilman Brown, seconded by Councilman Heath that said Resolution.be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Said Resolution was given No. 1509 Mayor Mottinger called a recess.. Council reconvened at 8:55 P...M. CITY MANAGER REPORTS LETTER IN RELATION TO Mr. Aiassa presented:and read a letter GRAND AVENUE ALIGNMENT to be submitted with'the report in re- lation to Grand Avenue alignment. He requested that Council accept this letter for submission with the report and that Mayor should officially sign said document. It was consensus letter be accepted and Mayor authorized to sign. 0 10 C. C. 1-26-59 Page Eighteen PROPOSED VINCENT AVENUE Mr. Aiassao There is a small modifica- EXTENSION AND INTERSECTION tion to consider on the lower extension AT GLENDORA AND VALINDA of the proposed alignment. The property owner fronting on this property would lose an .island of no value to the indi- vidual. We would like to recommend the acquisition of the R.O.W. to his property line. It would be sufficient to have a report made by the Planning Commission to the Council suggest- ing this be done. The Council could direct the Planning Commission review this matter and then wait for their recommendation on it. Any other portion of delineation on this highway would require a hearing since it has been adopted under Resolutions No. 389 and 391. Motion by Councilman Pittenger, seconded by Councilman Brown and carried that the matter of the realignment of Vincent Avenue, as exten- ded to Glendora Avenue -- west and north of Glendora -- be referred to the Planning Commission for study and report. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the Planning Commission be directed to begin hearings on the abandonment of the projected street east of Glendora connecting with Valinda Avenue. Councilman Heath voted "No". In discussion, Councilman Heath was of the opinion that the matter of abandonment should wait until there is something more specific on the matter of realignment and it was his feeling that this was not ready to proceed on hearings as yet. REZONING OF CITY OWNED PROPERTY REFERRED TO THE PLANNING COMMISSION FOR REZONING LOCATION: Old Police Department site on the north frontage road. This area is now zoned for public use but it was requested this be rezoned to a standard zone which, at this point, is Potential C-1. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the Planning Commission be instructed to consider the rezoning of the property where the Police Station is presently located. PROPOSED CONTRACT WITH Motion by Councilman Brown, seconded by LAURENCE J. THOMPSON, Councilman Pittenger and carried that ASSESSMENT ENGINEER the Mayor and City Clerk be authorized APPROVED to sign the contract with Laurence J. Thompson, Assessment Engineer. This is in relation to street lighting assessment for 1959-60. No changes were indicated from that of last year. C. C. 1-26-59 Page Nineteen • CITY MANAGER REPORTS - continued CIVIL DEFENSE JOINT POWERS Motion by Councilman Pittenger, seconded AGREEMENT AMENDMENTS by Councilman Barnes and carried that APPROVED the Mayor and City Clerk be authorized to sign the Civil Defense Joint Powers Agreement on behalf of the City of West Covina. AGREEMENT WITH FRY AND FRY Motion by Councilman Brown, seconded by IN RELATION TO CHANGE OF Councilman Barnes and carried that the WORK ORDER PERTAINING TO NEW Mayor and City Clerk be authorized to POLICE -DEPARTMENT FACILITIES sign the amended agreement between the APPROVED City and Fry and Fry, contractors, in relation to Police Department facilities. HIRING OF CONSULTANT FOR Motion by Councilman Brown, seconded by REVIEW OF PROPOSALS Councilman Barnes that the firm of PRESENTED IN RELATION TO Coates, Herfurth and England be retained RETIREMENT PLAN as consultants for the reviewing of APPROVED proposals presented in relation to Retirement Plan, at a cost of $500.00. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None PROGRESS REPORT ON Mr. Aiassa: The present gas tank at CORPORATION YARD the Main Fire Station has developed some bad leaks. We have done everything that we can, with the exception of actually closing it down, but there is still seepage. We would like to realign these facilities at the..Corporation Yard and submit a report for Council's consideration which would be completed at the next meeting. I have presented a resume of the cost of improve- ment involved with the Corporation Yard and Mr. Dosh's report. The Planning Commission has reviewed the general plan of the Yard and it is a long range building plan. Mr. Gerschler: We have a proposed use analysis of the Corporation Yard. A plan was developed for the City Yard some three years ago, • which was adopted and developed along that plan. However, now we are directing our thought to a Corporation Yard with all operations of the City in the one area. We had to reanalyze the space use requirements and the type of expanded activities and services that would be provided there that are not now part of the municipal operations. C. C. 1-26-59 Page Twenty PROGRESS