04-07-1958 - Regular Meeting - Minutes• MINUTES OF THE ADJOURNED REGULAR MEETING OF CITY COUNCIL
CITY OF WEST COVINA, CALIFORNIA
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April 7, 1958
The meeting was called to order by Mayor Kay at 7:50 P.M. in the
West Covina City Hall.
ROT.T. CAT.T.
Present: Mayor Kay, Councilmen Barnes, Pittenger
Others Present: Acting City Manager. and Public Works Director,
City Clerk City Engineer, Planning Commission
Secretary.
Absent: Councilmen Brown, Mottinger, City Attorney
Motion by Councilman Pittenger, seconded by Councilman Barnes that
Councilman Mottinger be excused from this meeting tonight, and that
a resolution be drawn up expressing Council's sympathy and hopes for
his quick recovery.
PUBLIC WORKS
DIRECTOR'S REPORT
Public Works I have a communication dated March 19, 1958 from
Director Mr. Sam R. Kennedy, Los Angeles County Road Com-
missioner with maps and related letters thereto.
The communication requests that the City of West Covina grant juris-
diction for the proposed acquisition of Grand Avenue within the City
of West Covina in conformity with Title 7, Chapter 3, Article 9,
Section 65551--65555.
This request relates to the immediate connection between the north
Frontage Road and Rowland Avenue in the County of Los Angeles, on
north Grand Avenue, including construction of a bridge over the
Walnut Creek Wash.
As there is no expense for this project contemplated by the City of
West Covina, and as the proposed connection is in the public interest
safety and general welfare of the City of West Covina and adjacent
communities, I would recommend favorable action on the proposed
resolution.
RESOLUTION NO. 1318
Acquisition and Construction
of Grand Avenue, between the
San Bernardino Freeway and
northerly limits of the City
of West Covina
ADOPTED
"A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA GRANTING JUR-
ISDICTION TO THE COUNTY OF LOS ANGELES
FOR THE ACQUISITION AND CONSTRUCTION
OF GRAND AVENUE BETWEEN THE SAN
BERNARDINO FREEWAY AND THE NORTHERLY
LIMITS OF THE CITY OF WEST COVINA IN
SAID CITY OF WEST COVINA."
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0 C.C. 4-7-58 Page Two
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PUBLIC WORKS - continued
Motion by Councilman Barnes, seconded by Councilman Pittenger that
Resolution No. 1318 be adopted. Motion passed on roll call as
follows:
Ayes: Councilmen Barnes, Pittenger, Mayor Kay
Noes: None - _
Absent: Councilmen Brown, Mottinger
Public Works I would like to have a Minute Resolution designa-
Director: ting me, as Public Works Director, to represent the
City for the purpose of negotiating and filing
application for Advance for Public Works Planning,
and Construction Financing Program of Federal
Government.
RESOLUTION NO. 1319
Authorizing the Director
of Public Works to represent
the City of West .Covina
for Advance for Public
Works Planning.
ADOPTED
"A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA DESIGNATING
HAROLD JOHNSON, DIRECTOR OF PUBLIC
WORKS, TO BE THE AUTHORIZED R PRE-
SENTATIVE OF THE CITY OF WEST COVINA
FOR THE PURPOSE OF NEGOTIATING AND
FILING APPLICATION FOR ADVANCE FOR
PUBLIC WORKS PLANNING AND CONSTRUC-
TION FINANCING PROGRAMS OF THE
FEDERAL GOVERNMENT."
Motion by Councilman Pittenger, seconded by Councilman Barnes that
Resolution No. 1319 be adopted. Motion passed on roll call as
follows:
Ayes: Councilmen Barnes, Pittenger, Mayor Kay
Noes: None
Absent: Councilmen Brown, Mottinger
Public Works Pursuant to the request made to the May Company
Director: the City has received the amount of $1488.10 for
extra engineering studies and staff reports we
did as a City in relation to obtaining the Barranca Street overpass
at the San Bernardino Freeway.
The Public Works Director presented the Building Department monthly
report of March, 1958 to the Council.
