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09-30-1957 - Regular Meeting - Minutes0 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL . CITY OF WEST COVINA, CALIFORNIA September 30, 1957 The meeting was called to order by Mayor Kay at 8.0.5'P.M. in the West Covina City Hall. The Reverend Howard Mickel of St. Timothy Lutheran Church gave the invocation. ROLL CALL Present: Mayor Kay, Councilmen Barnes, Brown, Mottinger 'Pittenger Others Present: City Manager, City Clerk,, City Treasurer, City Attorney,, Planning Commission Secretary, Sani- tation Engineer, Mr. Tom Dosh for the City Engineer Absent: City Engineer APPROVAL OF MINUTES Regular meeting of September 10, 1957 - Approved as submitted Special Meeting of September 16, 1957 - Approved as submitted Regular meeting of September 23, 1957 - Approved as submitted (Adjourned to.September 30, 1957) SCHEDULED MATTERS AWARD OF BIDS PROJECT SS-3 Orange Avenue Trunk Sewer. Construction of BID AWARDED Sanitary Sewers in Orange Avenue, between Nick J. Leko & Son San Bernardino Freeway and Merced Avenue. (Plan No. SP 144) The bids were opened as advertised at 10:00 A.M. September 30., 1957, in the office of the City Clerk and referred to the Sanitation Engineer for recommendation,to the City Council at this meeting. The Sanitation Engineer reported that the result of bids were as follows: Nick J. Leko & Son - - - - - - - $26,977.80 Jerry Artukovich - - - - - - - - - 28,332.05 Corrected bid 28,334.09 M. Miller Company - - - - - - - 28,575.03 Charles J. Dorfman - - - - I - - 28,853.12 Martin Kordick - - - - - - - --- 29,796.23 A & P Pipeline - - - - - - - - - - 29,878.80 Vukojeyich &'Kordich - - - --- - 30,398.23 Corrected bid - - 30,188.23 A. R. Milosevich & Son - - - - - 31,205.90 Corrected bid - - 31,204.90 IZZI Construction - - - - - - - - 359862.62 . Corrected bid - - 31,211.87 (affidavit not .signed) C.C. 9-30-57 Page Two Award of bids The Sanitation Engineer presented and read a communication from F. H ' Gordon, M.D-., representing the West Covina Enterprises in relation to the West Covina Hospital and stated that this was a committment for participation inthe amount of $10,000 to -ward this project. This was in answer to a letter sent to them out- lining the improvement district. The Sanitation Engineer further stated that this group was in agreement with it in principle and it'was his recommendation that the award of bid for this project go to Nick J. Leko & Son with the understanding that'the medical center will participate in the amo, I unt stated and that we will enter into an,agreement with them to repay all amounts over their fair share of the cost of the.'project. Motion by Councilman Brown, seconded by Councilman Pittenger, that the award of bid on Project SS-3, construction of Sanitary Sewers in Orange Avenue between San Bernardino Freeway and Merced Avenue go to Nick J. Leko & Son as the -lowest responsible bidder in the amount of $26,977.80 (with all other bid bonds returned to the unsuccessful bidders). Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None PUBLIC HEARINGS FOR FUTURE SCHEDULE - October 14, 1957 AMENDMENT NO. 17 A proposal which will provide for the approval City -Initiated and the adoption of "Precise Plan�of-Design including the requirements for, contents of, rejection of, compliance with and other pertinent -details having effect thereon. Recommended for,approval by the Planning Commission ,at their meeting,of September 18, 1957. Resolution No. 534. ZONE VARIANCE NO. 216 -LOCATION: Easterly side of Lark Ellen South'Hi.11s Avenue, near Walnut.Creek Wash. Baptist Church REQUEST: Church Use.�­ EXISTING ZONE: R-A Denied by the Planning Commission at their meeting of September 18, 1957. Letter.appealing decision of the Planning Commission was .received September 26, 1957 from the applicant's attorney. City Attorney: Perhaps this matter of scheduled public hearirgs could be speeded up -if, as a matter of policy, the Council allows these to be set by the City Clerk. I feel there is no object to bringing them before the Council just for setting the date. City Manager: The suggestion is a good one, and had been considered, but I believe' at the time it was the feeling of the Council that if it was done there might be some danger of conflict of the possibility of too many hearings being placed on the Agenda at one time. -2- C.C. 9-30-57 Page Three Councilman Brown: We could have a policy that not more than three hearings be set for any one meeting. Mayor Kay: Perhaps there could be a section on the Agenda that would list the dates and matters for public hearings far enough in advance so that the Council could change any of them, if necessary. It was consensus of the Council that the suggestion of the City Attorney and Mayor Kay be accepted. Mayor Kay presented for the benefit of the Press and for members of the audience, the plaque received at the recent convention of the League of California Cities in San Francisco, which designated the Accountancy Award to West Covina. Mayor Kay st*ted that Mr. Walters, the Finance Officer, had certainly done a wonderful job and that the City was very proud of havingreceived the award. GENERAL