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12-10-1956 - Regular Meeting - Minutes0 MINUTES OF THE REGULAR MEETlNG-- OF, THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA December 109 1956 The meeting was called to order by Mayor Brown at 8g14 P.M. in the West Covina City Hall. Council Mottinger gave the invoca.tion. Present: Mayor Brown, Councilmen Mottinger, Crumley,,K2Y3 Pittenger Absent: None Others Present: City Manager, City Plerk and Assistant Administrative officer3, City Treasurer-, City Attorney, City Engineer; Mr. Malcolm C. Gerschler, Planning Department3; Mr. W. Nollac,, Sanitation Engineer; Mr. -H.L.Johnson, Director of Public.Works.. MINUTES The minutes of the-,,ee'gular meeting of November,26, 1956--were APPRU-71ED approved as submitted. Mayor Drown stated that the Council was operating under Ordinance procedure No. '502 and that copies of the Ordinance may be obtained from. the City Clerk. I. SCHEDULED MATTERS A. RECEDTE BIDS REIXPURS E?,E NT , AGREE, MENT Locations O.-ange Avenue, south of Fairgrove Avenue, NO. 12 Sanitary sewers. Tract No, 21630 The Sanitati.on Engineer stated. that bids were opened as advertised, at 10-06 A.I.I. in the City '61erk's Office on December 10, 1956 and referred to the Sanitation Engineer and.City Engineer for checking of proper bid bonds and recommendation.' The bids received are listed as follows: J' Miller Company $25926 9.85 Peter DiSa,narD 389057.60 A.R. Molosevich (It Sons 27,855.20 O'Shaughnessy Construction Company 31�120-70 Frank Chutuk Construction Company 23.094-95 N.A. Artukovich.Construction Company 25,29.3.35 Elmer E. Barnett .3 19 851 - 50' L. D. & M. Construction Company 25,,797.70 Mike Ramlj,,ak Compary. 29,132-40 Max Molosevich 24,000-35 J.P.S. Construction Company 29,852-40 The Sanitation Engineer stated that in check the'bid amounts corrections were found necessary to 'sae made. on the amount of bid of Mike Rarujak Company which should be $29,,135.140 instead of' $29,132.40 and on . the bid of ,the O'Sbaughn ' essy Construction Company which -should be $31,1PI.70 instead of $31,-�20,70 as shown, Sanitation Engineer.- The affa..davits I of publication are u4n our file and all the bids were received with proper bid 1-,ondaccompanying them. It is 'the recommendation to the Council that the 1�1,1ul'-,divIdcr accept end award the contract for this Reimbursement Agreemen-t to the Frank Chutu:k Conist-'ruction Company. in the amount, - of $23094.95, as the lowest responsible bidder. C. C. 12-10-56 Bid RA #12 - Cont;inu6d Page two Motion by Councilman Kay, seconded by 'Councilman MDttinger and carried that authori- zation be given for the sub -divider to approvethe a cceptance of the Frank Chutuk Construction Company, in the amount of $23935F4.954 as the . lowest responsible bidder and that all other bids and bid bonds.,be returned tothe unsuccessful bidders. B. PUILIC HEARINGS ANNEXATION NO. 151 Mayor Bruwn stated that this was the time and place for HEARING CONTINUED public hearing on Annexation No. 151. Location: Bet'­�,een I Orange Avenue on the East, Elliott Avenud,onthe Southq Puente Avenue on the We'st,and Fairgrove Avenue on the North.' Thig hearing was set is by Resblution 'No. 1024'at a special meeting of the City Council on November 3, 1956. Maps were presented by the City Engineer, who stated as follows.: "For the record we would like the minutes to show that we have in the Annexation file the following items.- 1) -Certified copy of Description of area from the Boundary Commission, 2) Copy of the City Council Resolution No. 1024 giving notice of time and place of public hearing and.notice of intent to initiate these proceedings. 3) Affidavit of posting. 4) Affidalit of territory contiguous to the City of West Covina by the City Engineer. 54 Affidavits of publication in the West Cov'-*1 C� +na Tribune and the Pa-sadena Star News. 6) Notice given to all property -owners and Board of Supervisors. () Affidavit of Compliance by the Deputy City Clerk. The City Clerk presented and read communications in protest to this annexation from the following: Bassett School District Anorco Construction Company Delphine and Mario Geraud E.S.Potts A. Gallesio Dick S. Tom • Mr. Gerschler presented and read communications in the file, protesting annexation., from Mr, Frank Gleisbe and Hunny Investment Company and also presented and read Resolution No. 38 of the City Council of the City of La Puente protesting Annexa- tion No. 151 to the City of West -Covina. The City Clerk stated that in addition to the protests read by himi-and the protests presented and read by Mr. Gerschler an additional protest of this annexation had been received from the Sunkist Shopping Center, a limited partnership, signed by Jobeph R. Sheeran, general partner.. There wqs no oral testimony from the audience, Mayor Brown- I believe that the statement in Resolution 11"10. 39 of the City Council of the City of La Puente., regarding Sanitation District No. 15., should be somewhat clarified. I do not believe the stp . tement that this Sanitation District is owned and operated by the Cit,, � ofLa Puente is correct in that it is owned by various cities, including the City of West Covina dnd the County of Los Angeles -2- C.C. 12-lo-56 Page three AnnexRtion No. 151 - Continued Councilman, Pittenger: Does a major portiozir.) belong to La Puente? Mayor Brown- Not so as I knyw. I, was present on the matter of 92nitation District No. 'A".5 and did not hear any such thing mentioned, City Attorney* There is no �ralid basis for a protest on the part of the City, of La Puente from a legalstandpoint. There is reference made --trj a certain section. of the Statute whien requixed 'the consent of a city within three. miles of the city annexing, but this does not apply to this typeof annexation but only applies when annexing on a °shoestringl basis. There is no such type of annexing involved here, I where the J property is contiguous to the City of Wes,�,-C&,,�,iha�, .30 Legally you are on safe ground. However,, there are other aspects such as school. district,, which have been mentioned in the resolution. Councilman Pittenger- Perhaps this matter should be held over to find out just what the protests received represent and how much land is represented by these protests. Motion by Councilman Crumley, seconded 'by Councilman 4-Pittenger and carried that the protests received on this matter be referred to the City Clerk for analysis and this hearing be continued until the repula-r meeting of December 26-, 1956. Mayor Brown.