03-31-1958 - Regular Meeting - MinutesMINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY' COUNCIL
• CITY OF WEST COVINA,'CALIFORNIA
March 31, 1958
The meeting was called to order by Mayor Kay at 7:25 P.M. in the
West Covina City Hall.
ROLL CALL
Present: Mayor Kay, Councilmen Barnes, Brown, Pittenger
Others Present- Acting City Manager and Public Works Director,
City Clerk, City Attorney, City Engineer
Absent- Councilman Mottinger
PUBLIC WORKS
DIRECTOR'S REPORT
Street Progress Charts wea,,e presented to members of Council by the
Public Works Director.
TIME EXTENSION
Public Works Dir.: There is a
contract
O Project C-63
between the City of West Covina
and the
McKnight Constr. Co.
McKnight Construction Company
in relation
APPROVED
to work to be done on Project
C-63. The
work has been held back. due to
the inclement
-weather and I would recommend
a time exten-
sion of the contract ag.reement
for 1.20 days. However
this only
actually gives 42 calendair
.4
days.
Motion by Councilman Pittenger, seconded by Councilman
carried that a time extension of 1,20 days be approved on
Brown and
the contract
period between the City
of West Covina and the McKnight
Construction
Company in relation to
Project C-63.
REQUEST TO POST BOND
LOCATION: Northeast corner of
Barranca
IN RELATION TO SEWERS
Street and Garvey Avenue.
.Zone Variance No. 225
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REQUEST,-, Permission to post a. bond to
insure installation of sewers and connection
of sewers when sewers are available.
Mr. J. Olivier of 1605 Lashburn, Whittier, representing Tidewater Oil
Company, stated as follows:
Variance No. 225 was approved by the City Council in February of this
year and provisions were that we make all improvements on said land
before obtaining building permits. We have endeavored to fulfill
the wishes of the Council and have submitted plans to the City in
connection with improvements to be made on subject site, but we have
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C.C. 3-31-58
ZONE VARIANCE NO. 225 - continued
Page two
bogged down on the sewer proposal. We had plans drawn on that
matter but the sewer connection amounts to some $60,000.00 as a rough
estimate. We have endeavored to meet with the adjacent property
owners and also with the City in this matter,
On March 24, 1958 we wrote a letter requesting permission to post
a bond of $2,000.00 which would insure the installation of sewers
and the connection of sewers when the sewers were available, if
this could be done we could proceed with the work. On March 26,
1958 Mr. Johnson, who is also one of the engineers on this matter,
suggested that the amount of the bond be for $2,500.00. We feel. we
could meet this bond, if it is alright with the City, to insure
connection of the sewer lines when available. If this is done we
could proceed with the construction and for the present time use
a, Septic Tank.
Mr. Johnson When we established our Sewer Department
(Public Wks. Diro) we had an agreement between the City and
County where we would have a cooperative
reimbursement agreement back and forth
in the area to the north and east of Barranca. -There is a great
deal of County area involved here which was,the reason for it.
There is also considerable area outside of the City involved in
designing an extension of a. trunk there.
I do not believe that one party ca.nlcarry the ball' on this kind
of. money for such construction.
Two or three, of these people turned out to be clients of mine so
I suggested the proposal and also worked on the matter in order to
give some idea of the kind of money cost we are talking about.
There are many agencies involved in this, such as the County, City,
State Division of Highways, etc., and I feel it is not something
that can be worked out in five minutes. There was also some feel-
ing on the part of the County Sanitation Department that the size
of the sewer should be made larger to bring in an even larger
district. I feel this is a matter that would take at least 60 to
90 days to work on because there are so many people and so much
area involved. However, I think there should be a letter on file
with the City that these people making this request this evening
agree to pay their share if it should amount to more than what is
covered by the bond, in accordance with our reimbursement agreements.
Motion by Councilman Brown, seconded by Councilman Pittenger and
carried that (the applicants of) Zone Variance No. 225 be given
permission to post a, $2500.00 bond in lieu of putting in sewers
at this time and that a letter is to be filed with the City
Manager and Sanitation Division that in the event the cost runs
over the bond amount the applicant will pay the cost of same.
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ZONE VARIANCE NO. 225 -- continued
Page three
City Engineer-, In addition to this $2500.00 bond for
sewers we have approved and amount of
$3500.00 for street improvements to go
with this development. Perhaps both of
these amounts could be contained in one
bond.
Councilman Brown: I do not believe that would be possible
as the one bond (for sewers) may be held
for quite a long time while the other bond
(for street improvements) may not be held
any length oftime.
City Engineer-, Then we can have the two bonds and accept
them both in one resolution.
RESOLUTION NO. 1317 "A RESOLUTION OF THE CITY COUNCIL OF THE
Gas Tax Allocation for CITY OF WEST COVINA, ADOPTING A BUDGET
Major City Streets: AND APPROVING THE FIRST SUPPLEMENTAL
ADOPTED MEMORANDUM OF AGREEMENT FOR THE EXPENDITURE
OF GAS.TAX ALLOCATIONS FOR MAJOR CITY STREETS."
