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12-09-1957 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA December 9, 1957 The meeting was called to order by Mayor Kay at 8:10 P,M..in the West Cbvina City Hall. The Reverend Henry Kent of the Community Presbyterian. Church gave the invocation. ROLL CALL' Presorit: Mayor Kay,' Councilmen Barnes, Brown, Mottinger, Pittenger Others Present:' City Manager, City Clerk, City Attorney, City Engineer, Planning Commission Secretary, Public Works Director-, Sanitation Engineer • Absent: City Treasurer APPRXOVAI; OY XINUTES' November 11, 1957 - Adjourned to November 12, 1957. November 12, 1957 - The minutes were corrected to read as follows: Page 11 - last paragraph - second sentence - "being a voter in West Covina" should read "being a voter in Walnut". The Minutes of November 12, 1957 were approved as corrected. November 25, 1957 - Approved as.submitted • SCHEDULED WATTERS AWARD OF BID'S' PROJECT C-62 Street. improvements on a section of Merced STREET IMPROVEMENTS Avenue, between Azusa Avenue and Butterfield BID AWARDED Road. Improvements to consist.of excavation, McKnight Constr. Co. removal of existing pavement, grading and the construction of 2" asphaltic pavement on aggregate base and all incidental work thereto. The bids were opened as advertised at 10:05 A.M., December 9,, 1957, in the office of the City Clerk and referred to the City Engineer for recommendation to the City.Council at this meeting. The City Engineer reported that the result of bids were as follows: A-1 Contractors, Inc. • Crowell & Larson Griffith Company W. E. Hall Construction Co. Harvey Construction Co. W. E. McKnight Warren -Southwest 10% bid -bond 10% bid bond $1,000 bid bond 10% bid bond Cashiers ck for $1200 10% bid bond 10% bid bond $8,949.25 9,010.95 9,568.05 10,476.48 11,042.42 7,404.21 7,542.79 C. C. 12-9-57 Bids Awarded Page two City Engineer: We have checked all the items, extended them and .found them to be correct. They are before the Council and we would recommend that the award by made to W. E. McKnight Construction Company on the.basis of their being the lowest responsible bidder, in the amount of $7,464.21, Upon the recommendation of the City Engineer, motion by Councilman Brown, seconded by Councilman Pittenger that the award of the bid on Project C-62, Street Improvements (Gas Tax Project No. C-26) on a section of Merced Avenue between Azusa Avenue and Butterfield Road to to W. E. McKnight Construction Company as the lowest responsible bidder in the amount of $7,404.21 (with all other bid bonds returned to the unsuccessful bidders). Motion passed on roll call as follows: • Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None PUBLIC• HEARINGS ANNEXATION NO. 157 LOCATION: North of Franciqquito Avenue, both Protest Hearing east and west of Glendora Avenue. Resolution No,.1224 giving notice of this hearing was published in the San Gabriel Valley Daily Tribune on November l,and 4, 1957. Hearing.continued until December 9th from regular meeting of the City Council of November 25th. • Mayor Kay: We have continued this hearing for the purpose of hearing any additional protests that may have been submitted during the period iequired by.law< Does the City Clerk have any additional written protests? City Clerk: No, we do not have any further written protests that have been submitted. Mayor Kay: What is the total evaluation of the land values only and the total of protesting properties? City Clerk: The total land value for the area is $79,310.00. In order to protest this out, 5076 of this amount or $39,655.00 would be needed in protests. There has been $37,600.00 .of the land value protested which is $2055.00 short of having enough in protests to terminatd the proceedings on Annexation No. 157. City Attorney: City Clerk: City Attorney: These figures are on the basis of land without improvements? Yes, sir. I believe it would no* be in order for the Council to close this protest hearing and make their find- ings in this matter, -2- C.C. 12-9-57 Page three • Annexation No. 157 - Continued Mayor Kay: Siffine�there are no further protests forthcoming in this matter at this time I would declare the public hearing for the purpose of hearing protests on Annexation No. 157 closed. Motion by Councilman Brown, seconded by Councilman Mottinger that the City Council goes on record that the protests.in Annexation No. 157 were not of a sufficieht amount to terminate the proceedings, Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None City Attorney: Before I present the Resolution in regard to • this matter I wish to state that the election date has not been seta Such an election date could not be set before 54 days nor later than 75 days from the closing of the protest hearing on Annexation No. 157. The earliest date that this election can be held would be Monday, February 3, 1958 and the latest date it could be held would be Friday, February 21, 1958. The earliest date that the election could be set for if it were on a Tuesday would be February 4th. • It was consensus of the Council that the 'election be held on Tuesday, February 4, 1958. RESOLUTION NO. 1242 The City Attorney presented and read "A RESOLUTION Special Election . OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ANNEXATION NO. 157 CALLING A SPECIAL ELECTION TO BE HELD ON THE ADOPTED FOURTH DAY OF FEBRUARY, 1958, PERTAINING TO THE ANNEXATION OF WEST COVINA ANNEXATION NO. 157 TO • THE CITY OF WEST COVINA." Motion by Councilman Brown, seconded by Councilman Pittenger, that Resolution No. 1242 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None ZONE CHANGE'NO. 110 LOCATION: Northeast corner of Azusa and Garvey & Shepherd Invest Co. Garvey Avenues APPROVED REQUEST: R-3 uses EXISTING ZONE: C-1, R-A, and R-A, Potential R-3 Recommended for approval by the Planning Commission at their meeting of November 20, 1957. Resolution No. 551. Notice of this public . 'hearing was published in the West Covina Tribune November 28, 1957. -3- i C.C, 12-9-51 Page four Zone Change No. 110 - Continued Maps were presented by the City Engineer and Resolution No. 551 of the Planning Commission, recommending approval of this zone change, was read; Mayor Kay stated that this was the time and place for public hearing on Zone Change No. 110 and Precise Plan No. 118 and that all those desiring to present testimony would please rise and be sworn in by the City Clerk. Mr. W. K. Glickhardt of 465 Homeward Road, Taos Angeles stated as follows: I am speaking in favor of this zoning and Precise Plan. As the Council well knows this -area has had a tremendous growth in a very short period of time and that there has been no major addition to this area of this type of use as proposed here. We are planning to produce a type of use . similar to the "Holiday Inn" near San Bernardino. We have gone over the conditions that have been imposed and are in thorough accord with them. We have made a thorough survey of the area and we believe the area is ideal for this use proposed and that it will not interfere in any way *ith the community. There beirf no further testimony, the hearing was declared closed. Motion by Councilman Mottinger, seconded by,Councilman Brown and carried that Zone Change' -No. 110 be approved subject to the recommenda- tions of the Planning Commission. PRECISE PLAN NO. 118 LOCATION: Northeast corner of Azusa and Garvey & Shepherd Invest. Co.Garvey Avenues APPROVED REQUEST: Adoption of Official Precise Plan. EXISTING ZONE: C71, R-A and R-A, Potential R-3. Recommended for approval by the Planning Commission at their meeting of November 20, 1957. Resolution No. 552. Notice of this public hearing was published in the West Covina Tribune November 28, 1957. Resolution No. 552 of the Planning Commission recommending approval was read, and the recommendations were stated as follows: 1) That all street improvements outlined in Section 49, Ordinance No. 225, including utilities, be installed accordingly and meet the approval of the City Engineer. This to include street lights, sidewalks and sanitary sewers. 