- The City Council,of the City of La Puente has requested that we meet with them,, a like invitation had been extended to them by this City since they bec"a'me a city. perhaps such a meeting c "' -uld be arzranged by the City Manager to beheld some time after the first of the year., with -a weeks notice prior to the date of this meeting. ZONE CHANGE NO. 86 Mayor Brown stated that this is the _time and place for City Initiated public hearing on Zone Change No. 86. Location: North - APPROVED west corner of Service and Valinda Avenues. Proposal: To consider reclassification from R-A, Potential C-1. to R-A. Potential R-P. Recommended for approval by • the Planning Commission on 11",ovember 7, 1956 in Resolution No. 439. Maps were presented by the City Engineer. Mr. Gerschler presented and read Resolu- tion No. 439 of the Planning Commissilon recommending Zone Change No. 86 be approved. All' those wishing to present testimony on.this matter.were I sworn in by the City Clerk. Mr. HDM.Davidson, Attorney, speaking on behalf of Mrs. Smart owner of this property stated as follows: We have tried to see why this particular -parcel of .and was singled-outfor a change from its present, zoning,),, The only thing that I can figure out is that Mrs. Smart thought she had sold the property and that tha purchasers petitioned to have a gasoline s I ervice station here., which I would have objected to had I been a property over in this area. However19 as I see it the entire parcel has a zone C-1 and why, they take this small, section here and not other5 and .:is-k that it be put into potential k-P I do not know. This parcel.is within two bl- , o ks of a medical - center, and for that reason I do not think a building could be rent-e-,, :for such a professional- use. C.C. 12-10-56 Page four - Me Change No; 86 - Continued Althoughit.is true it is not gpod at the present time for residential, and is also too valuable Kpiece of `property for such use, I was ,tpldthe reason for .changing this was to create a buffer.zone. There is no buffer zoning to any of this property, ind the entireparcelall-around, according tp the general planning, is C-1. Yet they take this 'tip" owned by my.client and ask for it0o be changed; I understand a church has-been built along-Valinda Street, but this property is not across the s ' treet from the church, it'is on the corner. It -could -not be detri- mental to that property as C-1 is directly contiguous to it. • What we would like to do here A interest someone That would p I ut in some nice, quiet type of business, perhaps in the Electbonics line or such type as the Edison Company, which we feel would improve the,property and not make it,an 'eyesore" but an asset to the community.. You people have the right to depy any type of building that goes in here and since you hAve that right why change this particular small piece of property which will take away any opportunity to sell this property? We only have 240 foot frontage, whereas there is a total of 1000 foot frontage on the entire property. If this zone goes in here it cuts the 'tip' of the property from the rest. You also have a secondary road here so I cannot really find out why this 240 feet is singled Out of the entire 10 zone to reclassify. We ask that the reclassification not be given at the present time and left as it is. 10 believe that in our working with it Q. can get something in there that would meet with your approval and.be an asset to the community under the KI zoning. Mr. F. Bandy of 3307 Virginia Avenue, VTest Covina stated as .follows - To go back to the original over-all zoning plin that was approved this was designated as C-1 Potential. It has always been a practice that when a Precise Plan'is. presented and considered acceptable firm zoning is more or less automatic from a PDQhtial. Although an undesirable use was.brought in end 'turned down, since that time C=1 use has been attempted to be elitinated-here. I cannot see why this is being taken from C4 zoning because of protests to a service Option which did not go in. • To zone this R-P does not seem a good phn because it is not the zoning that is immediately adjacent to it. You have an PO foot highway which is buffer enough across the street, which is only'a�parking lot. The church is actually across from an approved Precise Plan which permits a theatrvaid other undesignated commercial uses. It would seem to me that changing this use here has been more or less denied in other cases since it would seem to me a case of "spot zoning? as it does not conform to other zoning around it. You.have control over the building and if you do not likb the Precise Plan'you can control 'it in that way. If the concern ,is in regard to traffic I do not believe that anything would "bring in more than a medical center which attracts traffic. Bow could you develop this? Mh could not put,apartment ' houses on it with thepotential night,traffic. -I feel that the only alternAtive, if this is turned into R-P, would be to have it wind up an a jairking lot. I believe it would be a mistake to divert R-P here. C.C.. 12-10-56 Page five Zone Change No. 86 - Continued Mr. D. Kiedrowski of .646 Gay:bar Street,.,, West Covina stated as follows: The only people not mentioned h I ere a those 11vJing in this area. I believe the residential area -,should be buffered from the cogmisrci.al zone. Our area is buffered at one point by R-3,, there is R-1 to the south of the SD that tln church is not concerned so :`ar as -the area goes. We 'think that R-P is fine zoning and Tdo not ag,.r-ee- that it is a"highly trafficked type of zoning as C41, nor do I' agree that because two blocks away is a medical L centwer there could be no such uses here. Many medical centers are supported two and three blocks apart. 11hen we bought this property as residences -four years ago this was not potentially classified as C-1. There 'being no further testimony presented, the hearing was declared closed. Councilman Kay stated that in the pa'st a certain amount. of protection had been given this area by zoning three of the corners to, residenti.al or R-P type of zoning and with this in n1ind that in approaching from the south or east it would be incongruous to have C®1 Toning on one corner, Coming in from th�_� north, however, it might seem arbitrary. It was further stated by Councilman Kay that the whole int)ant has been to offer protection of the church put there some time ago and also residential idential and td . 'believe that why the City has initiated procee'dings,, to protect zonings already there for some time. Councilman Mottinger- The -width on this property is almost the same as that to the south and that certaihly would be almost a complete buffer for the protection of R-1 property in the area as has 'been inteinde"d., Councilman Pittenger- I.believe it was the thinking of the Planning Commission that there might bp.sDm6 type of C-1 use that might be put in here. Mr. Gers chler: The Commission compatible agreed that some here as an R-P use. C-1 uses might be as However, they felt the R-P zoning would be better here but that if something compatible to such use might be'put in here in that case.a variance could be considered. Motion by Councilman Pitteng ,er, seconded 'by Councilman Kay and carried that the findings of the Planning Commission be accepted and Zone Chang&No. P.6 be approved. AMENDMENT NO. 13 Mayor Brawn stated that this is the time and place for MASTER PLAN OF SIDE, VT.A_LKS public on Amend&en't No. 13, Master Plan of Side - City Initiated walks. A proposal to adopt an.am.endment to the Master ADOPTED Plan of Streets and HighT-�ay-., delineating certain streets and highways within the City of We.st Covina along which sidewalks have been foi.md to be essential in the interest of public health,, safety and welfare. NOTE,.� This proposal does not ' stipulate the method or means by'w4ich the indicated sidewal.ks ax,,e to be*provided.. 