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05-13-1957 - Regular Meeting - MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA., CALIFORNI.A May 13, 1957 The meeting was called to order by MayDr Kay at 8-.C)CP.M. in thy. West Covina City Hall. The Reverend Henry Kent of the Community Presbyterian Church gave the invocation RCLL CALL Present: Mayor Kay, Councilmen Brown, Mt.)-ttinger, Pittenger., Barnes Others Present: City Manager; City Clerk and Assistant City Aldministrator; City Attorney, City Engineer; Planning Commission Secretary; Sanitation Engineer. Absent: City Treasurer APPROVAL OF MINUTES Regular meeting of April 22, 1957 m Approved as submitted. Adjourned meeting of April 29, 1.957 o Approved as submitted. Adjourned meeting of May 6, 1957 - Approved as submitted. LETTER OF RESIGNATION Mayor Kay: On April 22nd we received a letter of FROM WAYNE CRUMLEY resignation as Councilman from. Mr. Wayne Crumley. At that time this Council had the letter submitted to the City Clerk for the record, but no action was taken. The communication requested that his resignation be made effective May 5, 1957. Although that date is now past and while no further action is required, I believe it would be in order to have a motion of acceptance of,the lletter of resignation as was requested. Motion by Councilman Brown., seconded by Councilman Pittenger and carried that the.letter of resignation, effective May 5, 1957, from Councilman Wayne Crumley, be accepted. • RESOLUTION. NO. 1125 The City Attorney presented. and read a Resolution Expressing appreciation 94COT11ENDING WAYNE CRIXEY FOR HTS SERVICES ON THE of services CITY COUNCIL WAYNE CRUMLEY ADOPTED Motion by Councilman Mottinger., seconded by Councilman Brown that Resolution No. 1125 be adopted. Motion passed on roll call as follows: 'Ayes.- Councilman Browny Mottinger, Pittenger, Kay Noes: None Absent- None C.C. 5-13-57 Page two • Mayor Kay: Since the letter of resignation was received the Council has considered several names as a possible replacement for Mr. Crumley. Some 40 names were received by members of the Council and in a closed personnel session these names were screened. As a result of a meeting held last week a decision was reached by the Council and I would like to submit the name of Claude Barnes of 332 Morris Avenue., West Covina as the Council replacement for Mr. Crumley, subject to the approval of the remainder of the members of this Council. Motion by Councilman Brown, seconded by Councilman Pittenger that Mr. Claude Barnes be designated as a member of the Council to replace former Councilman Wayne Crumley. Motion passed on roll call as follows: Ayes: Councilmen Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None RESOLUTION NO. 1126 The City Attorney presented and read a Appointment to City Council resolution "APPOINTING CLAUDE BARNES OF 332 CLAUDE L. BARNES MORRIS AVENUE, WEST COVINA AS CITY COUNCILMAN APPROVED FOR THE CITY OF WEST COVINA, CALIFORNIA." Motion by Councilman Mottinger, seconded by Councilman Brown that Resolution No. 1126 be adopted. Motion passed on roll call as follows: • Ayeso Councilmen Brown, Mottinger,,Pittenger, Mayor Kay Noes: None Absent: None Mr. Barnes was duly sworn in by the City Clerk as a member of the City Council of West Covina and took his place at the Council table. SCHEDULED MATTERS RECEIVE.BIDS SANITARY SEWERS LOCATION: Azusa Avenue and Michelle Street. • Tract Nops. 18205,& 18575 The Sanitation Engineer stated that bids were opened as advertised at 10:00 A.M. May 13, 1957 in the office of the City Clerk and referred to the Sanitation Engineer for checking and recommendation to the City Council at this meeting. Bids were received from the following and corrections shown: T'= H Construction Company - - m - - - - - - - - $30,828.71 L. Do & M. Construction Company - - - - - - ., - 369463926 Chorak Construction Co., Inc. - Original Bid 0 — 279709000 Corrected Bid ® - 279709a59 Nick J. ,.Leko & Son - .- ,a - - - - ® - - - - - - - 27, 5,18.36 Frank H. Chutuk Construction Company m - - - - 325693.69 - Phillip Chutuk — - — — 323685.43 Zavas&Sons --- =m- W----- - - - - -- 28,32038 O'Shaughnessy Construction Company — — — - — 35,656.70 c.c. 5-13-57. Page three Sanitary Sewer Bids - Continued M. Miller Company.- - - - - - - - - - - - - - - $2896326P9 Martin Kordick - Original* Bid , --- - - - - - - - - 299818.63 Corrected Bid - - - - - - - - - 299710.63 (Estimated bid was in the amount of $329527-53) Sanitation Engineer: I would recommend that the Council instruct the South Hills Sewer Committee to award the contract to Nick J. Le'ko & Son, as the lowest responsible bidder., in the amount of $279518-36. Motion by Councilman Pittenger., seconded by Councilman Brown. that the South Hills Sewer Committee be instructed to award the bid for sanitary sewers in Tract No's 18205 and 18575 to.Nick J. Leko & Son, as the lowest responsible bidder, in the amount of $27,518.369 and that all other bids and bid bonds be returned to the unsuccessful bidders.. Motion passed on roll call as followsoo Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None • Absent: None PROJECT C-51 LOCATIONS Azusa Avenue from Cameron Avenue to Walnut Creek Wash. Street improvements and 96-inch reinforced concrete pipe, storm drain with win walls, hea'dwall and appurtenances and all work incidental thereto. The bids were Dpened.as advertised at 10:00 A.M.2* May 13, 1957 in the office of the City Clerk and referred to the City Engineer for recommendation to the City Council at this meeting. City Engineer.- The opening of these bids took place according to the proper schedule and the following were received. Tappe Construction Company $329342.40 Crowell & Larson - - - - - - - - - - - - - - - 239308-93 Warren Southwest, Inc. 209902.99 Griffith Company - - --- - - - - - - --- - - - 30,518-45 S ec W Construction, Company - - - - - - I - - - . 