REPORT ON CORPORATION YARD - continued Mr. Gerschler - continued: There were several problems that nseded immediate answering which was in relation to proposed temporary police facilities, now ender construc- tion, and the planning of parking and landscaping and access of emer- gency vehicles. There was also the matter of temporary fire facilities being located. As part of the.design the temporary Police and Fire facilities are near enough to each other so they could be converted to an administrative type of operation. They are not attached as architec- ture must be different, but they are close enough to be serviceable in the future. The Fire facilities are up to the setback line of the established R.O.W. but which will make them20-feet from the property line after Sunset is widened. Access for these facilities will be out of the beck so as not to clash with Police units or facilities in any way. The Fire Department has no objection to the turn ind.c.ated just so long as there is enough radius to move out easily and which we have given them. We have a good flow for traffic throughout the whole area and at the present time we can see nothing to block ourselves in the way of any future program. Mr. Aiassa: The Planning Commission made one point when reviewing this Yard ao '°thA t: the portion of Sunset Avenue should definitely be landscaped" and the purpose of this layout is to establish a policy as to planning of the Yard as a whole. Other planning can be done in stages as we need temporary entrances to thp. Police and Fire facilities until they can locate in the Civic Center. Mayor Mottinger: Ingress to the shops in back -- are vehicles to go pass the Fire station? Mr. Gerschler: Until the Fire station is converted, that will not be necessary. Mr. Aiassa: Firm Department entrance is a restricted entrance for fire facilities only. Councilman heath: I've heard this Fire station is a tem- porary arrangement. I do not know what is in mind so far as the temporary arrangement but it may run into a longer period than we are planning on. Are we making this a temporary arrangement from the paint of possibly a couple of years? Taxes may require us to stay there a lot longer. Mr. Aiassa: 9 Councilman Heath: thought rather than the primary Temporary is anything from 5 to 8 years, depending on finances, I think that 5 ,years is enough to consider it a permanent setup with the possibility of converting it later, - only a secondary thought. C. C. 1-26-59 Page Twenty -One PROGRESS REPORT ON CORPORATION YARD - continued Mr. Gerschlero We made a study on that basis and in reviewing it with the Fire Chief and the Board of Fire Underwriters it was indi- cated this site would gain deficiency points you shouldn't have. So Along with this and paralleling the City Yard the Fire Chief asked us to study Fire facilities location. Councilman Heath: If that gains us deficiency points it stops what we want to do. Mr. Aiassa: We have a very serious situation here with the present station which is a lot worse than the one we would have here. Councilman Heath: When you look at the deficiency point idea there might be the possibility we°re looking at the wrong .Location. Mr. Aiassa: Your high number of deficiency points isn't in the: building itself - it is in the alarm system and the pumping capacity. We picked up several cheap points by remodeling our various building, electrical and pumping codes. Beyond that you get to the place where each deficiency point will have to be weighed to its cost. If they build two more mul.tipl.e story buildings T.; u will get defici�:n y point for not providing a,,� serial ladder. Councilman Heats: We know we are going to eventua�ly need another permanent: statini, to town. Maybe we would want to ¢o across the Freeway first, instead of here on a temporary basis, Rnd set up some- thing more permanent. Mr. Aiassa- The thing we are trying to do is work a second site, which worild probably be on the north side. However, this station will accommodate us until we have our big station which will be our master station. So far as a second station on the north side it could be considered right now. Councilman Heath: If we know where master station will be, look for that site now instead of going in here. Mr. Gerschlero A permanent station would be a far greater cost than this temporary station. Mr. Aiassa: There is a point that we are faced with. right now. The Fire Chief has three restrictions facing him on the present site, administrative, operational and living accommodations. It is crowded and congested here and going out on Irwindale and the Highway. • C. C. 1-26-59 PROGRESS REPORT ON CORPORATION YARD - continued Mr. Aiassa - continued: Page Twenty -Two Chief Wetherby understands the problem in thRt this is a long range movement. We are picking out dheap points to hold us in Class 5,. and not falling back to a 6 Class but working toward a Class 4 rating. Mayor Mottingero Don't we improve our deficiency situation by going into this other building and having more room? fir. Aiassa: The