12-01-1958 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
• CITY OF NEST COVINA, CALIFORNIA
December 1, 1958
The meeting was called to order by Mayor Mottinger at 8:10 P. Me in
the West Covina City Hall, The Pledge of Allegiance was led by Coun-
cilman Browny with Councilman Heath giving the invocation.
ROM, rAT.T,
Present: Mayor Mottinger, Councilmen Heathy Browne Pittenger,
Barnes
Others Present: Mr. George Aiassa, City Manager; Mr. Robert
Flotten, City'Clerk➢ Mr, Tom Dosh, Assistant
Public Services Director.
CITY CLERK'S REPORT
SEWER PETITION There are 9 non -validated signers, rep-
Fircroft and Vine Avenue resenting 56% of the total district. It
Sewer District is recommended that the petition be pre-
0 APPROVED CONDITIONALLY sented to the City Council on November
24, 1958 for referral to the City Engineer
for proper report, with the suggestion
that it be added to the existing District A111-58-1, provided that it
will not in any way delay completion of the original district.
Held over until the adjourned meeting of December 1, 1958 from regular
meeting of November 24, 1958.
Mr, Aiassa: I believe that Council has made it a
policy that they would not consider any
special assessment district with less
than 60% of signatures of a total district. This has 56% of the sig-
natures of the total district, non -validated, but I do not think there
is any question they are all good. If this matter were approved as
submitted, the City Engineer would.immediately be directed to draw
plans, which could be done in about one or two days, and this would be
included in the bidding at the time bids were called for on the big
district,
Councilman Brown: Will this include all the district or
will. it,.leave out certain pieces of pro-
perty? There seems to be onL- particular
problem of a piece of property being left out again.
Mr. Aiassa: This petition is for Fircroft. This is
not at the area of Merced Ind Lark Ellen.
It does not include that. This adjoins
the big district which we passed one or two meetings before this. I
believe Councilman Heath contacted the property owners in this area
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ADJOURNED C. C. 12-1-58 Page Two
SEWER PETITION - FIRCROFT AND VINE - continued
JMr. _ Aia.s'sa_ - continued:
and it was a matter of there being a .delay in getting in the petition.
Councilman Heath: This is_.a separate district.
Mr. Aiassa-. This is to be part of the big district
if it would cause no delay in time in
relation to the larger district, which
it evidently would not.
Councilman Barnes: Include two smaller districts.
Mr. Aiassa I .believe we included those at Council
meeting before our last meeting. We in-
cluded the two districts, but held the
matter over for discussion until the next meeting and then approved it.
Councilman Barnes: I do not understand. Notification was
sent out on this that certain areas were
to be included in this sewer district.
Now there is notification that certain portions of this district are
being left out. Are we saying we notified these people they are in
the district and then turning around and saying they are out of the
district? I do not see how you can notify them they are in it and if
they wish to petition for or against .it they can appear at a certain
date, and then at a later date,say'they and not in the'sewer district.
Mr. Aiassa: I do not know what happened that notice
was sent out to this area because this
was.not-part of the district on the maps
and in the area as I see it.
Councilman Barnes: Can .we consider this? Perhaps there
might have been someone who wanted to
protestor to say something in favor of
it.
Mr. Aiassa: I would like to check this mailing to
see if it was sent out in error. Do you
have the card on that?
Councilman Barnes: Yes.
Mr. Aiassa: 1-.think-there was an error in mailing
made. Have the members of Council been
receiving these cards right along?
Councilman Barnes: Only as property owners involved.
ADJOURNED C. C. 12-1-58 Page Three
SEWER PETITION - FIRCROFT AND VINE, -,continued
Councilman Pittenger: I have received them when I have not
even been close to an area.
Mr, Aiassa: I,.would like to check this matter and
see how you received the notices.
Councilman Pittenger: Did anyone protest this?
Mr, Aiassa: There .was no protest.
Councilman Brown: This isan annexation at Lark Ellen and
Merced so we are talking about the same
district.