'In this regard attention is called tp Ordinance, No. 499 of the Clity-'E)f West Covina, i%,hich reg-elates such matters. Recommended for approval by the Planning Commission on 111ovember 7., 1956 Resolution No. 439. C.C. 12-10-56 Page six Amendment No. 13. - Continued Maps were presented by the City Engineer. Mr. Gerschler presented and read Resolu- tion No. 439 of the Planning Commission recommending approval of Amendment No. 13. There being no -testimony presented, the. hearing was declared closed. Motion by Councilman Pittenger, seconded 'by Co-unci]-man-Kay and carried that Amendment No. 13--Master'Pl.an of Sidewalks --be adopted. ZONE VARIANCE NO. 181 Mayor R)rown Stated that this is the time and place for Al Handler public kiear' ing on Zone Variance No. 181, Location: APPROVED Southwest corner of Azusa Avenue and,Puente Avenue. Appeal from decision of Planning Commission, Request., Use Varl-ance to construct and operate a. Veterans Administra- tion Office and Department of Motor Vehicles Office. : Existing Zone: R-P. Recommended for approval by the Planning Commission on October 17, 1956, Resolution No. 429. Maps were presented by -the City Engineer. Mr. Gerschler presented and read Reso- lution No. 429 of the Planning Commission recommending approval* The conditions and recommendations -of the Planning Commission were tea4`as-follows: 1) That the development of the property precisely conform to the Plot Plan submitted: 2) That' failure to erect the facilities as proposed or failure to conform to any - of these conditions shall be cause for revocation of this Special Use Variance. 3) That all conditions of Ordinance No. 478 be complied with. 4) That screen type landscaping be installed as shown and that street trees be provided along all street frontages. 5) That the Police Department be requested to, restrict on -street parking along Puente Avenue. 6) That hours of use be restricted to 8:00 A.M. to 5000 P.M. All those wishing to present testimony on this matter were sworn in by the City - Clerk. Dr. R. n6inman of 1639 E. Puente Avenue., West Cc)v-ina,, speaking in opposition stated as follows - 4 I am prepared to express the view of those residents in the Azusa Puente area in opposition to Zone Variance No. 1.91 -to permit such use as requested for this property. Another group attempted to locate this particular use on the opposite side of Azusa and Puente Avenues and were defeated because of the organized oppdAtian by the residents in that area-. One member of the Commission did not think or feel that R--P zone could be used for such an establishment and that it would be stretching the meaning of R-P zoning. To circumvent this situation a zone variance has been requested in opposition to residents'. Planning Commission and the original, intent of the zoning ordinance. This protest includes not ten or -fifteen people but hundreds of irate residents. I presented photostatic copies at the.meeting of the Planning Commission of signatures which only represent a small fraction of those in opposition. Also read into the minutes at that meeting were several communications in opposition to this. W C.C. 12-10-56 Zone Variance No. 181 - Continued Page seven At this point, Mayor Brown reminded Dr. Kleinman of the restriction to three minutes of speaking.time for each speaker reflected in Ordinance No. 502. Dr—l'ueinman: Then I will discard Petitions No. 1 and No..2 as presented to the Manning Commission and present, to you Petitions No. 3, 4 and ..5 as sent to -the State of California in opposition to this -use to 'be located here. It is an area that is Ln .the center of five schools which on- tains quite a number of children to which this increased traffic use w,ould,.prove dangerous. We told the .Planning Commission we were prepared to go to the State, City and County and to ask a national organization to help us defeat this matter. At the-1 last meeting of the Commission the people were very angry and wanted to march on the City, Hall, and present themselves on t�)Ievisiorry as to�why this matter is opposed and should not be recommended. We were contacted by the State Department of Motor Vehicles. They erected such a department: in 'Cl-ilver City and although the residents did not tctol as many here but by protesting very- vigorously against the Culver City site, for many reasons, they (the State) were forced to leave that area. The State Department of Motor Vehicles has stated to us that there were many factors in regard to the location of this Department and nne of which would be the feelings of the residents and that over a majority of protests they would not place such use here. They said they had seleral other sites in mind and though they implied this was to be considered they realized it was riot favorable and that other locations would be in a more appropriate area where zoning is ICI commercial zoning and not R-P which had to have the zoning changed. We want to protect our loved bnessand property in this area and not have it turned into an area with so many cars. Mr. A. Munch of 1611 E. Puente Avenue., West Covina spoke in protest as follows: t We of the area contdpd that this is much more than the residential -professional use zoned in this area. It is strictly a commercial undertaking. This undertaking • of testing car drivers is not conducted in. a building, it is'conducted on the street. Rather than catering to local need it will cater to the whole East San Gabriel Valley area which would attract a great deal more traffic and motor vehicles than any other use it could probably be gives;. Because of what I consider the violations of the R-P zoning as established for this area I would protest the requested use here. Mrs. V. Hagge of 1638 E. Puente Avenue spoke in protest as follows: My property was recently sold and adjoins tb.Ls property. I wonder if ,you present have gone up Puente Avenue to Azusa Avenue between the hours of 8 and 5 and tried to get across at that point. It is almost impossible. Traffic on Azusa is so heavy and we were told there would be a traffic light there, but i,,,hen it will be, who can tell. 'It was planned to be paved some years ago and that hasn't been done yet. C.C. 12-10-56 Zone Variance No. 181 - Contin-aed 'Page eitht.- We also have boys that get out of highschool and make it a race track. We have all the -trucks from th6t district and have a lot.of -traffic, and by adding this use would add measurably to the traffic. The man that has bought my property is placing homes costing from $22,000.00 and to have this use here with its added traffic, I do not think it is fair, Mrs. Kleinman of 1639 E. Puente Avenues West Covina spoke in opposition as foll'o-ws,.o I speak as a mother and a teacher and feel thatI am somewhat an expert on children. I Ifeel to Pave this use here will create a terrible Problem in so far as children are concerned, at least. We have been told that people going into the Motor - Vehicle Bureau would go down the street and not make a left hand turn but I wonder how many people will do that but use driveways to turn around instead. i feel"this does not have enough space to accomodate the people applying for licenses in Jahtiary, and is not suitable in an ayp6a where so many schools are located and with So many children in the area. Mr.,F..J._,.Garvey., Attorney, for applivantq with offices at 279 E. Rowland Avenue and residence at 700 E. Orangewood Drive, Covina spoke in favor as follows: You have before you a plan which is designed with the thought in mind .of over coming the objecti.Dns.raised here this evening. As, you will notice Puente Avenue is planned as a 80 foot wide, secondary traffic carrier whether this installation is placed here or not. Azusa will be a 100 foot divided street and a high density traffic carrier And it will increase with more traffic than it has now. We therefore have'all of the conditions at this time to create traffic hazards and this use will not create such hazards any further. An entrance is provided from Puente Avenue so cars -ton ng down the. secondary street can make left-hand turn and proceed to the back ' of,the building where there is temporary parking space