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12-01-1958 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL • CITY OF NEST COVINA, CALIFORNIA December 1, 1958 The meeting was called to order by Mayor Mottinger at 8:10 P. Me in the West Covina City Hall, The Pledge of Allegiance was led by Coun- cilman Browny with Councilman Heath giving the invocation. ROM, rAT.T, Present: Mayor Mottinger, Councilmen Heathy Browne Pittenger, Barnes Others Present: Mr. George Aiassa, City Manager; Mr. Robert Flotten, City'Clerk➢ Mr, Tom Dosh, Assistant Public Services Director. CITY CLERK'S REPORT SEWER PETITION There are 9 non -validated signers, rep- Fircroft and Vine Avenue resenting 56% of the total district. It Sewer District is recommended that the petition be pre- 0 APPROVED CONDITIONALLY sented to the City Council on November 24, 1958 for referral to the City Engineer for proper report, with the suggestion that it be added to the existing District A111-58-1, provided that it will not in any way delay completion of the original district. Held over until the adjourned meeting of December 1, 1958 from regular meeting of November 24, 1958. Mr, Aiassa: I believe that Council has made it a policy that they would not consider any special assessment district with less than 60% of signatures of a total district. This has 56% of the sig- natures of the total district, non -validated, but I do not think there is any question they are all good. If this matter were approved as submitted, the City Engineer would.immediately be directed to draw plans, which could be done in about one or two days, and this would be included in the bidding at the time bids were called for on the big district, Councilman Brown: Will this include all the district or will. it,.leave out certain pieces of pro- perty? There seems to be onL- particular problem of a piece of property being left out again. Mr. Aiassa: This petition is for Fircroft. This is not at the area of Merced Ind Lark Ellen. It does not include that. This adjoins the big district which we passed one or two meetings before this. I believe Councilman Heath contacted the property owners in this area • r� I ADJOURNED C. C. 12-1-58 Page Two SEWER PETITION - FIRCROFT AND VINE - continued JMr. _ Aia.s'sa_ - continued: and it was a matter of there being a .delay in getting in the petition. Councilman Heath: This is_.a separate district. Mr. Aiassa-. This is to be part of the big district if it would cause no delay in time in relation to the larger district, which it evidently would not. Councilman Barnes: Include two smaller districts. Mr. Aiassa I .believe we included those at Council meeting before our last meeting. We in- cluded the two districts, but held the matter over for discussion until the next meeting and then approved it. Councilman Barnes: I do not understand. Notification was sent out on this that certain areas were to be included in this sewer district. Now there is notification that certain portions of this district are being left out. Are we saying we notified these people they are in the district and then turning around and saying they are out of the district? I do not see how you can notify them they are in it and if they wish to petition for or against .it they can appear at a certain date, and then at a later date,say'they and not in the'sewer district. Mr. Aiassa: I do not know what happened that notice was sent out to this area because this was.not-part of the district on the maps and in the area as I see it. Councilman Barnes: Can .we consider this? Perhaps there might have been someone who wanted to protestor to say something in favor of it. Mr. Aiassa: I would like to check this mailing to see if it was sent out in error. Do you have the card on that? Councilman Barnes: Yes. Mr. Aiassa: 1-.think-there was an error in mailing made. Have the members of Council been receiving these cards right along? Councilman Barnes: Only as property owners involved. ADJOURNED C. C. 12-1-58 Page Three SEWER PETITION - FIRCROFT AND VINE, -,continued Councilman Pittenger: I have received them when I have not even been close to an area. Mr, Aiassa: I,.would like to check this matter and see how you received the notices. Councilman Pittenger: Did anyone protest this? Mr, Aiassa: There .was no protest. Councilman Brown: This isan annexation at Lark Ellen and Merced so we are talking about the same district. Mr, Aiassa: We had the large district with two small districts grouped to go on to the larger district. This part, or should have been part, of the little district that was added to the larger district. This is the third small district and contiguous to this larger district and to add it would be advantageous to the people, otherwise they would have to wait for another large distract or else • have a small district. Councilman Barnes: They could be a small district at a later. date. Mayor Mottinger: That does not seem to be item up for decision at the moment. Mr, Aiassa.: I believe there are two parcels of land not served by the sewer on Merced, only on.Lark Ellen, and in the process of providing sewers to Lark Ellen easements are required over private pro- perty. The Sanitation Department checked with Mr,.Sorenson and I be- lieve he stated that it was not,;, legally