Mr, Aiassa: We had the large district with two small
districts grouped to go on to the
larger district. This part, or should
have been part, of the little district that was added to the larger
district. This is the third small district and contiguous to this
larger district and to add it would be advantageous to the people,
otherwise they would have to wait for another large distract or else
• have a small district.
Councilman Barnes: They could be a small district at a
later. date.
Mayor Mottinger: That does not seem to be item up for
decision at the moment.
Mr, Aiassa.: I believe there are two parcels of land
not served by the sewer on Merced, only
on.Lark Ellen, and in the process of
providing sewers to Lark Ellen easements are required over private pro-
perty. The Sanitation Department checked with Mr,.Sorenson and I be-
lieve he stated that it was not,;, legally possible because it requires
an easement for that one property and there is also the problem of the
school. They have no sewers now and if they were to be served they
would have to go to Lark Ellen.al.so..
Councilman Barnes: They would also have to have an easement.
Councilman Brown: I:bel.ieve the matter of the school was
brought.up at the last Council meeting
,and it was indicated the school would be
served going the other way.
Mr. Dosh: I.may have made some indications that I
thought the school could be sewered from
Merced, but after further study it would
not seem that it could be done..
Councilman Barnes: I would be in favor of this if there was
an easement required by the City.
• ADJOURNED C. Co 12-1-58 Page Four
• SEWER PETITION - FIRCROFT AND VINE - continued
Mayor Mottingero I think.this is a matter of whether or
not this petition should be included.
However., if there is some question as to
notification perhaps it should.be straightened out and the people so
notified of a subsequent meeting. .
Mr, Aiassa: We could do this. However, this (petition)
has nothing to do with the problem we
have been discussing now but perhaps we
should make a complete check out.of the tentative map submitted showing
the proposed line to go straight -through and the three adjoining pro-
perty owners on Lark Ellen would.benef.it because of real deep lots. If
there is a subdivision developed it would be their gain and through
this method the property could obtain. -,a sewer easement. We have a
drainage easement on it. However, I feel there is no use in holding
this particular petition up because this other one we have been discuss-
ing is not contiguous.
Councilman Barnes: I. think., you should investigate an ease-
ment for the school at the same time, or
at least it should be taken care of.
• Mr. Dosh: I do.not think it is a matter that we can
really determine until we find out what
might happen in relation to the sub-
station now being requested and we would have no idea where the rear
property will develop. We may want to.move it one or two lots over.
Until there is determinings as to what happens to the property on
Merced it would be difficult to make any determinings in this matter,
Councilman Brown: I.:voted for District A°11-58-l'.%fter
being told this would take care of all
the.pToblems up there. Now tonight there
has been a discussion on who was -notified as to who was to be included.
Motion by Councilman Brown, seconded.by Councilman Barnes that District
A°11-58-1 be held up until all these matters are cleared up.
Upon roll call, the vote was
Councilmen Pittenger, Heath
failed to carry.
Councilman Heath:
annexation, Why should this
Councilman Brown:
Coauncilmn Brown and Barnes "Aye" and
and Mayor Mottinger "No", and the motion
W:e„j.ust got through explaining that any
question of discrimination in this other
matter.has nothing to do with this
be held?
I,made the motion to hold the entire
district, not the annexation.
• ADJOURNED C. C. 12-1-58 Page Five
• SEWER PETITION - FIRCROFT AND `TINE -continued
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Councilman Pittenger: There seems to 4e the question that we
have not resolved yet, how the property
on Merced and Lark Ellen is going to be
subdivided, and because of that where the easement should be, Do you
think we should hold this petition and.district up indefinitely to
find out where that easement is?
Councilman Heath: Maybe it would be another year before
such a .matter would be clarified.
Councilman Pittenger: I,do not think this should be held.
These people came in in good faith.
Mayor Mottinger: Wasn't District A°11-58-1 approved?
