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05-20-1957 - Regular Meeting - Minutes• • MINUTES OF THE ADJOURNED REGULAR MEETING OF 'CYR. CITY COUNCIL CITY -OF WEST COVINA, CALIFORNIA May 20, 1957 The meeting was called to order by Mayor Kay.at 8:02 P.M. in the West Covina City Hall. ROLL _ CALL Present: Mayor Kay, Councilmen Barnes, Brown, Mottinger, Pittenger Others Present: City Manager; City Clerk and. Assistant Administrative Officer; Sanitation Engineer; Planning Commission Secretary Absent: City Enigneer; City Attorney; City Treasurer GENERAL MATTERS Discussion of the request of H. L..Johnson, Registered Engineer, to consider property of Vincent P. Schilz and John Q. Schilz for annexations Held over pending receipt of communication from the Covina City Council. Mayor Kay: I spoke with the Mayor of Covina andwas informed • that no action had been taken on -'this matter, as yet, but the matter would come up at -their meeting this evening. I would suggest this item be moved to the end of tonights Agenda, as Item No. 8. pending further word. • Further discussion of Amendment of Agreement between the City of West Covina and the South Hills Estates Sewer Committee. Held over pending opinion of the City Attorney. City Manager: I believe there is nothing further in regard to this • matter unless something has transpired within the last two hours. Councilman Brown- Was the action that was taken on this matter at our regular meeting acceptable? City Managers Dr. Kunath accepted this for the South Hills Estates Sewer Committee at the last.meeting and if it was unsatis- factory he was supposed to contact us. G.e have heard nothing from him. Sanitation Engineer: There are still some details to be worked out regarding other matters and'when that is doneI believe the • contract will be executed and Dr. Kunath will present himself at our office. Mayor Kay: The only reason we set this matter up for this evening was that we would take any final act;i,on that might be necessary. • Adj. C.C. 5-20-57 Page two ,Sanitation Engineer: There is no further action or discussion necessary ..So far .:as this agreement is concerned. Councilman' Brown: Usually, i.n any agreement there is a stipulated time from the contractor when the bid must be accepted. I imagine that holds true in this matter? Sanitation Engineer- ° YC..S y the time is for 30 days. However, there are a few details the Committee must work out in getting their own agreement"s,-submitting fees, get contract approved, negotiating with the contractor, etc.As..soon'as he, and the Committee sign this they will submit • it to our office for approval so they can go ahead with -the work. Councilman Mottinger: I believe there' was some discussion about this Committe0 s liability problems. Is there anything the city should get in on that? • Councilman Brown: `Wasn't the City to assume their contract? Sanitation Engineer:. They have an agreement with:the City that they will cause improvements to be made. We have agreed tp contribute, 1950.00 for this and for that amount we will be reimbursed and collect money for those lots not participating in the.collection charges. Those participating will'not.be-charged collection charge on the permit fee.. • The agreement -we have with them i,s they have all the financing and liability with the contractor" this'_committee is held completely responsible. It will be recommended they purchase a Lein and Completion Bond. SET DATE FOR PUELIC HEARING Earliest possible date June 10, 1957 • ZONE VARIANCE NO. 206 Applicant: Mr. and Mrs. Thomas Rowse Location 3064 East Garvey Boulevard, bet'+wean Barranca Street and Holt Avenues Request: ..Variance to permit the erection of one double --faced non - flashing neon sign not attached to building. Existing Zone: C-1, with Unclassified Use Permit for a'Swim School Sign, as such,,was approved by the Planning Commission at their regular meeting of'May 15., 1957e ° The size of -the -sign was not'agreed on. `Planning Commission decision appealed by letter- from Mr. & Mrs.Rowse'.dated May 17, 1957. ZONE CHANGE.::NO..88 & PRECISE ..PLAN NO. 98 Applicant,. -,-Mr. Joseph K. Eichenbaum Location: North side of Garvey Avenue, between Barranca Street and Walnut "reek Wash Request: C-2 uses and Adoption of Official Precise Plan.. Existing Zone: R-A, andR®A, Potential R-30 Denied by the Planning Commission at their m.eet�.ng of May i5, 'd..957e Decision of Planning Commission appealed by letter, dated May 17, 19;'from Mr. Joseph K. Eichenbaum to. the City Council.. Adj. C.C. 5-20-57 Page three • It was consensus in the matter .of jetting these iteirts f or public hearing this evening that there might be a questi6n of_ legality in tl-iat the decision of the Commission was reached after the regular m.eeti ng of the Council was held and adjourned to this date. I However., 1J" was felt that if the necessary space in the newspaper was reserved at once by the City Cle-rk9 these matters would have sufficient time to be heard on June 1,09 19.57. JUNE9 1957 RE.