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12-27-1956 - Regular Meeting - Minutes4 ADJOURNED REGULAR MEETING OF THE CITY CIDUACIL CITY OF IJTEST COVINA, CALIFORNIA December 27, 1956 The meeting was called to order by Vice -Mayor Key at 7*:15 P.M. in the 1,Test Covina City Hall. Present: dices -Mayor Kay, Councilmen Mottinger, Crumley, Mayor Drown (from 700 P.M.) Others Present: City Manager; City Clerk and Assistant Administrative Officer; City Engineer. Absent:- Councilman Pittenger I. TREASURERS REPORT November, 1956 Motion by Councilman Kay, seconded by Council -man Crumley and carried that the City Trbasurerts report for TbveMber, 1956 be accepted to be filed for the record. II. PUBLIC WORKS A. CITY ENGINEER 1. Subdivisions TRACT NO. 18190 Upon recommendation of the City Engineer, motion Accept Street Improvements by Councilman Kay, seconded by Councilman Crumley L. E. Turner and carried that street improvements in Tract APPROVED Npq 18190 be accepted and authorization be given for the release of Pacific Employers Insurance Company Bond No. 01-P-41095 in the amount of 01000.009 subject to receipt of deposit in the amount of $120.00 for signs and $180.00 for trees not installed to date. Location: Southeast corner of Rowland Avelue and Homerest Avenue. TRACT NO. 20545 Upon recommendation of the City Engineer, motion Accept Street Improvements by Councilman Mottinger, seconded by Councilman L. C Turner Kay and carried that street improvements in APPROVED Tract No. ?0545 be accepted and authorization be given for the release of Pacific Employers Insurance Company Bond No. 01-B-40497-in the amount of $13,500-00. Locationz Northeast corner of Workman Avenue and Homerest Avenue. TRACT NO. 21617 Upon recommendation of the City Engineer, motion 'Request Time Extension 'by Counci]-m.an Mottinger, seconded by Councilman to File Final Map Kay and carried that the request for time extension R.& G Company to January 23, 1958 on Tract No. 21617 be approved. (January 23; 1958) Location: North side of Cameron Avenue, 660 APPROVED feet west of Barranca Street. 'We 0 e-, C.C. 12-27-56 Page two TRACT NO. 1,5860 Location: Soz)thear�t, corner of Merced Avenue and Walnut Rele6se Old Bond Avenue. (New owners, Gregory, Estate, Inc.., Sequoin APPROVED Estates and Wilson, Kleefelt Builders,, Inc.) 1 Upon recommendation of 'the City E47 ,ineer,, Motion by Councilman Kay9 seconded by Councilman Crumley and carried thpt authori-atiDn be given for the release of old bond of the General Casualty CDMp2n.-,7 of America Bond No. 336744 in the amount of $43,500.00 with James A. Wilson and Richard A. Sommers as.principals. TENTATIVE TRACT NO. 23222 Bodger L. Sons HELD OVER Location: Northeast Corner of Merced and lialnr,`- -Avenubs. Acres - 24 Lots - Area District Il Approved b�-r the Planning Commission September 5, 19,56. Held over by City Council pending considera- tion of park site and report of BDdl-er & Son regarding said proposed park site. Motion by Councilman Crumley-, seconded by Councilman Mot tinger and carried that Tentative .Tract No 23222 be held over pending completed -report. TRP,,',T NO. 19687 Loation: Northeest corner of Carv,-)l Avenue and Accept Street Improvements Puente Avenue. Upon recommendation of the,City C & M Homes Engineer, motion by Councilman Kay, seconded by APPROVED Councilman Motting,er and earried that street improveffients in Tract No. 196P7 be accepted and authoriza - tion be given for the release of General Casualty Company Pond No. 270284 in the amount of $229500.00. City Engineer: This subdivider ('C- M Homes) has three tracts in this area and we are still Imidin7'two bonds on the other two tracts (19720 and 19,729) because of the difficultT/- we are having in getting them to install four additional electroliers. At the time the f-3-nal map.,,,las approved the, Edison , Company had four wooden poles in this tract on which it vias intended to place lights. During construction it was.necessarjr to remove these four poles. 'C & M Homes: now claim they are not responsible for placing the new four electroliers. Mayor Brown: City Engineer: of charge to Subdivider. Councilman Kay: City Engineer.. Why use the Edison poles as electroliers? The Council Ind established a policy of using existing poles wherever possible as electroliers and where such a condition did exist such installation was done free Did he get the approval of his map under thpt policy? The map was approved under the provision that electroliers be installed Councilman Crumley- Since the poles are no long<ar there even operating under the old policy. it could not be done, and it would seem that they should be installed since that was a provision made. -2- C.C. 12-27-56 Tract No..19687 ® Continued Page three City Engineer:.. I have been working along these lines and I br ou�,iit this -to your attention to find out if I was proceeding in the proper direction. It was consensus that the proper direction had been taken in this matter. 