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11-07-1955 - Regular Meeting - MinutesMINUTES OF ADJOURNED REGULAR MEETING OF CITY COUNCIL CITY OF WEST COVI:NA November 7, 1955 The meeting was called to order by Mayor Hurst at 8.15 P. M. at the West Covina City Hallo Present. Mayor Hurst. Councilmen Brown, Sperline, Van Horn, Kay Absent:. None Others. City Clerk and.. City Administrator, City Attorney, City Engineer, City Treasurer, and Mr. Nollac, Sanitation Engineer. ORAL None COMMUNICATIONS WRITTEN None COMMUNICATIONS REQUEST ELIMINATION . City Clerk presented and read a request petition SERVICE ROAD WEST from owners of properties in the 1700 block on SIDE OF SUNSET AVE. South Sunset Avenue asking that no service road (Soo from Francisquito� be constructed. in front of properties, 1704 through Referred to City Eng. 1779 S. Sunset Ave. It was further recommended bN petitioners that rnoney in lieu of proposed ex- penditure for this service road be used.to pave Sunset Avenue to its full width. Motion by Councilman Sperline, seconded by Councilman Brown and carried that this matter be referred to the City Engineer. REQUEST OF THOMAS City Clerk. stated that on October 24, 1955 meeting HOME PRODUCTS of. t;.e Council they ha,d favorably voted on the • Retail sale of playground application. of Thomas Horne .Products to sell equipment slides and C:hristrnas trees at 140 and 142 S. Glend.ora Ave. related Christmas items However, there had been an addition on this DENIED application for them to sell, at retail, playground equipment and related Christmas iterns. City Clerk further stated., that this particular location had been checked into and that the reactio:r of the business people along Glendora. Avenue was that this would be in direct competition with them if other iterns beside:! the Christaaza.s trees were perrni.tted to be sold from this lot. He further stated that it was his recommendation this application be rejected. Motion. by Catinci?rnan Kay, seconded by Councilman. Brown, and carried, that in view of the fact we norrma.11nr require proper business licenses in a matter of this 'rind this apD't'.ication be denied. • CC' Adj. 11-7-55 02- Albert Co Martin request City- Clerk presented andread a communication PUBLICITY CAMPAIGN from. Albert Co Martin. Associates requesting for Civic Center Site permission of the Citr'Council to proceed with. APPROVED publicity of the Civic Center Site. Motion by Councilman Van Born, seconded by Councilman Sperline, and carried, that authorization be givers Albert Co Martin & Associates to proceed with tly.,e publicity campaign regarding the Civic Center. PUBLIC HEARING City Clerk presented and read coxmnaunica.tions Notification from Regional from the Reg .onai Planning Commission of. the Planning Comimission County of Los Angeles regarding public hearing Zoning Cases 3086-3094- to be held November 22, 1955 at 9 A. M. pertain- 3095 and 3096 i:ag to Zone Cases Nos. 3086, 3094, 3095 and 3096 REFERRED TO PLAN- for chiange of zone to lina,ited. commercial. This NING DEPARTMENT matter was referred by the Council to the Planning Department for a report regarding how, if at all, any of this zoning might affect. West. Covina. and. if representation would be necessary at the public hearing to protest any of these proposed zonings. REPORT OF AUDITORS City Clerk stated that at request of the Council Price -Waterhouse Co. a. complete audit of tb.e city's books had been ACCEPTED made by an outside auditor along with recor.n men- dations of th.e possibility of changing the order of procedure t1hat; might improve the accounting systermo ''We have a complete report of both sections and report of condition. of t;he books is completely favorable. l would like the City- Council to accept this complete report so that we may send final figures to City, County, State and Federal authorities. " . Motion by Councilman Brown., seconded by Counc lma an .Kay, and carried, that report of Auditors be accepted and that a --meeting be held with Mr. Malcolm of Price -Waterhouse Co. to discuss m. ethods of improving procedure, EXTENSION OF CONTRACT AGREEMENT Harold Johnson as Acting Director of Public. Works APPROVED call as follows. Motion. by Councilman Sperli.ne, seconded by Councilman Brown that: the contract of Mr. Harold L. Johnson, be extended for a. period of thirty (30� days, from November 1, 1955, and thereafter subject to thirty (30) days notice to terminate by either party. Passed on roll Ayes. Councilmen Hurst, .Kay, Van Horn, Sperli.ne, Brown. Noes. None . Absent. None ADJ.CC 11-7-55 SERVICES UNDER Mayor -.Hurststated we now have a full time plan - CONTRACT TERMINATED,- nng a deprt.xi -ient in our city government and it would Whitna],j and Associates be rny recomi-nen.dation that now