only thing that would give deficiency on the site its a zero zone. Councilman Barnes: I attended ache meetings when Pacific Fire Underwriters came to West Covina and made their survey. I think this is an improvement over the present station according to them. We are moving in the general area but not far enough down and to the east to give good coverage. The other thing was the idea of a location north of the Freeway. However, this is considerably better than what we have at the present .location. At least we are moving correctly in the general. area. Councilman Brown: This was discussed in the line of defi- ciency points last May and June when we decided to put something in this line down there. We budgeted money geared around this idea and it was gone over by the National. Board of Fire Underwriters. I see no reason for these questions now. Mayor Mottinger o I think we have had a. great deal of discussion on this and although we should answer Councilman Heath's questions, I see no waste of the City's money or that we are losing ground to have this facility here. The present fire facilities building can be utilized and the design and specifications are going to have this built at mini- mum cost. I think it is desirable to go ahead on this. The following motions a're in relation to Item 5 on the current Agenda which was Project No. C-85 - Fire Facilities Building - Review of Plans and Specifications. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the Plans and Specifications for Project No. C-85 be adopted, subject to the modification that the specifications meet the prevailing Central Labor Council rates as adopted by the ATC. Motion by Councilman Brown, seconded by Councilman Barnes and carried that the City Engineer be authorized to call for bids on Project C-85 - Fire Facilities Building. C. C. 1-26-59 Page Twenty -Three • CITY MANAGER REPORTS - continued PLAN FOR PLACEMENT OF Councilman Brown- I believe there was BUILDINGS PURCHASED FOR the question of $1,050.00 to set down CORPORATION YARD those steel. buildings. There was the matter of possibly using City forces. I think there was to be a study of what could be done by City forces, what it would cost, and I do not think this has been presented to us. It seems to me, however, that every job the City forces have done it is way over-manpowered to what any contrac- tor would have used. I can't quite see doing this with City forces because they are not trained or skilled in this type of work. We are not geared for it, either. Mr. Dosh: Mr. Sarver helped build the Cortez Fire Building and he sees no problem in setting these buildings up and pouring our own slabs. Whether we do it or not is not so important as that we get it done, and do it within the budget. We could keep track of the figures after it is done although $1,000.00 doesn't include our own labor and it might develop into more cost before completion because of investment in our own labor and tools that would need to be considered. Mayor Mottinger- If it is going to cost us more with our own forces it might be well to consider contracting. Councilman Browne If actual cost records were kept I really believe it would be over what a contractor could do it for. Mr. Aiassa: Mr. Dosh might get informal bids and see what those figures would show. This cost §hould-be less than $2,000.00. How- ever, we will have to draw basic plan for it to enable us to call for informal estimates where we can call for informal bids. Councilman Brown: I would like to see the plans and speci- fications before there is any discussion or bid with any contractor. It was consensus this be done. CITY CLERK LEAGUE OF CALIFORNIA CITIES Meeting to be Held February 5, 1959. (Councilman Pittenger to attend) COMMUNICATION FROM COUNTY BOUNDARY COMMISSION REGARDING COVINA NORTHERLY ANNEXATION No protests will be filed. DISTRICT NO. 36 c C. C. 1-26-59 • CITY CLERK - continued Page Twenty -Four SANITATION DISTRICT NO. 21 It was indicated that we are now a part Councilman Brown appointed of another Sanitation District which as alternate is District No. 21. The Mayor is auto- matically one of the directors, but it was requested that Council appoint an alternate director. Mayor Mottinger indicated that perhaps the present Alternate Director should also be made Alternate for District 21. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that Councilman Brown be appointed as Alternate Director for Sanitation District No. 21. REQUEST TO SOLICIT National Kidney Disease Foundation, Inc. (March 1 through March 31, 19 59 )' APPROVED APPLICATION FOR TAXICAB LICENSE - O.D.Stalians APPROVED Motion by Councilman Brown, seconded by Councilman Heath and carried that the request to solicit for funds, as made by the National Kidney Disease Foundation, Inc., be approved. Mr. Flotten stated that the application was from the owner of the E1 Monte Taxicab Company who has bought out the Baldwin Park Taxi Company. It was indicated the cabs had been properly inspected, the drivers fingerprinted and photographed and the applicant had been checked by the Police Department. The application is in order and the requirements for public liability insurance coverage has been met. Motion by Councilman Brown, seconded by Councilman Heath and carried that the application for a Taxicab license by 0. D. Stalians, owner of Yellow Cab Company of El Monte, in the City of 'West Covina be approved. CITY TREASURER None MAYOR'S REPORTS Mayor Mottinger: The Mayors of the San Gabriel Valley and the Pomona Valley had a meeting a week before last and there was a very interest- ing discussion on the matter of municipal water and employees salaries. Each of the cities have an entirely different problem in this matter • and they were very interested to hear and explore some of the things that might be involved in the event the Metropolitan Water District comes into this area. C. C. 1-26-59 Page Twenty -Five • MAYOR'S REPORTS - continued Mayor Mottinger - continued: The only thing I have to report is that in the discussion on employees and s°!Inries it was indicated the Mayors would like to talk about this matter somewhat further and the first concern was in trying to maintain equitable salaries but not increase costs more than necessary. And also to avoid as much as possible proselytizing employees from one City to the other. COUNCIL COMMITTEE REPORTS Councilman Brown: We have accepted improvements on the northeast corner of Azusa and Workman Avenues. On the southeast corner there is a business in operation with improvements on Azusa but there has been no effort to make improvements on Workman. Why? Mr. Gerschler; On the first variance for automobile agency they excluded the north 300 feet which is the part facing Workman. About six months ago they came in asking to use that northerly piece temporarily while there was construction further down the lot. This was under a one year basis only. If nothing is done on the lower portion during the year this matter would have to be amended to do that work, but if it is not used it would be abandoned until another use goes in there. It is possible that when this comes to a head, in about 5 or 6 months, improvements will have to be installed or else it must be abandoned. REPORT ON SPECIAL MEETING Mr. Barnes presented and read a report OF THE UPPER SAN GABRIEL on this meeting. VALLEY WATER ASSOCIATION January 16, 1959 It was stated that the reason for the special meeting was mainly to answer questions of the Associate and Producer members concerning the forming of a water district for the San Gabriel Valley and the spending of Association money for the engineering and setting of boundaries for this district. The Association has approxi- mately $16,000.00 on hand, and the Budget Committee felt it would reach the $20,000.00 level very soon. Mr.Moseley, in a report on water use, indicated that in 1945 this valley used 125,000 acre feet of water; in 1955, 147,000 acre feet, which was a 12% increase in ten years. By 1957 there was 153,000 acre feet used which put us into an overdraft. The ultimate use is esti- mated at 376,000 acre feet for the district. It was stated that the . cities of Alhambra, Azusa, Monterey Park and Sierra Madre have with- drawn from the district and a new resolution should be passed to form a new district showing new boundary lines. 0 C. C. 1-26-59 Page Twenty -Six COUNCIL COMMITTEE REPORTS - continued Upper San Gabriel Valley Water Association report - continued: President Anderson stated it was essential that the resolutions from the cities and organizations supporting and approving the formation of a municipal water district should be forwarded to the offices of this Association in Temple City as soon as possible. Mr. Carl Fawcett was unanimously voted in to retain the position of Field Secretary. The new district will consist of 5 small districts and when formed there will be an election of a Board of Directors by the citizens of the Valley. There will be one from each district, making equal repre- sentation of all the citizens. No suit has been filed by the City of Long Beach against the cities of Alhambra, Azusa, Monterey Park and Sierra Madre but it will probably be done in the very near future. It will probably pattern itself after the suit brought against Redlands, Riverside, Colton and San Bernardino by Orange County. It was indicated that the Association felt it was necessary for all cities, Chamber of Commerces and civic organizations to pass the reso- lution indicated so that Long Beach can be informed of the intent to form a district in this area. The help of City attorneys would be appreciated in relation to legal aspects of forming a district. A vote was taken on whether to form the district with the following result: 380 - Yes 0 - No 36 - Not Voting 8 - Abstaining (West Covina was one as per the indications` by Council to Councilman Barnes) The Associate members are entitled to 1 vote and the Producer members are entitled to 1 vote for every 250 acre ft. of water dispensed per year. Mayor Mottinger: Mould you recommend we pass this Resolution? Councilman Barnes: I do not think we are in that position. We have heard nothing from our Chamber of Commerce, League of California Women Voters, or other civic associations. I would like+ to have their opin- ions on this matter. 