2) That all exterior lighting be installed and maintained in a manner eliminating any nuisance to adjacent residential property. 3) That adequate water supply and fire protection be provided as required by Ordinance -No. 237 and Ordinance No. 451. -4- C, C. 12-9-57 Page five •Precise Plan No. 118 - Continued 4) That all excavating and grading work conform to provisions of Ordinance No. 384. 5) That all bonds, fees and deposits for improvements be posted before building permits are issued. 6) That a 6 foot masonry wall be construc.te.d along the northerly and easterly.property line. 7).. That the site be graded to drain to public streets and that suitable storm drain facilities be provided to accomodate storm drain water drainage from open area north of this site, all to the satisfication of the City Engineer. • Motion by.Councilman Mottinger, seconded by Councilman Brown and carried that -Precise Plan No. 118 be approved, subject to the recommen- dations of the Planning Commission and City Engineer. SANITARY SEWER District 56-1 (1911 Act) Sewer Installation in PROTEST HEARING the Thackery Avenye, Shamwood Street and Osborn APPROVED Street Sewer District. Notice of this protest hearing Was published in the West Covina Tribune November 21 and 28, 1957.. Mayor Kay opened the protest hearing on Sanitary Sewer District 56-1. City Clerk: We have -the Affidavit of Publication, the Affidavit of Posting and the Affidavit of Mailing. They are in the City Clerk's hands and I would request that there be a motion by the Council and a second to accept and file these affidavits. • Motion by Councilman Brown, seconded by Councilman Barnes and carried the Affadavits of Publication, Posting and Mailing of the protest hearing for Sanitary Sewer District 56-1 be accepted and filed for the record. City Clerk: Let the records show that no protests, written or oral, have been received inthe office of the City Clerk to date. Mayor Kay: Is there anyone present who desires to speak in behalf of any written protests or wishes to present an oral protest on this Sanitary Sewer District No. 56-1? There being no protests forthcoming we will declare this protest hearing on Sanitary Sewers District No. 56-1 closed. • -5- C.C. 12-9-57 Page six RESOLUTION NO. 1243 The City Attorney presented "A RESOLUTION OF Confimring Assessment THE CITY COUNCIL OF THE CITY OF WEST COVINA, for improvement of CALIFORNIA, CONFIRMING THE ASSESSMENT FOR THE Thackery Ave. and IMPROVEMENT.OF THACKERY AVENUE AND OTM STREETS" other streets. ADOPTED Mayor Kay: Hearing no objections, we will waive further reading of the body, of the Resolution. Motion by Councilman Barnes, seconded by Councilman Brown that Resolu- tion No. 1243 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None -WRITTEN COMMUNIC'ATIONS' • REQUEST TO SOLICIT The City Clerk presented nad read a communica- Nation Foundation for tion from the Chairman of the March of Dimes, Infantile Paralysis Mr. George Leeper, requesting permission to (March of Dimes) conduct the March of Dimes campaign in the APPROVED City of West Covina from January 2-31, 1958. Motion by Councilman Pittenger, seconded by Councilman Mottinger and • carried that the request to solicit in the City of West -Covina by the National Foundation for Infantile Paralysis (March of Dimes) from January 2 to 31, 1958 be granted. TELEGRAM FROM The City Clerk, as a point of information, ASSEMBLYMAN presented and read a copy of a tele4ram sent FRANK BONELLI to Senator James J. McBride from Assemblyman Frank Bonelli regarding the tax situation. •COMMUNICATION FROM The City Clerk presented and read ra communica- IVIAURICE KANDEL tion from Maurice Kandel in relation to Tentative Tract 24225 Tentative Tract No. 24225. REFERRED TO CITY ENG. LOCATION: East of Sunset Avenue, south of AND CITY ATTdANEY. proposed extension of Cameron Avenue. This communication requested the Council to consider the purchase of the eighty foot strip of land (approximately 927 feet long) for the extension of Cameron Avenue. Mr. Kandel offered this land to the City at a price of $10,000 per acre. It was stated in the communica- tion that because of the denial, by Council, of the Tentative Tract Map and the Zone Change a hardship had been created and the project would be abandoned at this time. Since it would bnly be considered R-1, this request was being made. Motion by Councilman Brown, seconded by Councilman Barnes and carried that this matter be referred to the City Engineer and the Cil:y Attorney for advice (report). C,C,' 12-9-57 Page seven • CITY OF BALDWIN PARK The Public Works Director presented and Storm Water Drainage read a communication from Warren J. Ferguson from City of West Covina. of Ferguson & Judge, Attorneys -at Law, REFERRED TO DIR, OF regarding a detailed study of storm water PUBLIC WORKS &_CITY ATT, damage problems in Baldwin Park., 'They alledge that damage was caused by lack of adequate improvements within West Covina. It was further stated that the City of West Covina is liable for damage within Baldwin Park caused by storm waters originating within the City and from the North upon three different legal grounds, namely, diversion of the natural flow, dangerous or defective condition of public property and the legal principle of inverse condemnation. The communication suggested that to correct matters it would bo. necessary to: • 1) Install an underground structure from the northeasterly corner of Pacific Avenue and Willow Avenue, Southwesterly across Pacific Avenue, to handle the water originating at Root Street and Orange Avenue. This structure will also protect property damage which is caused by water continuing Northwesterly on Pacific Avenue. 2) Modify the grades of proposed Tract No. 22741, where the proposed • Ardillo Avenue intersects Channing Street, so that any accumulation of water in the area between Channing, Willow, Pacific and Ardillo would then flow Southeasterly to Willow, thence under the freeway where the State Highway Department constructed a Flood Control Channel for that purpose... - It was requested that West Covina City officials take steps to immediaely correct the deficiencies in the storm drain system as set forth in the letter and that the City Council of the City of Baldwin Park has directed its administrative officials to confer with the City Council of West Covina regarding this matter. Councilman Pittenger: What is meant by inverse condemnation? City Attorney: The taking of private property for public use without going through the proper procedures to obtain it. Councilman Brown: I think that we have had reports on the situation in the past and for several months. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that this matter be referred back to the Public Works Director and to the City Attorney to spell out our position with the City of Baldwin Park in this matter and to answer the letter. 