that we have a Consultants plarner of our own that we dispense with our out- APPRO7QED side planning consultants, Whjtnall & Associates. Counc-1.1-nnan Kay - "11. think we should consult with, the Planning Commission who use more of this service than we do, .1 fee3 teat eventua.11y we will do away with services of an outside consultant but -.0-Lether tonight is the time, or until we have our City Manager or the O.'K.) of the Planning Commission I ann not sure. 1 do not feel.. there is any hurry in this particular matter. Mayor Hurst -- "I feel that Mr, Gersch_'Ier 7-s ca-pab.le of carrying on this duty and we do li;i.ve the County Regional P�ar.n,;Mg Staff if ive need any additional advice. I thin.k it is best that: we shou..I.d 1,,ave a -nnore practical. approach, and use this money to better advantage,, Councilman Kay - 'The suggestion is al' right as far as I. a.xn concerned, but I think it is a. ?.ziatter we should ask our new Cit-y Manager and Planning Commission before decision,, Councilman Sperline , ''We were put up, -here as a City Council to more or less make rules for the City,. The Planning Cornimission abides by our rules, and as the City Manager wi,'11_11 not be a legislative person but'carry out our orders that we set up, I do not think. this, sllould be passed on to someone else. I feel. it is our duty to make . *his decision, Counci.lman Kay - 11 agree it is our duty ­ to n-xa,�.e decisions regarding any ser- vices terminated, but we are -a,'UTYlp r e s s, on . at "east under the there will be some reorganization of our de-,:)ar1[2_rnents and. re-eva.'ualt-Ii.or of adrninistrative and of go-vernrn(-:�nt procedurel. wouid fa'­'� 0-e ad.-,nini.strat;)ve officer of the. c it Councilman Van Horn. - I do not feel it is a decision to be made by our Planning Commission or our City Piianner. The CitlT Council hired this consultant some time ago and I W4j2 hay,e to agree .vitl-, t'-e Ma -,,-or that the City is very capable of getting"along without the outside co? sulta-nt Scene of the decisions made by the consultant are not in accord v,,i-!--h our way .-)f thinking and 1. thi-cil-I now is the time to dispense with their services and if our new City Manager wants. a consultant, or wants to hire 0-1iS` T_,art4cuJar one bacil", t-,'-en whoever ''e wants to hire he can bring it up, to us and we car. decide then. what we should do - Councilman Kay - 'I am not opxllosed to this idea, but I do question as to whether this is the proper time. Our Planning Dep.,artnilent has been in opexation.-for only a short while, only about two raonths. Hurst —I'Much of tbe.-work is routine work, and we have two reports, one by our Planning Departi-nent and another written in Los Angeles, and I think it is a duplicati.on of wor'& I am sure th.e Planning Department could ADJ, CC 11-7-55 -4- and would continue to call on Whitnall & Asffocdates for help if necessary. " Councilman Kay - "Maybe the only thing in dispute is in type of work done. X.think that we could probably use certain phases of. WIxitnall's services and our services until such a time that our own'Planning Department is fully established. " Mayor Hurst - "I still feel that our own Planning Department can carry on the work without having a hired consultant on a monthly retainer. Councilman Kay - "I do think that we should discuss this matter wit2i Whitnall & Associates. Motion by, Councilrnan Spe.-rline, seconded by Counc-i'lirnan. Van Horn, that the service contract of Whitnallll & Associates be terminated subject to the provisions of the contract as to termination.. Passed on roll ca.11 as follows' Ayes. : Councilmen Va.n Horr.-Li, Brovinand Hwtst. Noes- Councilman Ka� Absent: None It was furthe-_r.- stated by the Council that, a letter be written to Whitnall & Associates thianking them for ser,,Ai.ce Lti past years and hope that this relationship wi,,'-,l continue with them. REPORT OF METROPOLITAN Motion by Coun(c-ilman, Brown, seconded TRANSPORTATION AND by Councilman Sperline that the City of TRAFFIC, ENGINEERING BOARD West Covina endorse the City of Los ACCEPTED Angeles' report on which is based the recommendations of the State Highway and the Los Angeles Metropolitan Freeway System. " Passed on roll call as follows: Ayes. . Councilmen. Kay, Van Horn, Sperline, Brown and Hurst; Noes. None Absent- None CITY REPRESENTATIVE AT HEARING OF LEGIS- LATIVE JOINT INTERIM COMMITTEE -H. L. John.son APPROVED Motion by Councilman Brown, seconded by Councilman'Ka.y, that Mr. Harold, L. Johnson represent the City of West Covina at the hearing in. Los Angeles before the Legislative Joint Interim. Co--rnmittee on Transportatio.P. Problems" Passed on ADJ1CC 11-7-55 -5m roll call as follows - Ayes: _ Councilmen Kay,- Van Horn.,. Sperline, Brown, Hurst Noes. None Absent. None