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07-14-1958 - Regular Meeting - Minutest J MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA July 14, 1958 The meeting was called to order by Mayor Mottinger at 7:30 P. M. in the West Covina City Hall. The Pledge of Allegiance was led -by Councilman Barnes, with the invocation given by the.Reverend Howard Nickel of St. Timothy's Lutheran Church of West Covina. Rni.i. r AL.i. Present: Mayor Mottinger., Councilmen Heath, Brown, Barnes, Pittenger Others Present: Mr. George Aiassa, City Manager;. Mr. Robert Flot•ten, City Clerk; Mr. Harry Williams, City Attorney; Mr. Tom Dosh, Assistant Public Ser- vices Director; Mr. MalcolmC. Gerschler, Planning Commission Secretary Absent: Mr. R. E. Pontow, City Engineer; Mrs. Fern Merry, City Treasurer APPROVAL OF MINUTES Adjourned Meeting of July 7, 1958 - Approved as submitted. PUBLIC SERVICE DIVISION DISTRICT A'11-58-B Baymar and Norma Avenue Sewer District._ Preliminary Report APPROVED LOCATION: East of Azusa, north of Walnut Creek Parkway west of Hollen- beck, and south of Garvey Avenue. A preliminary map for this district was presented and it was stated that signatures on the signed petition have been validated against the last tax roll and represent 64.84% of the area. of the district. The preliminary estimate of the cost for this project is $88,100.00, or approximately $400.00 per lot. This includes construction costs, engineering and incidental expenses. Recommendation was that the map be approved and filed with the City Clerk, and the City Engineer be instructed to request the health officer to investigate the sanitary conditions of the district and that the City Engineer be instructed to proceed with preparation of final plans and specifications for the project. Motion by Councilman Brown, seconded by Councilman Pittenger a,nd carried that the preliminary map and report on Sewer Assessment District A-11-58 -B be approved and filed with the City Clerk and C. C. 7-14-58 4t DISTRICT A'11-58-B - continued Page Two that the City Engineer be instructed to request the health officer to investigate the sanitary conditions of the district and that the City Engineer proceed with preparation of final plans azd specifica- t;tons for ,the project, DISTRICT A/11-57--7 Vincent Avenue and Puente Avenue Revised Preliminary Report Sewer District. APPROVED LOCATION: Vincent Avenue between Puente Avenue and Casad Avenue, and on Casad Avenue between 300' ?� west of Vincent Avenue and Vincent Avenue. A preliminary map for this district was presented and it was stated that signatures on the signed petition have been validated against the last tax roll .and represent 61.44% of the area of the district. The preliminary estimate of the cost for this project is $200,900.00 or $365.00 per lot. This includes construction costs, engineering and incidental expenses. It was recommended that the map be approved and filed with the City Clerk, and the City Engineer be instructed to request the health • officer to investigate the sanitary conditions of the district and. that the City. -Engineer be instructed to proceed with the prepara- tion of final plans and specifications for the project. Mr. Dosh indicated that .in relation to the first preliminary report given on this matter there had been less than the ,required 60% of the necessary signatures on the signed petition of the area of the district, but that signatures presented in this report had one over the 60%. Motion by Councilman Pittenger, seconded by Councilman Brown and carried that the preliminary map and report on Sewer Assessment District A111-57-7 be approved and filed with the City Clerk, that the City Engineer be instructed to request the health officer to in- vestigate the sanitary conditions of the district and that the City Engineer proceed with preparation of final plans and specifications for the project, DISTRICT A'11-58-2 Ardilla Avenue and Ituni Street Sini- APPROVED tary,Sewer District. Report of the County of Los Angeles Health Officer was submitted and recommendation was for the accept- ance of the report and that the City Council instruct the City Engin- eer to proceed pursuant to the provisions of Section 2808, Division 96 4, of the Streets and Highways Code t • ft C. Co 7-14-58 DISTRICT A'11-58-2 - continued The report' -of the Health Officer stated as follows "RECm19fMENDATIONS . " ANALYSIS* Page Three It ..is respectfully recom::^ended. that thesanitary sewers be ins -called in this district. This Department has made an inveoti- gation of the Ardilla Avenue and Ituni Street Sanitary Sewer District, A'i1=58-2, City -of West Covina, as shown on the attached map. During the course of this investigation 45 house -to -house calls were made Of this number 15 occupants were not at home or did not answer the door. Of the 30 property owners or tenants actually contacted, 14 or-46-2/3% reported, that they had experienced trouble with their individual -subsurface sewage disposal systems. They complained that the seepage pits filled up,.causing raw sewage to back up into the house plumbing fixtures or to overflow on to the surface of the ground,.also that .frequent pumping and cleaning out of the systems was necessary. The soil within the area of this proposed sanitary sewer district consists mostly of fine, silty sand. This fine sand sifts through the spaces between the brick lining of the seepage pits and causes them to either fill up with sand or cave in. In view of our survey, 1, the undersigned Health Officer of the County of Los Angeles, having been officially designated by the City Council of the City of West Covina, to perform public health services for the City of West Covina, do hereby recommend that pro- geedings be instituted at once for the construction of sanitary sewers in the Ardilla Avenue and Ituni. Street Sanitary Sewer District, A'11-58-2, City of West Covina. This recommendation is made as an improvement necessary to the protection of public health and pursuant to the provisions of Section 2808'of the Streets and Highways Code." Signed, ROY Oo GILBER,T, M. D. Health Officer. Councilman Barnes and'Ma.yor Mottinger questioned the percentage of property owners contacted as indicated in the Health Officer's re- port and whether more signatures should not be obtained. Councilman Pittenger felt this matter could be approved and be proceeded with on the basis of the report because of the health menace. Mr. Dosh indicated he felt this=matter could proceed on that basis although an attempt could be made,to obtain more signatures. I C. Co 7-14-58 DISTRICT A-11-58-2 - continued Page Four Mayor Mottinger stated that on the basis of the Health Officer's report he felt that the matter should proceed but that it might be well -to get a better survey just; to know that we (City) will not encounter any difficulties in this matter. Motion by Councilman Heath, seconded by Councilman Barnes and carried that the report of District A`11-58-2 be accepted and the City Engineer be instructed to proceed as indicated. RESOLUTION NO, 1397 "A RESOLUTION OF THE CITY COUNCIL A' I.1-58-2 Sanitary Sewer OF THE CITY OF NEST COVINA, CALIFORNIA, District DETERMINING THAT THE CONSTRUCTION OF ADOPTED CERTAIN SANITARY SEWERS IS NECESSARY AS A HEALTH MEASURE IN BROMLEY AVENUE BETWEEN 250 /- FEET NORTH OF �:TUNI STREET AND WALNUT CREEK PARKWAY AND ON LELAND AVENUE BETWEEN 250 yZ FEET NORTH OF ITUNI STREET AND WALNUT CREEK PARKWAY AND ON ARDI,LI;A AVENUE BETWEEN 365 ¢ FEET NORTH OF ITUNI STREET AND WALNUT CREEK PARKWAY AND ON SIESTA AVENUE BE- TWEEN ITUNI STREET AND SOUrffRRLY CITY BOUNDARY AND ON HALINOR AVENUE BETWEEN ITUNY STREET AND SOUTHERLY CITY BOUNDARY AND ON ITUNI STREET BETWEEN WILLOW AVENUE AND ARDILL.A A'VTNUE, " Mayor Mottingero