0 0 C. C. 1-26-59 Page Twenty -Seven UPPER SAN GABRIEL VALLEY WATER ASSOCIATION REPORT - continued Councilan Heath: whether these cities in the and expend $20,000.00 that for a water district. This lines. Before anything is this resolution is only to saved. Mayor Mottinger: I think it should be clarified as to what this Resolution is. It is not to contract for water but to determine Upper San Gabriel Valley will go ahead they have accumulated to lay the ground work is in relation to engineering and boundary final it goes to the vote of the people and organize and use the $20,000.00 they have It would seem they have been given the go ahead by the vote taken. Councilman Barnes: They want the support of all of the cities. They say there are three ways to go. Bring in the Metropolitan Water District, wait for Feather River Projector possibilities of bringing part of the water back from the Whittier Narrows Dam. The question was asked if anyone would like to have a meeting with the representative of the water company, Mr. Skeleton. It was indicated that any time a City Council would desire to meet with him he would explain anything they would desire to know. Councilman Pittenger: Was there anything about *hether the Feather River Project and the Metropoli- tan Water District might get together to supply water to us or are they going to argue about that? Councilman Barnes: That was asked about but there is nothing arranged. Councilman Heath: It was brought out that passing.of this resolution did not tie it up to the Metropolitan Water District. Councilman Pittenger: If there were 380 for it and none against it you are sucked in whether you want it or not. I believe this is only to stop the Long Beach suit. The idea of reclamation of water is just now being proposed to the State. I am real skeptical of this whole thing. Maybe this group could stop this thing and make Metropoli- tan and Feather River get together. Councilman Brown: go -around they will say you backing out now? I go with Councilman Pittenger. If were to endorse this resolution it isn't anything now. But at the next endorsed it, you supported it, why are we you C. C. 1-26-59 Page Twenty -Eight UPPER SAN GABRIEL VALLEY WATER ASSOCIATION REPORT - continued Councilman Heath: Mr. Moseley pointed out the fact we are overdrawing the water we have and I think it is a fact we will continue to use more and more. We are going to need water from somewhere. This resolution is only to form a unit who after it is formed by equal rep- resentation will say whether we go to Feather River or Metropolitan Water. If it is not supported at the present time I think we will take a backward step in not being organized toward the ultimate aim. Mr. Williams: There are legal hazards to this. You do not go very .far down the road until you lose your identity as a City. The petition is to be redrafted to exclude 4 cities. The next step, when they expect to be able to start circulation of petitions, the law re- quires the petitions be signed by 10% of the voters within each politi- cal entity. The next thing, if they get the 10%, the election is district wide. So, this is the last stage you speak as a City. It was indicated that this matter should be brought up at the next study meeting of Council. RECREATION AND PARKS Councilman Barnes: At the Commission COMMISSION meeting Mr. Gingrich announced the State Conference on Parks and Recreation is being held at Santa Monica on February 16, 17 and 18th. The Park Supervisor presented a tree planting program for Palm View Park which I thought was very well planned. Mr. Gingrich was honored at a dinner in relation to his appointment as Director of District 13 of the California Recreation Association and I would like to take this opportunity of extending our congratulations to him. EXPIRATION OF COUNCILMAN City Clerk was directed to develop a PITTENGER°S TIME AS calendar of appointments to the REPRESENTATIVE FROM COUNCIL different Commissions for the year 1959. AT THE PLANNING COMMISSION MEETINGS SALARY RAISE FOR CITY Councilman Pittenger: I would like to MANAGER DENIED BY LACK OF speak of the matter which concerns a MAJORITY VOTE raise for Mr. Aiassa. Our old Council, less Councilman Heath, I feel committed themselves to consider a raise to Mr. Aiassa on the first of the year. What we said, as I recall it, was that we would pay him a certain amount of money and C. C. 1-26-59 • SALARY RAISE FOR CITY MANAGER - continued Councilman Pittenger - continued: at the first of January we would consider a not given to him it would be considered that his services. I do not believe that any of his services. Page Twenty -Nine raise and if the raise was we were dissatisfied with us are dissatisfied with Summaries of the projects and accomplishments in the City were submitted at our last meeting. There were a lot of things