Item 7 - CONSIDERATION OF NOTICE OF COMPLETION FOR FY 2021-22 RESIDENTIAL STREETS REHABILITATION PROGRAM (CDBG) - PROJECT NO. 22005AGENDA ITEM NO.7
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: December 6, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF NOTICE OF COMPLETION FOR FY 2021-22 RESIDENTIAL
STREETS REHABILITATION PROGRAM (CDBG) - PROJECT NO. 22005
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the work performed by R.J. Noble Company for the FY 2021-22 Residential Streets
Rehabilitation Program (Project No. 22005), with a final contract amount of $2,114,989.07; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the
release of retention funds 35 days thereafter.
BACKGROUND:
On March 15, 2022, the City Council authorized award of a contract to R.J. Noble Company in the
amount of $1,867,200.00, for the FY 2021-22 Residential Streets Rehabilitation Program. The project
included residential street rehabilitation, work including asphalt resurfacing (removal of portion of existing
asphalt and overlaying new asphalt), and construction of slurry seal.
The City Council also authorized the City Manager to approve change orders in an amount not to exceed
$280,080.00 (15% of awarded contract) for unanticipated project costs. The total established
construction budget was $2,147,280.00.
As part of the improvements, approximately 2 million square feet of residential streets were slurry sealed,
and 1 million square feet of residential streets were asphalt overlaid.
DISCUSSION:
All required improvements were constructed in conformance with the approved plans and specifications.
The work was performed within the contractually specified duration and to the City Engineer's
satisfaction. Construction costs totaled $2,114,989.07, which is within the approved construction budget.
The City retains five percent (5%) of each payment to the contractor as retention to ensure payment to
subcontractors and material suppliers before final payment to the contractor. The City Council's
acceptance of the project and the City's recordation of the Notice of Completion trigger timeframes within
which subcontractors or material suppliers must file claims for payment if they have not been paid by the
contractor. If no claims are filed within 35 days of the filing of the Notice of Completion, the City will
release retention and any remaining amount due to the contractor.
LEGAL REVIEW:
The City Attorney's Office has reviewed the staff report.
OPTIONS:
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Okan Demirici PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:
This contract was funded under Project No. 22005 (Account No. 131.80.7005.7200 and
237.80.7005.7200). The contract was completed within the approved construction estimate.
Construction Contract
$1,867,200.0
Contingency (15%)
$280,080.00
Total Construction Estimate
$2,147,280.00
Actual Expenditures
$2,114,989.07
(Over)/Under Construction Estimate
$32,290.93
Attachments
Attachment No. 1 - Notice of Completion
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Enhance City Image and Effectiveness
A Creative and Active Communuty
ATTACHMENT NO. 1
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City Clerk
City of West Covina
1444 W. Garvey Ave. S.
West Covina, CA 91790
EXEMPT FROM RECORDING FEES —
GOVERNMENT CODE §§ 6103, 27383
NOTICE OF COMPLETION
(California Civil Code § 9204)
NOTICE IS HEREBY GIVEN THAT:
1. Name and Address of Owner. The City of West Covina ("City"), a municipal corporation, whose
address is 1444 W. Garvey Ave. S., West Covina, California 91790, is the fee owner of the public work
of improvement described herein and of the property containing said public work of improvement.
2. Description of Public Work of Improvement. The public work of improvement is the project known as:
FY 2021-22 Residential Streets Rehabilitation Program (CDBG) — Project No. 22005.
3. Location of Public Work of Improvement. The public work of improvement is generally located at
various residential streets south of West Covina Parkway, west of Glendora Avenue, east of Sunset
Avenue and north of Fairgrove Avenue, in the City of West Covina.
4. Award of Contract; Contractor. On March 15, 2022, the City awarded a contract to construct the public
work of improvement to R.J. Noble Company, 15505 E. Lincoln Avenue, Orange, CA 92865.
5. Date of Completion. The public work of improvement was completed to the satisfaction of the City
Engineer on: October 28, 2022.
6. Date of Acceptance. The City Council accepted the public work of improvement on December 6, 2022.
David Carmany, City Manager Date
City of West Covina
VERIFICATION
I, the undersigned, say: I am the Assistant City Clerk of the City of West Covina, the declarant of the foregoing
Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true
of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on , at West Covina, California.
Lisa Sherrick
Assistant City Clerk