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• C.C. 4-7-58
PROJECT C-70
PLANS, PROFILES AND
SPECS AND AUTHORIZATION
TO HAVE THIS PUT UP FOR
BID
APPROVED
and under our 'C' File No.
Page three
LOCATION: Azusa Avenue between Cameron
and Vine Avenues.
"We have Plans, Profiles and Specifica-
tions for Project C-70 which is a lower-
ing and resurfacing project. This has
been set up in the budget as Project 24
70. The estimated cost is $12000.00.
I would request these plans, profiles and specifications be approved
and authorization be given to put this project out for bids.
City Engineer: This, has been approved by the State Division of
Highways.
• Motion by Councilman Barnes, seconded by Councilman Pittenger and
carried that the Plans, Profiles and Specifications on Project C-70
be approved and authorization be given that this project be put out
for bids.
Mayor Kay: Are there any resolutions on the Badillo Drain?
Dir. Publ..Wks.:
No, I do not have any. This is a matter I
would like to discuss further with the City
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Attorney and City Council.
CITY ENGINEER
TRACT NO. 19192
City Clerk: We have a petition signed by
Request for City
eight (8) people who are owners of lots
participation in
on Montezuma Way in Tract No. 19192.
installation of
They request that the City participate
• Sanitary Sewers
with them in the construction of a sanitary
REFERRED TO DIRECTOR
sewer main line to serve Tract No. 19192
OF PUBLIC WORKS
and that the construction would be on a
cash basis in accordance with an attached
plan.
They further request that the City waive the inspection fees usually
required on construction of this type.
Mayor Kay: I believe this matter should be checked with
the City Attorney as there has been some question
as to whether we can rightfully do this.
Motion by Councilman Pittenger, seconded by Councilman Barnes and.
carried that this matter be referred to the Director of Public Works
for report at the next regular meeting of Council.
• PARKS & RECREATION
PURCHASE OF PLAYGROUND Held over from March 31, 1958 pending
EQUIPMENT review by the Acting City Manager,
APPROVED
The Acting City Manager stated that he
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• C.C. 4-7-58
PARKS & RECREATION -continued
would approve the original proposal.
Page four
Parks & Recreation I believe that Council has copies of the letter
Director: of transmittal to the Acting City Manager.
which requests authorization to purchase.play-
ground equipment for three (3) park areas. This letter has the
certification of the Director of Finance in regard to budget funds
for this equipment and also the Acting City Manager. This also.shows
the breakdown of items to be secured for the designated areas.
Motion by Councilman Pittenger, seconded by Councilman Barnes that
authorization be given for the purchase of playground equipment to be
placed in the three (3) designated park areas (Del Norte, Cameron and
• Cortez) with the total cost of this equipment not to exceed the
amount of $2962.34. Motion passed on roll call as follows:
Ayes: Councilmen Barnes, Pittenger, Mayor Kay
Noes: None
Absent: Councilmen Brown, Mottinger
CITY ATTORNEY
• RESOLUTION NO'.' CREATING AND ESTABLISHING INDUSTRIAL DEVELOPMENT
HOLD OVER COMMISSION
Mayor Kay If we can get authority in this Resolution, or in
a subsequent ordinance, I believe it would be
wise to wait for a week before we do anything
on this.
• RESOLUTION NO. AMENDS CONDITION OF APPROVAL OF PRECISE PLAN
AND VARIANCE SET FORTH IN ORDINANCE NO. 443
FAILED FOR LACK (Sidney Pink)
OF VOTE Extends building date to July 1, 1958.
Mayor Kay: I believe this Resolution was drawn up because
of previous action of Council. Is that correct?
City Clerk That is correct.
Motion by Councilman Barnes, seconded by Councilman Pittenger that
the.Resolution be adopted.
Mayor Kay: Before we take a roll call on this matter I
would draw attention to the fact that a news-
paper article indicated that three members of
Council had pledged themselves to (buy) stock in a theatre corpora-
tion which I believe this matter has relation to. Usually Council
does not vote on interests they hold in the City.