21,491-05 City Engineer, It would be our recommendation that the bid on this project be awarded to Warren -Southwest, Inc. on the basis of their low bid in the amount of.$20,902.99. -3- C.C. 5-13-57 Page four • Motion by Councilman Pittenger, seconded by CDuncilmairi Brown that the recommendation of the City Engineer be accepted and the, award of the bid on Project C-51 to to Warren -Southwest, Inc., as the lowest responsible bidder, in the amount of $20,902.99 with all other bids and bid 'bonds to be returned to the unsuccessful bidders. Motion passed on roll call as follows, Ayes., Councilmen Barnes,, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None • PUBLIC HEARINGS AMENDMENT NO. 15 A proposal to amend Ordinance No, 325, to allow certain City Initiated minor automotive servicing in conjunction with permissible ADOPTED filling station uses in Zone C-1. Recommended for approval by the Planning Commission at their meeting of April 3, 1957. Set for hearing this date by the City Council at their regular meeting of April 8, 1957. The Planning Commission Secretary read the Resolution of the Planning Commission recommending approval with the following provisions - "Section 230: FILLING STATIONg ,Filling Station shall mean a service station to supply motor fuel and oil to motor vehicles and including -grease rack or elevators and providing minor tire and battery servicing, wheel balancing, minor ignition and carburetor servicing, minor motor tune-up, headlamp and brake adjusting, installation of brake parts and accessories, hand washing of automobiles where an area of not more than 500 square feet is used and sales of motor vehicle accessories, provided that no public garage, mechanical. repair not mentioned herein, 'battery repair., tire rebuilding,, painting, body work, steam cleaning or radiator repair shall be permitted in conjunction with such service station.f Mayor Kay opened the public hearing and stated that all, those wishing to • present testimony on this matter should stand and be sworn in by the City Clerk. There being no testimony presented, the hearing was declared closed. Motion by Councilman Brown, seconded by Councilman Mottinger and carried that Amendment No. 15 (City Initiated) be adopted, .ZONE CHANGE NO. 99 LOCATION- South side of Merced. Avenue, between Willow PRECISE PLAN NO. 109 Avenue and the south Frontage Road. VFW Post No. 8620 REQUEST: R-3 Uses, and Adoption of Official Precise Plan. REFERRED BACK TO THE EXISTING ZONE-. R-1 PLANNING COMMISSION • -4- C.C. 5-13-57 Page five • Zone Change No. 99 and Precise Plan -No. 1,09 - ContInuad Denied by the Planning Commission at their meeting of March 23, 1957. Decision of the Planning Commission was appeaLed by letter from Mr. Ed Schultz, VFW Commander, dated March 27, 1957. Set for hearing on this date by the City Council at their regular meeting of April. 8. 19,57. The maps were presented by the City Engineer., and Resolution Noss 484 and 485 of the Planning Commission, recommending denial, and Recommendations were read as follows: 1) That'all street improvements outlined in Section 49, Ordinance No. 2259 • including utilities, be installed accordingly andmeetthe approval of the City Engineer. This to include street lights, sidewalks and sanitary sewers. 2) That all necessary street widening of Merced Avenue and alleys, the streets shown on the Precise Plan shall be deeded to the City of West Covina. 3)' That all exterior lighting be installed and maintained in a manner eliminator I Ing any nuisance to adjacent residential property. 4) That adequate water supply and fire protection be provided as required by Ordinance No. 237 and Ordinance No. 451. 5) That all excavating and grading work Conform to provision's of Ordinance • No. 384. 6) That'all bonds, fees and deposits for improvements be posted before building permits are issued. 7) That a 6-foot masonry wall be constructed along the southwesterly and north- iiesterly sides of the RL3 property in order to protect R-1 property. 8) That the.site be graded to drain to public streets or that suitable storm drain facilities be provided,.satisfactory to the City Engineer. 9) That a 20-foot alley be provided that will convert the two proposed alleys, proposed 60-foot cul-de-sac street and Ardilla Avenue, as indicated. Note: This will 'solve drainage.problem. 10) That a subdivision map' be filed on the entire area. 11) ThattheLodge building conform to the Precise Plan as submitted and not exceed one-story in height, unless adequate parking area as provided. 12) Th6t-all signs not exceed one-story in height. Mayor Kay opened the public hearing and stated that all persons desiring to testify in this matter will stand and be Sworn in by the City Clerk at this time. -5- C.C. 5-13-57 Page six • Zane Change No. 99 & Precise Plan No. 109 m Continued Mayor Kay: In this hearing -we ask for the case to be presented by the pro- ponents first, then the opponents, witub a short rebuttal period being permitted to the proponents after testimony has been given by both sides. Under our Ordinance No. 502 there is a limitation ofthree minutes speaking time by each person wishing to testify. If the proponents can state in advance if they can testify within that time limit the Council would appreciate it, and if not the Council will make the necessary adjustment for such time as the proponents Peel they might need. • Mr. Hanich, speaking for the proponents, stated that he. dial not think the time limit designated would be sufficientand requested more time be allotted. It was consensus this be done and any necessary time adjustment made to hear the opponents. Mr. M. Hanich of 809 So. Orange Avenue, West Covina spoke in favor. I wish to state that I am