for the supervisors to pick up the drivers for driving test. It is set back from Azusa Avenue so the examiner can determine whether the driver has • sufficient knowledge before permitting him to drive on to the street. It is designed so that the Proper procedure maybe carried out in the driving test and to proceed back to the building, find a Proper parking space and enter the building for further tests. There is a Sixty foot street that will be provided for auxiliary parking and free flow of traffic or pedestrian use. There are sidewalks around the building to permit the. lin-ing up of public and enough room for the line to double -up if necessary. There are riot 53 employees but 43,, with parking space for each one and space in the parking area tc:., befor the jxb]IL. There will be no litter, and if you could see the area as it is littered now I believe you -r,Tould realize this would be a much more desirable use than what is there at the present time. This would be a five-day week, daytime occupancy and the volume of driver examinations wo,uld come within the middle of the day when traffic would be diminished. I will not attempt to answer the emotional arguinents blt' the Department of Nctor Vehicles has not made known to us that they will not conside"ir this property. This is a conditional variance and if turned dowft by the State woulcIrevert to its Present zoning. _8 - C.C. 12-10-56 Page nine Zone Variance No. 181 - Continued 1n.respect to the five -schools -mentioned in the area, one is the Covina High School which does have a z&fa cLriVinF, program and there was no protest from this school, or any of the other schools, in regard. to this use requested here. There being no further testimony, the hearing was declared closed. Councilman Mottinger: What is the area which was turned down before? Mr. Gerschler: The northeast conner of Puente and Azusa. The Planning Commission felt this area would not have ample parking or ample buffering. Councilman Kay:- Do you know whether the State will render a decision prior to firm zoning on property? Mr. Gerschler: I have been advised they will not render a decision prior to an affirmative decision. Councilman Crumley: Is this a conditional zoning? Mr. Gerschler: Condition Upon this particular use and particular plan. City Attorney: If you were to affirm the action of the Planning Commission then you *oiild need a Resolution which would,. in affect., grant a conditional variance 'use for this plan. Councilman Mottinger: TATe tend OL to U overlook the ine!Titable traffic flow on Azusa and Puente Avenues. I believe statistics show that Azusa Avenue is now carrying what was compatible to Rosemead Boulevard a year or two ago and will possibly match the traffic there now in.the near future.. Councilmaft Key: How long is the term of lease on this? Mr. Garvey:- There is a legal lease for five years but possibly a sort of gentlemen's agreement for ten years. • Councilman Crumley: There are going to 'be 30,000 cars a day on Azusa Avenue. It is a main highway north and south and I believe that this requested use would add very little to the traffic antici- pated. There is plenty of buffer on this plan 'before us: I do not see how we can stand in the way of this thing. I think in all fairness we should grant a conditional variance for this purposo and for this condition only. Motion by Councilman Crumley, seconded by Councilman Pittenger and carried that the action of the Planning Commission be upheld and Zone Variance No. 181 be approved subject to the conditions and recommendations of the City Engineer and Planking Commission. Mayor Brown had to absent himself from the Council Chambers for a short time but requested that meeting proceed with Vice -Mayor Kay. 7� C.C. 12-10-56 Page.te4. C. PLMLIC'HEARINGS FOR FUTURE SCHEDULE.- January 14, 1957 ZONE CHANGE NO. 91 - '`City Initiated. Location: Within the area bounded by Sunset Avenue, the proposed extension of Cameron Avenue, Orange Avenue and the proposed extension of Service Avenue. Proposal: To reclassify from Zone R-A, Potential C.-w, to Zone R-A, Potential C-R. Recommended for approval by the Planning Commission on December 5, 1956, Resolution No. 444. If. GENERAL MATTERS, A. ORAL,CUMMUNICATIONS Mrs. M. Van Dame questioned as to what was the difference, in the matter of side- walks, between the:.Qrdinance the City has had over a period of years and the one on the Agenda this evening. Councilman Kay:. The one this evening esta.bl.i.shee a master plan that shows the required location of sidewalks. The other was left to the discretion of the City Council. The policy had been not to require sidewalks except in commercial areas or other obvious places they should be required. This one discussed this evening means any property fronting on streets shown on the plan is mandatory now. Mrs. Van Dame: What about Azusa Avenue when it is finished? There are plenty of school children and it is dangerous for them not to ha,;pe proper walks. Councilman Kay: A good part of Azusa, north of Garvey, will bq Caught under potential zoning and when given firm zoning developers will Provide sidewalks'. City Manager: There are two matters which should come before you on the Agenda later in the meeting but Mr. Johnson must leave and one of the matters is quite important. It is requesting Council to adopt a Resolution soliciting the cooperation of the cities of Baldwin Park and Covina and the County in regard to a plan for the proposed Badillo Storm Drain. There is certain information needed in regard to the Big Dalton Channel. It is quite important this Resolution be adopted in order to reach the Baldwin Park City Couhcil by next Monday, Mr. Johnson: As you know,, we have contacted the City of Baldwin Park staff and members of the Council in preparation for this resolution. The Badz.11o Storm Drain is on the Master Plan of the County and it is also on ours and would benefit Baldwin Park. This is a formal request to them so that the design can be proceeded with. -10- C.C. 12®l0®.56 RESOLUTION NOS. 1d34 Proposed Badillo Storm Drain ADOPTED Page eleven City Attorney presented 'and read Resolution No. 1034 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 111E,ST COVIN.A., CALIFORNIA, SOLICITING THE COOPERATION OF THE CITIES OF BAL DWIN PARK AND COVINA AND THE COUNTY OF LOS ANGELES IN THE APPROVAL OF PLANS FOR THE PROPOSED BADILLO STORM DRAIN". Motion by Councilman Mottinger9 seconded by Councilman Crumley, that Resolution No. 1034 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Mottinger9 Crumley, Pittenger, Kay Noes. None. Absent: Mayor Brown PALM TREES AND SERVICE City Manager., In regard to the consideration of ROAD ON WEST COVINA HIGH modifying a cross section for improvement at the SCHOOL PROPERTY West Covina High School Site, we took this matter Lark Ellen and Cameron Aves. under advisement when we received bids and referred it to the City Engineer for report. We were in conference with the High School officers and State Allocation Board and it is possible that we can obtain further finances for the additional warTco- You will recall. this was for establishment of a service drive on Lark Ellen Avenue, north of Cameron Avenue. City 'Engineer: As a result of the bids taken on November 26, 1956, we have a letter from the State Divi'sioii of- Highways which gives consent to the award of this contract to the loviest respgnsibl.e bidder Warren'SouthweSt`.::Inb, in the amount of $14. 