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10-03-1955 - Regular Meeting - Minutesi MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF WEST COVINA, CALIFORNIA October 3,, 1955 Meeting was called to order at 8s10 p.m. at the West Covina City Hall. Present: Councilmen Sperline (Acting Mayor), Brown, Kay, Van Horne Absent: T,uayor Hurst Others Present: City Clerk and Administrator, City Attorney, City Engineer, Planning Technician, Acting Director of•Publi.c Works (part time). ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS City Clerk presented and read communication} from Covina School District, per Paul B. Salmon, District Superin- tendent, requesting crossing guard at the intersection of Rowland and Azusa Avenues between the hours of 9:00 to 9:45 a.m. and 4<00 to'.4:45 p.m. Request is being made as a result of traffic survey conducted by West Covina Police Department. Motion by Councilman Brown, seconded by Councilman Kay, and carried,,' to authorize expendi- ture for another crossing guard at intersection of Rowland and Azusa Avenues between the hours of W0-9:45 a.m. and 4:00-4:45 p.m. in the. event.that present personnel cannot takeocare of this particular problem. Passed on roll call as follows: Ayes: Councilmen Sperline, Kay, Van Horn, Brown. Noes: None Absent: Mayor Hurst City Clerk presented and read communication from Sponseller & Sons regarding Zone Change No. 38, Unclassified Use Permit No. 10 and Precise Plan No. 44. Desire to appeal decision of Planning Commission on September 19, 1955, which'denied this Zone Change at public hearing. They do not believe that Planning Commission was fair and just in their decision. Motion by Councilman Brown, seconded by Council- man Kay, and carried, that date be set for hearing on this appeal October 24, 1955. Mr. Burroughs of the State Highway Division stated that prior to this time they were supposed to acquire property at. -NE corner of Irwindale and Garvey for an off - ramp which was requested by the City, and because of Planning Commission's action Sponseller now refuses to sign. Up to the present time the Highway Division only has permission for right of entry for construction, and, consequently, if Sponseller withdraws this right of entry there would be no off ramp. Sponseller verbally gave to State of California right to go on his property to constrict an qff-ramp but now, because Highway Division has no contract actually -signed this off -ramp may be lost unless the zoning on this corner, is straightened out. Mr. Burroughs did not think that hearing held up until October 24th will do any harm. Councilman Sperline. Direct City Clerk to notify Mr. Sponseller that hearing on this matter will be held October 24th. -2- CC 10-3-55 BID AWARDED Motion by Councilman Brown, seconded by Cpjncilr}4n_Kay, STREET ROLLER and carried, that bid be _awarded to Essick.Machirlery Company of Los Angeles as lowest responsible bi4jor for street roller at $4,790.00, that Mayor and City Clerk be authorized to execute the contract and bids be returned to the unsuccessful bidders. Passed on roll call as follows: Ayes: Councilmen Sperline, Brown, Van Horn, Kay. Noes: None Absent: Councilman Hurst. Councilman Brown. stated- that...at..the time. City. advertised, .for .roller bids, we • also advertised for trailer bids but did not feel that specificatiope wer p made clear regarding trailer. After talking with Street Department and City Engineer, he thinksit would be advisable to have a motion to re,ject..trailer bids and read- vertise for bids. Motion by Councilman Van Horn, seconded by Councilman Kay, and carried, that all trailer bids be.rejected and returned to bidders, and that City readvertise for trailer bids. Specifications on trailer to be developed by Street Commissioner, City Engineer, and Street Foreman. • BID AWARDED Motion by Councilman Van Horn, seconded by Councilman Kay, 1ff- Ton Ford Truck and carried, that bid be awarded to Organ-4ayburn Motor Pick -Up Body Company of San Gabriel as lowest responsible bidder for Ford Truck at total..price of $1,627.42, that Mayor and City Clerk be authorized to execute the contract and bids be returned to; the unsuc- cessful bidders. Passed on roll call as follows: Ayes: Councilmen Sperline, Brown, Van Horn,.Kay. Noes: None Absent: Councilman -Hurst. D1S_C.USSION OF LOT FEES Mr. Gerschler of the Planning Department sated that the ON PRECISE PLANS facts have.not all been assembled to preset to Qbuncil at Planning Dept. this meeting but should be completed to en,ble matter to HELD OVER be presented at next regular meeting of Coj.ncil. PROCEDURE ORDINANCE Councilman. Kay presented a copy of Procedu�e Ord Nance of the City of Coronado which sets forth genotdl or4br of business in conducting a Council meeting. Councilman Kay suggested that this copy be submitted, along with four or five recommendations that he, Councilman Kay, has made and any that might be forthcoming from other Council members tp the 'Qity Attorney to see if such a type of ordinance could be drawn up for Wppt Covina to tie various things down as to procedure'. He believessuch a P'rocedutie Ord. nance would be a good thing to have