- Letter from Mr. Victor;° M. Carter of the City of CITY OF HOPE MONTH Hope informing us of :their intention to. conduct a fund raising campaign ixi West Covina during June, 1957 and requesting the City Councilto proclaim June, 1957 as City of Hope Month. • Councilman Pittengeri I would 'bring -up a question here. In the Covina United fund the City of Hope participates in the collections of the United Fundand for that reason they agree not to conduct a -.,campaign• - there. We have a newly formed United Fund Association in this City and I hesitate to.see this allowed as we do not know if the City of Hope will parti- cipate'in.this drive in the future or not. I believe the Board of this - United Fund group here in the City meets .on the second Monday of each month. Mayor Kay: I am wondering if perhaps we might get some opinion from the United Fund Board in West Covina regarding • this and then perhaps we could take proper action. Motion by Councilman Pittenger, seconded by Councilman ',Iottinger and carried that the Citv Clerk be instructed to make necessary inquiries of this group and present further recommendations on the matter. EXHIBIT OF' ANTIQUE RE:, Letter from Mr. Samuel S. Wolfe, Manager of this & 140DERN FIREARMS National Field Exhibit requeFting permission for display • & WAR EQUIPMENT in the City of West Covina beginning June 10, 19.57. Military Order of the Purple Heart, Inc. Motion by Councilrriari.Mottinger,,.,seconded by Councilman APPROVED Brown and carried that.permission be granted for this exhibition in the City of West Covina per letter filed • with the City Clerk. The City Clerk presented and read a le'tter from Louis D. Cummings thanking the City Hall staff for their cooperation while he was representing his clients on the matter of Unclassified Use Permit No. 190 -0 Adj. C.C. 5-20-57 Page four • AUDIENCE. PARTICIPATION Mr. Urban Hayden of 117 So. Fernwood9 West Covina stated he had presented a "Good Will1' letter from the City of West COV-1, 10 to the Mayor of the City of Oakland which he (Mr. Hayden) had recently visited. The letter was well received and the Mayor and Council will recieve a communication.from the Mayor of the City of Oakland inappreciation of the hand -of -friendship extended to him. Mr. Hayden further stated that he had made an extended trip into Oregon', spoke of West Covina and -v.,as gratified with the response received as regards to what he had to say. Mr.Hayden also stated that he had contacted various Airlines in Oregon stating • in regard to possibility of an Airport or Helioport in the `:°Jest Covina Area and this also was -favorably received as a.suggestion by the Airlines. Mayor Kay: This.gentlemeh spoke to me in regard to sending a letter of goodwill with him from this City to the . • City of Oakland and which I was glad to do and on behalf of the Council I would like to thank him for his efforts on behalf of the City of West Covina. Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried that this meeting be recessed until such time as further word of the action taken by the City of Covina in the matter of 'the property of Vincent P o Schilz and John Q. Schilz for annexation is received. (See Item No. 1 - this Agenda). • The meeting was recessed at 8-25 P.M. Council reconvened at 9:30 P.M. GENERAL MATTERS 1) Discussion of request of Ho L. Johnson, Registered Engineer to consider • property of Vincent P. Schilz and John Q. Schilz for annexation. Field over pending receipt of communication from the Covina City Council. Telephone call was received from Covina City Council. at 9:20 P.M. After discussion at their regular meeting tonight, they, have decided not to release • the City of West Covina from the agreement regarding the boundaries of the.two cities which involves this property. They indicated this property would someday provide additional access to the City of Covina and would also possibly be developed to valuable commercial property. After discussion, City Manager Petrie was directed to arrange a meeting between the Councils of both cities at the earliest possible date to resolve this problem. . Adj. C.C. 5-20-57 Page five Mayor Kay opened discussion regarding service roads a'nd dedicated, parking streets in fIxont of the C®3 area can Garvey Boulevard and also the Cm3 and Cml area on Glendora Avenue, It was concensus that this problem requires discussion with and opinion from our City Attorney with assistance. from the staff ,in the form of information and statistics. COUNCIL COMMITTEES REPOT?TS With the approval of the Council, Mayor Kay appointed IvLr. Sidney Pink, 805 Coral Tree Drive, West Covina, as Park and Recreation Commissioner to finish out the term of Mr. Claude Barnes who was appointed to the City Councils Meeting adjourned at 9:50 P.M. Next regular meeting, May 27, 1957 • 0 �50