Hearing no objections, we will waive further reading of the body of the - Resolution. Motion by Councilman Brown, seconded by Councilman Heath that Reso- lution No. 1,397 be adapted. Motion passed on roll call as follows Ayes, Councilmen Heath, Brown, Pittenger Barnes, Mayor Mottinger Noss. Nome Absents None DISTRICT A'11=57-5 To prepare the final plans and profiles Request authorization to for the Cortez Street, Hollenbeck employ firm of Ted M. Walsh Street and Va.nderhoof Drive Sewer APPROVED District. Mr. Dosh presented and read the report on this matter and stated copies of this report had been presented to members of the Council. It was the recommendation to Council that authorization be given to the City Manager to engage the firm of `Fed M. Walsh to prepare the final plans and profiles for this sanitary sewer district Mr. Walsh-. I would like to clarify the estimated cost In the matter of this proposal in that it would not be a permanent figure as there is now the problem of house connections which may involve a little more time and bring the cost from one -tenth to two -tenths (of one percent more. We did not figure we would have to find out where everyone wanted their house connection. Co C, 7-14-58 Page Five DISTRICT A111-57-5 - continued Mayor Mottinger: As a. „point of record, Mr'. Walsh, you feel there should be an additional one - tenth to two -tenths (of one percent) more for figuring in house connections? Mr. Walsh- That is correct, if we are to locate them. Motion by Councilman Brown, seconded by Councilman Barnes and carried that the City Manager be authorized to employ the firm of Ted M. Walsh for the Engineering work on Sanitary Sewer District A'11-57-5 at not to exceed 4.1% of the construction cost. ACCEPT SEWER FACILITIES - TRACT NO, 17637 - On Agenda in error. LOCATION- Valinda and Cameron Avenue. Accept sewer facilities and authorize release of Seab®rdand Surety Company Bond No. 521776 LA in the amount of $5,500.00 for sanitary sewers. Mr. Dosh indicated this should be deleted from the Agenda. ACCEPT SEWER FACILITIES LOCATION: Francisquito Avenue and Tract No. 18277 and 21185 California Avenue. APPROVED Motion by Councilman Brown, seconded by Councilman Heath and carried that sever facilities in Tracts No_ 1827.7 and 21185 be accepted and authorization be given for the release of Glen Falls Insurance Company Bond No. 551937 in the amount of $32,000.00 for sanitary sewers. ACCEPT SEWER FACILITIES LOCATION: South of Vine Avenue and west Tract No. 24051 of Hollenbeck Street. APPROVED Motion by Councilman Pittenger, seconded by Councilman Brown and carried that sewer facilities in Tract No. 24051 be accepted, and authorization be given for the release of General Insurance Company of America Bond in the amount of $8,800.00'. ACCEPT SEWER FACILITIES LOCATION: Southwest corner.of Merced Tracts No. 20682 and 20993 and Azusa Avenues. APPROVED Motion by Councilman Barnes, seconded by Councilman Heath and carried tha.t sewer facilities in Tracts No. 20682 and 20993 be accepted, and authorization be given for the release of General Cas- ualty Company of America Bond No. 3326220 in the amount of $34,748.89. w 1 • C. C. 7-14-58 Page Six RESOLUTION NO, 1398 "A RESOLUTION OF THE CITY COUNCIL OF THE Approving -Memorandum of CITY OF WEST COVINA ADOPTING BUDGET AND Agreement for expenditure APPROVING MEMORANDUM OF AGREEMENT FOR of Gas Tax Allocation for EXPENDITURE OF GAS TAX ALLOCATION FOR major city.streets MAJOR CITY'STREETSe" ADOPTED Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Heath that Reso- lution No. 1398 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent None RESOLUTION NO, 1399 Approving Memorandum of. Agreement for expenditure of funds allocated under Section 2107.5 of Streets and -Highways Code ADOPTED - "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING BUDGET - AND APPROVING MEMORANDUM.OF AGREEMENT FOR EXPENDITURE OF FUNDS ALLOCATED UNDER SECTION 2107.5 OF;THE STREETS AND HIGHWAYS CODE." Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the.Reso- lution. Motion by Councilman Pittenger, seconded by Councilman Barnes that Resolution No. 1399 be adopted, Motion passed on roll call as follows: Ayes° Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None RESOLUTION NO, 1400 "A RESOLUTION OF THE CITY COUNCIL OF Approving Amendment No. 3 THE CITY OF WEST COVINA APPROVING AMEND - to Agreement for Mainten- MEND NO, 3 TO THE AGREEMENT FOR MAIN- ance of State Highway in TENANCE OF STATE HIGHWAY IN THE CITY OF City of West Covina WEST .COVINA, " ADOPTED Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Reso- lution. Motion by Councilman Barnes, seconded by Councilman Brown that Reso- lution No. 1400 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None N • C. C. 7-14-58 Page Seven City Manager: There. is a portion of two frontage roads on which the City has been doing some maintenance and which is not in- cluded in this contract. I would have Council's acknowledgment of that. I am going to work on that matter to see what car.. be done -in regard to this controversial problem, which has been discussed in- formally with Council.. On the basis -of this'agreement I will attempt to have, an agreement in relation to the portion of the two frontage roads. RESOLUTION NO. 1401 "A RESOLUTION OF THE CITY -COUNCIL OF FINAL MAP THE CITY OF WEST COVINA APPROVING THE Tract No. 21443 - FINAL SUBDIVISION MAP OF TRACT NO. Gale View Estates 21443 ACCEPTING THE DEDICATIONS THEREIN ADOPTED OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME , " LOCATION: West of Nora Avenue, north of Workman Avenue. 1.75 Acres - Area District I - 10 Lots. Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Reso- lution. Motion by Councilman Barnes, seconded by. Councilman Pittenger that Resolution No. 1401 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Noes: None Absent: None SCHEDULED MATTERS BIDS - 4:00 P. M. Brown, Pittenger, Barnes, Mayor Mottinger PROJECT NO. C-7$ A section of Walnut Creek Parkway, Street Improvements between a point 55' easterly from the (Cox Bros. Construction Co.) center line of California Avenue and a. point 417' easterly. The bids were opened as advertised at 10000 A. M. July 14, 1958 in the office of the City Clerk and referred to the City Engineer for recommendation to the City Council at this meeting. The report of the result of the bids were as follows: Co C. 7-14-58 Page Eight BIDS - continued A-1 CONTRACTORS, INC. 10% Bid Bond $ 4,922.50 COX BROS. CONSTRUCTION CO, 10% Bid Bond 4;363.35 CROWELL & LARSON 10%Q Bid Bond 5,025.00 E. C. CONSTRUCTION CO, 10% Bid Bond 4,982.60 GRIFFITH COMPANY $600.00 Bid Bond 5,012.75 HARVEY CONSTRUCTION CO. $500.00 Cashier's Ck. 4,883.20 McKNIGHT CONSTRUCTION.CO. 10% Bid Bond 5,381.85 WARREN SOUTHWEST, INC. 10%® Bid Bond 4,927.75 Mr. Dosh: Perhaps this item should not be taken up until Council has discussed a few items prior to this, Items 18 to 20 on the Agenda. Prior to this time we have accepted grant deeds without requiring title search before accepting grant deeds. How- ever., on Vincent Avenue we have requested that title search be done and the City Manager feels every time before accepting it is something that'should be done a grant deed. I have not received them on Items 18, 19 and 20 and 21 of the Agenda which are items that apply to this project. However,_possibly the contract could be awarded, subject to the clearing of these titles on these properties. Mr. Aiassa.'