Item 3 - CONSIDERATION OF NOTICE OF COMPLETION FOR CONSTRUCTION OF FRIENDSHIP PARK IMPROVEMENTS - PROJECT NO. 21035AGENDA ITEM NO.3
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: November 1, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF NOTICE OF COMPLETION FOR CONSTRUCTION OF
FRIENDSHIP PARK IMPROVEMENTS - PROJECT NO. 21035
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the work performed by Jaynes Brothers Construction, Inc. for the Friendship Park
Improvements project (Project No. 21035), with a final contract amount of $231,792.58; and;
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the
release of retention funds 35 days thereafter.
BACKGROUND:
On September 7, 2021, the City Council authorized award of a contract to by Jaynes Brothers
Construction, Inc., in the amount of $201,258.43 for the Friendship Park Improvements project. The
project included site preparation, installation of City furnished basketball court equipment, playground
equipment, fitness equipment and entry signs at Friendship Park.
On June 21, 2022, the City Council approved a construction contingency at 25% of awarded construction
contract and authorized the City Manager to approve change orders in an amount not to exceed
$57,948.15 for unanticipated project costs. The total established construction budget was $259,206.58.
DISCUSSION:
All required improvements were constructed in conformance with the approved plans and specifications.
The work was performed within the contractually specified duration and to the City Engineer's
satisfaction. Construction costs totaled $231,792.58, which is within the approved construction budget.
The City retains five percent (5%) of each payment to the contractor as retention to ensure payment to
subcontractors and material suppliers before final payment to the contractor. The City Council's
acceptance of the project and the City's recordation of the Notice of Completion trigger timeframes within
which subcontractors or material suppliers must file claims for payment if they have not been paid by the
contractor. If no claims are filed within 35 days of the filing of the Notice of Completion, the City will
release retention and any remaining amount due to the contractor.
LEGAL REVIEW:
The City Attorney's Office has reviewed the staff report.
OPTIONS:
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Okan Demirici PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:
This contract was funded under Project No. 21035 (CDBG account no. 131.80.7004.7700) and was
completed within the approved construction estimate:
Construction Contract
$201,258.43
25% Contingency Allowance
$50,314.61
Total Construction Budget
$251,573.04
Actual Expenditures
$231,792.58
(Over)/Under Budget
$19,780.46
Attachments
Attachment No. 1 - Notice of Completion
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Enhance City Image and Effectiveness
A Creative and Active Communuty
ATTACHMENT NO. 1
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City Clerk
City of West Covina
1444 W. Garvey Ave. S.
West Covina, CA 91790
EXEMPT FROM RECORDING FEES —
GOVERNMENT CODE §§ 6103, 27383
NOTICE OF COMPLETION
(California Civil Code § 9204)
NOTICE IS HEREBY GIVEN THAT:
1. Name and Address of Owner. The City of West Covina ("City"), a municipal corporation, whose
address is 1444 W. Garvey Ave. S., West Covina, California 91790, is the fee owner of the public work
of improvement described herein and of the property containing said public work of improvement.
2. Description of Public Work of Improvement. The public work of improvement is the project known as:
Friendship Park Improvements — Project No. 21035.
3. Location of Public Work of Improvement. The public work of improvement is generally located at 3740
S. Sentous Ave., West Covina, CA 91792.
4. Award of Contract; Contractor. On September 7, 2021, the City awarded a contract to construct the
public work of improvement to Jaynes Brothers Construction, Inc., 996 Lawrence Dr., Suite 201,
Newberry Park, CA 91320.
5. Date of Completion. The public work of improvement was completed to the satisfaction of the City
Engineer on: June 22, 2022.
6. Date of Acceptance. The City Council accepted the public work of improvement on November 1, 2022.
David Carmany, City Manager Date
City of West Covina
VERIFICATION
I, the undersigned, say: I am the Assistant City Clerk of the City of West Covina, the declarant of the foregoing
Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true
of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on , at West Covina, California.
Lisa Sherrick
Assistant City Clerk