0 -7- C.C. 12-9-57 Page eight • REQUEST TO SOLICIT The City Manager presented and read a communi- Los Angeles County cation from the Chairman of the Board of the Heart Association Los Angeles County Heart Association, W. Thomas APPROVED Craig, which was in reply to the reque§t of Mr. E. Spear, Heart Fund Chairman for permission to solicit for the Heart Fund during the month of February, 1958. It was indicated in the communication that they had been referred to the local United Fund but that since the United Fund is not a duly constituted branch of the City Government and solicitation in most communities being based on the local Business license law, they asked the Council, as duly elected authorities, for permission again to solicit funds within their jurisdiction based on local municipal regulation and that as a charitable organization asked that any license fees we waived. • Mayor Kay questioned the City Attorney as to where the City stands in so far as this solicitation goes and it was stated by .the City Attorney that he did not belive that there would be any legal right to deny this request. Mction by Councilman Pittenger, seconded by Councilman Brown and carried that the request to solicit during the month of February,1958 in the City of West Covina by the Los Angeles County Heart Association be approved. CITATION AWARD TO The City Manager stated that a citation award WEST COVINA POLICE had been given to the West Covina Police DEPARTMENT Department by the National Automobile Group. It is an award -for safety as a result of the California Inter -city contest held from Memorial Day to Labor Day. The City Manager stated this award brings merit to the City Police Department and requested that it be accepted on behalf of the City and • Police Department. Motion by Councilman Pittenger, seconded by Councilman Brown and carried that the award made to the West Covina Police Department by the National Automobile Group be accepted on behalf of the City of West Covina and the West Covina Police Department. PUBL'TC' WORKS DIRECTOR"E' REPORT BI-MONTHLY REPORTS The Public Work's Director presented to the Council the bi-monthly report on the status of street improvements and sewers, principally assessment districts. It was stated that in addition to this work there are three or four people working on the Storm Drain Deficiencies in Los Angeles County • Report which was not included in these reports, but is a matter now being worked on. C.C. 12-9-57 • _REQUEST FOR THE EXECUTION OF CALIF. STATE DIV. OF HIGHWAYS PLANS APPROVED tion of certain pavement Page nine Request was made by the Public Works Director for approval to execute the California'State Divison of Highways Plans for reconstruction of north frontage road between Barranca Street and Holt Avenue. Preliminary study plans have been presented for resurfacing and reconstrucT failure areas. Motion by Councilman Brown, seconded by Councilman Pittenger that authorization be given to the Public Works Director to proceed with the plan approval. CITY ENGINEER •M & B SUBDIVISION LOCATION: Northeast corner of Yarnell Street NO. 135-90 and Willow Avenue. Request to lower existing Earl S. Eddins & pavement on Yarnell Street. Frank Bandy APPROVED The City Engineer recommended that the City participate in the cost of lowering and reconstructing of existing pavement on Yarnell Street not to exceed $800.00 to be financed from the Street Widening and Lowering Fund. • Upon recommendation of the City Engineer, motion by Councilman Brown seconded by Councilman Barnes that the City participate in the cost of the lowering and reconstructing of existing.pavement on Yarnell Street with Metes & Bounds Subdivision Tract No. 135-90, the cost not to exceed the amount of $800.00, and to be financed from the Street Widening and Lowering Fund: Motion passed on roll call as follows: Ayes: Councilmen Noes: None Absent: None PROJECT C-58 Street Improvements APPROVED Barnes, Brown, Mottinger, Pittenger, Mayor Kay LOCATION: Puente Avenue, from Orange Avenue to Nora Avenue. Upon recommendation of the City Engineer, motion by Councilman Brown, seconded by Councilman Pittenger and carried that street improvement in Project C-58 be accepted and authori- zation be given for the release of Federal Insurance Company Performance Bond No. 9666765. TRACT NO. 22097 LOCATION: Northwest corner of Virginia and Street Improvements Holt Avenues. Harold W. Cooper APPROVED Upon recommendation of the City Engineer, motion by Councilman Mottinger, seconded by Councilman Brown and carried that street improvements in Tract No. 22097 be accepted and authorization be given for the release of National Automobile and Casualty Insurance Company Bond No. 100131 in the amount of $12,600.00, subject to the deposit of $300.00 for street improvements not installed to date. ME C.C. 12-9-57 Page ten • TIME EXTENSION Upon the recommendation of the City Engineer, TRACT NO. 22097 motion by Councilman Brown, seconded by Harold W. Cooper Councilman Pittengeir and carried that a time APPROVED extension be granted on the remaining portion of Tentative Map of Tract No. 22097 to. December 28, 1958. RESOLUTION NO. 1244 LOCATION: Holt Avenue, west of Oregon Avenue. GRANT DEED Holt Avenue The City attorney presented "A RESOLUTION OF ADOPTED- THE CITY COUNCIL OF THE CITY OF WEST COVINA x _ ACCEPTING A GRANT DEED AND DIRECTING THE RECORDATION THEREOF." (Harold W. and Bertha J. Cooper) Mayor Kay: Hearing no objections, we will waive further reading of . the body of the Resolution.. Motion by Councilman Brown, seconded by Councilman Barnes that Resolution No. 1244 be adopted. Motion passed'on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None • RESOLUTION NO. 1245 LOCATION: South Lark Ellen Avenue, at the GRANT DEED northeast corner of Service Avenue extended. Lark Ellen Avenue ADOPTED The City Attorney presented "A RESOLUTION OF THE.CITY COUNCIL OF THE CITY OF WEST CQVINA ACCEPTING A GRANT DEED AND DIRECTING THE RECORDATION THEREOF." (The Bishop of the Protestant Episcopal Church in Los Angeles) • Mayor Kay: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Brown that Resolution No.1245 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None RESOLUTION N0,.1246 LOCATION: North Azusa Avenue, east side 340 GRANT DEED feet south of Badllo Street. Alley Purposes ADOPTED The City Attorney presented "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A GRANT DEED AND DIRECTING THE RECORDATION THEREOF," (J. C. and Eunice C. Slater and Stanley I. Soronow). Mayor Kay: Hearing no objections, we will waive further reading of the body of the Resolution. -10- C.C. 12-9-57 Page Ten -A Resolution No. 1246 - Continued Motion by Councilman Pittenger, seconded by Councilman Mottinger that Resolution No. 1246 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None • RESOLUTION NO. 1247 S GRANT DEED (Tonopah Avenuel ADOPTED 0 • Tract No.. 606 and No. 21630. LOCATION: Between Orange Avenue and Sunset Avenue, north of Fairgrove Ave. The City Attorney presented "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A GRANT DEED AND DIRECTING THE RECORDATION THEREOF." (Bassett School District). Mayor Kay: Hearing no objections, we will waive further 'reading of the body of the Resolution. -10 A- C.C. 12-9-57 Page eleven Motion by Councilman mottinger, seconded by Councilman Brown that • Resolution No. 1247 be adopted. Motion passed on roll call as follows: Ayes; Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None FINAL MAP LOCATION: South side of Rowland Avenue, Tract No. 24259 east of Azusa Avenue, L.R. Gieselman APPROVED 4.43 Acres - 16 Lots - Area District II The City Engineer recommended approval of the Final Map of Tract No. 24259 subject