MATTERS ORAL COMMUNICATIONS Mrs. Mary Van Dame stated that on the brochure sent out by the City showing per capita share of the City, one itdm,that was covered was 576 for street lights for well lighted streets and the maintenance of same. "Isn't there anything you can do to put lights on the different places where there isn't any?" Mayor Kay: The disbursement of these funds are within the lighting districts within our City. The whole City does not have street lights and does not pay for them. It is only those that have lights that are paying for them. If anyone is particularly interested in obtaining street lights they can get together and form a light district in their area. Mrs. Van Dame: Could you have some sort of a campaign to see that.lights are put in?. Mayor Kay: It may be an item that could be put on a future ballot, although there are also areas in the City that have people who have no desire for street lights. WRITTEN COMMUNICATIONS' Letter from Mr. La Marr Stevens of the Stan Marr Motel, requesting the return of the monies they were compelled to deposit as a bond. The amount of the deposit was $954.75. Motion by Councilman Mottinger, 'seconded by Councilman Barnes and carried that the deposit in the amount of.$954.75 be refunded to the Stan Marr Motel on the basis that -they have completed the work as stipulated by the Engineering Department. C.C. 9-30-57 Letter from Charles requesting the City as official "Street Varney, Jr., President of Council proclaim the week Cleanup Week" in the City Page Four the West, Covina Beautiful of October 14-19, 1957 of West Covina Councilman Pittenger: This is something that Mr. Varney and Mrs. Townsend have worked on and I believe it was also done last year very successfully. However, the thing -I am con-....., cerned about is the safety factor.and I think the Police Department' should pass on the streets we are going to work on, the various corners and the pick-ups. I would like to see this referred back to the City Manager to make sure that is clear. However, I have no objection to the proclamation. Mrs. Townsend: We are hoping this will be successful but I would like to correct the statement of the Councilman that we had done this before. I believe it may have been 0 done but it was not under the sponsorship of 'this group. We,believe we may have Boy Scout help on this also. Motion by Councilman Pittenger, seconded by Councilman Brown that the week of October 14 - 19, 1957 be proclaimed as official "Street Cleanup Week" in -West Covina. P..T.A.MEMBERSHIP The City Clerk presented and read the communi- ENROLLMENT WEEK cation requesting thl's proc7lamation from the October 7-13, 1957 West Covina Council of First District of Calif- ornia Congress of Parents and Teachers. .Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the week of October 7 - 13,, 1957 be proclaimed as dfficial "Membership Enrollment Week" for P.T.A. TRAFFIC IMPROVEMENT The City Clerk presented and read a communication REFERRED TO CITY from the Chamber of Commerce, per Dr..John W. MANAGER Ostoich, in regard to traffic improvement at Vincent, California and State Streets. Mayor Kay: -I believe we had some discussion of this situation here. Councilman Brown: It was.brought out that it was something that we should make a study of. City Manager: A member of the Streets and Highways Committee has submitted a sketch in relation to this matter and it has been sent to our Traffic Engineer to study, plus whatever else should be done. Mayor Kay: Can we put a stop sign at the ofi-ramp on Vincent? City Attorney: I do not think you should until this question with the ' State is settled. I understand it is 40 pretty close to settlement and,in such a way that would prove pretty satisfactory to us. I t ' hink it would be inadvisable to do something that might upset the matter when we are perhaps about to achieve the goal we have worked for. 0 C.C.- 9-30-57 Page five City Manager: I also think there should be some consideration given to the opening of Vincent Avenue southerly to Glendora. I think that should also be part of this. Councilman Mottinger: I think it would be in order to answerthe letter of theChamber of Commerce explaining what our problem is. Mayor Kay: Perhaps the City Manager could take care of this matter. There might be some indication that if the State put the stop sign in at Citrus perhaps they can be reziubsted to do so at Vincent also. Mr. Dosh: We sent a letter to the Sta-te some 8 or 10 months ago in relation to this problem. CLOSED CIRCUIT The City Clerk stated that a communication had TELEVISION VIEWING been received from the Polyview Corporation extending an invitation to attend a showing of closed circuit television system'to be held at 8:00 P.M., October 4, 1957 At*the Baldwin Pa:rk City Council Chambers. PARK & RECREATION COMMISSION Recommendation for approval of the West Covina Junior League Football Organization to Play tackle football at.Cameron Park. Adopted.by the Park and Recreation Commission at their meeting of September 11, 1957. The Park Coordinator, Mr. Gerschler, presented -and read the various speciTications as set forth by the Park & Recreation Commission in relation