Councilman Brown: It.was approved subject to certain infor-
mation to be presented at the last meet-
ing and that information has been changed
a week later. If the property owners in the district were notified
they were in the district and the district was formed, and if after
the sewers were put in they did not get them, they could say "I will
not pay" and it could be done under the 1911 Act. One person protest-
ing in relation to the sewer - after construction - that they were left
off, or not serviced, is entirely different than protesting before the
Council at hearing,
Councilman Pittenger: Even if they didn't sign petitions or
anything"
Councilman Brown: Yes, if there were notifications sewers
would be received.
Mr. Aiassa: I do not know how the card was sent as it
is .not included in the district map.
Councilman Barnes: Original map did not conform to this map.
Councilman Heath: I still see no sense in holding this
annexation as it has nothing to do with
this other problem.
Mr. Aiassa: It might be of benefit to the school and
to the property if there was the develop-
ment of a manhole outlet where it would
be thought possible to serve the sewer line through. There was a ten-
tative map filed on this acreage and if the substation.facilities do
develop, there will be another road along the school property line to
this area. I think this is going to be a little complicated to work
�;outbecause with the school agency to the east to be served through
this property, then through two private properties to get to Lark Ellen,
Considerable study and engineering would be required.
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ADJOURNED Co C. 12-1-58
SEWER PETITION - FIRCROFT AND VINE - continued
Page Six
Mayor Mottinger: I am a..,,.little confused on what has been
done and not done correctly. I would like
to table any action at all on this peti-
tion until we can see right in -front -of us the status of these three
areas that are being referred to in relation to annexation to A111-58-1<
Councilman Heath: Regardless of what has been considered
as an addition to annex, regardless of
what condition there is at Lark Ellen,
what has that got to do with br.inging.this annexation into the district?
Just because something else 4 or 5 miles away is confusing, that is not
the problem in front of use The problem is, does this district come
into this larger sewer district? That is what is before us and I do
not think we have any right to work on anything else.
Councilman Pittenger:
If the,people involved were notified
they were in the district and then the
sewers were not put in and they would pro-
test payment afterward we would be -in "hot water".
Councilman Heath:
We are still annexing to this district
:.and have done it twice already. Why not
do it when that (other) district comes in?
Councilman Barnes:
..Is there any possibility of annexing to
this district tonight with certain condi-
tions stipulated?
Councilman Heath:
I still can't understand what a problem
.on.Lark Ellen has to do with bringing in
this annexation,
Councilman Brown:
The.City of Monrovia can no longer take
advantage of the 1911 Act because of
something that happened there similar to
this five years ago,
Councilman Heath:
The queystion is still before us, does
this one block on Fircroft come into the
larger.district?
Mayor Mottinger:
It would seem we may have a protest prob-
,l.em that is very real and perhaps we
should not proceed until it is cleared
up and get an exact picture°
Mr, Aiassa:
All we are doing now is authorizing the
Engineering Department to prepare the
Plans and Specifications and getting them
ready. There are no construction costs incurred and if that is delayed
it will delay the project. We can hold one district off but there is
the urgency of the petition.
We are resolving plans and validating
signatures to make sure there
is 60%a
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ADJOURNED C. C. 12-1-58
°Page Seven
SEWER PETITION.- FIRCROFT,,,AND VINE - continued
Councilman Heath: 1, still think that is not what this
reportisabout at the present time
and has no bearing on it.
Mayor Mottinger: That is_correct, but there is confusion
on this matter.
Motion by Councilman Pittenger,, seconded by Councilman Heath and
carried that the petition for Fircroft and Vine Avenue Sewer District to
be added to District A111-56-1, and referred to the City Engineer for
proper report, be approved, but with the stipulation that award of bid
contract be withheld until the matter is cleared up in relation to the
property in question and the school property.
SCHEDULED MATTERS
BIDS
STAFF AND POLICE CARS Bids were opened as advertised in the
APPROVED CONDITIONALLY office of the City Clerk at 10:00 A. M.
Friday, November 21, 1958 and referred to
the Finance Officer for.review and recom-
mendation, (See Minutes of City Council meeting of November 24, 1958)
Held over until adjourned regular meeting on December 1, 1958 for fur-
ther report,
Mr. Aiassa.: This matter was tabled from the last meet-
ing of Council for the Finance Officer to
make a recheck into the matter of leasing.