to the following conditions: 1) City Engineer's approval of street improvement plans and profiles. • 2) City Engineer's approval of sanitary sewer plans. Upon recommendation of the City Engineer, motion by Councilman Mottinger seconded by Councilman Brown and carried that Final Map of Tract No. 24259 be approved, subject to'the conditions stated by the City Engineer. • RESOLUTION NO. 1248 The City Attorney presented a resolution ACCEPT BOND to accept Traveler's Indemnity Company Tract No. 24259 Bond No. 676340 in the amount of $11,000.00 Street Improvements for street improvements. ADOPTED Mayor Kay: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Barnes, seconded by Councilman Brown that Resolution No. 1248 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Noes: None Absent: None RESOLUTION NO. 1249 Consenting to annexation of a certain portion of said City to County Sanitation District No. 22 Brown, Mottinger, Pittenger, Mayor Kay The City Attorney presented "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, GRANT- ING ITS CONSENT TO THE ANNEXATION OF A CERTAIN PORTION OF SAID CITY TO COUNTY SANITATION DISTRICT NO. 22 OF LOS ANGELES COUNTY." Mayor Kay: Hearing no objections, we will waive further reading • of the body of the Resolution. • C.C. 12-9-57 Page twelve Resolution No. 1249 - continued Motion by Councilman Brown, seconded by Councilman Mottinger that Resolution No. 1249 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Pittenger, Mottinger, Brown, Barnes, Mayor Kay Noes: None Absent: None SEWER ASSESSMENT DISTRICT Vanderhoof Drive and Sunset Hill A111-57-5 (Revised) Drive Sewer District. APPROVED The City Clerk presented and read a report from W. M. Nollac, Sanitation Engineer. The communication stated that a signed petition had been transmitted for the subject district and all signatures were validated against the last tax roll representing 607o of the property owners in the district. It was further stated that upon further study of the combined districts, as originally presented, decision had been made that inequities in the cost made it necessary to handle the Vanderhoof Drive area as a separate district, and that the original report • had included property in the Vanderwell Avenue area which had now been combined with other more compatible districts price wise. The preliminary estimate cost for the project is $63,000.00 and includes construction costs, engineering and incidental expenses. It was recommended that this report be accepted and filed with the City Clerk, that the City Engineer be instructed to request the health officer to investigate the sanitary conditions of the dis- trict and that the City Engineer be instructed to proceed with the preparation of final plans and specifications for the project. The City Engineer recommended that the sewer district be revised as stated in the report of the Sanitation Engineer. Motion by Councilman Brown, seconded by Councilman Barnes and carried that the report on Sewer Assessment.District A-11-57-5 (Revised) be accepted and filed with the City Clerk and that the City Engineer be instructed to request the health officer to in- vestigate the sanitary conditions of the district and to proceed with the preparation of the final plans and specifications for the project. 0 Mayor Kay called a recess. Council reconvened at 9:20 P.M. 12 - C.C. 12-9-57. PLANNING 'COMMISSION GENERAL' MATTERS' Page thirteen INTERPRETATION OF Recommended for approval by the Planning SECTION 1403 OF THE Commission at their meeting of November ZONING ORDINANCE NO, 325, 20, 1957, Resolution No. 553 REGARDING "SIGN PAINTING IN ZONE.C-21t. The Planning Commission Secretary read Resolution No. 553 of the Planning Com- mission and stated that 'Sign Painting only' as indicated by the Commission is meant it is not to include fabrication, construction or altera- tion of signs as a business. Motion by Councilman Mottinger, seconded by Councilman Brown and . carried that the recommendations of the Planning Commission as stated in their Resolution No. 553 be approved. REQUEST FOR TEMPORARY BUILDING For Office space in relation to 1007 State Street the opening of a used car lot. Harry 0. Brown and This matter was referred to the Guy B. Baldwin Planning Department and the Direc- Conditional'Approval for of Public Works by the .City Council at their meeting of November 25, 1957. Director of Public Works: The Chief Building Inspector, the City Attorney and myself consulted on this matter and the Planning Department knows of this letter from The Chief Building Inspector in regard to this particular proposal. The communication indicated that a building permit would be refused is for the type of building proposed unless Council action removes this particular piece of property from Fire Zone I, which it is now in, as Fire Zone I does not permit Type V'construction (wood frame) except as a -temporary building for construction purposes. It is further indicated, however, that it would be possible for these people to use a metal trailer which could be classified as a Type IV building with no fire protection, provided it was located 20 feet or more from the property lines. Also that with C-3 classi- fication it would be possible to use it as a yard without a building. "However, the City Attorney feels it is not advisable to remove this property from Fire Zone I as it would not be in keeping with the requirements made in the past." "I see no objection to a metal trailer for this type of use since it is an open sales use, such as used cars or outdoor activities of that type. However, we would not like this type of thing in regular retain business." 13 - C.C. 12-9-57 Page fourteen Request for Temporary Building - continued Mr. Gerschler We would concur with the findings as Planning Department stated by the Public Works Director and state again that if this were a case of using such a type building for a regular retail sales establishment we would be very much against it. I would recommend approval of this, subject to the following: 1) That the temporary trailer is to be used only as offices. 2) That the use be limited only to those businesses ordinarily conducted in the open. 3). That a building permit would be required for the moving of • these vehicles on the porperty for this use. One of the applicant's, Mr. Guy B. Baldwin of 17 North Granada, Alhambra stated as follows: We hope that in less than three months to have a building on there that will meet all the requirements of the City. We are • ready to build it now but did not know just what size or type of building we would want at the present time. The only thing we are asking for is a little time until we know just exactly what we want. Councilman Pittenger: Would you be willing to go along with a six months stipulation of construction of it? I feel that if we grant this one indefinitely we would have to grant any others for an indefinte period also. Mr. Baldwin: We would be willing to go along on a time stipulation. Motion by Councilman Pittenger, seconded by Councilman Brown and carried that the recommendations of the Planning Department be accepted, with the inclusion of the stipulation that the use of the metal trailer is to remain for a period of six (6) months only. Mr. Harry 0. Brown, the other applicant involved in this request, stated as follows: "As you people know there are such things as labor and material problems that could _become involved. We can start construction • but could hardly guarantee a completion of the construction in any definite period." - 14 - C.C. 12-9-57 Page fifteen Request for Temporary Building - continued Mayor Kay: I think that problem will take care of itself. The stipulation now is the use of the trailer for six months. SUBU'IVI'S'IONS TENTATIVE MAP LOCATION: Sunset Hill Drive, easterly TRACT MAP 24331 of La Serena Drive. Mrs. Ethel C. Mannington APPROVED 4.8 Acres - 11 Lots - Area District III Recommended for approval by the Planning Commission at their meet- ing of December 4,1957. . Maps were presented by the City Engineer, and the recommendations were read as follows: 1) That all lots conform to Area District III requirements. 