in no way connected with the VFW or that none of this is set up for any personal gain, except the regular commission to me for sale of this property. • The procedure we followed right throughout was that we first showed'the property to Commander Schultz and he in turn contacted his building committee chairman, Shannon Burke, and they thought it was a good site on which to place their Hall. We'then contacted the Planning Director and he felt it was not an unreasonable use for the property. We then contacted Anthony and Ells, architects, and Mr. Murphy who woked with this whole set-up as it was presented to the Planning Commission, is here this evening. Mayor Kay: From the point of view of zoning of this case, the'Council feels your statements have very little to do with the case, do you feel such testimony is essential to you? Mr. Hanich: We want the Council to understand that we did not go ahead • without trying to do the right thing with everybody. Mr. Hanich explained the application in detail. He described the property, uses and need for multiple housing and the VFW meeting hall.. His testimony was supported 'by Mr. Murphy of Anthony &. Ells, Architects for the project; Mr. E. Schultz, VFW Post Commander and Mr. N. Madison,, present . Commander. Mrs. R. C. Barrett, past president of the Woman's Auxilliary of VFW; Mrs. H. L. Farrell, present President of the Woman's Auxiliary explained the youth activities and philanthropic activities of the VFW and the need for a meeting place.. Mr. S. Burke spoke on the need for R-3. • A resident of 1717 W. Merced Avenue, West Co -Tina spoke in oppositions regarding misbehavior at this type of Lodge Hall and possible trouble because of liquor license. -6- C.C. 5-13-57 Page seven Zone Change No. 99 & Precise Plan No. 1.09 - Continued Mr. Burke spoke in rebuttal. There being no.further testimony, the hearing was declared closed. Councilman Browns I cannot see anything wrong with the plan as it is laid out but there is no Precise Plan for R.-3. I think we should have a plan for the R-3 lots. They vary from 161-feet in length to 95-feet in width and are 'larger than a normal area lot. I would like to see this go back to the Planning Commission for reconsideration. Councilman Pittenger: I have no objection to the type of zoning next to C-2 but I am concerned with the rest of thes R-3. We are creating a congestion of population where none exists now. I doubt if 40 homes could be built on this property, so you are talking about a lot of population that will come in because of R-3. I would like to see the club house there, and it is not a bad location for it, but I think you are a little ambitious to take the whole area and try to get the type of zoning you dasire — I think this should go back before the Commission and perhaps try to get some type of thing to get the club house and forget the rest of it. • Councilman Mottinger: The VFW people seam to indicate that youth organizations will be using the premises to a large extent, yet they will have a. liquor license and be serving liquor. Mro' Burke: At the time children are in the building the bar is not open during those hours. Councilman Barnes, I do not think that with R-3 they are going to get away from children altogether as the testimony would seem to indicate. You are going to have families with children in apartment houses, although proponents seem to have other ideas. Mayor Kay: I did hear this case before the Planning Commission as a • Council representative. After the action to deny this I went down to look at the property, and have noticed it several times since. I cannot see why this hall was turned down. I think it is a decent use for land adjacent to C-2 zone. The R-3 portion should have a plan presented, however, To give it any other use is unrealistic in that you have C-1 and C-2 on either side. I think it should be all or nothing. I think there should be a revision of the Precise Plan to show specifie uses and building locations on the R-3 lots to get good development, but if granted it should go along with the whole operation. -7- • • C.C. 5-13-57 Page eight Zone Change No. 99 & Precise Plan No. 109 - Continued Councilman Mottinger: I was quite surprised there was not more opposition from the people on the north side of Merced, So .far as R-3 is concerned I think it is a proper place for it and would make this comment regardless of the action on the hall. Motion by Councilman Mottinger, seconded by Councilman Frown and carried that Zone Change No. 99 and Precise Plan No. 109 be referred back to the Planning Commission for reconsideration and with the suggestion theya dd to this plan a.more precise plan of the two-story multiple dwellings as regards the R-3 area. Mayor Kay: The chair would apologize that it has failed to recognize another dignitary that is present in the audience this evening, Miss Lucille Brown who is to be our Mayor for the day.during our City Youth Day activities. INSTALLATION OF SANITARY FACILITIES (1911 Act) Hearing of protests or objections to forming 1911 Act Assessment District to cover installation of sanitary sewers in the Lark Ellen, Workman, Idahome and • Verness area. Set for hearing on this date by Resolution of Intent, No. 1102, passed by the City Council at their regular meeting of March 25, 19570 Mayor Kay: Since there are certain things that have to be accomplished in this hearing to have it legally correct, I would like to proceed as follows: "The hour of 8:00. o'clock PoM. having arrived, this is the time and place for hearing of protests or objections against the improvement of Thackery Avenue and other streets, as described in Resolution of Intention No, 1102e0' Mr, City Clerk, do you have the following affidavits relative to this hearing? The Affidavits of Publication, posting and mailing? • City