RESOLUTION NO. 829 City Attorney presented and read-Resclu- Restore Vehicular. Rights tion No. 829 "A RESOLUTION OF THE along Hollenbeck St. CITY COUNCIL OF THE CITY OF WEST (Lot 17-Tr. No. 18483) COVINA, CALIFORNIA, RESTORING TO ADOPTED THE OWNERS OF CERTAIN REAL PROPER- TY.IN SAID CITY VEHICULAR RIGHTS ALONG HOLLENBECK STREET PREVIOUSLY RELINQUISHED TO SAID CITY, " (Lot 17 m Tract. No. 18483). Motion by Councilman Brown, seconded by Councilman Kay that Resolution No. 829 be adopted. Passed on roll call as follows. Ayes. Councilmen Kay, Van Horn, Sperline, Brown and .Hurst, Noes. None. Absent. None RESOLUTION NO. 830 City Attorney presented. and read Resolu- Request .Los Angeles County tion No. 830 "A RESOLUTION OF THE approval of -County Aid Funds CITY COUNCIL OF THE CITY OF WEST Improvement of Azusa Ave. COV.INA CALIFORNIA, REQUESTING and Hollenbeck St. bridges THE BOARD OF SUPERVISORS OF LOS across Walnut Creek.Wash ANGELES COUNTY, CALIFORNIA, TO ADOPTED PERMIT THE USE OF CERTAIN GASO- LINE TAX MONEY ALLOCATED AS . COUNTY AID TOWARDS THE IMPROVEMENTS OF. AZUSA AVE. BRIDGE ACROSS WALNUT CREEK WASH AND HOLLENBECK STREET BRIDGE ACROSS WALNUT CREEK WASH BY THE PREPARATION OF PLANS FOR AND THE CONSTRUCTION OF PREMIX SURFACED CREOSOTED TIMER, SIDEWALKS AND- REPAIR WORK OF CERTAIN BRIDGE STRUCTURAL MEMBERS'. " Motion by Councilman Brown., seconded by Cou.nci.lman. Sperline, that Resolution No. 830 be adopted. Passed on. roll call as follows. Ayes. Councilmen Kay, Van Horn, Sperline, _?pro-,;vn and. Hurst. Noes. None Absent.- None. PERMIT SALE OF HOMES City Clerk stated that it is the recommen- AL.THOUGH STREETS AND datfon of Planning and Safety Committee IMPROVEMENTS NOT IN. that sale of homes, be permitted, although (Time Limit 60 days) street: improvements are not in because APPROVED • 0 ADJ. C.C. 11-7-55 -6- of temporary delay on construction due to contractors inability to secure rock and other material on .account of present strife against rock and gravel producers but with the provision. that streets areproperly marked with "Private Street", signs, reflectors on barricades stating that those entering these streets do so .at their own risk.. Motion by Councilman Kay, seconded by Councilman Sperline and- carried, that permission be granted for sale of homes on unimproved streets because of rock.and material shortage construction delay, streets be properly marked, and a time limit ` of sixty (60) days only be allowed. FINAL SEWER INSPECTION REPORT AND BOND RELEASE Tract No. 18190 S. P. 41 if if 2078.0 S. P. 44 if " 21283 S. P. 43 APPROVED Tract No. 20780 - Marbury. St Pacific Employers Ins. Co. Bond No. 11-B-45327 Amount - $12, 100.00 Mr. Noll.ac, Sanitation Engineer, requested approval. of Fin.al.Sewer Inspection reports on the following - Tract No. 18190 Homerest Ave. -Marbury St Founder. Insurance Co.. Bond No. 9630 Amount - $3, 540. 00 Tract No. 21283 - Thelborn St. remaining portion of cash deposit in the amount. of $174, 00. Mr. Nolla.c stated that leakage tests have been performed, lines cleaned and inspected and trenches ba,ckfilled and resurfaced, and all construction. built in. accordance with city standards. It was requested that these facilities be accepted in accordance with the dedication, and further requested that bond or cash amounts be released and any other encumbranc-es held by the City on said construction be released. Motion by. Councilman Van Horn, seconded by Councilman Brown and carried that Final. Sewer Inspection Reports be approved, and proper bond or cash amounts authorized to be released. Passed on roll call. as follows - Ayes. Councilmen Kay, Van Horn,. Sperline, Brown and Hurst. Noes: None Absent- None Thomas Home Products, applicant for sale of Christmas Trees at 140-142 ' S. Glendora Ave. stated that he was not prepared for the denial of retail sale of playground equipment, slides and related Christmas items which had been in addition, to request for sale of Christmas trees and stated that playground equipment could not be displayed inside of a building. Councilman Kay - "I think our koning Ordinance and Business License Ordinance states what has to be done in regard to office space and other items to conduct certain types of business. The type of business you wanted to operate ADJ.. CC. 11-7-55 -7- wa.s of a nature that required some type of permanent structure to do this. If what you are applying for falls under our present Business License and Zoning Ordinance and there hasto be some sort of -pe:rmanent building I do not see any reason to reconsider this den -aria However, if you can taut in this type of business without anything of this nature then perhaps you have grounds to question this decision. of Meeting adjourned at 8:45 P; M. ROBERT FLOTTEN U JOE HURST, MAYOR