in the City. Motion by Councilman Va#-Horn, seconded - by Councilman Brown, and carried, that the -copy of Procedure Ordinance'of-the City of Coronado be.given to the City Attorney to use as._a basis for a similar ordinance in West Covina and copies of which to be presented to members of the Council for further study. Councilman Sperline not voting. -3- CC 10-3-55 CIVIL DEFENSE CONFERENCE City Clerk presented and read letter directed to Mayor SACRAMENTO Hurst regarding conference called at Sacramento, to be Attendance of Col. Wetherby held October 13 and 14 of local government officials APPROVED charged with responsibility of Civil Defense because of many changes in Civil Defense planning:ar}d nded for discussion. Motion by Councilman Brown, seconded by Councilman Kay, and carried, that the attendance of Col. Wetherby to Civil Defense conference be approved and expenses not to exceed $125.00, with itemized account to be presented. Passed on roll call as follows: Ayes: Councilmen Sperline, Kay, Brown, Van _Horn Noes: No: Absent: Councilman Hurst. GLENDORA & BARBARA AVENUES City Clerk presented and read report from City APPROVED Engineer regarding possibility of owners constructing sidewalks along the southeast side of Glendora Avenue adjacent to Lots 61 and 62 in Tract No. 12785 and in view of expressions of Mr. Rugen, owner of Lot 61 in Tract 12785 at 604 Barbara Avenue and Mr. Bates, owner of Lot 62 of Tract No. 12785 at 928 South Glendora Avenue recommendations were as fol- lows: 1. "That the City of West Covina provide for necessary excavation and widening of asphaltic pavement on aggregate base in front of said lots 61 and 62 of Glendora Avenue. This work would not include the construction of concrete curbs, gutter; or sidewalk. The work could be conveniently installed in connection with im- provements to be installed with Mr. Hotchkiss' precise plan, which adjoins the subject property on the south. We estimate the cost of this work to be done by the City at $1,525.00." Councilman Sperline I feel if we put sidewalks in we are definitely setting up a policy. We are allowed to widen street and improve streets. Councilman Kay We have established that we can do asphalting and owner curbs and gutters. • Councilman Van Horn If we do the asphalting of this street would we do this with others? Councilman Brown We have been doing this on other places in older developments where property is improved but not on new ones. Councilman Sperline Street is in bad condition at point spoken of, and I think we are justified in fixing this street. City Engineer Supposing a situation developed'similar to this whereby Ctiunci.. declared the situation to be unsafe on account of children walking to and from school. If the Council decided it was a safety problem could they order in sidewalks within a 2 mile radius of school with tax assessment on owners? -3- _ 4- CC 10-3-55 City Attorney You may under 1911 Act install sidewalks under assessment. Council may order at cost of property owners where a hazard exists. You'should not spend City funds to put in a side- walk. City may form a district and install without consent of property owners if a hazard exists. You may repair streets, install streets, etc., but when you come to side- walks that is something else. I do not think you should favor any one section with these, Councilman Sperline If we can put something in that at least will help to elimingte any hazard in walking along Glendora Avenue we should do so. Councilman Vas %rn Is this the only place that has such a hazard to school children? Councilman Brown This is the worst one and I know that the other hazardous place will probably be alleviated in the near future, as soo� as the improvements go in. Motion by Councilman Brown, seconded by Councilman Kay, and.carried, that--the--- recommendationof the Gity Enginoer be approved and authorize the expenditure, not to exceed $1,999.999 for necessary excavation and widening of asphaltic pavement on aggregate base in front of said lots 61 and 62 on Glendora avenue. REPORT OF CITY a) Transfer of employee - City Administrator stated that a ADMINISTRATOR study had been made of this problem and findings are that a transfer of a man from Parks and Recreation to Street Depart - men -tat this time would be very inadvisable until we straighten out our employment situation. b) Employment of two men - Street Dept.. - City Administrator° stated that this matter also should be held over.as same situation applies as in regard to transfer of employees. c) Plans and Specifications m Sanitary Facilities - Council- man Van Horn stated that Jr. Gerschler has stated that he does not have the time to. -get plans and specifications for rest rooms to be installed in our two city parks and wishes to know if it would be possible to receive authorization from the Council to hire some outside help to get these plans completed. I believe if this authorization is given we can leave -it up to Mr. Gerschler to see that the job is done. Mr. Gerschler I feel that the cost of this plan would not exceed $400.00. Motion by Councilman Van Horn, seconded by Councilman Brown, that authorization be given