Loading...
04-07-1958 - Regular Meeting - Minutes• MINUTES OF THE ADJOURNED REGULAR MEETING OF CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA • .0 • April 7, 1958 The meeting was called to order by Mayor Kay at 7:50 P.M. in the West Covina City Hall. ROT.T. CAT.T. Present: Mayor Kay, Councilmen Barnes, Pittenger Others Present: Acting City Manager. and Public Works Director, City Clerk City Engineer, Planning Commission Secretary. Absent: Councilmen Brown, Mottinger, City Attorney Motion by Councilman Pittenger, seconded by Councilman Barnes that Councilman Mottinger be excused from this meeting tonight, and that a resolution be drawn up expressing Council's sympathy and hopes for his quick recovery. PUBLIC WORKS DIRECTOR'S REPORT Public Works I have a communication dated March 19, 1958 from Director Mr. Sam R. Kennedy, Los Angeles County Road Com- missioner with maps and related letters thereto. The communication requests that the City of West Covina grant juris- diction for the proposed acquisition of Grand Avenue within the City of West Covina in conformity with Title 7, Chapter 3, Article 9, Section 65551--65555. This request relates to the immediate connection between the north Frontage Road and Rowland Avenue in the County of Los Angeles, on north Grand Avenue, including construction of a bridge over the Walnut Creek Wash. As there is no expense for this project contemplated by the City of West Covina, and as the proposed connection is in the public interest safety and general welfare of the City of West Covina and adjacent communities, I would recommend favorable action on the proposed resolution. RESOLUTION NO. 1318 Acquisition and Construction of Grand Avenue, between the San Bernardino Freeway and northerly limits of the City of West Covina ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA GRANTING JUR- ISDICTION TO THE COUNTY OF LOS ANGELES FOR THE ACQUISITION AND CONSTRUCTION OF GRAND AVENUE BETWEEN THE SAN BERNARDINO FREEWAY AND THE NORTHERLY LIMITS OF THE CITY OF WEST COVINA IN SAID CITY OF WEST COVINA." -1- 0 C.C. 4-7-58 Page Two E • E • PUBLIC WORKS - continued Motion by Councilman Barnes, seconded by Councilman Pittenger that Resolution No. 1318 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Pittenger, Mayor Kay Noes: None - _ Absent: Councilmen Brown, Mottinger Public Works I would like to have a Minute Resolution designa- Director: ting me, as Public Works Director, to represent the City for the purpose of negotiating and filing application for Advance for Public Works Planning, and Construction Financing Program of Federal Government. RESOLUTION NO. 1319 Authorizing the Director of Public Works to represent the City of West .Covina for Advance for Public Works Planning. ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DESIGNATING HAROLD JOHNSON, DIRECTOR OF PUBLIC WORKS, TO BE THE AUTHORIZED R PRE- SENTATIVE OF THE CITY OF WEST COVINA FOR THE PURPOSE OF NEGOTIATING AND FILING APPLICATION FOR ADVANCE FOR PUBLIC WORKS PLANNING AND CONSTRUC- TION FINANCING PROGRAMS OF THE FEDERAL GOVERNMENT." Motion by Councilman Pittenger, seconded by Councilman Barnes that Resolution No. 1319 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Pittenger, Mayor Kay Noes: None Absent: Councilmen Brown, Mottinger Public Works Pursuant to the request made to the May Company Director: the City has received the amount of $1488.10 for extra engineering studies and staff reports we did as a City in relation to obtaining the Barranca Street overpass at the San Bernardino Freeway. The Public Works Director presented the Building Department monthly report of March, 1958 to the Council. -2- • C.C. 4-7-58 PROJECT C-70 PLANS, PROFILES AND SPECS AND AUTHORIZATION TO HAVE THIS PUT UP FOR BID APPROVED and under our 'C' File No. Page three LOCATION: Azusa Avenue between Cameron and Vine Avenues. "We have Plans, Profiles and Specifica- tions for Project C-70 which is a lower- ing and resurfacing project. This has been set up in the budget as Project 24 70. The estimated cost is $12000.00. I would request these plans, profiles and specifications be approved and authorization be given to put this project out for bids. City Engineer: This, has been approved by the State Division of Highways. • Motion by Councilman Barnes, seconded by Councilman Pittenger and carried that the Plans, Profiles and Specifications on Project C-70 be approved and authorization be given that this project be put out for bids. Mayor Kay: Are there any resolutions on the Badillo Drain? Dir. Publ..Wks.: No, I do not have any. This is a matter I would like to discuss further with the City • Attorney and City Council. CITY ENGINEER TRACT NO. 19192 City Clerk: We have a petition signed by Request for City eight (8) people who are owners of lots participation in on Montezuma Way in Tract No. 19192. installation of They request that the City