to this matter. Councilman Pittenger: This was discussed a year ago and we wanted some exponent deal where it would be an age and weight limit to play against a group of the same'age::.and weight limit. If we accept this and tell these people to go ahead, I feel it should be.on something we can actually approve. Mayor Kay: I believe we are giving -them permission to play organized ball. Councilman Mottinger: . There was a lot of investigation by members of the Commission who went to all of the experts they could get in touch with to obtain information on this particular thing. The summary of the information was that the experts in the field 6f recreation oppose contact football so far as this particular age group is-�concerned. -5- 0 C.C. 9-30-57 Page Six Counci�man Mottinger: However, the Park Commission felt they were being asked to judge a little different situ- ation in that we cannot keep the children -from playing in the parks. They are going to play rough or play tackle football all by themselves and it was felt that some type of supervision was better than none at all. The parents are being made responsible in this particular situ- ation for their own chIldren's activites and the City is being held harmless to the greatest extent that is possible. The�reason for their not being given a longer period than one season at a time is that next year these things may be under our own Recrea- tion Department and if so recommendations would have to be from' that department for this to be granted. The Commission did not.feel they could oppose playing in the park on general principles but they did feel they should recommend against the sport from the point of view of the recreation authorities, but that the City be held harmless from this activity. City Attorney: With a hold harmless clause, plus insurance, you would probably be about as 'fool -proof' as is possible to protect yourselves. Mayor.Kay: Does present insurance cover this? City Attorney: I do not think it does, unless you have a special rider to cover certain things. Mayor Kay: Could they pay for a rider on our present policy or separate policy? City Attorney: So far as we are concerned they could pay for the rider which would contain more than this particular case. But if they wanted.tDbe insured for themselves then they should get their own dnsurance and cover -us. That would be coupled with the hold harmless clause. Councilman Mottinger: With this provision they could provide their own insurance and a hold harmless clause so long as we notify our own insurance company. City Clerk: In the case of the Lions Fair in that particular case the Lions had their own insu.tance and we had a hold / harmless clause.. A youngster was -injured before the Fair was opend.d and the matter was immediately referred to the Lions.group who handled the matter under their own insurance. Councilman Brown: I think we should have a hold harmless clause in relation to certain park play facilities anyway. City Attorney: I would like to see a $100,000 - $200,900 insurance. I M. C.C. 9-30-57 Page seven Motion by Councilman Mottinger seconded by Councilman Brown that the recommendations of the Park & Recreation Commission regarding West Covina Junio I r League Football Organization, be approved, that the organization carry insurance in the amount of $100p000 - $200,000 per person and that it include all contracturaly liability. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Mayor Kay Noes: 'CouncilmAn Pittenger Absent: None EDGEWOOD CONCERT BAND The Park Coordinator stated that on August 28th Mr. Wise and Mr. King approached the Parks and Recreation Commission asking for a rec6mmendAtion that the City of West Covina sponsor this band as a community program. They submitted a budget, which asked for a minimum of $50.00 per month for expenses, to be paid by the City. Mr. Wise: The Band itself will be earning a good part of its own expenses on this budget. We feel this could be done be selling advertising space to our various merchants during a spmmer concert series. We also believe there will be various requests from organizations for our services and these services would be charged for and the money used for instruments, uniforms and other various necessities,incurred. Mayor Kay: Do you expect $3000.00 from the City or will the band earn part of that? Mr. Wise: it i's possible that the band will earn most of that amount. Mayor Kay: The $3000.00 would be the full amount if the band does not earn it? Mr. Wise:. That is right, with the exception of the $50.00 per month. Mayor Kay: Title to the equipment purchased would remain as City property? Mr. Wise: That is correct. Councilman Mottinger: It was consensus of the Parks and Recreation Commission that this was a worthwhile project and one which would bring certain notice ID the City, which we could - stand, and one which would also be very enjoyable. The biggest problem which they, of course, could not answer was the cost and they had nothing in the budget to-p-ay for these expenses. Possibly the City Manager could enlighten us as to whether this wuld fit into the present budget or would take special allocation. -7- 0 C. C. 