61:3.31. Mr. Johnson: This required no further action except to proceed with the contract -and Work. City Mana_ger: We would like authority to proceed to contact the school board formally who in turn will give authority to their staff to make necessary request for the allocation to the state board. We feel there will be no need for removal of trees on the easterly side of Lark Ellen Avenuea The frontage road will take traffic off through street • and provide extra parking in times of various games held by the school and open to the public. We will come back with a formal report when we receive determinings' from the State authorities. City Engineer: This contract on the lowest bid is in excess of the approved estimate and budgeted gas tax funds which means we will have to revise our project estimate in the amount of $672:00. This money will come out of State Tax Fund and has nothing to do with the general fund of the City. However, we cannot use State Gas Tax Funds for the purpose of the frontage road. Therefore, it will be necessary for the higYf school district to attempt to secure additional funds for the service.road. . Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried that authorization be given to proceed with plans as outlined. -i' • C.C. 12-10-56 B. WRITTEN COMMUNICATIONS' APPEAL PLANNING COMMISSION DECISION Precise Plan and Reclassification No. 102 (1405) A.R, Jett and C.C.Toland DATE OF HEARING SET Page twelve City Clerk presented and read a communication from Jett.Realty, per Mr. A. R. Jett, requesting appeal from the decision of the Planning Commission on Precise Plan and Reclassification No. 102 (1405) as rendered by the Commission on December 5, 1956. Council designated public hearing to be held on this matter on January 14, 1957. COMMENDING COUNCIL FOR The City Clerk presented and read a communication from RETAINING PALM TR.EFS West Covina Beautiful.., per C. W. Varney, Jr., President, ON LARK ELLEN AVENUE commending the City Council on their prog4ss in retaining the palm trees on Lark Ellen Avenue near Cameron -Avenue. . STOP SIGN The city Clerk presented and read a communication Barranca Street and Cortez from Mr. Paul B. Salmon, of the Covina School REFERRED TO CHIEF OF POLICE District requesting a Boulevard Stop Sign to be placed on Barranca Street at Cortez Street -and to permit the Police Department to make a study and survey to see if this sign could be.so placed. It was stated there was a possibility this location was not in the City of West Covina, and should be referred to Chief of Police for investigation. MAIN LINE SEWER The City Clerk presented and read a communication Sunset Avenue and Westerly from the Horny Construction Company regarding. Boundary of Tract No. 22831 request to participate in the construction of a REFERRED TO SANITATION ENGINEER main line sewer outside of Tract No. 22831 between Sunset Avenue and the westerly boundary of said tract. Motion by Councilman Crumley, seconded by Councilmah Pittenger and carried that this matter be tef@rred.to the Sanitation Division for study, APPROVE BIDS ON 'City Engineers The Division of Highways approved bids on MERCED AND WILLOW Merced and Willow Avenue Intersection. The bid was 15-4/10 INTERSECTION per cent in excess of the approved estimate. This particular project would need some revision in the project st#,tenent. Most of the increased amount of the bid over -estimate comes out of the d6s Tax fund. It is necessary to secure a $700.00 additional sum from the street widening and lowering fund which can be applied to this project. I have checked with the Finance Department and we are in accord that this project should be let to the recommended low lidder. At our last meeting this matter was held over for report from the Engineering Department and the Council took no action so it is necessary to award the bid at this time. _12- • C.C. 12®10-�56 Page thirteen ' Motion b;T'Councilman Pittenger, seconded by Councilman Mottinger that recommendation of the Engineering Department be accepted and award the contract to•Crowell and L,—_rsdn in the amount of 1$13,924-3.7.as the lowest respons.ible'bidder. Motion passed on roll call as follows: Ayes_-. Councilmen Mottinger, Crumley, Pittenger, Kay Noes: None Absent: Mayor Brown III CITY CLERK REPORT OF CITRUS MUNICIPAL City Clerk stated that eports states that distribution WUFT of Fines and Forfeitures for the City of West Covina Fines and Forfeitures. for November,1956, was in the amount of 75072.83.- PROPOSED ANNEXATION lam'. 3,'4 & 5 City Glerk stated that County Boundary Commission TO THE CITY OF LA PUENTE had informed the City of West Covina; in a communication dated December 4, 1956, that.the City of La. Puente had filed a proposal for annexation 'of territory.-4m6Vn--as Proposed Annexation No. 3, 4 and 5. lv •. PUBLIC WORKS A. CITY ENGINEER l.. Subdivisions TENTATIVE MAP Location: Northeast corner of Merced. and Walnut Avenues. Tract No. 23222 5.9 Acres _ 24 Lots Area District II. Approved by the Bodger & Son Planning Commission September 5 1956. Heldr over by Council. HELD OVER. pending consideration of park site and report of Bodger & Sons regarding said proposed park site. Motion by Councilman Crumley, seconded by Councilman Mottinger and carried that Tentative Map of Tract No. 23222 be held over with the consent of the subdivider. V. CITY ATTORNEY A RFZMUTIONS RESOLUTION NO. 1036 City Attorney presented and•rbad Resolution No. 1036 ACCEPT BOND accepting Seaboard Surety Company bond in the amount of Street Improvements $51,000'.00 for street, improvements# Motion by Councilman Tract No. 2100 and Pittenger, seconded by Councilman Crumley that Resolution adjacent area. No..1036 be adopted.- Motion passed on roll call as follows: ADOPTED.. Aye.s: Councilmen Mottinger, Cru.i71eY, Pittenger, Kay Noes: None Absenn: Mayor. Brown �13v C.C. 12-10-56 Page fourteen RESOL UTTON NO. 1033 City Attorney presented and read Resolution No. 1033 West Covina. Northerly "A"RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST Annexation No,,141 COVINA, CALIFORNIA, DESCRIBING THE rOUNDARIES OF Notice of Time and TERRITORY, PETITIONING TO BE ANNEXED, DESIGNATING IT place for public hearing BY AN APPROPRIATE NAME, AND GIVING NOTICE OF THE.TIME (January 28, 1957) AND PLACE THERE IT WILL HEAR PROTEST3.tt (West Covina ADO'FTPD Northerly Annexation No. 149) Location: East side of Irwindale from San Bernardino Road north to Railroad tracks and the west side -of Irwindale from San Bernardino Road south to West Covina City Limit$. . Motion by Councilman Crumley, seconded by' Co ncilman Mottinger that Resolution No. 1033 be'adopted,, Motion passed on roll call as follows-. • ,Ayes Councilman Mottinger.,. Crumley, Pittenger, Kay Foes:: None iAbsent: Mayor Brown i(Mayor Brown returned -to the Council Chambers at 10:2.0 P.M.) i ORDINANCE NO. 505 City Engineer: When this"annexation was started the SECOND READING engineers for the developer of the tracts in this West Covina Southerly proposed annexation had left out the corner property �. Annexation`District No. 147 where now exists a Union Oil Station. It was �B6dger) thought, at that time, to square up the City Boundary HELD OVER and run the.proposed annexation to the intersection of the streets of Francisquito and Walnut Avenues. On that basis the annexation was written, the County approved the,boundartes and hearings were held before the Council and Planning Commission. L At the last me6ting it was indicated that the Council desired information in regard tottecuring street improvements in front of the existing C-1 property op which the oil station is located. The property