which we may have forgotten about in working at this job. Negotiations of property for Palm View Park. Negotiations for Vincent Avenue. Negotiations on Police and Fire department property. Things we have taken for a matter of course and which were not a matter of course under the old regime. There has been harmony at the City Hall for quite a while. There have been less meetings since Mr. Aiassa has been at the helm than ever before. There have been less crises as Council saw them. The Fire Department has come a long way. The Police building is under construc- tion, and you know how we looked on that. We kept looking at the plans,, did nothing about them and yet now it is in the works. The Retirement Plan is far ahead of what we had hoped for a year ago, and is now almost ready to present to Council and our City employees. The purchasing system is set up and we have saved this year, and all the money con- sidered I think he should get a raise. We gave a 3% cost of living raise to every employee but that has nothing to do with merit. It was my understanding we would consider a merit raise for Mr. Aiassa at the end of the year. He asked that he not be considered at budget time for the reason that every City Councilman is under pressure to reduce budgets. However, I do not think he is .in that class. I do not think we should quibble about $1,000.00 or $1,500.00 for a raise for him. I think the job is being done better than any time before in my knowledge of the City. I would also present a report of comparable figures for a City of our size. Inglewood has a population of 52,000 and pays a salary of $18,000.00 with two assistants. Pomona has 62,000, pays $15,000.00 and is proposing $18,500.00 with 3 assistants. Arcadia has 39,000 and pays $14,700.00. Whittier has 33,000 and pays $17,000.00 with 2 assistants. Monterey Park has 33,000 and pays $16,500.00 with 2 assistants. Montebellow has 30,000 and pays $16,140.00 with 2-1 assist- ants. Huntington Park has 29,000 and pays $13,500.00 with 1 assistant. El Monte has 12,260 and pays $12,300.00. Covina has 17,000 and pays $11,700.00 with 2 assistants. West Covina has 45,516 and pays $13,360.00 with a half assistant. You have all seen this and I think that for what we are getting for the amount of money being handled by this City, and for the fact that we • want to keep a good man, that we have to pay him and raise him 10% disregarding the 3% raise across the board. C. C. 1-26-59 SALARY RAISE FOR CITY MANAGER - continued Councilman Brown: to Mr. Aiassa that he has to was in good taste tonight. Councilman Pittenger: Councilman Brown: Councilman Pittenger: Page Thirty It seems to me we were supposed to discuss this at the last personnel session. I know this is embarrassing listen to all this. I do not think this I believe that-,�,hether this was in good taste tonight or not is a matter of opinion. let Council decide. I think I have facts. We weren't in fr 1 accord and it was to be discussed last Monday night but it was not. I felt that since I had made such a commitment in relation to a raise that I should bring it before Council and have been very much in order and we Motion by Councilman Pittenger was made that Mr. Aiassa be given a 1.0% raise to become effective January 1, 1.959. There was no second, Mayor Mottinger: It is not normally done, but it is permissible for a Mayor to make and second motions. However, I would, be- fore giving an answer to Councilman Pittenger, like to answer Council- man Brown in regard to the action of the Executive Committee of the Council. There was discussion on this matter and the entire discussion was made verbatim, as directed by Council., and was submitted to Mr. Aiassa, so this matter isn't a surprise to him. He knows what the situation is. I feel, very strongly, that there has been a remarkable job done in overcoming the difficulties under which we have operated in recent years. I think it is definitely in order that there be recognition of this fact by increasing the City Manager's salary. I think one of the things that we have ld.st sight of is that we paid our previous City Manager considerably more money than Mr. Aiassa and that we did not get near the value received. At the time Mr. Aiassa came with us he felt that he should, over a period of a couple of years as he grew with the City, be able to attain the same salary of the previous manager which we were willing to pay and agreed upon. I feel that we should give him a raise. A step forward along the lines that were previously and tentatively stated as approval of work being done would have been a full 10% increase for a period of two years, bringing his salary up to the same as Mr. Petrie was getting. Since there has been some increase it seems it might be a little more in line if he would get 5% to 7% in increase rather than the full additional 10%. In other words, I am in Co Co 1-26-59 • SALARY RAISE FOR CITY MANAGER - continued Mayor Mottinger - continued: Page Thirty -One favor of a motion to increase the salary but would like to take it a little bit