9-30-57 Page Eight City Manager: We do not have a 'music fund' as such but it could be included within recreation. Certain cities do have amounts for music -and parks and then the Council can limit any purchase. You could set aside for maintenance and expense of this activity in an agreement you would enter into with them. Mayor Kay: You would recommend then that the $50.00 a month expense money be set aside but drawn for specific allocations? City Manager: That is correct. Mayor Kay: What about the name of the band? Would it remain the Edgewood Concert Band? Mr. Wise: I believe that,such an item could certainly be worked out satisfact.orily between the Council and our group. Councilman Barnes: I think this should come under the Parks and Recreation Funds because if it does not we are possibly going to have others that are going'to come 'to the Council for special funds. I believe -we will have to be careful if we are going to allocate money to a band and not to other activities. Councilman Brown: I think we arepossibly setting a precedent 0 here. I think we are going overboard whenever we sponsor such as this when you consider the financial position of the City at this time. Councilman Pittenger: Is it correct that the Parks and Recreation approved this if we can find the money? Councilman Mottinger: That is right. They felt it would be a very good civic enterprise. The people participating in it are doing so at their own expense and would be available for any public meetings you might have. I would like to see this in West Covina. As to whether we can afford it or not, I mentioned that we did not know where the money might be coming from. City Manager: If this thing is to be done I think it vould be proper there be a certain amount of acti- vity by this organization laid out, such as public concerts during the year, etc. There should.be some arrangements in regard to place and times for this organization until we get a band shell. Mr. Wise: If this should be approved the band would certainly like to get together with -the Council to make such a type of arrangement. The Band could possibly be used sometime around Christmas time, possibly at New Years and also summer concert series at thevarious parks. We want to get together with the Council and try to,make a definite.schedule. -City Manager: Possibly during the summer months there could be a circulation of the various parks and during the winter there could be circulation in the schools and also at publici- and civic events. C.C. 9-30-57 Page Nine Mayor Kay: How much cash is needed to get the band going? Mr. Wise: We can play with what wehave now but the quality of the music of course will not be what it should or could be.- - More instruments are needed. Mayor Kay: Is the $3000.00 a minimum figure? Mr. Wise: That is.the minimum figure and -that would not only be for. instruments but for music.stands, lights -that might be needed for outdoor concerts, etc. Mayor Kay: I think it is a good idea and I think it possibly should go into the recreation program. However, maybe not the full amount. Mr. Wise: There is one thing that I feel should be brought out .and that is the various band members receive their .renumeration from other jobs and they would not be available to play during -week -days. Councilman Barnes: 1believe there has been something mentioned in regard to mileage expenses. Is that for the the whole band or is that for the individual people in the band, some of whom you say come from South Gate, Pasadena and surrounding,dities? Mr. Wise: No, sir. That mileage expense would be in relation to possibly trade agreements between bands of other cities to come to West Covina to give concerts and for us to go to those cities, as a band, to give concerts there. We would need that type of transportation expense as a band. Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that this matter be held over for study at the next study session of the Council and for report at the next regular meeting of the Council. ANNEXATION NO. 159 LOCAU ON: Northwest and northeast corners REFERRED TO.ITHE of Francisquito and Lark Ellen Avenues. PLANNING COMMISSION Petition from property owners received for referral to the Planning -Commission. City.Clerk: The petition reports that all the owners within the boundaries of Annex . ation 159 are in favor and that they will accept their share of the bonded indebtedness of the City of West Covina.and are willing to be subject to taxation equally with the City of West Covina. Motion by Councilman Mottinger, seconded by Councilman Barnes And carried that Annexation No.