is not leased it is an outright ownership by the oil co mpany.,.14e have not be able to contact the right persons in the company to know. -,.how they feel about, -this annexation, and another question Arose as to whether you could attach such conditions now to the annexation. �! City Attorney: You may not attach conditions but ,you may require improvements made before you complete the annexation. i William Evans, engineer for subdivision stated as follows: "I would like to review one thing in regard to annexation. We felt that the City might.want .to take advantage of the increased assessed valuation of the service station. The assessed valuation of the acreage more than carried the service.station so that is why it was included. The property was sold some time ago and.Mr. Bodger does not have control over improvements there now and the subdivider is not willing to put in the improvements or pay for them or be responsible for them for annexation. They felt that improvements of the property should be put in by the oil company after the tract is developed. They feel no obligation in putting in the improvements themselves. Councilman Kay: Do ,you intend to subivide immediately. _14 C.C. 12-10-56 Page fifteen Ordinance No. 505 ® Continued Subdivider Eng.: No. A matter of time.to contact the oil company would not harm.the subdivider. City Engineer: I would like to have more time. There was nothing indicated in the minutes of the last meeting that we were to seek out this informations Motion by Councilman Kay, seconded br Councilman Pittenger and carried that final reading of Ordinance No. 505 be held over until the next -regular meeting of the Council with the permission of the applicant.. ORDINANCE NO. 506 City Attorney presented and read Ordinance No. 506 FIRST READING "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST Excavation Ordinance COVINA, CALIFORNIA, REGULATING THE MAKING. OF EXCAVA- TIONS IN PUBLIC STREETS, ALLEYS AND OTHER PUBLIC PLACES; PROVIDING PENALTIES FOR THE,VIOLATION HEREOF AND REPEALING,ALL OTHER ORDINANCES IN CONFLICT HEREWITH.?' Held over from November 26, 1956. Motion by Councilman Crumley Seconded by Council- man Kay and carried that Ordinance No. 506 be given its first reading. Motion by Councilman Pittenger, seconded by Councilman Kay that reading of the body of the ordinance be waived. Motion passed on roll. call as follows: Ayes: Councilman Mottinger, Crumley., Kay, Pittenger; Brown Noes: None. Absent: None ORDINANCE NO. 507 Motion by Councilman Pittenger, seconded by Councilman SECOND READING - Kay and carried that -second and final reading be Reclassifying certain given.to Ordinance Noo 507 "AN ORDINANCE OF THE CITY properties COUNCIL OF THE CITY OF WEST COVINA, CALIFO NIA, (Te-rmen_En ,arprise, Inc.) RECLASSIFYING CERTAIN PROPERTIES IN SAID CITY, PURSUANT Zone Change No. 7P TO THE PROVISIONS OF.ORDINANCE NO. 147 OF THE CITY OF Tract No. 21014 WEST COVINA, AND AMENDING ORDINANCE NO. 147 (Tenmen).p' ADOPTED Location: South side of Cortez Street, between Barranca and Cameron Avenues. Motion by Councilman Mottinger, seconded by Councilman Crumley and carried that reading of the body of the Ordinance be waived. Motion by Councilman Kay seconded by Councilman Mottinger that Ordinance No. 507 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Pittenger, Kay, Crumley, Mottinger Noes: None Absent: None Not Voting: Mayor Brown ORDINANCE NO. 508 SECOND READING Adopting Master Plan for development of Park and Recreation Facilities (City Initiated) Amendment No. 11 ADOPTED Motion by Gouncilman Mottinger, seconded by Council- man Crumley and carried that second.'and final reading be given to Ordinance No. 508 "AN ORDINANCE OF THE CITY UDUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A MASTER PLAN FOR THE DEVELOPMENT OF PARK AND RECREPTION FACILITIES." Motion by Councilman:Kay , Pittenger., and' c arried f---tha t the ordinance be waived. seconded by Councilman .reading of the body of ,r, C.C. 12-10-56 Ordinance No. 508 - Continued Page sixteen Motion -by Councilman Kay, seconded by Councilman Mottinger that Ordinance No. 508 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Mottinger, Crumley, Pittenger, Kay, Brown Noes: None Absent: None ORDINANCE NO. 509 SECOND READING iAdopting Master Plan for • development of riding and hiking trails Amendment No. 12 i (City Initiated) Motion by Councilman Pittenger, seconded by Council- man Kay and carried that second and final reading be given to Ordinance No. 509 1' AN ORDINANCE OF THE 'CITY COUNCIL OF THE CITY OF WEST COVINA,.CALIFORNIA, ADOPTING A PIASTER PLAN FOR THE DEVELOPMENT OF RIDING AND HIKING TRAILS."' ADOPTED Motion by Councilman Pittenger, seconded by Councilman Kay and carried, that the reading of the body of the Ordinance be waived. Motion by Councilman Kay, seconded by Councilman Pittenger that Ordinance No. 509 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Pittenger, Kay' Crumley,, Mottinger, Brown Noes: None Absent: None ORDINANCE NO. 510 SECOND READING .Approving an unclassified use under provisions of Ordinance No. 325 Vnclassified Use Permit No. 15 (Vulcan Forge) ADOPTED Motion by Councilman Mottinger, setonded by Councilman Pittenger and carried,'that second and final reading be given to Ordinance No. 510 "AN ORDIWAY7 OF, THE CITY COUNCIL OP THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AN UNCLASSIFIED USE UNDER THE PROVISIONS OF ORDINANCE NO. 325"OF SAID CITY (Vulcan Forge).41 Location: Northwest side of Glendora Avenue, between State Street and Garvey Boulevard. Motion by Councilman Mottinger, seconded by Councilman Kay and carried that their • reading of the body of the Ordinance be waived. Motion by Councilman Pittenger, seconded by Councilman Mottinger that Ordinance No. 510 be adopted. Motion passed on roll call as follows: Ayes: Councilman Pittenger, Kay, Crumley, Mottinger, Brown Noes: None l Absent: None ORDINANCE NO. 511 SECOND READING Approving an unclassified use under the provisions of Ordinance No. 325 (nclasMied-Use Permit No. 16 (Lark Ellen Hospital.). ADOPTED. Motion by Councilman Kay, seconded by Councilman Pittenger and carried, that second and final read- ing be given to Ordinance No. 511 "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AN UNCLASSIFIED USE UNDER. - THE PROVISIONS OF ORDINANCE NO. 325 OF SAID CITY (Lark Ellen Hospital)." Location: West side of Lark Ellen Avenue, between San Bernardino Road and.Badillo Street. -16- C.C. 12-10-56 Ordinance No. 511 - Continued Page seventeen Motion by Councilman Mottinger, seconded by Councilman Kay and carried that reading of the body of the Ordinance be waived. Motion by Councilman Pittenger, seconded by Co�hcilman Kay that Ordinance No. 511 be adopted. Motion passed on -roll call as followst Ayes: Councilmen Mottinger, Crumley, Kay, Pittenger, Brown Noes: None Abpnt: None iORDINANCE NO. 512 SECOND READING Reclassifyng certain property from R-A, Pmtehtial C-1 to-R-A, Potential R-3 Zone Change No. 90 ADOPTED Motion by Councilman Mottinger, seconded by.Counoilman Pittenger and carried, that second and final reading be given t.o Ordinance No. 512 "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST.COVINA, CALIFORNIA, RECLASSI- FYING CERTAIN REAL PROPERTY IN SAID CITY FROM ZONE R-A, POTENTIAL C-1 TO ZONE R-A, POTENTIAL R-3, UNDER THE PROVI- SIONS OF ORDINANCE NO. 147 OF $= CITY. Location: South side of Garvey Boulevard, between Orange and Merced Avenues. Motion by Councilman Pittenger, sec ended by Councilman MottingerIand carried that reading of the