There is a written report submitted by him to members of Council with
four proposals. At the present time we are leasing from a motor agency
in Alhambra at $125.00 a month;
We also have a leasing proposal.,from 'Western Auto Leasing with a mini-
mum requirement of 3,000 miles per vehicle which can be met by prorat-
ing mileage and a rate proposed of .07 per mile. The estimated mileage
costs (390,000 miles) is $27,300.00; the estimated gas and oil costs
are $9,750.00; and converting vehicles when turned in is $540.00. The
total estimated cost of this proposal -for 9 vehicles is $37,590.00.
These figures are estimated figures only.
This proposal is made for Chevrolet Impalas or Station Wagons -equipped
with 280 h.p, motor, spot lights, seat belts, heater,, padded dash and
seat covers; includes black and white on six cars.
The delivery can be made by January. 1., 1959 if notified by December 2,
19 58 .
Although not in the contract, the Lessor desires to replace vehicles
at 30,000 miles,
• ADJOURNED Ca Co 12-1-58 Page Eight
• STAFF AND POLICE CARS - continued
Mr. Aiassa - continued:
Prorating mileage would result in our being able to lease 11 vehicles
for the same amount of rental cost as 9 vehicles,
We also have another proposal from,Harry Biszantz Ford for V-8 engines
with automatic transmissions at .07 per mile, with a minimum of 3,000
miles per month per car, prorated. The annual cost on this basis would
be very similar to Western Auto Leasing. The servicing would be done
in Glendora.
At the last meeting we covered the possibility of purchasing 10 vehicles
but Council indicated it considered it best to go ahead and lease
these vehicles.
We could attempt this two ,year lease agreement, with=the Western Auto
Leasing., _i.f_j,t was°eeable to Coune-il, to stipulate that the lessor,
as part of the bid proposal, provide within 90 days a service outlet in
West Covina for -servicing our vehicles,
We would lease the 10 cars for six months and see what the mileage
figure amounts to and pizk up the-llth car from this period on if it
. is feasible and desirable.
The lease would start January 1, 1959, and is a two year contract.
Motion by Councilman Brown, seconded by Councilman Pittenger that the
City Manager be authorized to negotiate a contract with 'Western Auto
Leasing, as per the bid proposed, for 10 cars instead of 9, subject to
the provision that the lessor shall establish service outlet quarters
within the City 90 days after date of lease to take effect on January 1,
1959.
Motion passed on roll call as follows,
Ayes. Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger
Noes: None
Absent. None
RESTORE A PORTION OF STATE Mr. Aiassa requested this matter be held
HIGHWAY ROUTE #62 AND RE- over until newt regular meeting of
LOCATE STATE HIGHWAY SIGN Council,
ROUTE #39
HELD OVER It was consensus this be done.
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ADJOURNED C. C. 12-1-58
Page Nine
PATROLLING OF EASTLAND
I would , -like to
have some confirmation
SHOPPING AREA BY OFF -DUTY
from members of
Council
in relation to
WEST COVINA
POLICE OFFICERS
the policing problem in
the Eastland
APPROVED
CONDITIONALLY
area. They would extend
to us on an
agreement basis
of $3.00
per hour for
off -duty police
officers
to patrol the
area. This
would mean,the
amount-of,$2.75 to
the man
doing this work
with 25id to
the City for insurance coverage.
There is a similar type of area working along these lines, one being
Sears storewhichhas a contract for approximately $3,000.00 per year.
There has been an increasing degree of shop lifting and burglary epi-
sodes in the area and there was'an armed robberty on the Security Bank.
This type of agreement has seemed to work out satisfactorily in other
similar areas elsewhere and I feel that we should try this for possibly
a 90 days period.
Councilman Brown:
What does it cost us to have a man on
the .pay.xoll in relation to insurance,
old page pension, unemployment, etc.?