-159 be referred to the PlanningCommission for their recommendations. !M C. C. 9-30-57 Page Ten Planning Commission Sec.: If Annexation 159 is approved it would make proposed Annexation No. fWconti- guous and it is our thought that perhaps the two could be processed together, or perhaps concurrently to Annexation No. 159. We are - suggesting 159 first and follow:with Annexation No. 1,57. ls­q. /9-lb( The formal petition for annexation of No. 1�5r_ has not been submitted or circulated or a resolution passed by the City Council, so probably those boundaries could be drawn to take in a certain area. City Attorney: I think you could combine them. The only .invalidation of including uninhabited with inhabited is that area was -completely desolate, there was nobody living on the uninhabited area. If there is someone I think it would be substantially safe. Mayor Kay: Perhaps we could take alternate on Mr. Banks Annexation No. lzW and start Annexation No. 159 tonight. )5-)tf City Attorney.: You:should have a boundary description of both of these (annexations) and approve them both and then prepare the necessary things. Planning Commission Sec.: We will.bring in the Boundary Commission Report and the Resolution at the next meeting in relation to Annexation No. k5rr. /S74 PUBLIC WORKS CITY ENGINEER TIME EXTENSION Location: Northeast corner of Azuza and Tract No. 22004 Vine Avenues. Albert Handler (10-10-58) Motion by Councilman Brown, seconded by APPROVED Councilman Pittenger and carried that a time extension of one year, to October 10, 1958, be approved for the filing of Final Map of Tract No. 22004. FINAL MAP Location: Northwest side of Orange Avenue, Tract No.19497 between Francisquito and Merced Avenues.. Don Wilson APPROVED 19.4 Acres - 70 Lots - Area District II. Mr. Dosh presented the Final Maps of Tract No. 19497 and stated that . the City Engineer recommended approval as submitted. Motion by Council- man,Brown,, seconded by Councilman Motting r and carried that Final Map e '-approve of Tract" N 1940""b""' d'a8:'-su mitt e e RESOLUTION,NO, 1203 T-b'�Q'ity,'Attorney prasented:-a..resolution-to- accept theBond,of. th'e.Seaboard Surety'Company in the Tract No. 19497 amount of $60,000 for street improvements in Tract ADOPTED No. 19497. Mayor Kay-­He4ring no objection'we will waive further reading cfthe body of the resolution. _10- 0. C. C. 9-30-57 Page eleven Motion by Councilman Mottinger, seconded by Councilman Brown that Resolution No. 1203 be adopted. 'Motion passed on roll -.call as follows - Ayes: Councilmdi Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None STREET IMPROVEMENTS Location: West side of Glendora Avenue Zone Var. No. 135 south of Garvey Avenue. Mossberg APPROVED Motion by Councilman Pittenger, seconded by Councilman Barnes and carried that street improvements in Zone Variance No. 135 be accepted and authorization be given for the release of Aetna In-surance Company Bond in the amount of $5,500.00. STREET IMPROVEMENTS Location: Southeast corner of Citrus Street Precise Plan No. 36 and Garvey Avenue. Union Oil Company APPROVED Motion by Councilman Brown, seconded by Councilman Mottinger, and carried that street improvements in Precise Plan No. 36 be accepted and authorization be given for the release of General,.Casualty Company of America Bond No. 337781 in the amount of $3500.00. STREET IMPROVEMENTS Location: Vine Avenue from 566 feet east of Project No. C-57 Azusa Avenue to 1757 feet east of Azusa Avenue. Harvey Const.'Co. APPROVED Motion by Councilman Brown, seconded by Council- man Mottinger and carried that street improve- ments in Project No. C-57 be approved and authorization be given for the release of Gbneral Casualty Company ofAmerica Bond No. 359902 for faithful performance and labor and�materials in the amount of $3485.50. RESOLUTION NO. 1198 The City -Attorney presented "A RESOLUTION OF EXPENDITURE OF FUNDS THE CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTED ADOPTING BUDGET AND APPROVING MEMORANDUM OF AGREEMENT FOR EXPENDITURE.OF FUNDS ALLOCATED UNDER SECTION 2107.5 OF THE STREET AND HIGHWAYS CODE.19 Mayor Kay: Hearing no objection we will waive further reading of the body -of the resolution. Motion by Councilman Pittenger, seconded by Councilman Brown that Resolution No. 1198 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None E -I J C.C. 9-30-57 Page twelve REQUEST FOR LOCATION: Intersection of Puente and Azusa PEDESTRIAN ZONES Avenues. APPROVED Mr. Dosh presented and read a communication from Mr. George Caldwell of the Covina Union High School District requesting this be done. Mr. Dosh: We did file an application with the State Divi- sion of Highways on this matter and they indicated theywould probably let us make this crosswalk, if the Council - desires,to do so. However, it will probably be only good from three to six months before they tear the road up for work procedure. Councilman Brown: I think we should do this, but I think the City Manager should be instructed to contact the State as to how we feel on these matters and you can't make my feelings strong enough. Motion by Councilman Brown, seconded by:;"Councilman Barnes and carried that pedestrian zones be marked, as requested by the Covina Union High School District, at the intersection of Puente and Azusa Avenues. A PLANNING COMMISSION TENTATIVE MAP LOCATION: South side of Rowland Avenue, east of TRACT NO. 24259 Azusa Avenue. L. R. Gieselman APPROVED 4.43 Acres - 16 Lots - Area District II Recommended for approVal.by the Planning Commission at their meeting of September 18, 1957 The Planning Commission Secretary presented the Tentative Maps of Tract No. 24259 and the recommendations were read as follows: 1) That all lots conform to Area District II requirements. That all street improvements outlined in Section 49 of Ordinance No. 225, including utilities, be installed accordingly -and meet the approval of the Cltv Engineer. This to include Sanitary Sewers. The street improvements in front of the portion marked "Not a Part" and concrete curbs, gutters, street connection on .the north side of the'southerly eastbound travel lane. 3) Provide storm drains and easements, where required, satisfactory to the City Engineer. 