Clerk: I have all the affidavits, Mr, Mayor. Motion by Councilman Brown, seconded by Councilman Mottinger and carried that the affidavits of publication, posting and mailing be received and filed for the record, ' Mayor Kay: I would now request the Assessment Engineer, Mr. Patrick Do Rosetti, to read the Preliminary Assessment spread based on the estimated cost, w8� C.C. 5-13-57 Page nine Mr. Rosetti: Instead of the complete preliminary assessment spread I would give the Council a summary of what we plan to do. This area, designated as a 1911 Act Assessment District for installation of sanitary sewers, has 318 parcels. The cost of the entire project will be $95,656.53, which is the estimate before actual bids are laid out. The majority of the parcels in this area will be 57P.feet of accessable front foot and the average assessment will be 287.70, according to -our assessment. Mayor Kay: When you state Taverage assessments will assessments 'be uniform or will they vary? • Mr. Rosetti: They will vary but the majority of them will be the amount stated. Sanitation Engineer: Mr. Rosetti has said this is based on the estimated cost. The final spread will be made on contract cost of the sewers, exact summation of all incidental expenses, and the spread will be made, as Mr. Rosetti said, on the basis of this sum total and exact cost after the contract is let and all costs assembled. Mayor Kay: Mr. City Clerk, have you received any written protests or objections against the doing of the proposed work? City Clerk: There have been no written protests or objections. • Mayor Kay'. Is there anyone present who would desire to object br protest against this work being done? Since,there are no rotests or objections stated, I believe it would be in order to move this hearing be closed. Motion by Councilman Mottinger, seconded by Councilman Brown and carried that the hearing of protests or objections to forming a 1911 Act Assessment District to cover installation of sanitary sewers of Thackery Avenue and other streets, as'described in Resolution of Intention No. 1102 be closed. Mayor Kay: Since no protests have been received I.believe it would be in order to have the resolution ordering the work done to be adopted. RESOLUTION NO. 1127 The City Attorney presented and read Resolution Ordering work to be done No. 1127 "A'RESOLUTION OF THE CITY COUNCIL OF on Thackery Avenue and THE CITY OF WEST COVINA., CALIFORNIA, ORDERING others, in accordance with WORK TO BE DONE ON THACKERY AVENUE AND OTHERS Resolution of Intention No. 1102 IN ACCORDANCE; '^rITH RESOLUTION NOD 1102.ft ADOPTED Motion by Councilman Mottinger, seconded by Councilman Brown that Resolution No. 1127 be adopted. Motion passed on roll call as follows. iAyes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None -9- C.C. 5-13-57 Page ten • RESOLUTION NO. 1128 The City Attorney presented and read Resolution No. Adopting the scale of 1128 OA RESOLUTION OF THE CITY COUNCIL OF THE CITY prevailing rate of OF WEST COVINA, CALIFORNIA, ADOPTING THE SCALE OF THE Per Diem Wages PREVAILING RATE OF PER DTEM WAGES." ADOPTED Motion by Councilman Brown, seconded by Councilman Mottinger that Resolution No. 1128 be adopted. Motion passed on roll call as follows. Ayeso Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None • ZONE CHANGE NO. 101 LOCATION: East side of Azusa Avenue, between Rowland PRECISE PLAN NO. 110 and Workman Avenues. Edward J. LaBerge, Jr. REQUEST., Adoption of official Precise Plan and R=P APPROVED R-P ZONING ONLY and C-1 Uses. EXISTING ZONE: R-A, Potential R,P On April 17, 1957, the Planning Commission recommended approval of R-P uses only, approved the Precise Plan and denied C-1 request. Resolutions No. 492 and 493. Set for hearing on May 27th by the City Council at their regular meeting of April 22, 1957. Hearing date appealed by Letter received from Mr. La Berge. New hearing date of May 13'. 1957 set by City Council at their adjourned regular meeting of April 29, 1957. • The maps were presented by the City Engineer. Resolutions No. 492 and 493 and Recommendations were read as follows. 1) That all street improvements outlined in Section 49, Ordinance No. 2259 including utilities, be installed accordingly and meet the approval of the City Engineer. This to include street lights sidewalks and sanitary sewers. 2) That the Precise Plan conform to the proposed R.O.W. of the State Division of Highways. 3) That all necessary street widening of Thelborn Street shall be deeded to the City of West Covina. • 4) That all buildings and signs not exceed one story in height. 5) That all exterior lighting 'be installed and maintained in a manner eliminating any nuisance to.adjacent residential property. 6) That adequate water supply and fire protection be provided as required by Ordinance No. 237 and Ordinance No. 451. 7) That all excavating and grading work conform to the provisions of Ordinance No. 384. 8) That all bonds, fees and deposits for improvements 'be posted before • building permits are issued. _10- C.-C. 5-13-57 Page eleven Zone Change No. 101 & Precise Plan No. 110 m Continued 9) That a 6-foot masonry wall be constructed along the easterly property line if the property to the east is developed for residential use. 10) That the site be graded to drain to public.streets or that suitable storm drain facilities be provided, satisfactory to the City Engineers 11) It was further stipulated in a motion of the Planning Commission that all the lots be zoned R-P only subject to the provisions of the new sign ordinance when adopted and to the recommendations of the Planning Committee. . Mayor Kay opened the public hearing and stated that all persons desiring to testify in this matter should stand and be sworn in. There being no testimony presented, the hearing was declared closed. .1 Councilman Pittenger: It would appear no one feels very strongly one way or the other in this matter and I would be inclined to accept the recommendations of the Planning Commission. Motion by Councilman Mottinger, seconded by Councilman Brown and carried that Zone Change No. 101 and Precise Plan No. 110 be approved subject to the recommenda- tions of'the City Engineer and the Planning Commission. 