2. Streets and Highways TRAFFIC C(TTTRCLS Report regarding letter from the Covina School. Barranca and Cortez Streets Pistrict requesting Stop Signs. • City Manager: This area is partly within the City and partly within the County and is being coordinated with the County Road Department: As soon as they come up with a report we will be able to proceed with this matter. B. SANITATION 1. Sanitation Districts PROPOSED ANNEXATION DISTR=T 18.6A McWood Street. NO. 6 TO COUNTY SANITATION . City Engineer: We have a Resolution in regard DISTRICT NO. 22 OF LOS ANGEL:ES to this Annexation District No: 6 to County COUNTY Sanitation District No. 22, andI believe that the Council should take action. on this matter. RESOLUTION NO. 1051 The City Engineer presented and read Resolution f Granting consent to the No. 1051 "A RESOLUTION OF THE CITY COUNCIL OF THE annexation of a certain CITY OF -WEST COV INA, CALIFORNIA, GRANTING ITS portion of City to County CONSENT TO THE A1,,rNEXATION OF A CERTAIN PORTION OF Sani.t,ation Di$trict No: 22 SAID CITY TO COUNTY SANITATION DISTRICT NO. 22 of Lns Angeles County. OF LOS ANGELES COUNTY." ADOPTED Motion by Councilman Kay,: seconded by Councilman Mottinger that Resolution No. 1051 be adopted. Motion passed on roll call as follows: Ayes:: Councilmen Mott.inger, Crumley, Kay. Brown Noes: None Absent: Councilman Pittenger PROPOSED ANNEXATION DISTRICT 33A Hollenbeck and Merced Avenues.. NO. 7 TO COUNTY SANITATION City Engineer: We have a Resolution in regard to DISTRICT NO. 22 OF this Annexation District No. 7'to the County LOS ANGELES COUN'ff Sanitation District No. ,22, and believe that the Council should take action on this matter. RESOLUTION NO. 1052 City Engineer presented and read Resolution No. Granting consent to the 1052 "A RESOLUTION OF. TIE CITY COUNCM OF THE CITY annexation of a certain OF WEST COVINA, CALIFORNIA, GRANTING ITS CONSENT portion of City to County TO THE ANNEXATION OF A CERTAIN PORTION OF SAID CITY Sanitation District No. 22 TO COUNTY SANITATION DISTRICT NO. 2.2 OF LOS ANGELES of Los Angeles County qOUNTY.4' ADOPTED -3- V s 0 C.C. 12-27-56 Resolution No. 1052 - Continued Page four Motion by Councilman Mottinger, seconded by -Councilman Crumle.y that Resolution No. 1052 'be adopted. Motion passed on roll call as follows: Ayesa� Councilmen Mottinger, Noes_ None Absent: None III. COMMISSIONS, COMMITTEES A. PLANNING CONKISSION 1. General Matters PLANNING CO""lISSION RESOLUTION NO. 456 REFERRED BACK TO PLANNING COIJ24ISSION FOR REPORT Ordinance No. 32S). Reviewed the Zoning Ordinance, Crumley, Kay, Brown The City Engird er presented and read Planning Commission Resolution No. 456 defining the intent of the .Zoning Ordinance'(0rdinance No. 325) as it pertains to the operation of Laundromatic or Dry -Cleaning Establishments with C-1 Area. (An interpretation as set forth in Section 1403, by the City Council as specified in Section 1403 of In the discussion held by the Council on this matter it was the thought that perhaps the number of units were too low .f or an economical operation off' such a type of business, and also mention was made in regard to the limitation on Horsepower of motors. Motion by Councilman Kay, seconded by Councilman Mottinger that Planning Commission No. 456 not be approved at this time, a nd the matter be referred back to the Planning Commission with the request for a report on the reasons -for the limitations in Horsepower and the number of Units as stated in the resolution. REQUEST. FOR REFUND OF DEPOSITS MADE IN CONNECTION WITH PROPERTY LOCATED AT 140-142 S0. GLENDORA AVE. Oates Pro''Owts Co., Inc. ground "due to conditions beyond ing for refund:: :: The City Clerk presented and read a communication dated December 3, 1956 from the Oates Products Company; Inc., per Robert C. Oates and William C. Oates, requesting return of deposits made on April 6, 1956 in conjunction with property located at 140-142 South Glendora Avenue and stating it was with impossible for them to build on this: their control. The communication listed the follow Electroliers Sidewalk Bond Inspector's Fee Water Supply and Fire Protection Building Permit and Plan Check -4- 91.35 7P.75 3.15 225.00 72.55 70. 