Motion failed for lack of vote as follows:
WE
• C.C. 4-7-58
CITY'ATTORNEY - continued
Page five
Ayes: None
Noes: None
Absent: Councilmen Brown, Mottinger
Not Voting: Councilmen Barnes, Pittenger, Mayor Kay
TO REVOKE THE ACTION Re: The establishing of a position of
OF COUNCIL OF MARCH 31, temporary Consultant to the Fire Department
1958 with powers of Chief and employing Mr.
APPROVED Hardin to fill this position on a contract-
ural basis with the approval of a salary
of $715.00 per month.
Acting City Mgr.: I have a communication from Mr. Hardin
• which is a letter of resignation as Fire
Chief effective April 1, 1958 and also an
acceptance of the temporary position of Acting Fire Department Con-
sultant at his current salary of $715.00 per month for a period of
two months or more.
Mr. Hardin is attempting to stay on the payroll as an employee of the
City so that he can be fully protected in the event that he may have
• to take over the operation of the Fire Department if Chief Wetherby
is out of the City. As a consultant (on a contractural basis) he
would not be fully protected or covered, whereas as an employee he
would be fully covered. Mr. Wetherby is not a resident of this City,
as yet.
Mayor Kay: Do you recommend this change be made?
Acting City Mgr,: Subject to your original desires and actions, I
• would recommend this be done.
Mayor Kay: Does this conflict in any way with the thoughts
of the City Attorney on this matter?
Acting City Mgr.: I believe the City Attorney is in accord with
this.
Motion by Councilman Pittenger, seconded by Councilman Barnes and
carried that the action of Council on March 31, 1958 regarding the
employment of Mr. Ralph Hardin as Acting Fire Department Consultant
be revoked.
MR. RALPH HARDIN Motion by Councilman Pittenger, seconded by
EMPLOYED AS ACTING Councilman Barnes that Mr. Ralph Hardin be
FIRE DEPARTMENT employed at a salary of $715.00 per month as
CONSULTANT ON THE long as we feel he is needed to serve as a
• REGULAR PAYROLL ON temporary Acting Fire Department Consultant,
A TEMPORARY BASIS. for a period of at least two months on the
APPROVED regular (City) payroll.
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• C.C. 4-7-58 Page six
FIRE DEPARTMENT CONSULTANT continued
Motion passed on roll call as follows:
Ayes: Councilmen Barnes, Pittenger, Mayor Kay
Noes: None
Absent: Councilmen Brown, Mottinger
GENERAL' MATTERS
ORAL COMMUNICATIONS
City Engineer: Council indicated at their last meeting that
they would like to hear from Mr. Ferguson in
regard to Tract No. 16876.
• Mayor Kay: Was this in regard to a proposed change in the
Tentative Map?
City Engineer: Yes. When Council approved the Tentative Map
on March 11, 1957 there were the five usual
conditions attached and there was an extra
condition in that City Engineer was instructed to submit recommenda-
tions in bringing the street out to Vine Avenue and to submit the
• report to Council. Such a report was submitted to the Council which
indicated that to bring the street out to Vine Avenue would add addi-
tional costs of improvements in the amount of $2575.00 and of Right -
of -Way in the amount of $1860, which would be a total amount of
$4435.00. We felt this could be justified but that in doing that Mr'.
Ferguson would lose one lot.
At the time we presented the report Council indicated they would be
• willing to go along with the expenditure of improving the street but
no final action has ever been taken.
On August 26th the Council reviewed this matter and at that time it
was the consensus that Mr. Ferguson be contacted and requested to
appear before Council during which time we have been trying to work
this thing out with Mr. Ferguson and the engineers.
Mayor Kay: We held a discussion with Mr, Ferguson earlier
this evening and pointed out the City Engineer's
recommendation for land acquisition was based on raw acreage and in
the amount of $1860.00. Mr. Ferguson felt that since he is losing
a finished lot the value should be based ona finished lot value
which he felt would be in the neighborhood of $4,500.00. After
further discussion it was the consensus of Council that considering
the costs and improvements we would be putting in and the saving
to him and whatever the cost would be for condemning this land that
the value might be more correctly placed in the neighborhood of
• $3000.00, as a compromise. Is that agreeable, Mr. Ferguson?