0 GENERAL MATTERS WRITTEN OOMMUNICATIONS Letter from Harold L. Johnson, Registered Civil Engineer, on behalf of Vincent P. S chilz and John Q. Schilz, requesting that the City of West'Covina consider the proposed annexation of a portion of their property. No'action'was taken as no official reply has been received from the City of Covina concerning this matter. A request was made by the Council tnat the Uity Manager look into the matter and obtain, if possible, some indication of the reason for the delay. REQUESTS FOR SALE The City Clerk stated he had received three requests OF FIREWORKS from the following organizations, and the locations July 2-3-4, 1957 desired.` APPROVED NAME LOCATIONS REQUESTED V.F.W.Post No. 8620 Orange Avenue and San Bernardino Road. Glendora Avenue and Merced Avenue West Covina Shopping Center, American Legion 330 North Azusa Avenue . West Covina Post No. 790 West side of California Avenue9':south of Garvey next to parking lot. West side of Citrus Avenue, north of Workman Avenue, next to filling station. E • L� • C.C.. 5-13-57 Page twelve Requests for sale of fireworks Continued NAME LOCATIONS REQUESTED Jewish War Veterans West Covina: Plaza on the service road at the Post No. 1776 entrance to the Plaza at the electric sign. The City Clerk stated that none of these locations requested interfered with any others. Motion by Councilman Brown, seconded by Councilman Pittenger and carried that the requests of these organizations for 'sale of fireworks at the various locations named be approved, subject to the approval of the Fire and Police Departments. FREEWAY BEAUTI- The City Clerk presented and read a communication from the FICATION PROGRAM West Covina Beautiful requesting they be informed of the status of the Freeway beautification program. Motion by Councilman Brown, seconded Yy Councilman Pittenger and carried that this matter be referred to the City Manager for proper handling. STAN MARR MOTEL The City Clerk presented and read a communica- Installation of sidewalks tion from Mr. L. Stevens of the Stan Marr Motel, containing a request that the subject matter in this communication come before the Council at this meeting. This communication requested action by the Council with regard to the granting - of a variance in -the enforcement of city ordinance which would require the installation of sidewalks at said property; namely, lots No. 329 339 34 and 35 of Tract No. 11231 and stated that the elevation at this location is such that compliance with the present ordinance would create a serious drainage problem. Attached to this communication were letters from Mr. Alfred I. Switzer, Registered Civil Engineer and the Griffith Company, Contractor in L.bs Angeles substantiating the information in Mr. Steven°s'letter., The City Engineer stated that there had been opportunity to review this matter and presented.a'report as follows: "In response to the request of May 7, 1957, the Engineering Department has made an investigation of the Stan Marr Motel site. From previous discussion with the petitioner's engineer, the.facts as presented in the letter by the developer are substantially correct. However, no plan has ever been submitted to our department for checking but we are certainly aware of the situation and have discussed alternate possibilities with the people concerned. -12- C.C. 5-13-57 Page thirteen We believe that Ordinance No. 499 can be complied with by the developer -with minor modifications of the normal requirements for such a development. The .drainage problem can be solved by the construction of a standard alley type entrance in lieu of a driveway type approach 'by depressing the flow line of the alley apron somewhat to permit water to.flow out. The sidewalk could then be constructed in accordance with the ordinance without any hardship being imposed on the property owneroli Mr.Stanley Giroux one of the owners of the Stan Marr Motel.stated as follows. - We have been owners of this property for 10 years. We had the property • graded to'level off the old -Garvey Boulevard., and as the Freeway came along we. were told this would be taken care of. We waited 10 years, the 'freeway came through and the drain -age problem is there. We do not feel it is our fault that the present service road was graded above our property and we had no'idea of what the grade was to be when we graded. I would go along with idea of curb and gutters but I do not believe we should have to install sidewalks. If the people who. own the property adjacent to us have sidewalks go in under the present plan it would go through their living room. From the east side of the house of their property to Willow Avenue is about 1/10th of a mile and there is no room for a-§idewalk because you can see it is approximately 3 or 4 feet to the back fence for a quarter -of a mile. No one walks in front of our place and we feel sidewalks would be out of place since everyone comes in by automobile. Mayor Kay: I,think our City Engineer substantiated the contention of your engineer. He was suggesting an alternative method of getting water out of your property. Mr. Giroux.