possible because it requires an easement for that one property and there is also the problem of the school. They have no sewers now and if they were to be served they would have to go to Lark Ellen.al.so.. Councilman Barnes: They would also have to have an easement. Councilman Brown: I:bel.ieve the matter of the school was brought.up at the last Council meeting ,and it was indicated the school would be served going the other way. Mr. Dosh: I.may have made some indications that I thought the school could be sewered from Merced, but after further study it would not seem that it could be done.. Councilman Barnes: I would be in favor of this if there was an easement required by the City. • ADJOURNED C. Co 12-1-58 Page Four • SEWER PETITION - FIRCROFT AND VINE - continued Mayor Mottingero I think.this is a matter of whether or not this petition should be included. However., if there is some question as to notification perhaps it should.be straightened out and the people so notified of a subsequent meeting. . Mr, Aiassa: We could do this. However, this (petition) has nothing to do with the problem we have been discussing now but perhaps we should make a complete check out.of the tentative map submitted showing the proposed line to go straight -through and the three adjoining pro- perty owners on Lark Ellen would.benef.it because of real deep lots. If there is a subdivision developed it would be their gain and through this method the property could obtain. -,a sewer easement. We have a drainage easement on it. However, I feel there is no use in holding this particular petition up because this other one we have been discuss- ing is not contiguous. Councilman Barnes: I. think., you should investigate an ease- ment for the school at the same time, or at least it should be taken care of. • Mr. Dosh: I do.not think it is a matter that we can really determine until we find out what might happen in relation to the sub- station now being requested and we would have no idea where the rear property will develop. We may want to.move it one or two lots over. Until there is determinings as to what happens to the property on Merced it would be difficult to make any determinings in this matter, Councilman Brown: I.:voted for District A°11-58-l'.%fter being told this would take care of all the.pToblems up there. Now tonight there has been a discussion on who was -notified as to who was to be included. Motion by Councilman Brown, seconded.by Councilman Barnes that District A°11-58-1 be held up until all these matters are cleared up. Upon roll call, the vote was Councilmen Pittenger, Heath failed to carry. Councilman Heath: annexation, Why should this Councilman Brown: Coauncilmn Brown and Barnes "Aye" and and Mayor Mottinger "No", and the motion W:e„j.ust got through explaining that any question of discrimination in this other matter.has nothing to do with this be held? I,made the motion to hold the entire district, not the annexation. • ADJOURNED C. C. 12-1-58 Page Five • SEWER PETITION - FIRCROFT AND `TINE -continued r1 LJ • Councilman Pittenger: There seems to 4e the question that we have not resolved yet, how the property on Merced and Lark Ellen is going to be subdivided, and because of that where the easement should be, Do you think we should hold this petition and.district up indefinitely to find out where that easement is? Councilman Heath: Maybe it would be another year before such a .matter would be clarified. Councilman Pittenger: I,do not think this should be held. These people came in in good faith. Mayor Mottinger: Wasn't District A°11-58-1 approved? Councilman Brown: It.was approved subject to certain infor- mation to be presented at the last meet- ing and that information has been changed a week later. If the property owners in the district were notified they were in the district and the district was formed, and if after the sewers were put in they did not get them, they could say "I will not pay" and it could be done under the 1911 Act. One person protest- ing in relation to the sewer - after construction - that they were left off, or not serviced, is entirely different than protesting before the Council at hearing, Councilman Pittenger: Even if they didn't sign petitions or anything" Councilman Brown: Yes, if there were notifications sewers would be received. Mr. Aiassa: I do not know how the card was sent as it is .not included in the district map. Councilman Barnes: Original map did not conform to this map. Councilman Heath: I still see no sense in holding this annexation as it has nothing to do with this other problem. Mr. Aiassa: It might be of benefit to the school and to the property if there was the develop- ment of a manhole outlet where it would be thought possible to serve the sewer line through. There was a ten- tative map filed on this acreage and if the substation.facilities do develop, there will be another road along the school property line to this area. I think this is going to be a little complicated to work �;outbecause with the school agency to the east to be served through this property, then through two private properties to get to Lark Ellen, Considerable study and engineering would be required. CJ • ADJOURNED Co C. 12-1-58 SEWER PETITION - FIRCROFT AND VINE - continued Page Six Mayor