Mr. Ferguson: It is all right by me.
Irm
• C.C. 4-7-58
ORAL COMMUNICATIONS continued
Page seven
Mayor Kay: I believe we would need a new tentative map sub-
mitted.
Planning Comm..Sec'y.: That is correct. It must go though the
Planning Commission.
Mayor Kay: I believe Council should take action, putting
into the record that it is intended to pay a
land value of $3000.00 for the land involved
and $2575.00 for street improvements for property purchased from the
owner of the proposed city street.
Motion by Councilman Barnes, seconded by Councilman Pittenger and
• carried to instruct the Planning Department and City Engineer to
pay for land on Vine Avenue in Tract No. 16876 in the amount of
$3000.00 for land valuation and to pay $2575.00 on expenditure for
street improvements, provided the map is revised in accordance with
the recommendations of the Planning Department and Engineering
Department.
WRITTEN COMMUNICATIONS
• REQUEST TO SOLICIT The City Clerk stated that a communication
DONATIONS had been received from the Covina Lions
Covina Lions Club Club requesting permission to solicit dona-
DENIED tions to begin approximately May 1, 1958
and to continue through July 4, 1958.
City Clerk: I spoke to Mr. D'Amilio on this and he advised
tha.t this should not be accepted since the West
. Covina Lions Club would possibly be following
through on such a plan in this City and this is possibly something
that should be reserved for such organizations in the City of West
Covina.
Councilman Pittenger: We will have a July 4th celebration in
West Covina with the merchants selling
tickets for the firework display.
Motion by Councilman Pittenger, seconded by Councilman Barnes and
carried that the request of the Covina Lions Club to solicit be
denied.
CITY OF AXUSA'S
PROPOSED ANNEXATION
OF EASTERLY DISTRICT
#30 AND SOUTHERLY
• DISTRICT #31
The City Clerk stated that notification
had been received from the County
Boundary Commission in relation to these
matters.
No objections will be filed.
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. C.C. 4-7-58
ACTING CITY MANAGER REPORTS
Page eight
Copies of the Southern California. Planning Congress Meeting with
Mr. Merritt of the Metropolitan Transit Lines were distributed to
members of Council.
Reminder was given of the Wednesday meeting of Council with the
Civil Defense Group at 7:30 'P, M.
The Acting City Manager stated that public awards to City Employee's
will be presented at 7:30 P.M. April 14, 1958 at which time certi-
ficates to be presented will be ready and pins will be presented
at a later date.
SURVEY OF ELECTRICAL This matter was authorized by Council at
CIRCUIT DEFICIENCIES their meeting of February 24, 1958. Mr,
IN THE CITY HALL Whitlock made this survey of the electrical
. WORK APPROVED circuit deficiencies in the City Hall, with
an estimated cost to correct them. The
Fire Chief and the Building Inspector agree
that there is a fire hazard.
The estimated cost is in the amount of $1000.00. However, no funds
have been budgeted so it will be necessary for Council to determine
whether to do this work now and appropriate funds or to set it forth
in the coming budget. However,_ I believe this is a matter that should
• be taken care of immediately, and I believe the job could be done in
about 30 days.
Councilman Pittenger: I think it is something that we should get
done right away. However, have you had
bids on this?
Acting City Mgr.: We contacted others but nothing was forth-
coming. However, Mr. Whitlock has done a
tremendous amount of work on this and.the
cost is only for $1000.00.
Motion by Councilman Pittenger, seconded by Councilman Barnes that
authorization be given to the Acting City Manager to proceed, with
the cost of this work not to exceed the amount of $1000.00,
Motion passed on roll call as follows:
• Ayes:
Noes:
Absent:
Councilmen Barnes,
None
Councilmen Brown, Mottinger.