body of the Ordinance be waived. Motion by Councilman Kay, seconded by Councilman Pittenger that Qtdinance No. 512 be adopted. Motion passed on roll call as follows: Ayes: Councilmen Mottinger, Crumley, Kay, Pittenger, Brown Noes: None Absent: None ORDINANCE NO 513 FIRST READING West Covina Northerly Annexation District No. 141 Is OCTOBER B, 1956.1P Location: and San Bernardino Road. City Attorney presented and read Ordinance No. 513 SPAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2 OF ORDINANCE NO. 494 OF THE CITY OF WEST COVINA PROVIDING FOR THE ANNEXATION OF 'vWEST COVINA . NORTHERLY ANNEXATION DISTRICT NO. 141?1 ADOPTED West of Lark Ellen Avenue, between Badillo Avenue Motion by Councilman Kay, seconded by Councilman Pittenger and carried that Ordinance No. 513 be given its first reading. LEGAL SERVICES OF OPMELVENY & MYERS IN CONNECTION WITH AUTHORIZATION AND ISSUANCE OF BOND IN CITY OF WEST COVINA FOR PARK AND RECREATION PURPOSES APPROVED Motion by Councilman Mottinger, seconded by Council- man Crumley that OPMeiveny and Myers. be employed as special legal council in connection with bond issue for Park and Recreation purposes on the basis of the letter presented and read, dated December 7, 1956. Motion passed on roll call as follows: Ayes: Councilmen Mottinger, Crumley, Kay, Pittenger, Brown Noes: None Absent: None -17- N C.C. 1?-10-56 Pa'ge-0.1ghteen ORDINANCE NO, 51b. The -City Attorney introduced and.'.;tead in full. FIRST READING Ordinance No, 514 "AN ORDINANCE OF THE CITY OF SET DATE OF BOND ELECTION', WEST COVINA, CALIFORNIA, ORDERING,; CALLING, TF e b -ri - i a 17 - _1 797 _95"T_ PROVIDING FOR AND GIVING NOTICE OF A SPECIAL ELEC- TION TO BE HELD IN THE CITY OF WEST COVIM ON THE 15TH DAY OF FEBRUARY, 1957, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF SAID CITY A PROPOSITION TO INCUR BONDED DEBTEDNE,SS BY SAID CITY OF A CERTAIN MUNICIPAL IMPROVEMENT."' Motion by Councilman Mottinger,, seconded by C o-uncilman Crumley that Ordinance ' No. 514 be given its first reading. Motion passed on roll call.as follows: • Ayes. Councilmen Mottinger., CrumI6'y., Kay, Pitte.ngeri Brown Noes: None Absent: None RESOLUTION NO. 1035 The City Attorney presented and readResolution No. Determining that public 1035 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY interest and necessity OF WEST COVIN A9 CALIFORNIA, DETERMINING THAT THE demand acquisition and PUBLIC INTEREST AND NECESSITY 'DEMAND THE ACQUISITION construction of certain AND CONSTRUCTION OF A CERTAIN MUNICIPAL IMPROVEMENT, municipal improvement AND MAKING.FINDING-9 RELATING THERETO. ADOPTED. Motion by Councilman Kay, seconded by.Councilman Mottinger that Resolution No. 1035 be adopted. Motion passed on roll call as follows:- Ayes-. Councilmen Mottinger, Crumley, Kay, Pittenger, Brown 14oes.- None Absent None V1. PUBLIC WORKS A. CITY ENGINEER 1. Subdivisions • FINAL MAP Final Maps of Metes and Bounds Subdivision No. 135-129 Metes & Bounds - were presented by the City Engineer.,';'Loca� , tion.-. NoA'heast Subdivision No. 135-129 corner of Merced AAvevenue and Meeker nu o.,455.Acres - Lewis H. Hellfritsch 2 Lots Area District I APPROVED Motion by Councilman Kay, seconded by-06unc.ilman Mottinger and carried that Final Map of Metes and Bounds Subdivision 135-129 be approved subject to, receipt of letter stating driveway` -turnarounds will be constructed on the new portion. 2. Streets and Highways CONTRACT FOR, FURNISHING Motion by Councilman Kay, seconded .y b :C ounc ilman-Pittenger ELECTRIC ENERGY that the Mayor and City Clerk be authoriied'to execute APPROVED the contract for P furnishing electrical en'rgy for ornamen- tal street lights owned by the City of West Covina. C.C. 12-11C'-56 Page- pilitbem- Contract for Electric Engergy - Continued Motion passed on roll. call as follows: Ayes: Councilmen Mottinger, Crumleyq Pittenger, Kay, Drown Noes: �one Absents Nbne B. BANITATION 1. Reimbursement Agreements REIMBURSEMENT AGREEMENT Location; Merbury Street from Homerest Avenue to Lark NO. 4 Ellen Avenue. Tra at No. 20780 Wilbur West Upon recommendation of the Sanitation Engineer motion APPROVED by Councilman Kay, seconded by Councilman Crumley that authorization be given for the Peimbursement of $29224- 56 to Mr. Wn—bur West subject to the terms of Reimbursement Agreement No. 4. Motion passed on roll call As follows: Ayes: :Councilmen Mottinger9 Crumley, Kay, Pittenger, Brown .Noes: None Absent: None REQUEST SEWER SYSTEM Councilman Pittenger requested the letter of Mr. Arthur 1100 BLOCK 141Z T ROSEWAY H. Childers of 1709 W. Rosewa,, West Covina be read into the record. This communication was read by Mr. Nollac, Sanitation Engineer. Mr. Nollac: This gentleman lives in an area to be served by Willow Avenue Trunk sewer system. He called me and I have. -talked - to with him. At first we had a plan where we were going build the Will Avenue Sewer with a subdivision to the south. The last con- versation I had with this gentleman I informed him we'had made a Master Plan of • Sewers and that his area had been considered in the Willow Avenue Sewer Trunk System and had been turned over to the Council for the best and feasible way to serve this area. The building of the Willow Avenue Sewer below and above Garvey under the 11911t Act would be rather cumbersome., Some study is being given as to how this should be built and the Oetermination should be left to the Council. Mayor Brown: We are meeting with the Board on Wednesday. PETITION FOR SEWERS Petition containing 74% of the home owners received Lark -Ellen and Portner Street although signatures not all verified. R.EF'ERR1'Si 'TO SANITATION DEPT. Motion by� Councilman Kay, seconded by Councilman Crumley and carried, that this matter be referred to the Sanitation Department for report. -19- 0 C.C. 12-10-56 Page twenty WEST COVINA NORTHERLY Motion by Councilman Kay, seconded by Councilman ANNEXATION NO. 149 Pittenger and carried that West Covina Northerly Referred to Planning Commission Annexation No. 149 be referred to the Planning Commission for their, report. Location: East side of Irwindale from San Bernardino Road to the Rai -(road and the UTest side of Irwindale from San Bernardino Road south to the. West Covina City Limits. VII. COMMISSIONS, CGNITTEES A. FLANNING [30MIMISSION 1. Subdivisions TENTATIVE MAP METES & BOUNDS SUBDIVISION NO. 135-135 Esther H. & Oswald Costello APPROVED Tentative Mallsof Metes tes & Bounds Subdivision No. 135-135 were presented'by the City Engineer. Location: Northwest corner of Conlon Avenue and Harbert Street. 