2) That all street improvements outlined in Section 49 of Ordinance No. 225, including utilities, be installed accordingly and meet the approval of the City Engineer. This to include the . portion of Sunset Hill Drive 30' wide between Tract No. 19158 and subject Tract. 3) Provide storm drains and easements. 4) That a one -foot lot at the East end of "A" Street and along . the Southerly side of the 30' wide portion of sunset Hill Drive be dedicated to the City of West Covina in fee simple. 5) That the subdivider request the opening of one -foot lot No.3.4'' in Tract No. 19158 for street and highway pruposes. 6) That the disposition of existing building be shown. Planning Comm. Sec'y.: At the time of the Planning Commissions consideration of this tract the sub- dividers engineer asked for permission to delete installation of curb and gutters on the north side of this 30-foot wide easement. The Commission approved the tract with the condition that the deletion of this would be approved by the City Engineer. City Engineer: I discussed this matter with the Planning .Department after we found out the result of the Planning Commission's decision and it would be my recommen- dation that the original requirements stand. The reason is that there will be considerable drainage flowover to the (existing) pavement on Sunset Hill Drive, it is a relatively flat area and - 15 - • C.0 12-9-57 Tentative Map Tract No. 24331 - continued I] Page sixteen the water could stand for some time. Any pavement that would be put in without curb and.gutier would be subject to a rigorous maintenance. Mayor Kay: Does the subdivider own that 30 foot strip that is being dedicated? Planning Comm. Sec'y. No, they do not, Mr. Pond The applicant's do not own the 30-foot Applicant's Eng. street to the west although they have an agreement with the owners of the 30-foot strip by which that owner will deed the the 30-foot strip to the City of West Covina providing this ap- plicant puts in certain improvements. The owners will pay the cost of that strip but he is not prepared to subdivide his proper- ty at .this time and feels it will be an undue burden to pay the cost of curb and gutters where it is not developed. Mayor Kay: Certainly it would be more difficult to put in a section of street without curb and gutters than with curb and gutters. Mr. Pond: That is true, but it is a question of cost and a question of where the cost should be borne. We feel the property owners should not be saddled with that cost and the other owner desires to do it (the curbs and gutters) as he develops his property. Mayor Kay: Why -couldn't you put in the curbs and gutters and be repaid at the time the other party files his map, or something of that nature? Mr. Pond: It is a possibility, but sometimes it is difficult to.get such an agreement. Mayor Kay: If we permit you to go ahead with paving only and the other property stands for several years we could have a problem on streets that could be accepted by that time and also a prob- lem for the City to maintain this by that time. Mr. Pond: We felt we could have an inverted paved section two -feet wide that would be less costly.than the concrete curb and gutters and that could be removed at the time of development by the other property owner. City Engineer: I would like to see the concrete curb and gutters go in there as they would be put in to a certain grade. 16 - C.C. 12-9-57 Page seventeen • Tentative Map of Tract No. 24331 - Continued Councilman Pittenger: I feel that City Engineer's request should be satisfied and it may be that this other piece would not be subdivided for quite awhile. If we accept part of the street and must maintain it with no-curbs.and gutters'it could mean a great maintenance cost. I think the cost should not be too much to invest in this particular section and perhaps there could be some kind of a reimbursement agreement with the other owner. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that Tentative Map of Tract No. 24331 be approved, subject to the recommendations of the Planning Commission and City Engineer. M & B SUBDIVISION 135-143 LOCATION: Southeast corner of Vine and Dominic Gargano Valinda Avenue. • APPROVED 1.03 Acres - 4 Lots - Area District II. Recommended for approval by the Planning Commission at their meeting of December 4, 1957. Maps were presented by the City Engineer, and the recommendations were read as follows: 1) That all lots conform to Area District II requirements. 2) That all street improvements outlined in Section 49 of Ordinance No. 225, including utilities, be installed accordingly and meet the approval of the City Engineer. This to include sidewalks on Valinda Avenue and Vine Avenue. 3) That the widening of Valinda Avenue be deeded to the City of West Covina. 4) 'That the driveway turnarounds be provided for all lots. Motion by Councilman Brown, seconded by Councilman Barnes and carried that Metes and Bounds Subdivision No. 135-143 be approved, subject to the recommendations of the Planning Commission and City. -Engineer. Motion by Councilman Mottinger, seconded by Councilman Brown and carried that permission be granted to C. K. Boyd to start construction (of a house) in Metes and Bounds Subdivision No. 135-143, subject to the conditions of the City Engineer and the Planning Commission. CITY 'ATTORNEY RESOL[TT'I'ONS' RESOLUTION NO. 1250 Denying Z.C. No. 109 and Tentative Map Tract No. 24225 ADOPTED The City Attorney. presented "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DENYING A REQUEST FOR A_CHANGE OF ZONE AND DENYING APPROVAL OF A TENTATIVE MAP." LOCATION: Easterly side of Sunset Avenue-, south - of the proposed extension of Cameron Avenue. C X. 12-9-57 Page eighteen Resolution No. 1250 - Continued Mayor Kay: Hearing no objections, we will waive further reading of the body of the Resolutmn. Motion by Councilman Brown, seconded by Councilman Mottinger that -Resolution No. 1250 be adopted.. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Noes: Mayor Kay Absent: None ORDINANCE'S ORDINANCE NO. 555 Amending zoning ordinance relating to zoning of annexed territory ADOPTED Brown, Mottinger, Pittenger The City Attorney presented and read "AN ORDI- NANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE PROVISIONS OF THE ZONING ORDINANCE RELATING TO THE.ZONING OF ANNEXED TERRITORY DECLARING THE SAME TO BE AN URGENCY MEASURE AND RECITING THE FACTS CONSTITUTING THE URGENCY." Motion by Councilman Brown; seconded by Councilman Barnes that Ordi- nance No. 555 be adopted, Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes.: None Absent: None ORDINANCE APPROVING THE ANNEXATION TO, INCORPORATING IN ANNEXATION NO. 158 AND MAKING A PART OF SAID CITY OF WEST COVINA, Held over CERTAIN UNINHABITED TERRITORY OUTSIDE OF THE SAID CITY.AND CONTIGUOUS THERETO, KNOWN AS "WEST COVINA SOUTHERLY ANNEXATION DISTRICT NO.158" ORDINANCE CHANGIING. Reducing speed limit on South Sunset Avenue SPEED LIMIT ON SOUTH from 55 MPH to 35 MPH SUNSET AVENUE Held over PERSONNEL ORDINANCE The City Attorney presented and read "AN ORDI- Introduction NANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ESTABLISHING A PERSONNEL SYSTEM FOR THE CITY OF WEST COVINA-AND REPEALING ALL ORDINANCE AND -PARTS OF ORDINANCES INCONSISTENT THEREWITH," The City Attorney stated that there were changes to be inserted in this Personpel Ordinance and those changes had been given to the City Clerk for such insertion, but that the Ordinance could be given its introduction. -18- C.C. 12-9-57 Page nineteen Personnel Ordinance - Continued Councilman Mottinger requested that the proper inserts of the changes to this Ordinance be put into the copies held by members of the Council also. Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried that the Personnel Ordinance be reintroduced. ORDINANCE "AN ORDINANCE OF THE CITY COUNCIL OF THE.CITY OF Approving amendment WEST COVINA AMENDING SECTION 900 OF ORDINANCE No. 18 NO. 325 RELATING TO THE USES PERMITTED IN THE (City Initiated) C-2 ZONE," (Relating to "filling Stations" within INTRODUCTION Zone C-2) Motion by Councilman. Brown, seconded by Councilman Mottinger and carried •that the Ordinance approving City Initiated Amendment No. 18 be introduced. ORDINANCE APPROVING "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY Zone Change No. 100 OF WEST COVINA REZONING CERTAIN PROPERTY ON THE (Vincent P. Schilz) NORTH SIDE OF GARVEY AVENUE, BETWEEN BARRANCA INTRODUCTION STREET AND GRAND AVENUE." • Motion by Councilman Mottinger, seconded by Councilman Brown and carried that the Ordinance approving Zone Change No. 100 be introduced RESOLUTION NO, 1251 The City Attorney presented "A RESOLUTION OF Precise Plan No. 111 THE CITY COUNCIL OF THE CITY OF WEST COVINA (Vincent P. Schilz) APPROVING PRECISE PLAN NO. 111 UPON PROPERTY ADOPTED LOCATED ON THE NORTH SIDE OF GARVEY AVENUE, BETWEEN BARRANCA STREET AND GRAND AVENUE':" Mayor Kay: Hearing no objections, we will waive further reading of the body of the.Resolution. Motion by Councilman Brown,_ seconded by Councilman Mottinger that Resolution No. 1251 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None AGREEMENT FOR SALE City Attorney: I have a redraft of an OF REAL ESTATE BETWEEN agreement with Mr. Donald A. Neely and have DONALD A. NEELY & THE also redrafted an agreement made.with CITY OF WEST COVINA Mr. Bodger. The agreements with Mr. Neely and Mr. Bodger are in the nature of an agreement for rental, with option to purchase for park purposes. • -19- C.C.. 12-9-57 Page twenty • Sale of Real.Estate - Continued City Attorney - Continued The agreements were similar in that they involved three year leases with option to purchase within the three years. However, one thing I found different with the Neeley agreement was in that it states the City has an option to purchase that can be exercised any time before a given date in 1959 but that payments for the property shall be in three equal installments commencing December 1, 1957. Since you would be obligated to purchase if you started to pay the purchase price, this agreement -has been drafted into justan agreement to purchase. It is an agreement to purchase in two equal payments, one half this year and one half next year. In order to do that with Mr. Neely's agreement I have made an arrangement with Mr. Bodger that as to his property, we will postpone the option to the third year and pay only rent for the first two years. This will allow the capital payments to Mr. Neely the first year the the payment to 8odger the third year. Motion by Councilman Mottinger seconded by Councilman Brown and carried that the Mayor and City Clerk be authorized to sign the contracts on the Neely agreement regarding park site. City Attorney: I have sent Mr. Bodger's agreement to his Attorney and I would hold that matter over until the next regular meeting of the Councib COMMUNICATIONS TO City Attorney: I wrote to Mr. Chapman who MR. CHAPMAN AND represents the Sentous Holding Company MR. CALDEGOTT interests and to Mr. Caldecott who represents Mr; Winnett's interests. I have received a verbal reply from Mr. Caldecott indicating willingness to meet with the Council and I have received a communication from Mr. Chapman • stating willingness to meet with the Council. The City Attorney indicated to the Council that he will determine the time and place for such a meeting and advise the Council accordingly. CITY CLERK REQUEST OF W,C>C.E.A, The City Clerk stated that he had received REGARDING PERSONNEL a communication: from the Board of Directors ORDINANCE" of the West Covina City Employees Associa= tion inquiring as to the probable date the Personnel System Ordinance will become effective and requesting early action on this matter and possible date of adoption. Mayor Kay:. It will be a matter of two weeks to have a second reading on this Ordinance and a month later,it becomes effective. 0 -20- G.C. 12-9-57 Page twenty-one CITY OF INDUSTRY The City Clerk stated that notices had been PROPOSED ANNEXATION received from the County Boundary Commission with relation to two proposed annexations by the City of Industry No. 11, south of the west end of the City of Industry as it now stands and the other No. 12 is on Torch Street, about a quarter of a mile beyond Puente Avenue, on Vineland Avenue. PETITION FOR SANITARY SEWERS The City Clerk stated that a petition Barbara Avenue Sewer District had been received for sanitary sewers REFERRED TO CITY ENGINEER in the Barbara Avenue Sewer District. This petition contained 62 non.-vali dated signatures representing approximately 767o of the total district. The City Clerk recommended that the petition be referred to the City Engineer for proper report. Motion by Councilman Pittenger, seconded by Councilman Mottinger and carried that the petition for sanitary sewers in the Barbara Avenue Sewer District be referred to the City Engineer for proper report. PETITION FOR SANITARY SEWERS The City Clerk stated that a petition Ellen Dr. & Swanee Ln, Dist, had been received for sanitary sewers REFERRED TO CITY ENGINEER in the Ellen_Drive and Swanee Lane.' • Sewer District. This petition con- tained 135 non -validated signers, representing approximately 62% of the total district. The City Clerk recommended that the petition be referred to the City Engineer for proper report. Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried that the Petition for Sanitary Sewers in the Ellen Drive and Swanee Lane Sewer District be referred to the City Engineer for proper report, CITY TREASURER' REPORT None COUNCIL COMMITTEE, ' REPORTS REPORT ON COUNCIL MEETING Councilman Mottinger; Councilmen WITH THE WEST COVINA Pittenger, Barnes and I had a MINISTERIAL ASSOCIATION meeting with the Ministerial Associ- ation to discuss problems surrounding the location of churches in West Covina. It seems that the churches in Southern California have recommended that there be certain regu- lations with regard to locating churches in new territory and that an effort be made to have them well split up for better coverage. This was the principle concern at the meeting. It was somewhat brought about by the recent permission granted by the Council to the location of a church on South Lark Ellen Avenue. -21- C.C. 12-9-51 Page Twenty-two • Meeting with Ministerial Assoc. - Continued Councilman Mottinger - Continued: Realizing the problem of advanced planning with regard to churches concerning property owners, etc., we felt it might be a reasonable consideration that when a new church is going to locate, or is