Resolution - No. 2023-20RESOLUTION NO. 2023-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ESTABLISHING REVISED
THRESHOLDS FOR SMALL, INFORMAL AND FORMAL
PROCUREMENTS IN ACCORDANCE WITH SECTION 2-
328 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF
THE WEST COVINA MUNICIPAL CODE AND
ESTABLISHING THE APPROVAL REQUIREMENTS FOR
THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF
SURPLUS SUPPLIES AND EQUIPMENT IN
ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF
ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA
MUNICIPAL CODE
WHEREAS, on June 21, 2022, the City Council adopted Ordinance No. 2498,
which repealed and replaced Division 1 (Generally) and Division 2 (Purchasing System)
and amended Division 3 (Contracting for Public Projects) of Article VII (Purchases of
Sales) of Chapter 2 (Administration) of the West Covina Municipal Code ("Revised
Purchasing Ordinance"); and
WHEREAS, pursuant to subsection (a) of Section 2-328 (Purchasing Authority;
Purchase Order and Contract Approval Requirements) of Division 2 (Purchasing
Procedures) of Article VII (Purchases and Sales) of Chapter 2 (Administration) of the
Revised Purchasing Ordinance, the City Council shall, by resolution, establish the
thresholds for small, informal and formal procurements; and
WHEREAS, on June 21, 2022, the City Council adopted Resolution No. 2022-64,
establishing the thresholds for small, informal and formal procurements in accordance
with Section 2-328(a); and
WHEREAS, the City Council desires to revise the thresholds for small, informal
and formal procurements for better consistency with the Revised Purchasing Ordinance;
and
WHEREAS, pursuant to subsection (b) of Section 2-336 (Surplus Equipment and
Supplies) of Division 2 of Article VII of Chapter 2 of the Revised Purchasing Ordinance,
the sale, exchange, disposal, or donation of surplus supplies and equipment shall be in
accordance with approval requirements established by resolution of the City Council; and
WHEREAS, the City Council desires to establish the approval requirements for
the sale, exchange, disposal, or donation of surplus supplies and equipment in
accordance with Section 2-336(b).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves the following revised purchasing
thresholds:
Type of Procurement
Threshold
Small
$5,000.01-$60,000.00
Informal
$60,000.01-$200,000.00
Formal
$200,000.01 or greater
SECTION 2. The City Council hereby establishes the following approval
requirements for the sale, exchange, or disposal of surplus supplies and equipment:
Threshold
Authorized to Approve the Sale, Exchange, or
Disposal of Surplus Supplies and Equipment
Up to $5,000.00
Purchasing Officer
$5,000.01-$60,000.00
Finance Director
$60,000.01-$200,000.00
City Manager
$200,000.01 or greater
City Council
SECTION 3. City Council approval shall be required for any donation of surplus
supplies or equipment.
SECTION 4. The City Council hereby repeals Resolution No. 2022-64, adopted
by the City Council on June 21, 2022.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall
enter the same in the book of original resolutions and it shall take effect immediately.
APPROVED AND ADOPTED this 18th day of April, 2023.
osario Diaz
Mayor
APPROVED S FORM
fltYil
Thomas P. Duarte
City Attorney
ATTEST
i
- q)-kL71-L Lisa S rrick
Assist t City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina,
California, do hereby certify that the foregoing Resolution No. 2023-20 was duly adopted
by the City Council of the City of West Covina, California, at a regular meeting thereof
held on the 18th day of April, 2023, by the following vote of the City Council:
AYES: Diaz, Cantos, Lopez-Viado, Tabatabai, Wu
NOES:
ABSENT:
ABSTAIN-.
Lisa Sher ck
Assistan Pty Clerk t