4) Dedicate vehicular access rights along Rowland Avenue to Lots 1 and 16. 5) That the disposition of existing buildings be shown. Motion by Councilman Brown, seconded by Councilman Mottinger and carried that Tentative Map of Tract No. 24259 be approved, subject. to the.recommendations of the City Engineer and Planning Commission. C.C. 9-30-57 Page Thiiteen INGRESS AND EGRESS ONTO Recommended for approval by the Planning CITRUS STREET FROM LOT Commission at their meeting of September 16 TRACT NO. 20663. 181 1957. APPROVED The Planning Commission Secretary,presented the maps and read the communication from the applicant, Mr. Thomas R. Williamson. Motion by Councilman Mottinger, seconded by Councilman Brown and carried that this Ingress and Egress ont ' o Citrus Street from Lot 1.6, Tract No. 20663 be approved, subject to the.recommendations of the Planning Commission. SANITATION ENGINEER RESOLUTION NO. 1204 LOCATION: Northwest corner of Citrus Street ACCEPT EASEMENT -DEED and Workman Avenue. Precise Plan, No. 17 ADOPTED Accept 8-foot easement for sanitary sewer purposes. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA ACCEPTING A DEED AND AUTHORIZING THE RECORDATION OF SAME.11 Mayor Kay: Hearing no objection, we.will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Pittenger, that Resolution No. 1204 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes., Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None SEWER FACILITIES LOCATION: West side of Citrus Street, ncrth Precise Plan No. 17 of Workman Avenue. APPROVED Motion by Councilman Brown, seconded by Councilman Barnes and carried that Sewer Facilities in Precise Plan No. 17 be accepted, and authorization be given for the release of Michigan Surety Company Bond No. 190125 for.sanitary sewers in the amount of $1750.00. RESOLUTION NO. 1199 The Sanitation Engineer presented a Resolution ACCEPT BOND to accept Seaboard Surety Company Bond No. Tract No. 19497 522157 in the amount of $11,800.00 for sanitary ADOPTED sewers. Mayor Kay: Hearing no objection we will waive further reading of the body of the resolution. Motion by Councilman Brown, seconded by Councilman Mottinger that Resolution No. 1199 be Adopted. Motion passed on roll call as follow: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None C.C. 9-30-57 Page Fourteen RESOLUTION*NO. 1200 LOCATION: Northeast corner of Azusa and ACCEPT BOND Garvey Avenues., Precise Plan No. 23 ADOPTED The Sanitation Engineer presented a Resolution to accept Massachusetts Bonding and Insurance Company Bond in the amount of $5,700.00 for sanitary sewers. Mayor Kay: Hearing no objection we will waive further reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Brown,,that Resolution No. 1199 be adopted. Motion"passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None DISTRICT 56-4 (1911 Act) Workman and Irwindale Avenues Sewer APPROVED Distritt. Report of the County of Los Angeles Health officer was submitted and recommendations were for the acceptance of the report and that the City Council authorize the Sanitation Department to proceed pursuant to the provisions of Section 2808, Division 4, Streets and Highways Code, waiving all provisions of Section.2800, Streets and Highways Code, the Special Assessment:Investigation, Limitation and Majority Protest Act of 1931. The report of the Health Officer stated as follows: RECOMMENDATION: It is respectfully recommended that sanitary sewers be installed in this district. ANALYSIS: This Department has made an investigation of the Workman and Irwindale Avenues Sanitary Sewer District, A�111-56-4, City of West Covina, as shown on the attached map. During the course of this investigation 80 house -to -house calls were made. Of this number 28 occupants were not at home or did not answer the door. Of the 52 property owners or tenants actually contacted 19 of 361% reported that -they had experienced 2 trouble with their individual subsurface sewage disposal systems. They complained that the seepage pits filled up causing raw sewage to back up into the house plumbing fixtures or to overflow on to the surface of the ground, also -that frequent cleaning and pumping of the seepage pits was necessary. One contact reported that they had pumped their seepage pit five times in a period of 8 months. Several other contacts were disposing of their laundry waste water on the surface of the ground in order to conserve on the capacity of their sewage disposal systems. -14- C.C. 9-30-57 Page fifteen The soil within the area of this proposed sanitary sewer district consists of sandy silt and clay. These types of soil are not conduc - ive to the proper functioning of any type of individual subsurface sewage disposal systems as they have poor