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Pittenger, Mayor Kay
• C.C. 4-7-58 Page nine
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PERSONNEL BOARD
RECOMMENDATIONS
CONCERNING AMEND-
MENTS TO ORDINANCE
AND SALARY RESOLUTION
HELD OVER
The Personnel Board at its meeting of
March 17, 1958 unanimously recommended
an amendment to Section 14, (b) of the
Personnel Ordinance (No. 556).. The
amendment suggested would change the
last sentence in the above section to
read as follows:
"Such affirmation, revocation or modification taken shall
then be final except where such is contrary to the findings
of the Board, in which case the matter shall be referred to
the City Council,"
It is the opinion of the Board that this amendment would strengthen
the purpose for which the Board was created and would provide the
employee with a stronger grievance procedure and would insure against
arbitrary decisions on the part of a City Manager.
The Board unanimously recommended an Amendment to Section 10, (d),
(1) and Section 10 (i) of the Salary Resolution (No. 1277) which
would change the salary range specified in this section to salary
range 41 in lieu of 40 as presently stated. This recommendation
arose as a result of a referral to the Board by an emplo;;e.,e concerned
(referral being recommended by the Assistant Personnel Officer and
approved by the Acting City Manager) who is affected by the overtime
provisions. The amendment, if adopted, would permit payment of over-
time or compensatory time off for the classifications of Streets
Division Supervisor and Police Captains. No other classifications
are affected by the amendment.
Mayor Kay: This is in relation to Street Division Super-
visors and Police Captains. Those are the only
. ones in Classification 40. If you do it for one
in that classification you do it for all in that classification.
If there is overtime allowed on one you have got to pay on all in
that category. There is a point beyond which we do not authorize
overtime payment and if an individual employee in that category
is to get it (overtime) how are you going to stop others? I believe
we should make it applicable to all persons in that classification
and that is what the board is doing in this recommendation.
•
Councilman Barnes: I would like to take a further look at this.
Councilman Pittenger
REPORT FROM CHIEF SILL
ON OFFICERS WORKING FOR
SGT. ODLE
order to pay this man in
I would too. There was a lot to it and
our Acting City Manager reads too fact to
have it completely clarified in my mind.
We have a report back on Sergeant Odle
and it is indicated a system has been
worked out with a. list of 18 police
officers names who will work overtime
and complete a full month of work in
accordance with the ideas as presented
C.C. 4-7-14 Page ten
by the City Attorney.
Mayor Kay: Perhaps you would want authorization for this
overtime from Council on these 18 men but I
believe it can be made an administrative
matter as all these men are under the classifi-
cation for overtime pay anyhow.
.CITY CLERK'S REQUEST We have a request for additional personnel
FOR ADDITIONAL PERSONNEL to take care of the 1911 Assessment
APPROVED Act proceedings that will be required
in that office in the handling of these
records, bonds, etc., in connection with
these various assessment districts.
• Mayor Kay: Do you feel the request is justified?
Acting City Mgr.: I discussed this matter with Mr. Walters and
with Mr. Flotten and after the discussion it
is my opinion it should be done.
This position to be authorized is that of Clerk Steno II at a
salary of $273.00 per month and since the City Clerk's budget in-
cluded the position of Tax and License Investigator for the full
• year, there is sufficient savings therein to cover this employee
for the balance of the fiscal year, without appropriating additional
funds.
Mayor Kay: Could this work for this be charged off against
th assessment districts?
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Acting City Mgr.: Yes, under miscellaneous expense in the future
assessment districts,
Mayor Kay: I believe this should be charged off on those
district if that is what whis worker is going
to do.
I think it should be proposed to share all
costs of this employee to the 1911 Act.
Motion by Councilman Pittenger, seconded by Councilman Barnes and
carried that the City Clerk's request for additional personnel be
approved.