Mr. Walters-
I_cnuld.not give you a specific answer
offhand, but these men would not be on
our p4yvroll.
Councilman Brown:
I understand the City would collect the
money and pay the men.
Mr. Aiassa:
I believe it would be contract that
the off ' icers would get so many hours
and then we will collect the money to
pay them.
Mr. Walters:
Usually they pay direct.
Mr. Aiassa:
it can work either way - it would be
optional depending on the approval of
the City Attorney.
Councilman Brown:
J do not see how we can have an officer
..on the..payroll for less than 10% and
,this would make us lose money.
Mr. Aiassa: The Police Chief has done some checking
,on this matter. He checked with Sears
store And found that it seemed to work
out satisfactorily with both the City and the Company. I think that
during the holiday policing in the area. will be needed. ,
• ADJOURNED Co Co 12-1-58 Page Ten
PATROLLING.EASTLAND AREA - continued..
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Mayor Mottinger: In view of the urgency expressed by the
manager of the.Eastland Center and also
several of the store managers, and since
they are willing to go along with this proposal, whether° it actually
balances out or not I think we shouldapprove it, but be sure it is
only operative for a 90 day period and then we can get more of a report
on its
Mr, Aiassa: The only thing that is keeping patrol
,cars, of,f of the area is that it is
private property.
Councilman
Brown:
I realize they need to
be protected but
if you -sell protection
with police to
them you would have to
do ,it for every-
body else and if it
will cost the City .05 an hour to
give such protec-
tion,I tan't
see it.
Councilman
Heath:
Couldn't a contract be
worked out between
Just the men aqd those
in the Eastland
area?
Mr, Aia,ssa.:
W,e do. not want to do that
as we would
stall want, and so would
they, the Juris-
diction of the Chief of
Police so that
all things
are done
in accordance with proper police
rules.
Councilman
Brown:
This would be off -duty
policemen only?
Mr. Aiasss:
Yes.
Councilman
Heath:'
Would .there be a, limit
as to hours?
Mr. Aiassa: _Yes,. there would be a regular calendar
set up:,: -and check off list established and
.,the whole thing would be rigidly con-
trolled.
Councilman Barnes: Have you been approached by the Plaza?
Mr. Aiassa: No, only by the Eastland people, but the
distance between the commercial area
and patrolled streets in relation to the
Plaza are much closer while Eastland has a Mall center shopping area
for which there is no outlet or,,acces.s and is rather isolated. I be-
lieve the men would work on four, hour shifts, although if they have
their day off they can work &n.8 hour,, shift9 but the Police Chief
would not let any man work so that, this would cause any breakdown in
efficiency in relation to his proper assignments to the City.
Councilman Pittenger: The needs of the City come first and if
this is done it should be'done on a very
temporary basis and from then on let
Eastland get their own police force.
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ADJOURNED C. Go 12-1-58
PATROLLING EASTLAND AREA - continued
Page Eleven
Motion by Councilman Pittenger, seconded by Councilman Heath and
carried that the City Manager and Chief of Police be authorized to
set up an arrangement with the Eastland Shopping Center for special
West Covina (off -duty) police protection on the basis of 60 days only,
Councilman Barnes: We owe. the same courtesy on this matter
.of protection to the Plaza and the
Center, if they so desire it.
Mr, Aiassa: The Center has the advantage of public
streets., although there may be a question
of the Plaza if they would desire its
HELICOPTER LANDINGS Mr. Aiassa: To do this would be violat-
APPROVED ing an ordinance again and I would
recommend that we adopt the general rules
regarding those types of landings as
adopted in the City of Los Angeles. The Fire Department controls the
landings in relation to the general rules.
We also feel it might be well to direct the City.Attorney to follow
• the same determinings as with circus and carnival permits, set them up
for staff processing and go on from there.
The general rules governing the Helicopter Landings are as follows:
1) Applicant must obtain a permits
2) Applicant must submit a.letter indicating time, place and
date of landing,
3) A plot plan must be submitted,
4) The landing area cannot be -less than 125 feet by 125 feet.