0 TOTAL, • • C.C. 12-27-56 Page five It was further stated that time was important'in this matter and this refund was needed to meet Property Taxes due December 10, 1956. The Cit-v Clerk stated it had not been -possible to meet this request for refund by this date. A report from the City Engineer was read stating- that the Inspection Fee had been partly used in processing the building permit and is not .refundable. The amount for Water Supply and Fire Protection was not refundable as this amount had been collected for the Suburban Vlater Company who has already installed the main and provided fire protection and'Which.was needed during th..is time to cover the Christmas Trees sold on the property. The amount for the Building Permit and Plan Check is not refundable since the building permit expired on June 19, 1956. This is covered by Ordinance. City Manager- You would normally make a refund when a man makes such payments in good faith' but retaining a certain amount for overhead cost. It would possibly be about 10% regained, although these cases do differ, but it would probably be according to what was done in regard to the plans for improvements. Councilman Mottinger: Would we be in a position to obtain a percentage now if there is no policy established regarding these matters? City Manager: Yes, I would say so. The. City has the idea of what has been involved in these cases and can withhold a percentage. City Engineer: I believe that the only refundable items Mould be the Electroliers and Sidewalk Bond which total170.10. Council statedthat perhaps an Ordinance could be established on matters of this kind. The City Manager stated it might be done, although -it was his thought that this type of -thing comes up eery seldom and each case usually poses a slightly different problem, that it might be.better to handle such matters as they arise. It -was the City Manager's further suggestion that such matters be referred to the department concerned as they would know the amount deposited and whet the costs had been up to this time of such a request. Motion by Councilman Mottinger, seconded by Councilman Kay that Gates Products Company, Inc. be refunded the amount of $170.10, less 10% for overhead and costs, the a"mount covering $91.35 for Electroliers and $78.75 Sidewalk Bond. Motion passed on roll call as follows: Ayes- Councilmen Mottinger, Noes: None Absent: Councilman Pittenger Cruml.ey, Kay, Frown -5- C.C. 1.2-27-56 Page s ix INTERVIE14 OF ARCHITECTS Councilman Mot�inger stated that on January 3, 1957 P & R Comm scion The Parks and Recreation.Commission would interview the representatives from four architectural firms as selected by the committee as outstanding firms and in regard to the possibility of hiring one or using services for renderings of the 'bond election, and if the election'is favorable., consider retaining one for architectural work. Councilman Mottinger further stated that since the Commission could only rer_,Dmmend,`it had bwen suggested that members of the Council attend the meeting at which these interviews will take place so that members of the Council could hear ,these interviews at first -had and possibly enable them to come to s I ome decision on the matter at the proper time. PARKS AND RECREATIO'N Motion by Councilman Kayq seconded ,by'Councilman Cruraley • CMIXTSSIONER9 and carried that the following names be approved as members'of the Parks and Recreation Commission, . including date of expiration of their term, subject to the adoption of Ordinance No. 518 amending the Ordinance creating; a Park and Rdcrbation-CommissiDn in.the City, NAME TERM EXPIRATION DATE J.' Karnes July 19 1957 F. Zoelle July 1p 1.9.57 J . 7ell. Jilly 1$' 1958 R. EgFletqn July 1.9 195P W. Fulton July 19 1958 R. Bl o o d July 19 19159 L. Bunch July 1.9 1959, It was stated for the record that as.,records were lost or misplaced the date of July 1 will be designated as the anniversary date for all members. 'PLIND CORNERf Mayor Brown questioned as to what might be done in ORDINANCE regard to blind corners, as a hazard, due to shrubbery. t The City Manager stated than .such an ordinance in regard to shrubbery affecting sight distance.could be drawn up and believed that such a policy would be well to have. • It wes,consensil,s that consideratXon be given to this matter. IV. REPORT - City Manager The CityManager presented an oral report in regard to the Metropolitan Coach bus service. Meetings had been held and the Coach Company were rather reluctant to do anything about their service through West Covina and felt that the amount of passengers in West. Covina did not 7,,arrant local service on frontage roads. The Coach Compan*.7 felt they should have sign . s on the freeT�.Tay but the Highway Department was -reluctant to start this. ME 0 C.C. 12-27­_t,6 Page: seven In a survey made on 7,iestbo-und buses into InTest Covina it was fund there were 530 aboard with about 108 boarding the buses in West Covina showing about 20 to 25 per cent boarding of the westbound buses in this area so it was felt the bus company's argument of too few people using the service in the area was unbounded. This matter, however, is still in a state of flux.. However, I took the stand that you cannot mix pedestrian traffi.6 with fast moving vehible traffic on a freeway. I can see the bus company's reluctance to get on the senrice roads because because of the poor arrangement of thoseroadsbut there was also a suggestion of a Possible shuttle service. Mr.,Montgomery, our public relations man, is i,,,orking with, the bus company's public relations personnel. STUDY SESSION January 7, 1957 ,There was no further business, the meeting was adjourned at 8:45 P.M. ME