Mayor Kay: Hearing No objections, we will waive further reading
of the body of the Resolution.
Motion by Councilman Barnes, seconded by Councilman Pittenger that
Resolution No. 1317 be adopted. Motion passed on roll call as
follows:
Ayes-, -Councilmen Barnes, Brown, Pittenger, Mayor Kay
Noes: None
Absent: Councilman Mottinger
TRACT NO. 16876 The City Clerk stated this refers to a
request for Council to consider some dis-
cussion with respect to this particular
tract.
It was consensus this matter be presented at the adjourned meeting
April 7, 1.958 at 7,30 P.m.
PARKS &RECREATION COMMISSION
.Parks & Recreation Director I would request authorization from
(Mr. Gingrich) Council to purchase playground equip-
ment which has been included in the
budget for this fiscal year. Items
are needed on three playgrounds to get them up to minimum standards,
O and they have the recommendation of the Parks and Recreation Commis-
sion. The amount would be $2962.34. 1 have a breakdown of just
what is going into these parks, if Council would desire.to hear them.
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C.C. 3-31-58 Page four
• PARKS & RECREATION COMMISSION - continued
Councilman Brown questioned as to whether this amount is covered
by what is in the budget and Mr. Gingrich answered this was slightly
over. It was suggested that an attempt be made to keep it at the
budget figure.
Mayor Kay: Unless Council requests this be read at -this time
you could submit this to us in writing.
Councilman Barnes: Before a motion is made on this, wouldn't
such an, amount have to go to bid?
Mr. Gingrich- There are two manufacturers involved here and the
problem of bids in playground equipment is that
each makes a different type of equipment piece.
If we want a certain piece of equipment only, one company makes it
• and you can't duplicate it from another company to get identical
equipment,in other areas. There is a question of whether this
could go to bid or not.
.Mayor Kay: I believe the City Attorney has ruled it does not
have to go to bid.
Councilman Brown. I do not believe
the City Manager knows
anytying of this matter and I think it
Might be a. mistake to have this come before
Council and acted UPOD 'without the City Manager looking at it.
Mayor Kay: Present this at the adjourned Council meeting next
Monday evening at 7:30 and have recommendations in
writing to M.r. Johnson in time so that be can look
: Lt over 'and, have it presented at the meeting next
Monday.
CITY MANAGER REPORTS
City Manager: Has Council.'looked over the Federal Works matter
enough or would Council desire more time to think
a-boUt it?
Mayor Kay: I thought you were going to go ahead and prepare
applications for two or three planning projects.
City Manager: I would need a resolution before I could do that
to make me a designated representative.
Mayor Kay: I believe there -would be no harm in getting the
resolution in, perhaps by the adjourned meeting,
so that we can go ahead on it.
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C.C. 3-31-58
Page five
• RESIGNATION OF Mr. Horace Greeley has submitted his
DEPUTY DIRECTOR resignation as Deputy Director of Civil
OF CIVIL DEFENSE Defense.
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CONSULTANT FOR THE
CITY IN RELATION TO
THE FIRE DEPARTMENT
Mr. Ralph Hardin
APPROVED
Councilman Brown- Fire Chief Hardin's
retirement as Chief is effective as of
tomorrow, April 1, 1958. 1 would like to
make a motion that he be hired as a. City
consultant to the Fire Department, effective
upon date of retirement as Chief.
Motion by Councilman Brown, seconded by Councilman Pittenger that
Ralph Hardin
din be hired as a, City consultant to the Fire Department,
effective April 1, 1958, on a. cantractural basis at a. salary of
$715.00 per month.
Motion passed on roll call as follows:
'Ayes: Councilmen Barnes, Brown, Pittenger, Mayor Kay
Noes: None
Absent: Councilman Mottinger
Councilman Brown: I believe that the City Attorney should be
instructed to bring in resolutions express-
ing the City's appreciation for services
.rendered by Mr. Hardin and Mr. Greeley.
Councilman Barnes: At our meeting a week ago tonight the
hearing was held in relation to a church
site for the Classis of California (Reformed
Church of America). This presented some
problems and we told.those people that we would meet with them two
weeks from that night. A Mrs. Ralph Conway called and asked if
there had been a. formal meeting with_ the -Ministerial group. Council-
man Mottinger was appointed chair man and he is now on vacation and
I was wondering if this should be set for a later date so all of us
that are on the committee could attend.
Mayor Kay: I think we should try to go ahead with this matter
and if possible get the meeting in this week.
Councilman Barnes, perhaps you could act as the
Chairman and Councilman Pittenger sit in on this
committee.
Councilman Barnes asked if the City Manager would contact Commis-
sioners Green and Getches for a meeting in relation to this matter
at Saturday noon, April 5.
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C.C. 3-31-58 %, Page six
The City Attorney stated that he had a, resolution to present to
Council in relation to the establishing of an industrial develop-
ment commission and describing its powers and duties. However,
it was indicated this resolution was not quite completed and it
was consensus this matter bepresentedat the adjourned meeting
of April 7.
There being no further business, the meeting was adjourned until
Monday, April, 7, 1958, at 7:30 P.M.
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