leaching qualities. In view of our survey, I, the undersigned Health Officer of the County of Los Angeles having been.officially designated by the City Council of the City of West Covina to perform public health services for the City of West Covina, do hereby recommend that proceedings be instituted at once for the installation of sanitary sewers in the Workman'And Irwindale Avenues Sanitary Sewer District, located within the City of West Covina. This recommendation is made as an improvement necessary to the protection of public health and pursuant to the provisions of Section 2808 of the Streets and Highways Code. Very truly yours, (Signed) KENNETH H. SUTHERLAND,. M.D. For and in the absence of Roy 0. Gilbert, M. D. Health Officer Motion'.by Councilman Brown, seconded by Councilman Mottihger aad- carried that the report of the County of Los Angeles health Officer - be accepted and the City Engineer be instructed to proceed as indicated. RESOLUTION NO. 1201 LOCATION: Workman and Irwindale Avenues DISTRICT 56-4 (1911 Act) Sewer District. ADOPTED On September 30, 1957, the City Council accepted a report of the County of Los Angeles Health Officer and on this,basis the Sanitation Engineer recommends the adoption of this resolution. The Sanitation Engineer presented "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DIRECTING THE CITY ENGINEER TO PROCEED PURSUANT TO THE PROVISIONS OF SECTION 2808, DIVISION 4, STREETS AND HIGHWAYS CODE." -Mayor Kay: Hearing no -objections, we will waive further reading of the body of the resolution. Motion by Councilman Pittenger, seconded by Councilman Brown that Resolution No. 1201 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None -15- C. C. 9-30-57 Page Sixteen C'ITY'ATTORNEY' RESOLUTIONS RESOLUTION NO. 1202 LOCATION: West side of Irwindale Avenue, between ZONE CHANGE NO.106 Puente Avenue and Badillo Street. Denied by the (Denying) City Council at their meeting of September 10,1957 Albert Snell ADOPTED The City Attorney presented "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA DENYING A REQUEST FOR A CHANGE OF ZONE AND DENYING APPROVAL OF A PRECISE PLAN" (A.L.Snell and J. L. Allen) Mayor Kay: Hearing no objections, we will waive further reading of the body of the Resolution. Motion by Councilman Pittenger, seconded by Councilman Mottinger that Resolution No. 1202 be adopted. Motion passed on roll call as follows: -Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None City Attorney: I have an old ordinance which is in regard to prohibiting the -flow of water in public streets or to flow off private property into the streets unless gutter is paved with concrete. The proposal that has evidently been made on this matter is to delete the words 'unless the gutter is paved With concrete' City. Manager: We had discpssed this because of the flow of water from lawn sprinklers under bituminous surfaces is getting to be quite a problem. Mayor Kay: I believe this -is a matter that should be held over and further discussion had with the City Engineer. City Attorney: There is another.item in my files still pending in regard to an ordinance establishing the civic center district and providing for utilities to be put underground. However, I believe it was found that the rate to do such work would be substantially higher. City Manager: I believe this matter could be referred to me as there is a meeting with the public utilities people being arranged. CITY CLERK Letter from the Los Angeles County Road department submit.ting'Reso- lution No. 553 of the Board of Supervisors providing County Aid in -the amount of $16,000 for the proposed improvement of the Citrus, Street - .Garvey Avenue (North Frontage Road) intersection, and of the Citrus' Street -Workman Avenue intersection by installation of traffic signals and other appurtenant work. -16- 0 C.C. 9-30-57 Page Seventeen The City Clerk stated that the official resolution has been received and this matter was just for point of,information. The.City Clerk presented and read a letter from the County Boundary, Commission notifying the City ofWest Covina of the proposed City of La Puente Annexation No. 6. Location: Northeast corner of Elliott and Puente Avenues. Petition from the 'citizens in the City of West Covina requesting traffic signs on Hollenbeck Avenue, Fircroft Street and Rio Verde Dr. City Clerk.: A copy of this petition has been sent to the Police Department at the same time we'received the original petition. these people state the area is being used for a 'drag -strip, by the teen-agers and they are interested in getting something done to sl6w down the traffic. I believe the Police Department will submit a report to the Council at the next regular meeting. .CITY TREASURER Motion by Councilman Brown, seconded by Counai4man Pittenger and carried 'that the City Treasurer's Report for August 1957 be accepted to be filed for the record. COUNCIL' COMMITTEE'," REPORTS Councilman Mottinger: I would-11 ke to make a suggestion,having particularly in mind the petition re- garding traffic which was just heard, in that there are possibly several spots in*the City that should also be analyzed, from a traffic point of.view. The