inter- ested in locating in West Covina, that they not only come to the Planning Department for their recommendations but that a committee of the Ministerial Association be contacted and arrangements be made to discuss the church location with them. This would help them to locate in an area not properly churched or not developed, The Association is going to obtain from our Planning Department, various statistical data regarding our community and will probably send us a letter presenting certain recommendations.and notifying us of the committee that would be available to us on these matters. Councilman Brown: At the Supervisors meeting last Tuesday I was approached by Hugh Dynes who had heard some comments I made on the radio on Sunday night before in regards to changing of the Flood Control System. He wanted to know if he could send out a representative to talk to me and I said no, but he could send Col. Hedger and Legg to discuss this matter with Council • and the City Engineer. That is where it stands at this time. There have been changes made and the claim is they cannot be made. In checking back on available records we were not notified of changes, but -there were two changes that, indirectly at least, affected the City. They were in an area that would serve this area and made one developer go to quite extensive construction on these Washes. • They changed upper end without public hearing and there is no such record in City Hall. I talked with 'Joe Hurst and Mr. Mossber g. Neither of these men remembered any public hearings and the changes were made after the maps of 1952. VINCENT AVENUE Councilman Brown: At Vincent and California TRAFFIC CONGESTION Avenues we are having a pile-up of traffic from shoppers and.from return traffic from Los Angeles. It is stopping our centers from doing business and if that is so we are taking money away from ourselves. I would instruct the City Manager to have two police officers avail- able when needed at peak hours to direct traffic. I do not care how much traffic is backed up on the off -ramp from the Freeway but I want it kept running smoothly under the freeway. Councilman Mottinger: What became of the recommendation to build Vincent Avenue on through? -22- 0 • 0 • C.C. 12-9-57 Page twenty-three Vincent Avenue Traffic'Congestion - Continued City Manager: I believe that the Council has a copy of a report on this matter from the Director of Public Works. It is stated in the report that in order to accom- plish the solution to this congestion the following information must be obtained: 1) City Traffic Volume map brought up to date showing the traffic counts from Orange Avenue to Azusa Avenue, 2) Reduced scale City map which can be printed, showing the actual counts and dates on all the streets i.n and around the Center, including all highways, off and on ramps from Orange Avenue to Azusa Avenue. Especially show the Counts on the Frontage Roads. 3) Photographs of the traffic congestion with dates and times taken especially on Vincent Avenue. 4) Map showing proposed revision to the Vincent Avenue and Sunset Intersection. See previous proposals but I want this on a strip map which shows both Sunset and Vincent intersection on one map.• See me (Harold L. Johnson) regarding my ideas. 5) Maintain traffic supervision on south Vincent intersection during Christmas season. 6) Finish deed preparation on south.Vincent Avenue. The report further states this material is needed for conferences with various County and State Divisions, Senators, Assemblymen and for a possible hearing before the State Highway Commission. Motion by Councilman Brown, seconded by Councilman Barnes and carried that the above report be adopted and instructions are to proceed as outlined. Councilman.Brown: It was called to my attention that at 2:30PM on Saturday, traffic was backed up on the Service Road to the old entrance to the shopping center, by Kruels Pharmacy, and the merchants were informed when a request was made for police traffic direction that there were not enough policemen to direct this traffic and it would require overtime to keep them operating. I do not think that a situation such as this has to be called to someone's attention and that as soon as a policeman sees such a situation something should be done about it. REPORTING OF MINUTES Councilman Brown: I think the Minutes, as reported, of Council meetings should not be cut down but they should be reported as they are, verbatim. Mayor Kay: I think there is a reasonable compromise on them. I do not think every word that is said needs to be mentioned in the Minutes. I can't see developing a 30 page set of Minutes. -23- C.C. 12-9-57 Page twenty-four Reporting of Minutes - continued Councilman Brown: Maybe the cutting should be left up to one person but they are circulating throughout the various departments. Mayor Kay: I believe that circulating throughout various departments is only done for the sake of any necessary clarification. Councilman.Mottinger: I think the Minutes should only include the' proper action taken and a certain amount of pertinent discussion. City Manager: I believe that it is of importance, in order that we do not have any question regarding • Council action or motion, that it should be recommended tha}) any motion or action be restated through the Chair and the Minute Clerk then has the proper action taken by the Council. Councilman Brown: What brought this to my attention in regard to the Minutes was the discussion of Vincent and California Avenue congestion. It was not in the Minutes and so therefore suggestions were not carried out so who could you get onto • for that not being in the Minutes? Councilman Brown made a motion, which failed for a second, that the Police Department be instructed to keep the traffic flowing at California Avenue, Vincent Avenue and the off -ramp of the San Bernardino Freeway. Councilman Pittenger stated that he felt this was a matter that should be automatically recognized by the Police Department and certainly . would not take a motion to have it done. The City.Mana.ger stated that he,would see such matters were taken care of. REMUNERATION FOR Councilman Brown, as a committee of one, MEMBERS OF P & R COMM. stated that there was no allottment in DISAPPROVED AT THIS TIME the budget for such a remuneration and it was his opinion that it should not be done at this time. Councilman Mottinger stated that the point made by Councilman Brown was correct, it is not budgeted, but that it was his thought that consideration should be given to the Commissions time and effort and that possibly in the planning of a new budget such remuneration should be taken into consideration for payment for the amount of time they are going to put in. -24= C.C. 12-9-57 Page twenty-five Is Remuneration for P & R Commission - Continued' Motion by Councilman Brown, seconded by Councilman Pittenger, and carried that there be no remuneration to the Park and Recreation Commission members at this time but that it be given consideration at the time of drawing up the next years budget, RESOLUTION OF POLICE & Councilman Barnes stated that he believed FIRE SUB -COMMITTEE that the .City Manager had a copy of a resolution from the Sub -committee, At the request of the Council the City Manager presented and read the resolution from the sub -committee which indicated that the Police and Fire Facilities sub -committee had not received the surveys, cost estimates and recommendations as to maximum needs for police and fire proteEtion as requested from County Department and also our • own