- We have planted five Palm trees which are worth $250.00 each and we will ' have to move those trees which will cost, us money. Why should we? Nobody will walk on these walks if we do put them in. If we, do put these walks in they will only flood our property anyway., Mr. Srwitzer, Registered Civil Engineer of 7007 112 Hazleton. Van Nuys, stated ated as'fo'll6ws- I think the statement of your City Engineer is primarily correct. Following your -standard curb and gutter sections, based upon photographs taken, the gutter section would occur -at about the westerly most driveway at an elevation of 355.00. The present elevation of the driveway in front of the f,irst unit of the motel is 355.12, which is 1 112 inches fall in the neighborhood of 40-feet. Such an extremely flat grade would indicate it would not drain readily. I think these people should be relieved of doing ar),,71 modification of the service road itself should it be necessary and I feel it�i.11 'be necessary based - on pre-, liminary investigation. With reference to sidewalks, I think I can concur with Mr. Giroux that there are no sidewalks to the east and the property lines of properties backing 'to Garvey have concrete'block wall. -13- C.C. 5-13-57 City Engineer: Page fourteen I understand that the State provided 1l-feet of R.O.W. so if we have 8-feet you will have sufficient room. Mr. Giroux protested that no such footage had been left by the State and request the Council look at this area. Councilman Brown: I -think there may be a problem here created by the State Highway. -Division and I think this should be checked into by the'CityManager and the Director of Public Works so that if it should prove to be so it can be caught now and something done. It"was consensus this be done. is PUBLIC WORKS CITY ENGINEER PROJECT C=57. LOCATION: Vine Avenue, between Azusa Avenue and Hollenbeck APPROVED Street. Authorize City Engineer to proceed with plans for proposed project, amount $5,000.00. City Engineer: I would recommend that this project be undertaken immediately so that savings to the City of West Covina can be' effected.. The work to be done ahead of street construction by Tract No. 20977; Sdhool Project, and Zone Variance No. 176. We need authorization -for the $59000.00 project with the project to be.financed by the street widening and lowering fund, unless other funds are provided for this purpose in the new budget. City Manager: I believe this work could be done from 50` of the street widening and lowering fund and 50% out of'traffic safety fund. That would be an equitable charge against both -funds. Motion by Councilman Brown, seconded by Councilman Pittenger that authorization be given to the City Engineer to proceed with plans for proposed Project C-57 in the amount.of $5,000.00 with funds to be taken for such use as indicated by the City Manager. • Motion passed on roll call as follows. .Dyes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None PROJECT C-26 LOCATION: Harbert Street, east of Lang Avenue ACCEPT STREET IMPROVEMENTS Motion by Councilman Pittenger, seconded by (Warren-Southwest,'Inc.) Councilman Mottinger and carried that Street APPROVED Improvements in Project C-26 be accepted and authorization be given for the release of Federal Insurance Company Contract Nond No. 9665330 in the amount of $3P65.58, as per the recommendation of the City Engineer. ­ 14- C. C. 5-13-57 • PRECISE PLAN NO. 70 ACCEPT STREET IMPROVEMENTS Do Ho Robinson APPROVED tion be given for the release in the.amount of $3,800.00o TRACT NO. 19064 ACCEPT.STREET IMPROVEMENTS Block and Rabuchin • APPROVED be given for the release of of $59000.00. Page fifteen LOCATION: Glendora Avenue and Wescove Place. Upon recommendation of the City Engineer, motion by Councilman Pittenger, seconded by Councilman Mottinger and carried that Street Improvements in Precise Plan No. 70 be accepted and authoriza- of American Surety Company Bond No. 18-561-841., LOCATION: Yarnell Stret and Meeker Avenue. Upon recommendation of the City Engineer, motion by Councilman Barnes, seconded by Council- man Pittenger and carried that Street Improvements in Tract No. 19064 be accepted and authorization Anchor Casualty Company Bond No. 111716 in the amount PUBLIC HEARINGS FOR FUTURE SCHEDULE G May, .27, 1957. AMENDMENT TO ADOPTED PRECISE -PLAN NO. 17 Applicant: Mrs. Eleanor B. Green Location: Northwest corner of Citrus and Workman Avenues. Request: Amendment to adopted Official Precise Plan • Existing Zones C-2 Recommended for approval by the Planning Commission on May 1, 1957. AMENDMENT TO ADOPTED PRECISE PLAN NO. 17 Applicant: Mr. George Scofield Locations. Southwest corner of Citrus and Workman Avenues. Request: Amendment to adopted Official Precise Plan Existing Zone* . C-2 Recommended for approval by the Planning Commission on May 1., 1957. MEETING K TH SCHOOL BOARD Mayor Kay: There was a question of the school • OR REPRESENTATIVES site on Vincent and Workman Avenues. We had Vincent and Workman Avenue Site this matter previously set for hearing before TENTATIVE DATE SET FOR 5-24-57 the Council which was invalid. It was felt that the action of the Commission .should be appealed to the City Council and I -feel we should set a date for a meeting with the Covina School Board or its representative to discuss the location of this and other schools within this city. Councilman Brown: At the time the Council protested this it could be done but I doubt if it could'be protested now since the required 10 days have elapsed. The school board has a letter from the Planning Commission permitting this particular site. -15- C.C. 5-13-57 Page sixteen Mr. Gerschler< The report was requested as to the suitability r and adaptability of the site for school purposes. However, that precludes any planning or zoning procedure of any kind and.the report answered that this location was acceptable provided the school process a variance in the proper manner before anything can be done on the property.. Councilman Mottinger: I think it is still in order to discuss this matter. Mayor Kay: There was not a public hearing of a