to obtain outside help for drawing up plans and specifications of rest rooms for two parks with cost not to exceed $400.00. Passed on roll call as follows: Ayes: Councilmen Brown, Van Horn, Kay, Sperline Noes: None Absent: Councilman Hurst. • ®5- cc 10-3-55 BURNING REGULATIONS Communication was presented and read from Fire Chief Hardin regarding what recommendations can be given for open burning and incinerator burning as applies with rulings on these matters set forth by Air Pollution Board and Los Angeles County Board of Supervisors. Motion by Councilman Kay, seconded by Councilman Brown, and carried, that until legal question is resolved, "Rule 54, Outside Open Burning", remain the same in City as in effect at the present time. Motion of Councilman Kay that City Attorney be instructed to draw up an ordinance that is in accordance with County and Air Pollution District in regard to incinerator burning being done in the evening hours was withdrawn, EMPLOYMENT OF Motion by Councilman Kay, seconded by Councilman Brown, that NEW FIREMEN effective October 10, 1955, at a startingwage of $319.00 per month the following men are to be employed as firemen in the City of West Covina with the usual 6 months probationary period: Dale Co Andrus, Robert L. Madsen, Darrell D. Dotter, Harry No Taber, Charles E. Harrison, Earl Re Tifto Passed on roll call as follows_: Ayes: Councilmen Brown, Noes` - None" Absent: Councilman Hurst Van Horn, Kay, Sperline, .EMPLOYMENT OF Motion by Councilman Brown, seconded by Councilman Kay, that NEW POLICEMEN the following men are to be employed as Policemen in the City of West Covina at a starting wage of $319.00 per month; with 6 months probationary period, which may be extended 6 months: Donald Bowen Effective Donald Goddard " Richard Masten " Buster Miller " Robert Pahl It Andrew Stange It Passed on roll call as.follows: October` 1, 1955 October 1, 1955 October 16, 1955 October 7, 1955 October 16, 1955 October 165, 1955 Ayes: Councilmen Brown, Sperline, Kay,Van Horne Noes: None Absent: Councilman Hurst. EMPLOYMENT OF Motion by Councilman Brown, seconded by Councilman Kay, that CROSSING GUARDS following names be added to the Police Department personnel as crossing guards, effective October 39 1955,. at wages of $1.25 an hour: Vivian A. Heath and Veta E. Matthews. Passed on roll call as follo-40: Ayes: Councilmen Kay, Brown, Van Horn, Sperlineo Noes: None Absent: Councilman Hurst -5- ®o- CC 10-3-55 CIVIL DEFENSE BUILDING Councilman Van Horn stated.that he wished the approval of USE BY ORGANIZATIONS Council. that Parks and Recreation Commission will have final authority to give approval to all organizations using the Civil Defense Building for recreation facilities through a letter from Colonel Wetherbyo Motion by Councilman Van Horn, seconded by Councilman Kay, and carried, that authorization be given to Parks & Recreation Commission for authority to give final approval to all organizations using Civil Defense Building for recreation facilities, through.a.letter from Col. Wetherbyo" BUILDING DEPT. REPORT City Clerk presented and read Building Dept. report for HELD OVER September, 1955o Recommend this be held over until regular meeting on October 10, 1955. APPLICATION FOR Motion by Councilman Kay, seconded by Councilman Brown, CHRISTMAS TREE and carried, that October 24, 19559 be the deadline in SALE PERMITS which application for permits to sell Christmas trees can be acted on by the -Council. BARRANCA STREET Motion by Councilman Brown, seconded by Councilman Kay9 INTERCHANGE and carried, that Director of Public Works be authorized to submit letter recommending approval of plans of Barranc4 Street Interchange dated September 27, 1955., providing an additional off ramp be established in NE section. WILLOW AVENUE SEWER SUGGESTED SPECS Area District 1V HMside DNdopnm s . copies of the report to SOIL COMPACTION TESTS .APPROVED gradings to be done by before paving streets. and carried, that soil Works be approved.. Referred to City Attorney and Acting Director of Public Works for recommendations. Report.was read by Mr. Johnson, Acting Director of Public Works. Since Council had not been able to study these recommendations it was consensus that this be held over for further study until meeting of October.10, 1955, with be made and presented to members of Council. Councilman Brown presented and read communication from Acting Director of Public Works recommending that effective immediately soil compaction tests be required on all street accredited soil engineer and approved by City Engineer Motion by Councilman Brown, seconded by Councilman Kay, compaction tests as indicated by Acting Director.of Public HOLLENBECK ST. BRIDGE City Engineer stated that he had asked a contractor, WALK -WAY Mr,, Zoelle, the cost of building a foot bridge on Hollenbeck Street -,over Walnut Creek Wash. After going down to look at -this location it was found there was no place to attach it on the outside of the bridge. Only possibility is a walk -way or suspension bridge over the Wash. City Engineer to develop facts and report further. Meeting adjourned at.10s00 p.m. JOE HURST,-MAYOR RnPvr)T rT,nTTlr?d