2 Lots - Area District I. Approved.by the Planning Commission at meeting - 5i 1956.' of December , Motion by Councilman.Kay, seconded by Councilman'Pittenger and carried that Tentative Maps of Metes and Bounds Subdivision No. 135-135 be approved as submitted. TIME EXTENSION Location: South east corner of.Citrus and Garvey. Construction Time Limit Mr. Gerschler: -A letter was received requesting Ch-erholtzer an extension of time on I construction for two (one year) ye a rs . The reason for the request was.,in essence., due to financing situation, freeway Construction in the areal, and Possible increase in type of development that might be obtained when the May Company si.tef'is completed. I worked with the applicantion this case and submitted a memorandum to the City Engineer recommending the request two years extension of time on the basis of the letter. The same conditions would be maintained. Councilman Kay: This is the.first case where we have had, an over run of the two year construction limit where it was so specified. Mr. OverhDltzer wished to present testimony on this matter and was sworn in by the City Clerk. Mr. Cverh,oltzer:I i,,Tanted to clarify this matter in regard to the letter. We have in operation a Union Oil Station on the corner. We are Working on several other leases in a . n attempt to get what we wanted and what the City would like to see come in but we have not finished the matter completely. It was stated in the letter that we did have the service. station and that due to the construction on the road we were 16 Months legally straightening things out between the freeway and other legal angles for the service station and there has been a lot of time lost on that corner due to these circumstances. -20® 0 C.C. 12-10-56 Page twenty-one Time Extension (bverholtzer) - Continued Councilman Pittenger: It seems obvious they have been undble to build at their location because of the highway development and it would seem that it might work a hardship to cut this off now. I also feel that there is some consideration due the fact they have a service station :there norw. Motion by Councilman Mottinger, seconded by Councilman Pittenger and carried that due to extenuating circumstances, and the development that has been started, a time extension of one year for the start of construction be�approwed. 2. General Matters PLANNING COMMISSION Defining the intent of the Zdning-Ordinance as it pertains RESCLUTION NO. 425 to the care of children as an occupation in the residential areas of the City. On October 3, 1956, the Planning Commission adopted this resolution and referred it to the City Council for consideration. On October 81 1956, the City Council referred the matter back to -the Planning Commission for reconsideration. The Plannlpg Commission dt their meeting of December 5, 1956, reaffirmed -,the adoption of Resolution No. 425. After discussion on this matter it was consensus that persons may keep up to three (3) children without any zone variance or license and the Council instructed the City Attorney to bring in the proper Ordinance to that affect. B. PARK AND RECREATION COMMISSION WEST COVINA SCHOOL DISTRICT Councilman Mottinger: Perhaps this should be -Recommendation for Mr. William taken under advisement as to what a revised S. Fulton to replace -Mr. Ray ordinance may contain and possible revisions in Simmons .on the. -Park and -the near future. Recreation Commission City Attorney: The Council has the authority to revise at any time. Councilman Crumley: If we look into a revision of any committees which are . within the power of the Council to appoint we should consider getting a much greater coverage of people in different positions and different categories within the .City and perhaps, as an ,extreme example, 'the Council could appoint all members of this Commission, Perhaps wii have too many people on committees representing school districts. Councilman Kay: We discussed the possibility of having people from different geographical locations in the Parks and Recreation Commission and I t hink.it i& advisable at this time that we set this matter for our study session and come to a firm con- clusion ass to what the policy is going to be. We should decide this matter and if there is a change, carry through on the new plan, and if not, appoint Mr. Fulton. Councilman Crumley: I think we came to a tentative agreement that we should have the Covina School District on some of these Committees. Motion by Councilman Mottinger, seconded by Councilman Kay that this matter be taken under advisement as to what the revised Parks and Recreation Ordinance may be and possible revisions in the near future. -21- C.C. 12-10-56 Page twenty-two IDENTIFYING SINGS Councilman Pittenger stated in regard to identification signs FOR CITY on the freeway indicating the City, City Hall, Civic Center, etc., that a study should be made to see if they are now adequate. VIII. REPORTS - CITY MANAGER PRECISE PLAN NO. 100 City Manager stated that he would suggest that Referred to Planning Commission the Council officially refer Precise Plan No. 100 back to the Planning Commission for report. Motion by Councilman Kay, seconded by Councilman Pittenger and carried that Precise Plan No. 100 be referred back to the Planning Commission. CROSSING GUARD The City Manager stated that this Crossing Guard will Cameron and Pima Street be established but at present time attempts were being made to find someone to do this work. AMBULANCE SERVICE CONTRACT Motion by Councilman Kay, seconded by Councilman Means Ambulance Service Pittenger and carried that the Mayor And City Clerk be authorizedoto execute this contract as amended. Motion passed -on roll call as follows: Ayes: Councilmen Mottinger, Crumley, Pittenger, Kay, Brown Noes: None Absent: None NEELY PROPERTY The City Manager stated the agrpement..had'.been signed Byr AGREEMENT tho-Neely interests, for- this_ p,roperty'on the basisi•of acquiring:an an extended or base -purchase arrangement. The City Manager added that there had been a revision in payment dates from August to December 31 which is more in accord with receipt of taxes. With your authorization we can now proceed to acquire this proposed park site at Merced and Orange Avenues. Motion by Councilman Kay, seconded by Councilman Mottinger and carried that Authorization be given the Mayor and City Clerk to execute the.contract agree- ment for the Neely property. BUDGET AND FINANCE REPORT The City Manager stated that copies of this report November, 1956 had been presented to members of the Council for their review. PUBLIC RELATIONS MAN Upon recommendation of the City Manager motion by Mr. Montgomery Councilman Mottinger, seconded by Councilman Pittenger APPROVED that Mr. Montgomery of Montgomery and St. John, be hired as a -Public Relations man for the City of West Covina and to proceed with the contract on this matter affective December 15, 1956. Motion passed on roll call as follows: Ayes: Councilmen Mottinger, Crumley, Pittenger, Kay, Brown Noes: None Absent: None 5040 C.C. 12_-10m56 Page twenty-three REORGANIZATION OF The City Manager stated that studies were now in " CIVIL DEFENSE AND the process.of being made in respect to reorganiza- DISASTER SERVICES tion of -Civil Defense and Disaster Service.. City -Attorney- In connection with the regular Council meeting scheduled for December 24, 1956 attention is called to the provision of the Government Code to the effect that the Council may adjourn any meeting where there is less than a quorums, but if all the members are absent from the meeting the Clerk may declare the meeting adjourned to a stated time and shall cause written notice of the adjournment to be given in the same manner_as provided for special meetings. In view. of the fact that I believe none of the members of the Council will be Present for the regular meeting.of December 24, 1956, and it is the intention to adjourn the -meeting to December 269 1956, the City Clerk or his deputy, should be present at.8:00 o'clock P.M.. on December 24, 1956 and tdeclare the meeting adjourned for lack of a quorum and written notice given to individual councilmen of adjourned meeting on December 26, 1956. APPROVE DEMANDS Motion by Councilman Crumley, seconded by Council man Pittenger and carried that Demands in the amount of $78,097.46 be approved, as listed on Sheets B-10 and C-155 which includes fund transfers of 50,,520.53, and subject to the Audit of -the Auditing.Committee. '1:here was no further business, the meeting was adjourned at 12-10 A.M. -23-