. I have reviewed this matter with Mr. Johnson and we feel that any city should be protected in that all liens are cleared and city is assured of any easements. Unless title search. is done there can be no such assurance. Mayor Mottinger: Mr. Aiassa, you would recommend accept- ance of bid subject to title search? Mr. Aiassa: That is correct. Motion by Councilman Pittenger, -seconded by Councilman Barnes that t`he award of bid for street improvements on a section of Walnut Creek Parkway., between a point 55' easterly from the center line of Cilifornia Avenue and a point 417' easterly go to Cox Bros. Con- struction Company, as the lowest responsible bidder, in the amount of $4,:!363..35, subject to the title search, and that all other bid boAft be 'returned to the unsuccessful bidders. Motion passed on roll call as follows: Ayes'.. Councilmen Heath, Brown, Pittenger, Barnes, Y g Mayor Motiin er Noes: None Absent: None C. C. 7-14�58 Page Nine HF AR TNMR RECLASSIFICATION NO. 128 LOCATION: Northwest side of California (1405) Avenue, north of Walnut Creek Wash Jack Dubrove and Anna Dubrove Request to reclassify from Zone R-A, HELD OVER Potential C-2 to Zone C-2. Recommended for approval by Planning Commission Resolution No. 612. Maps were presented by Mr. Gerschler and Resolution No. 612 and 616 of the Planning Commission were read. Mayor Mottinger opened the public hearing and stated that all those desiring to present testimony would rise and be sworn in by the City Clerk. There being no testimony presented, the hearing was declared closed. Mr. Aiassa.: I met with the applicant and Mr. Grant (attorney) and went over the entire street alignment. There is a serious; problem on Walnut Creek Wash and Mr. Johnson has arranged a meeting with Mr. Hedger to review the entire parkway proposed alignment. We • want some assurance of any basic alignment program and if there is any, we want to tie,.in with that so that we do not propose this and then have it chopoed off. We have delayed our report on this street alignment until that meet- ing, which will be some time this week. Mayor Mottinger questioned as to whether action should be taken on this matter at this time and the City Attorney indicated that.he be- lieved it should be held until next regular meeting so this matter could be completely checked out. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that Application for Reclassification No. 128 (1405) be held over for further study until next regular meeting of Council. ZONE CHANGE NO. 124 LOCATION: Northeast corner of Azusa VA Insurance Agency - and Garvey Avenues: Checkrow Construction Co. APPROVED Request to reclassify from Zone R-3 to Zone C-1. Recommended for approval by Planning Commission Resolution No. 610. Mayor Mottinger opened the public,hearing, and stated that all those desiring to present testimony should rise and be sworn in by the City Clerk. There being no testimony presented, the hearing was declared closed. CJ • Ca Co 7-14-58 ZONE -CHANGE NO. 124 - continued Page Ten Motion by Councilman Brown, seconded by Councilman Heath and carried that Zone Change No. 124.be approved, subject to the recom- mendations of theCity Engineer and Planning Commission. STREET LIGHTING Mayor Mottingera This is the time and 1958 _- 1959 place set for hearing protests and/or APPROVED objections to the City Engineer's Report dated June 23, 1958 and to Reso- lution No. 1390, adopted by the City Council,for furnishing of elec- tric current and maintenance for certain street lights in this City. Mr. City Clerk do you have the Affidavit of Publication of "Notice of Improvement" and the Affidavit of Posting of "Notice of Improve- ment" as required by law? City Clerk: We have the Affidavit of Publication and the Affidavit of Posting of "Notice of Improvement" on file. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the Affidavits of P.ublica.tion and Posting of "Notice of Improvement" be received and filed. Mayor Mottingera Mro.:,City,,Clerk have you received any written protests or objections to the said improvement? City Clerk: We lave nq protests, either written or oral. Mayor Mottinger: Does anyone present have any verbal protests or objections or any questions relative to this proposed improvement? If so please state your name and address and property you represent. Mr, A. Munch of 1611 East Puente Avenue., West Covina, stated as follows: I have no protests or objections but after reading the posting I still do not know exactly what it means and would like to have the matter clarified, as to what it means to me as a resident of the area. Mr. Rosetti, speaking for Mr. L. Jo Thompson who prepared the assessment and could not be present at this meeting, stated as follows: The City furnishes its own energy and maintenance for street light- ing in the City and hires an assessment engineer to spread an assessment for the cost of lighting the system throughout the City. However, this is only where there is lighting in an area. The cost is spread over a district according to the type of lights used and 1 • 0 C. C. 7-14-58 STREET LIGHTING - Mr, Rosetti, continued Page Eleven broken up into zones. Each year new installations go in and you have to enlarge the district, and that is what is happening here.' Some cities pay through taxes whether there are lights or not, but here it is only assessed when you have lights in an area. Mayor Mottinger: request the City Attorney to tive to this hearing. RESOLUTION NO, 1402 Confirming report of City Engineer and ordering work and levying the assessment for service necessary to maintain and illuminate by electric energy street lights within said City for period of months ending October 3, 1959 ADOPTED Mayor Mottinger: There appears to be no further protests, objections or questions, so I would now declare this.protest hearing closed and present the Resolution of findings rela.- "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE REPORT OF THE CITY ENGINEER DATED JUNE 23, 1958, PREPARED PURSUANT TO THE PROVISIONS OF THE "STREET LIGHTING ACT OF 1919" AND RE- FERRED TO IN RESOLUTION OF INTENTION NOo 1390 OF SAID COUNCIL AND THE PLANS AND SPECIFICATIONS, ESTIMATE, DIAGRAM AND ASSESSMENT CONTAINED IN SAID REPORT; ORDERING THE WORD AND LEVYING THE ASSESSMENT FOR SERVICE NECESSARY TO MAINTAIN AND ILLUMINATE BY ELECTRIC ENERGY THE STREET LIGHTS WITHIN SAID CITY FOR THE PERIOD -OF MONTHS ENDING OCTOBER 31, 19590" Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Brown that Reso- lution No. 1402 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown,. Pittenger, Barres, Mayor Mottinger Noes: None Absent: None INSTALLATION OF SANITARY SEWERS, District A111-56-5 Hearing of Protests or Objections to forming 1911 Act Assessment Mayor Mottinger: Avenue Sewer Assessment tention No. 1379. District to cover installation of sanitary sewers in the Pima Avenue and Vine Avenue Sewer District. Set for hearing on this date by Resolution of Intention No. 1379 passed by the City Council -at their regular meeting of June 9, 1958. This is the time and place for hearing protests or objections against the improvement of Pima Avenue and Vine District, as described in Resolution of In- it 0 C. Ca '7-14-58 Page Twelve DISTRICT A111-56-5 - continued - Mayor Mottinger, continued Mr. City Clerk do you have the Affidavits of Publication, Posting and Mailing relative to this hearing? City Clerk: I have the Affidavits of Publication, Posting and Mailing on file. Mayor Mottinger: I will entertain a motion to receive and file the affidavits. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the Affidavits of Publication, Posting and Mailing be.received and filed for the record. Mayor Mottinger: - Would the Assessment Engineer read the preliminary assessment spread based on estimated cost, Mr. Rosetti: We have made sufficient study on this to indicate that this will run about $5.10 per accessible front foot. Mayor Mottinger: Have any.written protests or objections been received by the City Clerk against the doing of the proposed work? City Clerk: We have received no protests. Mayor° Mottinger: Since no protests have been received And there are no questions or comments from the floor I would entertain a. motion that the hearing be closed. Motion by Councilman Brown, secDnded.by Councilman Pittenger and carried that the public hearing.of_protests or objections to forming 1911 Act Assessment, District A.1_11-56-5, be closed. RESOLUTION NO, 1403 "A RESOLUTION OF THE CITY COUNCIL OF District A111-56-5 THE CITY OF WEST COVINA ORDERING WORK ADOPTED TO BE DONE IN THE PIMA AVENUE AND VINE AVENUE SEWER DISTRICT IN ACCORDANCE WITH RESOLUTION OF INTENTION NO. 1379." Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution, Motion by Councilman Pittenger, seconded by Councilman Barnes that Resolution No. 1403 be adopted... Motion -passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger. Noes: None Absent: None 1 0 • C. C. 7-14-58 Page Thirteen SOUTHEASTERLY ANNEXATION LOCATION: N/E and S/W corners of DISTRICT NO.-161-- Barranca, and Cameron Avenues. APPROVED CONDITIONALLY Set for hearing by City Council at their regular meeting of May 26, 1958. Reso- lution No. 1377. Published in the West Covina Tribune and Pasadena Star News June 12 and 19, 1958. The City Clerk stated that the following were contained in file' relating to Southeasterly Annexation District No. 161. 1) Letter to County Boundaries Commission relative to this matter dated April 21, 1958. 2) Certification received from County Boundaries Commission dated May 12, 19580 3) City -Council Resolution No. 1377 giving notice of public hear- ing, adopted May 26, 1958, to be held July 14, 1958. 4) Affidavit of Posting on June 20, 1958 5) Affidavit of Contiguous territory by City Engineer July 11, 1958. 6) Affidavit of publishing'in theWest Covina. Tribune and Pasadena Star News on dates of June 12 and June 19, 1958. 7) Notices mailed to owners on June 16 and 17, 1958. 8) Notice to Board of Supervisors June 19, 1958. 9) Affidavit of compliance signed by City Clerk June 20, 1958. 10) Letter from Registrar of Voters not that there are four registered voters in the area received June 12, 1958. Mayor Mottin er opened the ! Y g p public hearing and stated that all those desiring to present testimony should rise and be' sworn in by the Olty Clerk. The City Clerk presented and read a communication dated July 10. 1958 from Donald -A..: Thompson, . •acting _ in conjunction with Mr. M. A. Johnson who'is ,the property owner of part of this land, Mr. Thompson owning remainder of the land, requesting that this be annexed as R-1 Area District III. There being no further testimony presented,'the hearing was,declared closed. C. C.' 7-14-58 Page Fourteen Councilman.Pittenger: Mr. Gerschler,did the Planning Commission Resolution read that this North Prospero Drive be brought up to City standards? Mr. Gerschler: No, I do. not believe it was stated in the Resolution, but I believe the Commission was of that opinion. Councilman Pittenger: Why°take it in unless it'is brought up to City standards regarding improvasoent? Dons this'letter on the record for Area III mean it would become part of the action when giving the Ordinance its first reading? City Attorney: This action would have no particular effect on the zoning so if you wish to zone it -you should request the Planning Commission to initiate whatever steps you would want to take toward zoning. Councilman Pittenger: If we accept this would it come as Area IV? City Attorney: I believe that was the recommendation . of the Commission but hearings would have to be held and if this (ordinance) was initiated it would leave area district open. Councilman Pittenger: The Commission was evidently trying to specify this as a certain area and I do not want to prejudice that. City Attorney: You might have to hear this matter but rather than make application you can suggest making it Area District III or IV so it can be so stated at hearing., Councilman Pittenger: I.would like to see the improvement as a.condition of annexation. Councilman Barnes: Would.iiea III be compatible to the area around this proposed annexation? Mr. Gerschler: On.one side of the property, yes, on the other side no. Councilman Pittenger: Perhaps -.we should withhold action on this until we are clearer on the recom- mendation of the Planning Commission. We may run into difficulty if we take sub -standard streets in. Mayor Mottinger: If there is a subdivision map that comes through, that could be clarified after the property has been annexed. That has to be part of the Precise Plan and development of the area but not necessarily part of the annexation, S CJ • Co C. 7-14-58 Page Fifteen ANNEXATION NO. 161 - continued Councilman Pittenger: That is true, but the other way, as part of annexation condition, there is no chance of missing it. Councilman Brown: None of this discussion of conditions have been stated for the applicants since they are not at this hearing. However, I think the property owners should be notified that we would only consider annexation without any responsibility to the City for improvement of the street. You could'have first reading but I would prefer also to hold it over. Mr. Gerschler: It is a, private street or drive. City Manager; If it is accepted by the City we would ' have all the rights to demand improve- ments. City Attorney: The annexation would not constitute an acceptance of a private street. They would have to make an offer of dedica- tion which you would have to accept. Mayor Mottinger: There is no responsibility to the City should .the area be annexed unless they .ask it (street) be accepted by the City and then we could ask for proper improvements. City Attorney: That is correct. You could introduce the Ordinance and then tell them (applicants) that the City won't pass it until certain conditions are met and also at the. same time indi- cate to the Planning Commission.that the ordinance has been intro- duced and asking them to start zoning hearing to be effective if and when adopted. Councilman Pittenger: INTRODUCTION Ordinance approving annexation to, incorporat- ing in and making a part of said City of West Covina known.,as West Covina Southeasterly Annexation District No. 161 I would go along if applicant is so notified that they will improve street and have it up to City standards before we can _accept it. ".AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ANNEXATION TO, INCORPOR- ATING IN AND MAKING A PART OF SAID CITY OF WEST COVINA CERTAIN UNINHABITED TERRITORY OUTSIDE THE SAID CITY AND CONTIGUOUS THEREM'¢ KNOWN AS "WEST COVINA SOUTHEASTERLY ANNEXATION NO. 161.." PJ C. Co 7-14-58 ANNEXATION NO, 161 - continued Page Sixteen Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Ordinance. Motion by Councilman Heath, seconded by Councilman Brown and carried that the Ordinance be introduced and given its first reading, subject to the recommendation that the property owners be advised that North Prospero Street must be improved before.that street will be accepted as a City Street. Motion by Councilman Heath, seconded by Councilman Pittenger and carried that this area be referred to the Planning Commission for them to initiate proceedings and study for zoning classification R-1 Area District III or IV. It was consensus in discussion since there was Area III and AreaIV around this property it would be well to have the Commission go back and take another look at it and that the Commission might have some expressions along the line of possibly parts of it being IV and parts zoned III. ZONE CHANGE NO. 119 LOCATION: Nor0west corner of Walnut City Initiated and Francisquito Avenues. Approved Proposal to reclassify from Zone R-1 to Zone C�2. . Recommended for approval by the Planning Commission Resolution No. 613. Maps were presented by Mr. Gerschler who read Resolution No. 613 of the Planning Commission. Mayor Mottinger opened the public hearing and stated that all those desiring to present testimony should rise and be sworn in by the City Clerk. There being no testimony presented, the hearing was declared closed. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that Zone Change No. 119 be approved. Mayor Mottinger called a recess. Council reconvened at 9:15 P. M. C. C. 7-14-58 ZONE CHANGE NO. 120 City Initiated APPROVED Page Seventeen LOCATION° Southwest side of Wescove Place, east of Glendora Avenue. Proposal to reclassify from Zone R-1, Potential R-P to Zone R-1. Recommended for approval by Planning Commission Resolution No. 614. Maps were presented by Mr. Gers.chler,. who read Resolution No. 614 of the Planning Commission. Mayor Mottinger opened the public hearing, and stated that all those desiring to present tesimony should rise and be sworn in by the City Clerk. There being no testimony presented, the hearing was declared closed. Motion by Councilman Pittenger., seconded by Councilman Barnes and carried that Zone Change No. 120 be approved. ZONE CHANGE NO. 122 LOCATI.ON- South side of Garvey Avenue, City Initiated between Azusa Avenue and Hollenbeck HELD OVER FOR LATEST Street. . TAX ROLL CHECK,BY PLANNING DEPARTMENT Proposal to reclassify from Zone R-A, Potential R-3 to Zone R-A. Recommended for approval by Planning Commission Resolution No. 606. Maps Were presented by Mr. Gerschler,_ who read Planning Commission Resolution No. 606. Mayor Mottinger opened the public hearing and stated that all those desiring to present testimony should rise and be sworn in by the City Clerk, Mr. Jack Sayer, living on property immediately adjoining this property, stated that the lot numbering on the map shown did not conform to the one he had. Mr. Gerschler indicated that the legal description contained in the notices were the property description. It was consensus there should be check as to whether property owners were properly notified since this is a removal of a higher classifi- cation. Motion by Councilman Heath, seconded by Councilman Pittenger and Iscarriedthat city initiated Zone Change No. 122 be held over and that the Planning Department check their latest records and determine that the latest owner had been notified of this change. N 0 C. C. 7-14-58 PROPOSED AMENDMENT NO, 23 City Initiated HELD OVER Page Eighteen .Proposal to amend the Master Plan of Washes'and Drainage Courses of the City of West Covina. Recommended for approval b:, Planning Commission Resolution No. 607. Maps were presented by Mr. Gerschler and Planning Commission Reso- lution No. 60.7 was read. Mayor Mottinger opened the public hearing and stated that all those desiring to present testimony should rise and be sworn in by the City Clerk. There being no testimony presented, the hearing was declared closed. Mr, Gerschlere The Planning Department, in preparation for hearings before the Commission, made extensive surveys and investigated each parcel. There are also colored photographic slides, additional maps and letters,in relation to this matter which we would like to review with the Council in a study session. We would recommend that this be held over for approval until Council has had the opportunity to go through a more detailed analysis of this subject. . Motion by Councilman Brown, seconded by Councilman Barnes and carried that City Initiated Proposed Amendment No. 23 be held over for fur- ther study. REQUEST FOR USE OF CORTEZ PARK BUILDING, WAIVING FEE Ladies Auxiliary of Pony -Grad Baseball Team DENIED The City Clerk stated that a letter ...had been received this evening, dated July.14, 1958 asking for consideration of the use of the Cortez Park Building by the Ladies Auxiliary of the Pony - Grad Baseball Team. Purpose is to hold a breakfast to raise money to enable payment of various outstanding debts of the team. Further request was for possible waiving of nominal fee charged for use of said building. Mr,. Gingrich stated, in relation to fee for use of facility, that he did not believe this was contained in an ordinance but that there h.ad been an establishment of policy by Council in relation to such matters. The City Attorney stated that if there is no ordinance the fee could be waived if Council desired to do so but that if the fee was estab- lished by ordinance there was little could be done, Mayor Mottinger indicated that there was no desire of Council to cur- tail such helpful activities in any way, but that'a precedent had been established in -that these charges were required of other groups, to use these building facilities. c. c. 7-14-58 _ Page Nineteen CORTEZ PARK BUILDING USE - continued Councilman Brown indicated that although he knew this was a fine group it was.his opinion this was one time when a matter of this type should be denied in that if this is done for this goup it would have to be done for every_ group who made -such a request. Councilman Pittenger stated that he agreed with Councilman Brown in that if the bars are let down.in this case every group would ask for the same consideration and would have the right to have it. If there is to be no charge, everyone should know. Councilman Barnes stated that since this was a recreation group, and they seemed to be in such financial straits, he felt that perhaps something could be done to help the children and team in relation to this request. It was indicated by Council, however, that they felt this was a matter that could have been handled administratively by Mr. Gingrich without presenting it to Council. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the request for waiving of the fee for the use of the Cortez Park Building for the Pony -Grads Baseball Team be denied, . Councilman Barnes stated he would go along with the decision since a policy appears to liave been established, providing no other.group of this type asks for and receives any special privileges and that there be a follow through on the cost of this use all the way, with no deviation from it. RESOLUTION NO, 1404 "A RESOLUTION OF THE CITY COUNCIL OF FINAL MAP THE CITY OF WEST COVINA APPROVING THE Tract No. 24035 FINAL SUBDIVISION MAP OF TRACT NO. Mary C. Hillsten 24035 ACCEPTING THE DEDICATIONS THEREIN ADOPTED -OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME," LOCATION: On north Lark Ellen Avenue, north of Puente Avenue and the Brethren Church. 1.85 Acres - Area. District II - 8 Lots. Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Pittenger that IsResolution No. 1404 be adopted, subject to receipt of Edison Co. Utility letter and approval of. sewer plans. Motion passed on roll call as o ows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None 0 Co C. 7-14-58 Page Twenty ACCEPT STREET IMPROVEMENTS LOCATION: Northwest side of Glendora Precise Plan and Recla.ssi- Avenue, south of Garvey Avenue. fica:tion No. 96 (1405) Jett, Adsit,,Cirlson APPROVED Motion by Councilman Brown, seconded'by Councilman Heath and carried that street improvements on Precise Plan and Reclassification No. 96 (1405) be accepted and authorization be given for the release of General Casualty Company Bond No. 345241 in the amount of $6,000.00. RESOLUTION NO, 1405 ACCEPTING GRANT DEED Frank Bo Bowker City Project No. C-60 ;Precise Plan No. 112 ADOPTED RESOLUTION NO. 1406 ACCEPTING GRANT DEED 'Don L. and Mary L. Robeftson City Project No. C-60 Precise Plan No. 112 ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECT- ING THE RECORDATION THEREOF," LOCATION. Extension of Vincent Avenue near Walnut Creek Parkway "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECTING THE RECORDATION THEREOF." LOCATION° Same as shown under Resolu- tion No. 1405. For street and highway purposes to be known as Vincent Avenue. Sub- ject to title search. Mayor Mottinger. Hearing no°objections, we will waive further reading of the body of the Reso- lutions. Motion by Councilman Brown, seconded.by Councilman Pittenger that Resolutions No, 1405 and 1406 be a.doptedo Motion passed on roll call as follows: Ayes: Councilmen Heath, Noes: None Absent: None RESOLUTION NO. 1407 ACCEPTING GRANT DEED Frank B. Bowker Precise Plan No. 112 ADOPTED Brown, Pittenger, Barnes, Mayor Mottinger Resolutions No. 1407 to 1412 are all entitled as follows. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA.ACCEPTING A CERTAIN WRITTEN INSTRUMENT AND DIRECT- ING THE RECORDATION THEREOF," LOCATION: Walnut Creek Parkway between California Avenue and Vincent Avenue Extension. C. C. 7-14-58 RESOLUTION 1407 - continued Page Twenty -One For street nd highway purposes to be known as Walnut Creep Parkway. Subject to title search. RESOLUTION N0. 1408 LOCATION: Walnut Creek Parkway between ACCEPTING GRANT DEED California Avenue and Vincent Avenue Precise Plan No. 112 Extension. Don L. Robertson and Mary L. Robertson For street and highway purposes to,be ADOPTED known as Walnut Creek Parkway. RESOLUTION NO. 1409 ACCEPTING GRANT DEED Douglas Oil Company of California Precise Plan No. 112 ADOPTED RESOLUTION NO. 1410 ACCEPTING GRANT DEED Donald J. and Elizabeth G. Davenport John and Nina. C. Harris Precise Plan No. 112 ADOPTED RESOLUTION NO. 1411 ACCEPTING GRANT DEED Thompson A. and Zillah W. Elliott. Zone Variance No. 215 ADOPTED RESOLUTION NO. 1412 ACCEPTING GRANT DEED ,Elbert and Elleh Kincaid Harris and Florence Paula Kincaid C-1 Area Precise Plan ADOPTED Mayor Mottinger: Subject to title search. LOCATION: California Avenue at north- east corner of Walnut Creek Parkway. For street and highway purposes to be .known.as California Avenue and Walnut Creek -Parkway. Subject to title search. LOCATION: Southeast side of California Avenue, northeast of Walnut Creek Parkway. For street and highway purposes to be .known, as California Avenue. Subject to title search. LOCATION: North Barrance Street, northwest corner of North Frontage Road. For street and highway purposes to'be known -as Barranca Street. Subject to title search. LOCATION: 306-308-310 and 312 South Glendora Avenue. For street and highway purposes to be known as Glendora Avenue. Subject to title search Hearing no objections, we will waive further reading of the body of the Resolutions. Ca C. 7-14--58 Page Twenty-two RESOLUTION NO, 1412 - continued Motion by Councilman Pittenger, seconded by Councilman Barnes that Resolutions No. 1407 through.1412 be adopted, Motion passed on roll call as follows: Ayeso Councilmen Heath, Brown,.Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None RESOLUTION NO. 1413 "A RESOLUTION OF THE CITY COUNCIL OF ACCEPT BOND THE CITY OF WEST COVINA APPROVING THE Zone Variance No. 203 FINAL SUBDIVISION MAP OF ZONE VARIANCE ADOPTED N0,.203, ACCEPTING THE DEDICATION THEREIN OFFERED, ACCEPTING AN AGREEMENT BY THE SUBDIVIDER AND A SURETY BOND TO SECURE THE SAME." LOCATION: West Garvey Avenue, between Willow and Meeker Avenues. Accepting Fidelity & Casualty Company of New York Bond No. 1146741 in the amount of $2,250.00. • Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Brown, seconded by Councilman Barnes that Reso- lution No. 1413 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes Mayor Mottinger Noes: None Absent: None PARK & RECREATION REQUEST FOR USE OF Church of Jesus Christ of Latter -Day CORTEZ PARK FOR FUND Saints Campaign to be held on July 26, RAISING CAMPAIGN 1958. CONDITIONAL APPROVAL Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the Church of Jesus Christ of Latter -Day Saints be granted permission to use Cortez Park on the date of July 26, 1958 for purpose of fund raising campaign but that all booths shall be placed o'n;the undeveloped portion of Cortez Park now under purchase agreement"known'as the 0, D. Halbert property. Councilman Barnes voting "No", Is t • Is Ca C. 7-14-58 GENERAL MATTERS ORAL COMMUNICATIONS PLANNING COMMISSION REQUEST FOR TIME EXTENSION FOR,CONSTRUCTION C. H., Beattie, Jr. and Mariette B. Miller (June 24, 1959) APPROVED Page Twenty-three None Re: Precise Plan No. 41 and Zone Change No. 37. Recommended for approval by the Planning Commission for the time of one year to June 24, 1959. Motion by Councilman Brown, seconded by Councilman Heath and carried that the time extension request for construction be approved, as per the recommendations of the Planning Commission, for one year to June 24, 1959. TENTATIVE MAP LOCATION: On the south side of Rowland TRACT NO. 24504 between Homerest Avenue and Lark Ellen L. R. Gieselman Avenue. APPROVED 2.27 Acres - 9 Lots - Area District I Recommended for approval by the Planning Commission Maps were presented by Mr. Gerschler and recommendations were read as follows: 1) That all conditions as specified in Planning Commission Resolu- tion No. 567 be complied with., 2) That sanitary sewers be provided. 3) That the required street improvements be made, these improvements to include those portions of;Homerest,Avenue contiguous to sub- ject property, including that part of Rowland Avenue adjacent to the -median strip. 4) That driveway turnarounds be provided on Lots l through 8. 5) Tha't vehicular access from Rowland Avenue to Lot No. 9 be abandoned. Motion by Councilman Brown,.seconded by Councilman Pittenger and carried that Tentative Map of Tract No. 24504 be approved, subject to -the recommendations of the City Engineer and Planning Commission. N • • C. C. 7-14-58 PLANNING COMMISSION - continued Page Twenty-four TENTATIVE MAP LOCATION: Ord the northwest corner of TRACT NO. 21043 Vine. and Hollenbeck Avenues. C.N.W. Construction Co. APPROVED 6.04" Acres - 24 Lots.- Area, District II -A Recommended for approval by the Planning Commission. Maps were presented by Mr. Gerschler, and the recommendations were read as follows: 1) That all conditions as specified in Planning Commission Resolu- tion No. 567 be complied with. 2) That sanitary sewers be provided. 3) That the required street improvements be made, this,to include those portions of Vine and Hollenbeck Avenues contiguous to sub- ject property. 4) That driveway turnarounds -be provided on Lots No. 2 t4rough 8, with access rights from Hollenbeck Street to Lot No. 1 to be abandoned. Motion by Councilman Heath, seconded by Councilman Brown.and carried that Tentative Map of Tract No. 21043 be approved, subject to the recommendations of the City Engineer and Planning Commission. CITY ATTORNEY ORDINANCES SECOND READING ORDINANCE NO. 580 Amending Ordinance No. 225 relating to the Regulation of Subdi- visions ADOPTED Mayor Mottinger: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING 6RDINANCE NO. 225 RELATING TO THE REGULATION OF SUBDIVISIONS." Hearing no objections, we will waive further reading of the body of the Ordinance. Motion by Councilman Brown, seconded by Councilman Pittenger that Ordinance No. 580 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None I C. C. 7-14-58 Page Twenty five PLANNING COMMISSION - continued SECOND READING "AN ORDINANCE OF THE CITY COUNCIL OF ORDINANCE NO. 581 THE CITY OF WEST COVINA AMENDING ORDIN- Requiring Contractors ANCE NO. 554 2ELATING TO THE UNIFORM to list sub -contractors BUILDING CODE BY REQUIRING THE PRESEN- ADOPTED TATION OF -A LIST OF ALL CONTRACTORS AND SUBCONTRACTORS." Mayor Mottinger: Hearing no objections, we will waive further reading of the body of the Ordinance. Motion by Councilman Pittenger, seconded by Councilman Brown that Ordinance No. 581 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mot.tinger Noes: None Absent: None RESOLUTION NO. 1414 "A.RESOLUTION OF THE CITY COUNCIL OF _Establish fees and charges THE CITY OF WEST'COVINA AUTHORIZING for certain