variance as such, it was only a report that was rendered. • Councilman Brown: It was my understanding there was a variance granted and I do not think we are"in a.position to do anything about it. Mayor Kay: I.do not think there was a variance granted and I feel it should be discussed. It was consensus that a tentative date of Friday, May 24, 1957 be set and an attempt made to meet with the Covina School Board or their representatives at that time, SANITATION . TRACT NO"S 18205 &,18575 South Hills Estates sewers, Committee requests the City to waive' inspection fees for this project. Discussion.was held on this matter and the question of this, being legal was brought forth by the City Attorney.. Motion by Councilman Brown, seconded by Councilman Mottinger and carried that the City Manager, City Attorney, and the Sanitation Engineer discuss and study this matter,as to proceeding with this job legally, and to proceed in whatever manner it can legally be done, with the possibility of a report being forthcoming at.the adjourned meeting, May 14, 1957 or at the next regular meeting of the • City Council. CITY ATTORNEY RESOLUTIONS RESOLUTION NO. 1129 'IA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST Unclassified Use COVINA, CALIFORNIA; GRANTING AN UNCLASSIFIED USE PERMIT Permit -No.. 18 FOR THE CONSTRUCTION AND OPERATION OF A HOSPITAL AND ADOPTED ATTENDANT FACILITIES UPON -PROPERTY -ON THE'NORTEWEST SIDE OF GLENDORA AVENUES BETWEEN SERVICE AND PROPOSED CAMERON AVENUE EXTENSION" (Ching) Motion by Councilman Mottinger, seconded by Councilman Brown and carried that further reading of the body of the Resolution be waived.. C.C. 5-13-57 Page seventeen . Motion by Councilman Mottinger,,seconded 'by Councilman Brown .that Resolution No. 1129 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Brown, Mottinger, Pittenger, Mayor Kay Noes: None Absent: None Not Voting.- Councilman, Barnes RESOLUTION NO. 1130 "A RESGLUTION OF THE CITY COUNCIL OF THE CITY OF WEST Zone Variance No. 197 COVINA, CALIFORNIA, GRANTING A VARIANCE UPON PROPERTY ADOPTED LOCATED ON THE DOUTHEAST CORNER OF GARVEY AND AZUSA AVENUES." (Ray L. Anderson) Motion by Councilman Brown , seconded by Councilman Pittenger and carried that further reading of the body of the;_Resolution be waived. Motion by Councilman Pittenger, seconded by Councilman Brown Chet Resolution No. 1130 be adopted. Motion passed on roll call as follows. - Ayes:. Councilmen Brown, Mottinger, Pittenger, Mayor Kay Noes: None . Absent: None Not Voting: Councilman Barnes RESOLUTION NO. 1131 The City Attorney presented and read "A RESOLUTION Community Recreation Program OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, ADOPTED CALIFORNIA,. REQUESTING- FINANCIAL ASSISTANCE FROM THE COUNTY OF LOS ANGELES FOR A COMMUNITY RECREATION PROGRkM.rr.- motion by Councilman Mottinger, seconded by Councilman Brown that Resolution No. 1131 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes-. None Absent: None RESOLUTION NO. 1132 The City Attorney presented and read "A RESOLUTION OF • Commending services THE CITY COUNCIL, OF THE CITY OF ?ri'EST COVINA, CALIFORNIA as Mayor COMMENDING JAY D. BROWN FOR HIS SERVICES AS MAYOR." JAY D. BROWN ADOPTED Motion by Councilman Pittenger, seconded by'Councilman Mottinger that Resolution No. 1132 be adopted. Motion passed on roll call as follows: Ayes. Councilmen Barnes, Mottinger, Pittenger, Mayor Kay Noes. None. Absent: None Not Voting: Councilman Brown C.C. 5-13-57 Page eighteen RESOLUTION NO. 1133 The City Attorney presented and read PF A RESOLU- Relating to effective date TION OF THE CITY COUNCIL OF THE CITY OF WEST of Resolution No. 1123 COVINA, CALIFORNIA, RELATING TO THE EFFECTIVE ADOPTED DATE OF.RESOLUTION NO. 1123 0 " Motion by Councilman Mottinger, seconded by Councilman Barnes that Resolution No. 1133 be adopted. Motion passed on roll call as follows Ayes: Councilmen Barnes, Brown, Mottinger, Pittenger, Mayor Kay Noes-. None Absent: None • MUTUAL AID AGREEMENT The City Attorney presented and read a Mutual BETWEEN CITIES FOR Aid Agreement between the Cities of Azusa, FIRE DEPARTMENT ASSISTANCE Glendora, Covina and West Covina in which the Fire Departments of each of the parties to this agreement agrees to render assistance if so requested in time of actual or threatened emergency, need or peril.. Motion by Councilman Pittenger, seconded by Councilman Brown that this Mutual Aid Agreement for Fire Department Assistance between the cities of Azusa, Glendora, Covina and West Covina be approved and authorization be given for the Mayor and City Clerk to approve and sign this Mutual Aid ;agreement between the cities as indicated. • • An Ordinance relating to the Planning Commission and repealing Ordinances No, 1369 209 & 436 INTRODUCTION The City Attorney introduced "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA RELATING TO THE PLANNING COMMISSION AND REPEALING ORDINANCES NO. 136, 209 AND 436 Motion by Councilman Brown, seconded by Council- man Mottinger.and carried that this Ordinance be introduced', AUTHORIZATION TO Authorization was given by the Council for the ADVERTISE FOR BIDS City Clerk to proceed with advertising for bids Gasoline & Asphalt for gasoline and asphalt material for'the fiscal 7-1=57 to 6-30-58 year of July 19 1957 to June 309. 