City Department and that the committee felt there should be closer coordination between the city administration and this committee on the exchange of factual and statistical information and any releases pertaining thereto. Mayor Kay: We haven't received the report back from the County on this matter? . City Manager: That is correct, ­although indications are such a report should be out somewhere within the next week or ten days. It was consensus that any forthcoming report be submitted to this Police and Fire Facilities Sub -Committee, with copies to the Council, if it comes in prior to the next regular meeting of Council SPEED LIMIT SI.DNS Councilman Barnes questioned as to ON VINE AND AZUSA whether -the City Manager had checked into this matter and the City Manager stated that a survey is now being made. Councilman Mottinger questioned as to the recommendation of speed limit signs north of Garvey, on Vincent and Irwindale in particular, and the City Manager stated that it would be presumed that, this matter had gone to the proper departments for survey and report. REPLACEMENT FOR It was consensus, in regard to this matter JAMES WELCH ON as brought up by'Coundilman Barnes, that POLICE ANp FIRE since these sub -committees would be terminated SUB -COMMITTEE' within a matter of a few weeks, with the exception of the Ways and Means Committee which would be in operation for perhaps another two or three months that no replacements be made at this time to any of the sub-cpmmittees. • -25- C.C. 12-9-57 Page twenty-six • MEETING REGARDING Mayor Kay stated that there would be a meeting BADILLO STORM DRAIN this coming Thursday morning at 11 A.M. with Mr. Salisbury, in Los Angeles, regarding the Badillo Storm Drain. Councilman Brown and Councilman Pittenger stated they would definitely be in attendance at this meeting. AMERICAN MUNICIPAL Mayor Kay stated that there would be a ASSOCIATION CONFERENCE report to the Council on what transpired at this meeting. There were several discussions, panel discussions and talks. The Vice -President of General Electric Corporation spoke in regard to what a community might do to attract business to their community, and a reprint of this talk will be coming .to the City. There were also matters applicable to us in relation to annexations • such as are going on here. There were discussions on youth programming, programming for the aged and one good and one fair presentation on metropolitan govern- ment. City Manager: I would add to Mayor Kay's report that this was a good conference and the one.thing touched on was the aged group. This is getting to be a problem • that too many communities haven't done anything about. The number of aged and the attendant increasing problems are growing very rapidly. I think it was an excellent conference with much to be gained on annexa.tion problems, and problems of attracting business. REPORTS',' C'ITY' MANAGER EMPLOYEE'S We have discussed the State Employee's RETIREMENT PLAN Retirement Plan and the'Council has a Resolution of Intention in their hands to adopt. As soon as you see fit and it is in line with your wishes I will have all the information at a study session. CAR LEASE AGREEMENT I am recommending the proposed agreement FOR POLICE DEPARTMENT for car leasing for the•Police Department. Our lease with Vehicle Leasing Company on use of our present Dodges will expire on December 31, 1957. Through Chief Stanford we have been able to effect an arrangement which is now before you for the use of Oldsmobiles at the -cost of $125.00 per month and there is no guarantee of mileage arrangement on this. • I would recommend proceeding on this immediately so that the cars can be delivered before the end of the month and can thus have all equipment ready to go when the former agreement terminates. -26- m _CQC* 12-9-57 Page twenty-seven • Motion by Councilman Brown, seconded by Councilman Barnes that the Mayor and City Clerk be authorized to sign the contract agreement regarding car lease for the Police Department, with recommendations of the City Attorney. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None ARRANGEMENT WITH LOCATION: Strip of property between the SUBURBAN WATER SYSTEM boundary line of Cortez Park and the Wash FOR LEASa OF PROPERTY on the West side of Citrus Avenue. Motion by Councilman Pittenger, seconded by Councilman Mottinger and carried that the City Manager be instructed to proceed in negotiations with Suburban Water Systems and to present a final • draft before City Council for approval, with additional amendments to be included as indicated. VALENCIA HEIGHTS The City Manager stated the draft submitted -WATER COMPANY LEASE was not entirely satisfactory in that it did not contain protection on amortization of investments. They would not approve on a basis of five years and reduced it to two years and the 12 months notice of sale on their part was reduced to six months. It was consensus of the Council that the final draft of the lease with Valencia Heights Water Company be resubmitted. ADDITION TO The City Manager stated that copies of COMIDA PARK basic information would be given to the Council for review in that the report is lengthy with respect to adjoining properties. COUNTY OF LOS°t,•ANGELES It was stated that nothing had been LIBRARY AND CIVIC CENTER received formally on this matter but that arrangements have been for the employment of an architect for preliminary plans at a cost in the neighborhood of $300,000.00. RECREATION PROGRAM It was our intention to terminate the Recreation District December 31, 1957. The forms submitted by the County were approved by the Covina Elementary School District and the West Covina Elementary School District and are now before us to terminate. The City Attorney finds them in good order. These should be properly executed and then passed on to the City of Covina and then to the high school .district. In the meantime the contract with the school districts are being • prepared for you-. Motion by Councilman B own, seconded by Councilman Mottinger and carried that the Mayor and City Clerk -27- C.C. 12-q-57 Page 'twenty-eight The City Manager presented to the Council, the monthly finance budget statement report for November, 1957 DEMANDS APPROVED Motion by Councilman Barnes,.seconded by Councilman Brown that Demands be approved in the amount of $75,632.55 as shown on Demand Sheets B-33, C-62 and C 63. This to include funds transfer in the amount of $42,464.12 and bank transfer in the amount of $5,000.00. Motion passed on roll call as follows: Ayes: Couniclmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None • City Manager: The Civil Defense Organization, through the Deputy Directors have asked us to enact another resolution inregard to acquisitionpf Federal surplus property. We had enacted such a resolution on July 10 but that resolution had to do with amounts of $2,500.00 or more and the Federal Govern- ment wants A Resolution for a smaller amount • RESOLUTION N0; 1252. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING CLIFFORD G. PETRIE, CIVIL DEFENSE DIRECTOR, PINKNEY RANDAL, JR,,DEPUTY CIVIL DEFENSE DIRECTOR AND HORACE R. GREELEY, DEPUTY CIVIL DEFENSE DIRECTOR TO SIGN FOR AND ACCEPT SURPLUS FEDERAL PROPERTY. f Motion by Councilman Mottinger, seconded by Councilman Brown that Resolution No. 1252 be adopted. Motion passed on'roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None PERSONNEL MEETING Monday, December 16, 1957, at 7 P.M. AND STUDY SESSION There being no further business, the meeting was adjourned at 10:45 P.M. -28-