traffic from and to Mt. San Antonio College is a very bad problem particularly at Cameron and Citrus Avenues, Cameron and Azusa Ave4ues and Cortez and Azusa Avenues. I do not know if we are going to have to get temporary traffic signals or not, but it needs a survey. Mayor Kay: Perhaps we could have a police officer stationed at these points. City Manager: The Cost of temporary traffic signals is $125.00 a month but the moving of them also adds to the cost. Councilman Mottinger: I think the Traffic Department should..,, study theseareas. The morning hours seem to be the worst time. Mayor Kay: If you had an officer at Citrus from 6:30 A.M. to 8:30 A.M. you would probably get a lot of offenders. -17- C.C. 9-30-57 Page Eighteen Councilman Brown: I think that a stop sign shoul d'go-back in at Cameron and Vine intersections of Azusa. Councilman Mottinger: In the,northern part'of the City at Irwindale and other places on 100-foot streetswe have only a 25 MPH speed done whichmight be out of line. Perhaps this should be studied also, and possibly the speed limit increased,6n such streets. COUNCIL REPRESENTATIVE Councilman Mottinger was designated to TO PLANNING COMMISSION act as Council representative to the Commission for the next three month period. Oouncilman'Pittenger stated that he would take over as representative to the League of California Cities, in place of Councilman Mott-ingeri during the time he is serving as representative to the Commission from the Council. 0 REPORTS',' CITY:,MANAGER ADDITIONAL STORM DRAIN I believe� there was a suggestion that COMMITTEE MEMBERS three more members to this committee would be more desirable, bringing it up from the six members it how has nine members. T he follow ing names were submitted: Mr. Wayne Bates - Lark Ellen area, ncrth of freeway Mr. H.-Barnes. (Mr. T.'Stevenson- Vicinity of Vine, east of Azusa Mr. D. Smith - Southeasterly portion of the City BADILLO DRAIN, Meeting has been arranged for October 3, 1957 DISCUSSION MEETING during the day hours, in regard to the Badillo brain with County and State people and Army Engineers. COUNTY POLICE AND FIRE Meeting has been arranged between the DEPARTMENT FACILITIES Police and Fire Sub -committee and Mr. Robert Anderson of the County office to explain County services offered. This meeting is for the evening of October 3, 1957. COMMUNITY RECREATION Last summer we requested County assistance in PROGRAM community recreation �rogram�,And this is the basis of ADA money in the school which we matched three dollars for the County's one dollar .' It would have given us $5700 but the Board of Supervisor's agreement brings it to $6937 which we will get at the end of the year. These agreements are here now for proper execution and I -'believe we can take care of it now. 11 40 C.C. 9-30-57 Page Nineteen This is a portion based on school attendance. Whbn we go into our own.program it will be based on schools we will service in unincor- poratqd areas and we will get additional,allocation for those schools It is,done on the same basis as recreation district is servicing these schools now, which is $2500.00 a school in -unincorporated areas plus money from the Covina and West Covina School District. I believe authorization for execution of these agreement should be made this evening. Motion by Councilman Brown, seconded by Cou * ncilman Barnes and carried that the Mayor and City Clerk be!authorized to sign the Community Recreation Agreement between the County of Los Angeles and the City of West Covina. Mrs. Van Dame questioned as to lack of.proper'street sweeping care on James Street from Cherrywood, turning on Leaf Avenue, and going south. Councilman Pittenger stated that -matter would be checked into, Mrs. Van Dame stated that it was her opinion that.it was not right for the Boy,Scouts to'do the job of cleaning up the City., particularly when it was the job the City should do,. Councilman Pittenger stated that in the matter of the Boy Scouts doing this work that it was strictly voluntary thing with them. Mrs. Van Dame stated that -she had seen�an article in the.paper that the Council was planning to use the County of Los Angeles Police and Fire Department facilities to do such work -and questioned as.to such a possibility. Mayor Kay: We have not -even considered the�matt,er before the the Council. Councilman Brown: One of the civic improvement committees felt it might be a matter that could be looked into and discussed. It has not been before the Council.. SOUTHERN CALIFORNIA The Planning Commission�Secretary stated that PLANNING CONGRESS the City will be host to this group on Octobbr 10, 1957 at 6:30 P.M. at the South Hills Country Club. STUDY MEETING Monday, October 7, 1957. DEMANDS APPROVED Motion by Councilman Barnes, seconded by Council- man Brown that demands totaling $131,009.66, as listed on Demand Sheets No's C-50, C-51 and B-28 be approved. This to include transfer of funds in the amount of $72,035.35. Motion passed on roll call as follows: A yes: Councilmen Barnes,,Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None There being no further business, the meeting was adjourned at 10:30PM Next regular meeting Octo'ber 14, 1!�57.