recreational THE DIRECTOR OF FINANCE WITH APPROVAL activities OF THE CITY MANAGER TO ESTABLISH FEES • ADOPTED AND .CHARGES FOR CERTAIN RECREATIONAL ACTIVITIES." Councilman Pittenger: _I , I, would like to see this Resolution made restrictive to the fiscal year of 1958-1959. I am not fully convinced that the City wants to go into the business of competing with private recreational use agencies. I am not convinced that adult recreational dancing is something the City g4hould provide. I am not convinced that it is the city's or any governmental a.gency's place to provide recreational activities for some adults or to;,compete with private groups who will take care of needs. Councilman Barnes: Do we have the facilities to accomo- date these type of requests? Mr. Ginrich, Parks and Facilities are a problem now, and Recreation Director: although these various activities listed are being conducted we have to limit classes because of lack of more facilities. Although these are, admittedly, marginal activi't_ies we have been attempting to make them as self-supporting as possible. Ma.yor.Mottinger: Hearing no further objections, we will waive further reading of the body of the Resolution. Is C. C. 7-14-58 Page Twenty-six RESOLUTION NO. 1414 - continued Motion by Councilman Brown, seconded by Councilman Heath that Reso- lution No.-1414 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, -Mayor Mottinger Noes: Councilmen Pittenger, Barnes Absent: None RESOLUTION NO. 1415 Expressing appreciation to Senator Knowland ADOPTED RESOLUTION NO. 1416 Expressing appreciation to Senator Kuchel ADOPTED RESOLUTION NO. 1417 Expressing appreciation to Congressman Heistand ADOPTED RESOLUTION NO. 1418 Expressing appreciation to Congressman Hillings ADOPTED Resolutions No. 1415 through 1418 all read as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE.CITY OF WEST COVINA, CALIFORNIA, EXPRESSING ITS APPRECIATION". (to Senator Knowland) "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, EXPRESSING ITS APPRECIATION". (to Senator Kuchel) "A RESOLUTION OF THE CITY COUNCIL OF THE.CITY OF WEST COVINA, CALIFORNIA, EXPRESSING ITS APPRECIATION". (to Congressman Heistand) "A RESOLUTION OF THE CITY COUNCIL OF THE.CITY OF WEST.COVINA, CALIFORNIA, EXPRESSING ITS APPRECIATION". (to .Congressman Hillings) Motion by Councilman Pittenger, seconded by .Councilman Barnes that Resolutions No. 1415, 1416, 1417 and 1418 be adopted. Motion passed on roll call as follows:,_,. Ayes,: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None RESOLUTION;NO; 1419 "A RESOLUTION OF THE CITY COUNCIL OF Granting an`Unclassified THE CITY OF WEST COVINA GRANTING AN Use Permit (No. 28) UNCLASSIFIED USE PERMIT FOR A BOWLING ADOPTED ALLEY, BILLIARD ROOM, RESTAURANT AND BAR. (Marion'E. Jackson)." LOCATION: 2714 E. Garvey Avenue, be- tween Citrus and Barranca Streets. Motion by Councilman Heath, seconded by Councilman Pittenger that Resolution No. 1419 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None - Absent: None C. C. 7-14-58 AUTHORIZATION FOR LAW FIRM OF BELOUD & HAYTON TO HANDLE CITY'S CASE OF POLICE MOTORCYCLE DAMAGE APPROVED Page Twenty-seven Motion by Councilman Pittenger, seconded by Councilman Brown and carried that the law firm of Beloud and Hayton be authorized to handle the City of West Covina's case in relation to the damage caused to City Police Motorcycle indi- cated as Gareis vs. Mack. Mr. Williams indicated that he would be absent on vacation, from the Council's meeting of July 28, 1958 and that Mr. Sorenson could not attend since he had to be present at another city's Council meeting the same night. The City Attorney indicated that he would request another attorney be present at that meeting so that if any irregularities do occur Council could be guided by legal opinion. CITY MANAGER REPORTS • INSPECTION OF BRIDGES, Mr.,Aiassa indicated that there should BY COUNTY BRIDGE DEPT. be inspecting and submitting of report APPROVED of bridges at Hollenbeck, Azusa and Citrus -Street and that it had been sug- gested to Mr. Johnson to also proceed with photographs of the under - structure of these bridges showing their condition. Mr. Aiassa re- quested authorization by Council for the expenditure of $60.00 for inspections of these bridges by the County Road Department. Motion by Councilman Pittenger, seconded by Councilman Brown that authorization be given for the expenditure of $60.00 for inspection of bridges (at Hollenbeck and Citrus Streets and Azusa Avenue) by the County Road Department. Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None RECREATION CONTRACTS WEST COVINA AND COVINA SCHOOL DISTRICT APPROVED Is District had been changed to Mr. Aiassa indicated that most cities are going to $500,000.00 for liability insurance since claims are getting tre- mendous and that the contracts with the West Covina and Covina School that amount in rela.tion,to the City. N • L-1 C. C. 7-14-58 RECREATION CONTRACTS - continued Page Twenty-eight Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the Mayor, and City Clerk be authorized to sign contracts with the West Covina and Covina School District (with the stipulated change as indicatea by the City Manager) relative to the recreation program. LOWER SAN DIMAS-BADILLO The commugAcation of Mr. Harold L. DRAINAGE PROBLEM Johnson relative to this matter was read. Indications were that Council should make one more attempt in rela- tion to a cooperative program,, regarding this problem, with the cities of Baldwin Park and.Covina in an attempt to solve it and if not, to proceed on the sugge.sted'.alternative solution to provide relief of drainage problem of the westerly area of the City. Councilman Pittenger: I have attended two meetings on this matter with another meeting this Thurs- day afternoon with Mr.. Bonelli. I do not think that Baldwin Park and West Covina, see eye to eye on what is required. I know that West Covina has a problem and Baldwin Park also has one, but not as much as_Weet Covina has. They (Baldwin Park) would wait another year for solution if it would be possible to get the County to do the job but I do not think the County will change its policy at all but I will go along and pursue this thing as far as we'could. I think this meeting Thursday will probably be the end. I will report back after this meeting as to whether there might be further references on this matter. PURCHASE OF SURPLUS Purchase and moving of certain struc- BUILDINGS. tures as indicated to Council, to the APPROVED City Yard. Motion by Councilman Pittenger, seconded by Councilman Barnes that the City Manager be authorized to purchase and move the buildings as 7)3,ss have been indicated at a cost not to exceed . !boo ao, C'9PP �` Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes: None Absent: None Mr. Aiassa indicated possible construction of slab floor, water line installation at estimate total cost of $3,100.00, but this request was only for purchase and moving of the structures which could be put on piling until some later time. C. C. 7-14-58 CITY MANAGER REPORTS - continued Page Twenty-nine DIRECTIONAL SIGNS FOR Council reviewed this matter and Mr. BUSINESS CENTERS Aiassa stated that he had a meeting with the merchants group and it was his opinion that, agreement had been reached in relation to two sites of placement for these signs. It was consensus that the City Manager proceed on the basis of the discussion in that the solution seemed satisfactorv. ADOPTION OF BUDGET Mr. Aiassa read a'memorandum from ADOPTED AS TEMPORARY Mr. -Walters which stated that the re - TENTATIVE BUDGET vised budget total is $2,085,340.22. This is an increase of $18,677.70 over the original document due to minor mathematical discrepancies which were discovered in double checking the changes in the budget. There still remains an excess of receipts over disbursements in the amount of $38,342.78. Total budget income is $2,123,683.00. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that submitted budget be,.adopted as a temporary, tentative budget in the amount of $2,085,340.22 and subject to any revisions made by Council. PROVISIONS FOR I went through the.variances and special BEAUTIFICATION zone variances as to whether they pro - WEST COVINA CENTER vided for the condition of some type of beautification and found no such provisions made. This is a requirement that should be made mandatory', It apparently ..has.not bee so in these cases and the City is stuck with it. It appears we have accepted the parkway as it is and there should have been something in writing. There have possibly been verbal commit- ments and discussion but nothing in black and white that "so and so is responsible for'improvements. According to records the City has accepted this as it is. There were two, possibly three, precise plans submitted and they should have had recommendations that specific improvements be made but there have been none. I would like to proceed on -this matter of the possibility of correct- ing curbs and entrances first as we have a,traffic factor. I would also then review the possibility of black topping with possibly some planting of trees, but will come back to Council in relation to that. Motion by Councilman.Pittenger', seconded by Councilman Rath that the City Manager be authorized to proceed with curb construction and/or removal as needed and correct driveways in frontage road along Garvey Boulevard in front of West Covina Center, with /labor cost not to exceed $1,200.00, labor to be provided by the City. 1 • l� C. C. 7-14-58 CITY MANAGER REPORTS - continued Page Thirty Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayer Mottinger Noes: None Absent: None CITY CLERK CITY 'OF COVINA Northerly Annexation District No. 35 CITY TREASURER STATE COOPERATIVE PERSONNEL SERVICES CONTRACT APPROVED Mayor Mottinger: the matter straightened out. action, as Council sees fit. Councilman Pittenger: Councilman'Brown: Mayor Mottinger: Mr. Aiassa; to classifications, No. -protests will be made. No reports. Discussion of conditions under which the Mayor was authorized to execute the contract with the State Cooperative Personnel Service, We had considerable discussion on this matter. Now that we have adopted a. tentative budget I think we should get It should be time for discussion or I believe the intent was not to hire anybody until budget was adopted. I do not think we are in a position to hire until the personnel study is made. I would agree, but you do have replace ments to be made. I believe we will use Mr. Swindall in many such matters but in the long pull we might use the State plan in relation but would do no hiring prior to adopting budget. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the action of the City Council as indicated -in the. Minutes of June 23, 1958 Page 22 Item 1, be changed to delete the last part of the motion which read as follows: "but that no expenditures for such service are to be used except on the specif�c orders of the City Council..' Councilman Brown: I can't see the hurry on this when you are going to have a personnel study next Monday night. t C. C. 7-14-58 STATE PERSONNEL CONTRACT - continued Page,T4irty-one Councilman Pittenger: We _.hired him (Mr. Aia,ssa) for the job and I, for one, do not want to second .guess him and I think he is vell,quali- fied to do the job that we hired him for. METROPOLITAN GOVERNMENT STUDY COMMISSION Citizen's Alternate HELD OVER - Councilman Brown: change R-3 restrictions Council with all changes Since no conclusion had been reached on this matter at this time it was consensus this be discussed at the study session of Council Monday, July 21st, with possible naming of alternate at regular meeting of Council. Some time ago at a study meeting with the. -Planning Commission,it was indi- cated we were going toget an Ordinance and that Precise Plans would be brought to (made). The City Manager stated that he believed the matter would be reported ,on by August lst.and the City Attorney stated that the changes re- quested would possibly be.brought'to Council by next meeting. COMMUNICATION FROM The City Clerk presented and read this INTERNATIONAL ASSOCIATION communication in relation to a Certifi- OF CHIEFS OF POLICE cate of Achievement Award to the City Referred to City Manager in relation to Traffic Supervision for 1957. Mayor Mottinger stated that perhaps the City Manager could advise Council as to whether there :might be some type of public ceremony and Acceptance of.this award. COMMUNICATION FROM Mayor Mottinger indicated that copies of BAKERSFIELD IN RELATION TO this letter had been received by members FEDERAL GOVERNMENT APPRO- of Council and questioned as to whether PRIATION REGARDING ROADS Council might desire to take any action in the way of a Resolution as has been TO BE DISCUSSED AT STUDY taken by the City of Bakersfield on MEETING this matter. It was consensus this be discussed further at the forthcoming study session. a,ssa: 6L-,9 HAI 7-),9 IC9 Mr. Ai Councilman Brown and I 'Met with Mr. frlzom ap_f_EcT-J and Mr. Cox and we are in a position to discuss property purchases. I would designate Councilman Brown as liason so that he can speak somewhat as authority. C. Co 7-14-58 Page Thirty-two DEMANDS APPROVED. Motion by Councilman Heath, seconded by Councilman Pittenger that Demands in the amount of $72,211.23 as shown on Demand Sheets B-46, C-95 and C-96 be approved, this to include fund transfer in the amount of $46,517.09, Motion passed on roll call as follows: Ayes: Councilmen Heath, Brown, Pittenger, Barnes, Mayor Mottinger Noes, None Absent: None MRS. VAN DAME ELIMINATION OF REST Mrs.. Van Dame stated she had heard ROOMS IN TWO CITY PARKS there was a proposal to eliminate rest rooms in two of the City Parks and it was her opinion this should mot be done as it was very . important to have them in the parks.. WEEDS Mrs. Van Dame stated that the weeds were still very unsightly and that there is a, great deal of rubbish being dumped into them. • INCREASE OF SALARY FOR Question was asked as to how much MRS. MERRY increase in salary Mrs. Merry was given and the Mayor indicated there was an increase in mileage of $5.00 per month. FIRE DEPARTMENT Mrs. Van Dame questioned as to cost of PUMPER Fire Department Pumper and it was indi- cated.about $20,000.00. Further ques- tion as to repairing of one of these pumpers but it was indicated that pumping has to have.a certain consistency with some basic .reserve and that there is greater demand for protection to the City in going from the Board.of Fire Underwriters of the Pacific to National Board of Fire Underwriters, and that the fire insurance rate had dropped appreciably and that fire protection must continue to improve to maintain the rate. Mrs. Van Dame stated that she felt there should be a uniformed man at the police desk and not a civilian employee. It was indicated there was some plan to have the person at the police desk in some type of uniform; Mrs. Van Dame stated thatshe felt that 80% of the City needed street lights,.and also that Council should go back to its starting time for meetings to 8:00 P. M. rather than 7:_30. It was Mrs. Van Dame's opinion that Council salary should be in- creased to $40.00, at least, a meeting. C4 C., 7-14-58 _ Page Thirty-three 'MRS. VAN DAME.- continued Mrs. Van Dame felt that the City should have swimming pools and not these private recreation ideas that are coming in. Suggestion of a glass in front of phone booth in the City. There being no further business, the meeting was adjourned at 11:55 P. M. •