participate • Sanitary Sewers with them in the construction of a sanitary REFERRED TO DIRECTOR sewer main line to serve Tract No. 19192 OF PUBLIC WORKS and that the construction would be on a cash basis in accordance with an attached plan. They further request that the City waive the inspection fees usually required on construction of this type. Mayor Kay: I believe this matter should be checked with the City Attorney as there has been some question as to whether we can rightfully do this. Motion by Councilman Pittenger, seconded by Councilman Barnes and. carried that this matter be referred to the Director of Public Works for report at the next regular meeting of Council. • PARKS & RECREATION PURCHASE OF PLAYGROUND Held over from March 31, 1958 pending EQUIPMENT review by the Acting City Manager, APPROVED The Acting City Manager stated that he -3- • C.C. 4-7-58 PARKS & RECREATION -continued would approve the original proposal. Page four Parks & Recreation I believe that Council has copies of the letter Director: of transmittal to the Acting City Manager. which requests authorization to purchase.play- ground equipment for three (3) park areas. This letter has the certification of the Director of Finance in regard to budget funds for this equipment and also the Acting City Manager. This also.shows the breakdown of items to be secured for the designated areas. Motion by Councilman Pittenger, seconded by Councilman Barnes that authorization be given for the purchase of playground equipment to be placed in the three (3) designated park areas (Del Norte, Cameron and • Cortez) with the total cost of this equipment not to exceed the amount of $2962.34. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Pittenger, Mayor Kay Noes: None Absent: Councilmen Brown, Mottinger CITY ATTORNEY • RESOLUTION NO'.' CREATING AND ESTABLISHING INDUSTRIAL DEVELOPMENT HOLD OVER COMMISSION Mayor Kay If we can get authority in this Resolution, or in a subsequent ordinance, I believe it would be wise to wait for a week before we do anything on this. • RESOLUTION NO. AMENDS CONDITION OF APPROVAL OF PRECISE PLAN AND VARIANCE SET FORTH IN ORDINANCE NO. 443 FAILED FOR LACK (Sidney Pink) OF VOTE Extends building date to July 1, 1958. Mayor Kay: I believe this Resolution was drawn up because of previous action of Council. Is that correct? City Clerk That is correct. Motion by Councilman Barnes, seconded by Councilman Pittenger that the.Resolution be adopted. Mayor Kay: Before we take a roll call on this matter I would draw attention to the fact that a news- paper article indicated that three members of Council had pledged themselves to (buy) stock in a theatre corpora- tion which I believe this matter has relation to. Usually Council does not vote on interests they hold in the City. Motion failed for lack of vote as follows: WE • C.C. 4-7-58 CITY'ATTORNEY - continued Page five Ayes: None Noes: None Absent: Councilmen Brown, Mottinger Not Voting: Councilmen Barnes, Pittenger, Mayor Kay TO REVOKE THE ACTION Re: The establishing of a position of OF COUNCIL OF MARCH 31, temporary Consultant to the Fire Department 1958 with powers of Chief and employing Mr. APPROVED Hardin to fill this position on a contract- ural basis with the approval of a salary of $715.00 per month. Acting City Mgr.: I have a communication from Mr. Hardin • which is a letter of resignation as Fire Chief effective April 1, 1958 and also an acceptance of the temporary position of Acting Fire Department Con- sultant at his current salary of $715.00 per month for a period of two months or more. Mr. Hardin is attempting to stay on the payroll as an employee of the City so that he can be fully protected in the event that he may have • to take over the operation of the Fire Department if Chief Wetherby is out of the City. As a consultant (on a contractural basis) he would not be fully protected or covered, whereas as an employee he would be fully covered. Mr. Wetherby is not a resident of this City, as yet. Mayor Kay: Do you recommend this change be made? Acting City Mgr,: Subject to your original desires and actions, I • would recommend this be done. Mayor Kay: Does this conflict in any way with the thoughts of the City Attorney on this matter? Acting City Mgr.: I believe the City Attorney is in accord with this. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the action of Council on March 31, 1958 regarding the employment of Mr. Ralph Hardin as Acting Fire Department Consultant be revoked. MR. RALPH HARDIN Motion by Councilman Pittenger, seconded by EMPLOYED AS ACTING Councilman Barnes that Mr. Ralph Hardin be FIRE DEPARTMENT employed at a salary of $715.00 per month as CONSULTANT ON THE long as we feel he is needed to serve as a • REGULAR PAYROLL ON temporary Acting Fire Department Consultant, A TEMPORARY BASIS. for a period of at least two months on the APPROVED regular (City) payroll. -5- • C.C. 4-7-58 Page six FIRE DEPARTMENT CONSULTANT continued Motion passed on roll call as follows: Ayes: Councilmen Barnes, Pittenger, Mayor Kay Noes: None Absent: Councilmen Brown, Mottinger GENERAL' MATTERS ORAL COMMUNICATIONS City Engineer: Council indicated at their last meeting that they would like to hear from Mr. Ferguson in regard to Tract No. 16876. • Mayor Kay: Was this in regard to a proposed change in the Tentative Map? City Engineer: Yes. When Council approved the Tentative Map on March 11, 1957 there were the five usual conditions attached and there was an extra condition in that City Engineer was instructed to submit recommenda- tions in bringing the street out to Vine Avenue and to submit the • report to Council. Such a report was submitted to the Council which indicated that to bring the street out to Vine Avenue would add addi- tional costs of improvements in the amount of $2575.00 and of Right - of -Way in the amount of $1860, which would be a total amount of $4435.00. We felt this could be justified but that in doing that Mr'. Ferguson would lose one lot. At the time we presented the report Council indicated they would be • willing to go along with the expenditure of improving the street but no final action has ever been taken. On August 26th the Council reviewed this matter and at that time it was the consensus that Mr. Ferguson be contacted and requested to appear before Council during which time we have been trying to work this thing out with Mr. Ferguson and the engineers. Mayor Kay: We held a discussion with Mr, Ferguson earlier this evening and pointed out the City Engineer's recommendation for land acquisition was based on raw acreage and in the amount of $1860.00. Mr. Ferguson felt that since he is losing a finished lot the value should be based ona finished lot value which he felt would be in the neighborhood of $4,500.00. After further discussion it was the consensus of Council that considering the costs and improvements we would be putting in and the saving to him and whatever the cost would be for condemning this land that the value might be more correctly placed in the neighborhood of • $3000.00, as a compromise. Is that agreeable, Mr. Ferguson? Mr. Ferguson: It is all right by me. Irm • C.C. 4-7-58 ORAL COMMUNICATIONS continued Page seven Mayor Kay: I believe we would need a new tentative map sub- mitted. Planning Comm..Sec'y.: That is correct. It must go though the Planning Commission. Mayor Kay: I believe Council should take action, putting into the record that it is intended to pay a land value of $3000.00 for the land involved and $2575.00 for street improvements for property purchased from the owner of the proposed city street. Motion by Councilman Barnes, seconded by Councilman Pittenger and • carried to instruct the Planning Department and City Engineer to pay for land on Vine Avenue in Tract No. 16876 in the amount of $3000.00 for land valuation and to pay $2575.00 on expenditure for street improvements, provided the map is revised in accordance with the recommendations of the Planning Department and Engineering Department. WRITTEN COMMUNICATIONS • REQUEST TO SOLICIT The City Clerk stated that a communication DONATIONS had been received from the Covina Lions Covina Lions Club Club requesting permission to solicit dona- DENIED tions to begin approximately May 1, 1958 and to continue through July 4, 1958. City Clerk: I spoke to Mr. D'Amilio on this and he advised tha.t this should not be accepted since the West . Covina Lions Club would possibly be following through on such a plan in this City and this is possibly something that should be reserved for such organizations in the City of West Covina. Councilman Pittenger: We will have a July 4th celebration in West Covina with the merchants selling tickets for the firework display. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the request of the Covina Lions Club to solicit be denied. CITY OF AXUSA'S PROPOSED ANNEXATION OF EASTERLY DISTRICT #30 AND SOUTHERLY • DISTRICT #31 The City Clerk stated that notification had been received from the County Boundary Commission in relation to these matters. No objections will be filed. -7- . C.C. 4-7-58 ACTING CITY MANAGER REPORTS Page eight Copies of the Southern California. Planning Congress Meeting with Mr. Merritt of the Metropolitan Transit Lines were distributed to members of Council. Reminder was given of the Wednesday meeting of Council with the Civil Defense Group at 7:30 'P, M. The Acting City Manager stated that public awards to City Employee's will be presented at 7:30 P.M. April 14, 1958 at which time certi- ficates to be presented will be ready and pins will be presented at a later date. SURVEY OF ELECTRICAL This matter was authorized by Council at CIRCUIT DEFICIENCIES their meeting of February 24, 1958. Mr, IN THE CITY HALL Whitlock made this survey of