EXCEPTION: This requirement may be modified if in the
judgment of the Police Chief and the Fire Chief no great
hazard exists to contiguous buildings and/or traffic, in
which case the area cannot.be,,less than twice the diameter
of the rotors.
5) Area must be roped off,
6) Two 30# dry powder extenguishers must be at the area,
7) Helicopter cannot approach landing site by passing over
a school yard.
Motion by Councilman Brown, seconded by Councilman Barnes and carried
that the general rules governing Helicopter Landings be adopted as
indicated, and matter be reviewed by City Attorney.
• ADJOURNED Co Ca 12-1-58 Page Twelve
ORANGE AVENUE - MERCED Mr. Aiassa: This was in relation to a
WATER AGREEMENT water agreement between the West Covina
APPROVED School -District and the City of West
Covina. However, there was no approved
motion'to authorize money to the extent
of $3,500.00. I reviewed the whole matter and it would appear that
it was a managerial staff commitment with the school, done in writing
and incorporated in the granting of Zone Variance No. 188.
We have reviewed this matter with the Water Department and we are ad-
vised that the cost was pro -rated at $3,500.00 and $1,700.00, based on
the length of the main extension to provide service to the area and
the anticipated consumption by the two agencies.
I feel the only thing we can do is to sign the agreement with the
Suburban Water Company and reimburse the West Covina School District
for the amount of $3,500.00 of capital outlay expended by the School
District to put in the main line,
Motion by Councilman Heath, seconded by Councilman Brown that the City
Manager be authorized to sign the agreement with the Suburban Water
Company and reimburse the West Covina School District in the amount
• of $3,500.00 for the main water line (installed) on the Merced Avenue
park site,
Motion passed on roll call as follows. -
Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger
Noes: None
Absent: None
AMENDED POLICE STATION ,Mr. Aiassa: There is a change in the
FACILITIES SPECIFICATIONS ..specifications and we have a report
APPROVED from Mr'o Johnson authorizing us to direct
these,changeso
1N-e have directed all bidders in relation
to thiscorrection but the City Attorney
advised us that there should be approval from the Council to so amend
original specifications.
This change is in relation to Item 0, Plywood under Section 5, Carpentry'
and Millwork which was inadvertently typed incorrectly. The amendment
is to delete the first sentence in said Item 09 the second sentence
to remain as it is.
Motion by Councilmcn Pittenger, seconded by Councilman Brown and
carried that the recommendations of amendment as indicated by Mr.
Johnson in relation to Police Station Facilities Specifications be
approved,
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• ADJOURNED C. C. 12- —58 Page Thirteen
CIVIL DEFENSE DAY Motion by Councilman Pittenger, seconded
PROCLAIMED - December 7,1958. :,by Council:man Brown and carried that the
Mayor be authorized to proclaim December
7, 195& as Civil Defense Day.
DISABLED AMERICAN VETERANS A motion by Councilman Pittenger and a
"FORGET-ME-NOT DAY" second -by Councilman Barnes was withdrawn,
December 9, 1958 to grant permission for this sale and
HELD OVER waiving of business license, as Council-
man Brown raised the question of the
matter that only those organizations of
this type that were actually' in the City could have the fee waived, and
was indicated by Ordinance,
Mr. Flotten indicated that he felt there would probably be men from
the local Post who would do this but he would check on the matter and
present it at next Council meeting.
Mr. Bloom raised the question in.the-matter of warning sirens, in
relation to civil defense, to be put in the area. Mr, Aiassa Indicated
this will be incorporated in Area D Plan which will aid' -the whole valley,
• and the project will be set up to aid the entire area as a whole with
each city and unincorporated area carrying its proper portion of cost,
The City of Nest Covina has submitted their tentative layout and the
City of Covina has its layout tentatively set up, which are going to
be united into one plan and be sure we will qualify for Federal aid.
There being no further business, the meeting was adjourned at 8055 P.M.
APPROVED BY CITY COUNCIL
Date? - -
/l
As submitted t/
With the following corrections:
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