Mottinger: I am a..,,.little confused on what has been done and not done correctly. I would like to table any action at all on this peti- tion until we can see right in -front -of us the status of these three areas that are being referred to in relation to annexation to A111-58-1< Councilman Heath: Regardless of what has been considered as an addition to annex, regardless of what condition there is at Lark Ellen, what has that got to do with br.inging.this annexation into the district? Just because something else 4 or 5 miles away is confusing, that is not the problem in front of use The problem is, does this district come into this larger sewer district? That is what is before us and I do not think we have any right to work on anything else. Councilman Pittenger: If the,people involved were notified they were in the district and then the sewers were not put in and they would pro- test payment afterward we would be -in "hot water". Councilman Heath: We are still annexing to this district :.and have done it twice already. Why not do it when that (other) district comes in? Councilman Barnes: ..Is there any possibility of annexing to this district tonight with certain condi- tions stipulated? Councilman Heath: I still can't understand what a problem .on.Lark Ellen has to do with bringing in this annexation, Councilman Brown: The.City of Monrovia can no longer take advantage of the 1911 Act because of something that happened there similar to this five years ago, Councilman Heath: The queystion is still before us, does this one block on Fircroft come into the larger.district? Mayor Mottinger: It would seem we may have a protest prob- ,l.em that is very real and perhaps we should not proceed until it is cleared up and get an exact picture° Mr, Aiassa: All we are doing now is authorizing the Engineering Department to prepare the Plans and Specifications and getting them ready. There are no construction costs incurred and if that is delayed it will delay the project. We can hold one district off but there is the urgency of the petition. We are resolving plans and validating signatures to make sure there is 60%a • • ADJOURNED C. C. 12-1-58 °Page Seven SEWER PETITION.- FIRCROFT,,,AND VINE - continued Councilman Heath: 1, still think that is not what this reportisabout at the present time and has no bearing on it. Mayor Mottinger: That is_correct, but there is confusion on this matter. Motion by Councilman Pittenger,, seconded by Councilman Heath and carried that the petition for Fircroft and Vine Avenue Sewer District to be added to District A111-56-1, and referred to the City Engineer for proper report, be approved, but with the stipulation that award of bid contract be withheld until the matter is cleared up in relation to the property in question and the school property. SCHEDULED MATTERS BIDS STAFF AND POLICE CARS Bids were opened as advertised in the APPROVED CONDITIONALLY office of the City Clerk at 10:00 A. M. Friday, November 21, 1958 and referred to the Finance Officer for.review and recom- mendation, (See Minutes of City Council meeting of November 24, 1958) Held over until adjourned regular meeting on December 1, 1958 for fur- ther report, Mr. Aiassa.: This matter was tabled from the last meet- ing of Council for the Finance Officer to make a recheck into the matter of leasing. There is a written report submitted by him to members of Council with four proposals. At the present time we are leasing from a motor agency in Alhambra at $125.00 a month; We also have a leasing proposal.,from 'Western Auto Leasing with a mini- mum requirement of 3,000 miles per vehicle which can be met by prorat- ing mileage and a rate proposed of .07 per mile. The estimated mileage costs (390,000 miles) is $27,300.00; the estimated gas and oil costs are $9,750.00; and converting vehicles when turned in is $540.00. The total estimated cost of this proposal -for 9 vehicles is $37,590.00. These figures are estimated figures only. This proposal is made for Chevrolet Impalas or Station Wagons -equipped with 280 h.p, motor, spot lights, seat belts, heater,, padded dash and seat covers; includes black and white on six cars. The delivery can be made by January. 1., 1959 if notified by December 2, 19 58 . Although not in the contract, the Lessor desires to replace vehicles at 30,000 miles, • ADJOURNED Ca Co 12-1-58 Page Eight • STAFF AND POLICE CARS - continued Mr. Aiassa - continued: Prorating mileage would result in our being able to lease 11 vehicles for the same amount of rental cost as 9 vehicles, We also have another proposal from,Harry Biszantz Ford for V-8 engines with automatic transmissions at .07 per mile, with a minimum of 3,000 miles per month per car, prorated. The annual cost on this basis would be very similar to Western Auto Leasing. The servicing would be done in Glendora. At the last meeting we covered the possibility of purchasing 10 vehicles but Council indicated it considered it best to go ahead and lease these vehicles. We could attempt this two ,year lease agreement, with=the Western Auto Leasing., _i.f_j,t was°eeable to Coune-il, to stipulate that the lessor, as part of the bid proposal, provide within 90 days a service outlet in West Covina for -servicing our vehicles, We would lease the 10 cars for six months and see what the mileage figure amounts to and pizk up the-llth car from this period on if it . is feasible and desirable. The lease would start January 1, 1959, and is a two year contract. Motion by Councilman Brown, seconded by Councilman Pittenger that the City Manager be authorized to negotiate a contract with 'Western Auto Leasing, as per the bid proposed, for 10 cars instead of 9, subject to the provision that the lessor shall establish service outlet quarters within the City 90 days after date of lease to take effect on January 1, 1959. Motion passed on roll call as follows, Ayes. Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent. None RESTORE A PORTION OF STATE Mr. Aiassa requested this matter be held HIGHWAY ROUTE #62 AND RE- over until newt regular meeting of LOCATE STATE HIGHWAY SIGN Council, ROUTE #39 HELD OVER It was consensus this be done. 0 0 0 0 ADJOURNED C. C. 12-1-58 Page Nine PATROLLING OF EASTLAND I would , -like to have some confirmation SHOPPING AREA BY OFF -DUTY from members of Council in relation to WEST COVINA POLICE OFFICERS the policing problem in the Eastland APPROVED CONDITIONALLY area. They would extend to us on an agreement basis of $3.00 per hour for off -duty police officers to patrol the area. This would mean,the amount-of,$2.75 to the man doing this work with 25id to the City for insurance coverage. There is a similar type of area working along these lines, one being Sears storewhichhas a contract for approximately $3,000.00 per year. There has been an increasing degree of shop lifting and burglary epi- sodes in the area and there was'an armed robberty on the Security Bank. This type of agreement has seemed to work out satisfactorily in other similar areas elsewhere and I feel that we should try this for possibly a 90 days period. Councilman Brown: What does it cost us to have a man on the .pay.xoll in relation to insurance, old page pension, unemployment, etc.? Mr. Walters- I_cnuld.not give you a specific answer offhand, but these men would not be on our p4yvroll. Councilman Brown: I understand the City would collect the money and pay the men. Mr. Aiassa: I believe it would be contract that the off ' icers would get so many hours and then we will collect the money to pay them. Mr. Walters: Usually they pay direct. Mr. Aiassa: it can work either way - it would be optional depending on the approval of the City Attorney. Councilman Brown: J do not see how we can have an officer ..on the..payroll for less than 10% and ,this would make us lose money. Mr. Aiassa: The Police Chief has done some checking ,on this matter. He checked with Sears store And found that it seemed to work out satisfactorily with both the City and the Company. I think that during the holiday policing in the area. will be needed. , • ADJOURNED Co Co 12-1-58 Page Ten PATROLLING.EASTLAND AREA - continued.. • Mayor Mottinger: In view of the urgency expressed by the manager of the.Eastland Center and also several of the store managers, and since they are willing to go along with this proposal, whether° it actually balances out or not I think we shouldapprove it, but be sure it is only operative for a 90 day period and then we can get more of a report on its Mr, Aiassa: The only thing that is keeping patrol ,cars, of,f of the area is that it is private property. Councilman Brown: I realize they need to be protected but if you -sell protection with police to them you would have to do ,it for every- body else and if it will cost the City .05 an hour to give such protec- tion,I tan't see it. Councilman Heath: Couldn't a contract be worked out between Just the men aqd those in the Eastland area? Mr, Aia,ssa.: W,e do. not want to do that as we would stall want, and so would they, the Juris- diction of the Chief of Police so that all things are done in accordance with proper police rules. Councilman Brown: This would be off -duty policemen only? Mr. Aiasss: Yes. Councilman Heath:' Would .there be a, limit as to hours? Mr. Aiassa: _Yes,. there would be a regular calendar set up:,: -and check off list established and .,the whole thing would be rigidly con- trolled. Councilman Barnes: Have you been approached by the Plaza? Mr. Aiassa: No, only by the Eastland people, but the distance between the commercial area and patrolled streets in relation to the Plaza are much closer while Eastland has a Mall center shopping area for which there is no outlet or,,acces.s and is rather isolated. I be- lieve the men would work on four, hour shifts, although if they have their day off they can work &n.8 hour,, shift9 but the Police Chief would not let any man work so that, this would cause any breakdown in efficiency in relation to his proper assignments to the City. Councilman Pittenger: The needs of the City come first and if this is done it should be'done on a very temporary basis and from then on let Eastland get their own police force. • • ADJOURNED C. Go 12-1-58 PATROLLING EASTLAND AREA - continued Page Eleven Motion by Councilman Pittenger, seconded by Councilman Heath and carried that the City Manager and Chief of Police be authorized to set up an arrangement with the Eastland Shopping Center for special West Covina (off -duty) police protection on the basis of 60 days only, Councilman Barnes: We owe. the same