REQUEST OF THE EASTLAND
SHOPPING CENTER TO HAVE
THE.CITY OF WEST COVINA
POLICE THE PRIVATE
PARKING LOTS
REFERRED TO THE ACTING
CITY MANAGER & PUBL,IC1
WORKS DIk CTOR
We have a request to have us police
the private parking lots, Theyin-
dicate that since this is private
property and the Police Department
of the City has no control over vehicle
or pedestrian violations, etc., they
feel thb,Department would be greatly
strengthened in its activities if they
were given this power.
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C.C. 4-7-58 Page eleven
EASTLAND'SHOPPING CENTER continued
They state that ordinances have been passed in various communities
in Southern California giving the Police Department such power in
this regard.
I would recommend this be referred to the Public Works Director
and Acting City Manager for a report to be considered with report
to all business districts in the City.
Motion by Councilman Pittenger, seconded by Councilman Barnes and.
carried that this requestbe referred to the Public Works Director
and Acting City Manager for report.
REQUEST OF CENTER We have been advised by the Center
• MERCHANTS ASSOCIATION Merchants Association that they are
FOR CITY PARTICIPATION prepared to pay for materials to be
IN PARKWAY IMPROVEMENT used in the surfacing and landscaping
PROGRAM of the parkways on East Garvey and
REFERRED TO CITY ENG., South Glendora streets.
I have indicated that we might furnish
some of the labor to get this work done
• as the parkways are very unsightly.
However, I would recommend this matter be referred to the City
Engineer for report since it would in improvement of parkways'
and putting in additional sidewalks. I think a complete report is
necessary to present this to you.
Motion by Councilman Pittenger, seconded by Councilman Barnes and
carried that the request of the Center Merchants Association be
• referred to the City Engineer for report.
REQUEST TO PERMIT
I have a. memorandum from the Chief of
POLICE OFFICERS KEITH
Police in relation to the Police Advisory
ANDERSON AND BYRON
Council for Car Clubs of Los Angeles
MADISON TO ACT AS
County, of which West Covina is a member.
OFFICIALS AT YOUTH
SAFETY RUN
This Council is sponsoring a Youth Safety
APPROVED
Run from Pomona to Yosemite June 23, 24
and 25, 1958. The request is to have
Police Officers Anderson
and Madison act as officials at this run.
No expense other than the
salaries of the two officers is involved.
Motion by Councilman Barnes,
seconded by Councilman Pittenger and
carried that the request
to permit Police Officers Keith Anderson
and Byron Madison to act
as officials at the Youth Safety Run be
granted.
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CITY OF WEST COVINA
The Acting City Manager stated that a
CENSUS
communication had been received from
the Regional Operating Office of the
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C.C. 4-7-58
Page twelve
CENSUS '-' 'c6n'tinue'd'
Department of Commerce
in Los Angeles indicating that
the Census
Supervisor will arrive
in the City of West Covina. on
April 21, 1958
to conduct a special Census.
REQUEST TO DESIGNATE
The City Clerk stated that
a communication
A STRIP OF LAND TO
had been received from the
Center Merchants
BE KNOWN AS GLENDORA
Association requesting the
approval by
PLACE
Council to designate a strip
of land
shown on the City maps as
a service road
REFERRED TO PUBLIC
connecting South Glendora
Avenue.with
WORKS DIRECTOR
the inner parking lot in
the West Covina
Center, as Glendora Place.
• They indicated this is private property but that because five
business establishments face on this strip, there is a need for
addresses because thus far their addresses are listed as being
South Glendora Avenue. This has caused considerable confusion.
They further sought approval of the erection of a standard identi-
fication sign upon a post at the point where this service road
intersects with South Glendora Avenue. The Association has already
paid the City for the erection of a South Glendora identification
sign at this point and would defray the cost of the additional
plate for 'Glendora Place'.
.Mayor Kay questioned as to whether they had volunteered to dedicate
the street and the reply was in the negative.
Motion by Councilman Pittenger, seconded by Councilman Barnes and
carried that this matter of request to designate land to be known
• as Glendora Place and for the erection of a standard identifica-
tion sign at the point indicated be referred to the Public Works
Director (for report).
a
There being no further business, the meeting was adjourned at
8:30 P.M.
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