19580 CO3UNCIL; COMMITTEES, REPORTS GREEN RIVER ORDINANCE This matter was brought to the attention of the Council by Councilman Brown in that sometime in the past it was to have been adopted for West Covina and nothing was done about it. The City Attorney stated this was a.very restrictive soliciting ordinance and that he would 'request that the Council have some idea of those things they might desire to be restricted as regards such an ord1nance. It was consensus this be considered at a study.session this month and perhaps the City Attorney could present something in regard to this. _18- C.C. 5-13-57. Page nineteen • Councilman Brown: In the matter of bids, I think there should be at least two weeks notice of all or any bids we. going to award. I have had various -are complaints as to the shortage of time between the date of advertising and the opening of bids. Sanitation Engineer: Our past experience has been that you advertise the Thursday before the Monday of the Council meeting and also a week before that. Is that sufficient? Councilman Brown-, In my opinion it is not. • City Manager- I think we should set up a definite schedule on this and I heartily concur with Councilman Browns thoughts on the matter. It may be, under our present setup, we are crowding the bidders and are not betting as good bids as we could as a result of that. - It was consensus this be done. Sanitation Engineer stated that,the bids were scheduled for opening on June 7, 1957 and that. recommendations would be made to the City Council at their regular meeting of June 10, 1957.\ 7�J* �m Councilman Brown: I think that there should always 'be a Policeman stationed at the City Hall during the meetings of the Planning Commission. City Manager: I think -'we can do this from our police reserves; They can be in attendance at the opening of the 'meeting and then if it is found they are not needed later in the meeting they could be let go. • Mayor Kay: Now that we have appointed our new Council member, I am wondering if there is any desire for adjustment in assignments of Commissioners or Committees. Mr. Cru.mley was our legislative representative to the Police Department and now that such a vacancy is open, I am wondering if any member of the Council would prefer that department. It was consensus there was no need for change.on this particular vacancy and Councilman Barnes was appointed Police Commissioner formerly held by Mr. Crumley. _19U C.C. 5-13-57. Page twenty Councilman Pittenger: Mr. Crumley was also a member of the Audit Committee. I feel that perhaps this privilege should be rotated. Mayor Kay stated that he and Councilman Barnes would serve as Auditing Committee. Mayor Kays Next Monday, evening we are planning to study our personnel' problems and perhaps we can also give consideration to filling Councilman Barnes place on the Parks and Recreation Commission. • REPORTS - CITY MANAGER ASSEMBLY BILLS In regard to Route Bill No. 3168, we have contacted - all those who have to do with this problem. The tendency will probably be to delay action for -two years on the part of some, for further planning studies before any additonal mileage is, added. I would suggest contacting all other cities in regard to this matter. It was consensus this be done. Bill AB 3996 which is in regard to dump sites and dumping facilities within • cities has passed the Assembly but not the Senate due to lack of quorum. It will come up on the 23rd and I believe there will be some strong opposition to defeat this measure. REQUEST FOR SIGN Stark°s Restaurant wants to lease from .the State, a FROM STATE BY piece of property directly in front of therestaurant STARK'S RESTAURANT and landscape and maintain it. It is at the South- east corner of the on -ramp from Hollenbeck Street to the Freeway . They believe that the placement of their sign at this point would remove it completely from view of adjoining homes. They desire to obtain this location in view of recent vandalism to the sign, and in respect to home -o-mers previous objections. There must be obtained, a leasing permit from the State Division of Highways. Councilman Mottinger: I think this matter should be referred to the Planning Commission for study., Mayor Kay: As a policy matter we could request the property be released to Stark's but request Stark to show a Precise Plan for the use of the property and in that way both matters dould be taken care of almost simultaneously. i -20- C.C. 5_13-57 Page twenty-one • Councilman Brown: I do not think the State will allow leasing of the property without the proper consent that the sign be allowed at this point, and also if he desires to move the sign he must ask for a variance. I think the Planning Commission would have to see this first. Councilman Pittenger: I would be against the encroachment of anything on this piece of property until we know what kind of beautifying and landscaping we are going to get. I might even be opposed to this in any way -in that it might start such things at all intersection in the future. • Motion by Councilman Mottinger, seconded by Councilman Brown and carried that this matter be referred to the Planning Commission for study and comment. Council has been presented with the monthly financial statement for April, 1957. There are several meetings on schedule for the Council.. This meeting will be adjourned until tommorrow evening for Youth Official Council Meeting and the date of the 15th is a luncheon with Youth Officials at 12 Noon. • May 18th at 9 o'clock A.M. is the initial meeting with the Civic Improvement Committee May 20th"is a closed .personnel meeting. May 23rd is meeting with Civil Defense Group at Cortez Park. r May 24th is the tentative date set for meeting with Covina School Board. May 27th is your regular meeting of the Council. DEMANDS APPROVED • Motion by Councilman Pittenger, seconded by Councilman Brown and carried that Demands in the amount of $298,252.97 be approved as listed on Demand Sheets No's Bm20, C-34 and C-35 and which includes fund transfers amounting to $102,789.71 and investment in securities amounting to $140,956.30. There being no further business, the meeting was adjourned at 11:26 P.M. until Tuesday, May 14, 1957, at 8 o'clock P.M. JAMES W. KAY Mayor of the City of West Covina ROBERT FZOTTEN ity Clerk of the City of West Covina i -21-