courtesy on this matter .of protection to the Plaza and the Center, if they so desire it. Mr, Aiassa: The Center has the advantage of public streets., although there may be a question of the Plaza if they would desire its HELICOPTER LANDINGS Mr. Aiassa: To do this would be violat- APPROVED ing an ordinance again and I would recommend that we adopt the general rules regarding those types of landings as adopted in the City of Los Angeles. The Fire Department controls the landings in relation to the general rules. We also feel it might be well to direct the City.Attorney to follow • the same determinings as with circus and carnival permits, set them up for staff processing and go on from there. The general rules governing the Helicopter Landings are as follows: 1) Applicant must obtain a permits 2) Applicant must submit a.letter indicating time, place and date of landing, 3) A plot plan must be submitted, 4) The landing area cannot be -less than 125 feet by 125 feet. EXCEPTION: This requirement may be modified if in the judgment of the Police Chief and the Fire Chief no great hazard exists to contiguous buildings and/or traffic, in which case the area cannot.be,,less than twice the diameter of the rotors. 5) Area must be roped off, 6) Two 30# dry powder extenguishers must be at the area, 7) Helicopter cannot approach landing site by passing over a school yard. Motion by Councilman Brown, seconded by Councilman Barnes and carried that the general rules governing Helicopter Landings be adopted as indicated, and matter be reviewed by City Attorney. • ADJOURNED Co Ca 12-1-58 Page Twelve ORANGE AVENUE - MERCED Mr. Aiassa: This was in relation to a WATER AGREEMENT water agreement between the West Covina APPROVED School -District and the City of West Covina. However, there was no approved motion'to authorize money to the extent of $3,500.00. I reviewed the whole matter and it would appear that it was a managerial staff commitment with the school, done in writing and incorporated in the granting of Zone Variance No. 188. We have reviewed this matter with the Water Department and we are ad- vised that the cost was pro -rated at $3,500.00 and $1,700.00, based on the length of the main extension to provide service to the area and the anticipated consumption by the two agencies. I feel the only thing we can do is to sign the agreement with the Suburban Water Company and reimburse the West Covina School District for the amount of $3,500.00 of capital outlay expended by the School District to put in the main line, Motion by Councilman Heath, seconded by Councilman Brown that the City Manager be authorized to sign the agreement with the Suburban Water Company and reimburse the West Covina School District in the amount • of $3,500.00 for the main water line (installed) on the Merced Avenue park site, Motion passed on roll call as follows. - Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None AMENDED POLICE STATION ,Mr. Aiassa: There is a change in the FACILITIES SPECIFICATIONS ..specifications and we have a report APPROVED from Mr'o Johnson authorizing us to direct these,changeso 1N-e have directed all bidders in relation to thiscorrection but the City Attorney advised us that there should be approval from the Council to so amend original specifications. This change is in relation to Item 0, Plywood under Section 5, Carpentry' and Millwork which was inadvertently typed incorrectly. The amendment is to delete the first sentence in said Item 09 the second sentence to remain as it is. Motion by Councilmcn Pittenger, seconded by Councilman Brown and carried that the recommendations of amendment as indicated by Mr. Johnson in relation to Police Station Facilities Specifications be approved, • • ADJOURNED C. C. 12- —58 Page Thirteen CIVIL DEFENSE DAY Motion by Councilman Pittenger, seconded PROCLAIMED - December 7,1958. :,by Council:man Brown and carried that the Mayor be authorized to proclaim December 7, 195& as Civil Defense Day. DISABLED AMERICAN VETERANS A motion by Councilman Pittenger and a "FORGET-ME-NOT DAY" second -by Councilman Barnes was withdrawn, December 9, 1958 to grant permission for this sale and HELD OVER waiving of business license, as Council- man Brown raised the question of the matter that only those organizations of this type that were actually' in the City could have the fee waived, and was indicated by Ordinance, Mr. Flotten indicated that he felt there would probably be men from the local Post who would do this but he would check on the matter and present it at next Council meeting. Mr. Bloom raised the question in.the-matter of warning sirens, in relation to civil defense, to be put in the area. Mr, Aiassa Indicated this will be incorporated in Area D Plan which will aid' -the whole valley, • and the project will be set up to aid the entire area as a whole with each city and unincorporated area carrying its proper portion of cost, The City of Nest Covina has submitted their tentative layout and the City of Covina has its layout tentatively set up, which are going to be united into one plan and be sure we will qualify for Federal aid. There being no further business, the meeting was adjourned at 8055 P.M. APPROVED BY CITY COUNCIL Date? - - /l As submitted t/ With the following corrections: •