the electrical . WORK APPROVED circuit deficiencies in the City Hall, with an estimated cost to correct them. The Fire Chief and the Building Inspector agree that there is a fire hazard. The estimated cost is in the amount of $1000.00. However, no funds have been budgeted so it will be necessary for Council to determine whether to do this work now and appropriate funds or to set it forth in the coming budget. However,_ I believe this is a matter that should • be taken care of immediately, and I believe the job could be done in about 30 days. Councilman Pittenger: I think it is something that we should get done right away. However, have you had bids on this? Acting City Mgr.: We contacted others but nothing was forth- coming. However, Mr. Whitlock has done a tremendous amount of work on this and.the cost is only for $1000.00. Motion by Councilman Pittenger, seconded by Councilman Barnes that authorization be given to the Acting City Manager to proceed, with the cost of this work not to exceed the amount of $1000.00, Motion passed on roll call as follows: • Ayes: Noes: Absent: Councilmen Barnes, None Councilmen Brown, Mottinger. -8- Pittenger, Mayor Kay • C.C. 4-7-58 Page nine • • PERSONNEL BOARD RECOMMENDATIONS CONCERNING AMEND- MENTS TO ORDINANCE AND SALARY RESOLUTION HELD OVER The Personnel Board at its meeting of March 17, 1958 unanimously recommended an amendment to Section 14, (b) of the Personnel Ordinance (No. 556).. The amendment suggested would change the last sentence in the above section to read as follows: "Such affirmation, revocation or modification taken shall then be final except where such is contrary to the findings of the Board, in which case the matter shall be referred to the City Council," It is the opinion of the Board that this amendment would strengthen the purpose for which the Board was created and would provide the employee with a stronger grievance procedure and would insure against arbitrary decisions on the part of a City Manager. The Board unanimously recommended an Amendment to Section 10, (d), (1) and Section 10 (i) of the Salary Resolution (No. 1277) which would change the salary range specified in this section to salary range 41 in lieu of 40 as presently stated. This recommendation arose as a result of a referral to the Board by an emplo;;e.,e concerned (referral being recommended by the Assistant Personnel Officer and approved by the Acting City Manager) who is affected by the overtime provisions. The amendment, if adopted, would permit payment of over- time or compensatory time off for the classifications of Streets Division Supervisor and Police Captains. No other classifications are affected by the amendment. Mayor Kay: This is in relation to Street Division Super- visors and Police Captains. Those are the only . ones in Classification 40. If you do it for one in that classification you do it for all in that classification. If there is overtime allowed on one you have got to pay on all in that category. There is a point beyond which we do not authorize overtime payment and if an individual employee in that category is to get it (overtime) how are you going to stop others? I believe we should make it applicable to all persons in that classification and that is what the board is doing in this recommendation. • Councilman Barnes: I would like to take a further look at this. Councilman Pittenger REPORT FROM CHIEF SILL ON OFFICERS WORKING FOR SGT. ODLE order to pay this man in I would too. There was a lot to it and our Acting City Manager reads too fact to have it completely clarified in my mind. We have a report back on Sergeant Odle and it is indicated a system has been worked out with a. list of 18 police officers names who will work overtime and complete a full month of work in accordance with the ideas as presented C.C. 4-7-14 Page ten by the City Attorney. Mayor Kay: Perhaps you would want authorization for this overtime from Council on these 18 men but I believe it can be made an administrative matter as all these men are under the classifi- cation for overtime pay anyhow. .CITY CLERK'S REQUEST We have a request for additional personnel FOR ADDITIONAL PERSONNEL to take care of the 1911 Assessment APPROVED Act proceedings that will be required in that office in the handling of these records, bonds, etc., in connection with these various assessment districts. • Mayor Kay: Do you feel the request is justified? Acting City Mgr.: I discussed this matter with Mr. Walters and with Mr. Flotten and after the discussion it is my opinion it should be done. This position to be authorized is that of Clerk Steno II at a salary of $273.00 per month and since the City Clerk's budget in- cluded the position of Tax and License Investigator for the full • year, there is sufficient savings therein to cover this employee for the balance of the fiscal year, without appropriating additional funds. Mayor Kay: Could this work for this be charged off against th assessment districts? • • Acting City Mgr.: Yes, under miscellaneous expense in the future assessment districts, Mayor Kay: I believe this should be charged off on those district if that is what whis worker is going to do. I think it should be proposed to share all costs of this employee to the 1911 Act. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the City Clerk's request for additional personnel be approved. REQUEST OF THE EASTLAND SHOPPING CENTER TO HAVE THE.CITY OF WEST COVINA POLICE THE PRIVATE PARKING LOTS REFERRED TO THE ACTING CITY MANAGER & PUBL,IC1 WORKS DIk CTOR We have a request to have us police the private parking lots, Theyin- dicate that since this is private property and the Police Department of the City has no control over vehicle or pedestrian violations, etc., they feel thb,Department would be greatly strengthened in its activities if they were given this power. -10- C.C. 4-7-58 Page eleven EASTLAND'SHOPPING CENTER continued They state that ordinances have been passed in various communities in Southern California giving the Police Department such power in this regard. I would recommend this be referred to the Public Works Director and Acting City Manager for a report to be considered with report to all business districts in the City. Motion by Councilman Pittenger, seconded by Councilman Barnes and. carried that this requestbe referred to the Public Works Director and Acting City Manager for report. REQUEST OF CENTER We have been advised by the Center • MERCHANTS ASSOCIATION Merchants Association that they are FOR CITY PARTICIPATION prepared to pay for materials to be IN PARKWAY IMPROVEMENT used in the surfacing and landscaping PROGRAM of the parkways on East Garvey and REFERRED TO CITY ENG., South Glendora streets. I have indicated that we might furnish some of the labor to get this work done • as the parkways are very unsightly. However, I would recommend this matter be referred to the City Engineer for report since it would in improvement of parkways' and putting in additional sidewalks. I think a complete report is necessary to present this to you. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that the request of the Center Merchants Association be • referred to the City Engineer for report. REQUEST TO PERMIT I have a. memorandum from the Chief of POLICE OFFICERS KEITH Police in relation to the Police Advisory ANDERSON AND BYRON Council for Car Clubs of Los Angeles MADISON TO ACT AS County, of which West Covina is a member. OFFICIALS AT YOUTH SAFETY RUN This Council is sponsoring a Youth Safety APPROVED Run from Pomona to Yosemite June 23, 24 and 25, 1958. The request is to have Police Officers Anderson and Madison act as officials at this run. No expense other than the salaries of the two officers is involved. Motion by Councilman Barnes, seconded by Councilman Pittenger and carried that the request to permit Police Officers Keith Anderson and Byron Madison to act as officials at the Youth Safety Run be granted. • CITY OF WEST COVINA The Acting City Manager stated that a CENSUS communication had been received from the Regional Operating Office of the -11- C.C. 4-7-58 Page twelve CENSUS '-' 'c6n'tinue'd' Department of Commerce in Los Angeles indicating that the Census Supervisor will arrive in the City of West Covina. on April 21, 1958 to conduct a special Census. REQUEST TO DESIGNATE The City Clerk stated that a communication A STRIP OF LAND TO had been received from the Center Merchants BE KNOWN AS GLENDORA Association requesting the approval by PLACE Council to designate a strip of land shown on the City maps as a service road REFERRED TO PUBLIC connecting South Glendora Avenue.with WORKS DIRECTOR the inner parking lot in the West Covina Center, as Glendora Place. • They indicated this is private property but that because five business establishments face on this strip, there is a need for addresses because thus far their addresses are listed as being South Glendora Avenue. This has caused considerable confusion. They further sought approval of the erection of a standard identi- fication sign upon a post at the point where this service road intersects with South Glendora Avenue. The Association has already paid the City for the erection of a South Glendora identification sign at this point and would defray the cost of the additional plate for 'Glendora Place'. .Mayor Kay questioned as to whether they had volunteered to dedicate the street and the reply was in the negative. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that this matter of request to designate land to be known • as Glendora Place and for the erection of a standard identifica- tion sign at the point indicated be referred to the Public Works Director (for report). a There being no further business, the meeting was adjourned at 8:30 P.M. -12-