easier than your motion suggested, Councilman Pittenger, Councilman Pittenger: I am going for broke. However, I think the commitment was 5% to 107,E increase. I would possibly compromise but I would like to hear other discussion before I would agree to a compromise. Mayor Mottinger: Are there any other members of Council who would prefer to speak on this matter. There is no second as yet. Would you prefer a second before before discussing it further? I would like to suggest the matter of a percentage increase by scale to some- thing like $70.00 a month which is probably a 5% to 6% increase, keeping in mind budget problems, but I would also like to recognize Mr. Aiassa's services, Councilman Pittenger: Keep in mind our budget problems, but it's not a good movement to cut off a man who has the potential of saving you the most money. If we could hire a man that would do better, that's different. A two million dollar budget is a lot of money and very few companies have that kind of budget. I think it is ridiculous to ask. He is in day to day jeopardy of his position. There is no security in the position of City Manager, What would happen if we had to start and go through the same routine we went through before. I have spent plenty of time on this job for my $50.00. I will compromise if I hear discussion, but no one is talking. Mayor Mottinger: I do not believe there will be a dis- cussion unless there is a motion before us Motion by Councilman Pittenger, seconded by Mayor Mottinger that there be an increase of $75„00 a month to Mr. Aiassa, as City Manager, effective January 1, 1959. Mayor Mottinger: Before the roll call on this matter, I would remind you of what Councilman Pittenger has said, in that we have made a commitment that if Mr. Aiassa's work is satisfactory we were to give him a vote of confidence. If not, he would so know it. Any fur- ther discussion? Councilman Brown: It seems like there is going to be a discussion. Emphasis has been on the commitment of Council. Since Mr, Aiassa knew about this whole thing, he knew it long before tonight. Council- man Pittenger says it was the unanimous commitment of Council there C. C. 1-26-59 Page Thirty -Two • SALARY RAISE FOR CITY MANAGER - continued Councilman Brown - continued: would be a raise on the first of January. It was not. Commitment was made by four Councilmen but not the fifth. Councilman Heath: I was not in on this original commit- ment and have been confused with many different stories so I would abstain. Motion did not carry on roll call due to lack of majority, as follows: Ayes: Councilmen Pittenger, Mayor Mottinger Noes: Councilmen Brown,- Barnes Absent . � None . Abstaining: Councilman Heath Mayor Mottinger: The motion has not. carried for want of a majority. Mrs. Van Dame: I think it is pathetic that you men, elected to the post you are holding, when you know the job that Mr. Aiassa has done, that you can quibble. He should get more than you even voted for. If I was him I would hand in my resignation and it would put you right back to where you were. I had the biggest confidence in you, Councilman Brown, and I would not think that you would do this. Mrs. Van Dame: I see you want three more fire stations. How can you want three more fire stations? Mayor Mottinger: We want three fire stations in total. We need an additional station at the north side of town. Mrs. Van Dame: You need an aerial ladder, too. Mrs. Van Dame: Talking about Parks and Recreation. You bought the property from Harbert and it was supposed to be for Parks and. Recreation'. Have you done anything to have any recreation for the young people up there? There is nothing that I know of. Mr. Gingrich is there and getting paid, but is he doing anything for the young people? Is there any conveniences for kids? Mayor Mottinger: That park site will be developed as quickly as possible. We are in the process of obtaining a full jurisdiction of the property butUAt pr.esent:_;we.cannot obtain any City funds. Eventually we will, however. C. C. 1-26-59 �J Page Thirty -Three Mr. Aiassa: I would like to state this for the record. When I was hired by telephone I made a specific, direct question to the Mayor who spoke for the Council at that time. I asked him, twice, whether it was with full five Council member approval that I was selected. I stated that I would not come down on a split Council. I asked did they all agree to all my terms? It was stated to me that all had agreed to all my terms, conclusively. DEMANDS APPROVED Motion by Councilman Heath, seconded by Councilman Brown that Demands in the amount of $219,069.04, as shown on Demand Sheets C-1:25, C-126 and B-53, be approved. This to include fund transfers in the amount of $154,448.90. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None STUDY SESSION Monday, February 2, 1959 at 7:30 P. M. There being no further business, motion by Councilman Pittenger, seconded by Councilman Brown, at 10:40 P. Mo, that the meeting be adjourned. APPROVED BY CITY COUNCIL Da to As submitted With the following corrections: r 10