Item 8 - CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATA BASEAGENDA ITEM NO.8
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: September 20, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA)
FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATA
BASE
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to enter into a Memorandum of
Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for
collecting and reporting data for the National Transit Database.
BACKGROUND:
After data reporting was required by Congress in 1974, the Federal Transit Administration's (FTA)
National Transit Database (NTD) was set up to be the repository of data about the financial, operating
and asset conditions of American transit systems. The NTD records the financial, operating, and asset
conditions of transit systems helping to keep track of the industry and provide public information and
statistics. The NTD is designed to support local, state and regional planning efforts and help
governments and other decision -makers make multi -year comparisons and perform trend analyses. It
contains a wealth of information such as agency funding sources, inventories of vehicles and
maintenance facilities, safety event reports, measures of transit service provided and consumed, and
data on transit employees.
FTA uses NTD data to apportion funding to urbanized and rural areas in the United States. Transit
agencies report data on a number of key metrics including Vehicle Revenue Miles (VRM), Vehicle
Revenue Hours (VRH), Passenger Miles Traveled (PMT), Unlinked Passenger Trips (UPT), and
Operating Expenses (OE).
On November 14, 1980, the voters of the County of Los Angeles approved Proposition A, an ordinance
establishing a one-half percent sales tax for public transit purposes. At its September 26, 2001 meeting,
the LACMTA authorized payment of Proposition A Discretionary Incentive funds to each participating
agency in an amount equal to the Federal funds generated for the region by each agency's reported
data. Annually, City staff report data collected by its transit contractor into the NTD.
DISCUSSION:
At its June 24, 2021 Board meeting, LACMTA approved the Fiscal Year (FY) 2021-22 transit fund
allocations, which included funds to make payments to all cities that voluntarily reported NTD data for FY
2019-20. It also included supplemental funding as Coronavirus Response and Relief Supplemental
Appropriations Act of 2021 (CRRSAA) funds to support transportation programs impacted by the
COVID-19 crisis.
Based on its participation in the program, West Covina may invoice LACMTA in the amount $187,469
This amount is determined by the amount of Vehicle Revenue Miles and the FTA Unit Rate of
$0.55708563998307614. Vehicle Revenue Miles are the miles a vehicle travels while in revenue service.
This excludes travel to and from storage facilities, training operators prior to revenue service, road tests
and deadhead travel, as well as school bus and charter services. Also included in total amount is an
allocation of $64,915 through CRRSAA.
These funds are intended to support operating costs of the services reported to NTD - the shuttle and
Dial -A -Ride services. They are not eligible for Fund Exchange.
OPTIONS
The City Council has the following options:
1. Approve the recommendation; or
2. Provide alternative direction.
Prepared by: Kelly McDonald, Public Services Manager
Fiscal Impact
FISCAL IMPACT:
Once the memorandum of understanding is executed, the City may invoice for payment in the amount
of $187,469. The funds will be deposited in Fund 121 - Proposition A.
Attachments
Attachment No. 1 - MOU with LACMTA - Prop A Discretionary RY 2020
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
Maintain Good Intergovernmental Relations
Achieve Fiscal Sustainability and Financial Stability
ATTACHMENT NO. 1
MOUPAIWECO22000
PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM
MEMORANDUM OF UNDERSTANDING
FOR COLLECTING AND REPORTING DATA FOR THE
NATIONAL TRANSIT DATABASE
FOR REPORT YEAR 2020
This Memorandum of Understanding (MOU) is entered into as of May 1, 2022 by and
between Los Angeles County Metropolitan Transportation Authority ("LACMTA") and the City of
West Covina (the "City").
WHEREAS, on November 14, 1980, the voters of the County of Los Angeles approved by
majority vote Proposition A, an ordinance establishing a one-half percent sales tax for public transit
purposes;and
WHEREAS, at its September 26, 2001 meeting, the LACMTA authorized payment of
Proposition A Discretionary Incentive funds to each participating agency in an amount equal to the
Federal funds generated for the region by each agency's reported data; and
WHEREAS, at its June 24, 2021 meeting, LACMTA approved the Fiscal Year FY 2021-22
transit fund allocations, which included funds to make payments to all cities that voluntarily
reported NTD data for FY 2019-20; and
WHEREAS, the City has voluntarily submitted their FY2019-20 data to the National
Transit Database (NTD) and have successfully met all NTD, and Federal Transit Administration
(FTA) requirements in order to generate Federal 5307 funds for the Los Angeles County region;
and
WHEREAS, the City has requested funds under the Proposition A Discretionary Incentive
Program for collecting and reporting data for the NTD from the FY 2019-20 Report Year (the
"Project'); and
WHEREAS, on March 15, 2022, the Federal Transit Administration (FTA) published in
the Federal Register the FY 2021-22 Apportionments, Allocations, and Program Information
including unit values for the data reported to the NTD; and
WHEREAS, the parties desire to agree on the terms and conditions for payment for the
Project.
NOW, THEREFORE, LACMTA and the City hereby agree to the following terms and
procedures:
ARTICLE 1. TERM
1.0 This Memorandum of Understanding ("MOU") will be in effect from May 1, 2022,
through June 30, 2025 at which time all unused funds shall lapse.
ARTICLE 2. STANDARDS
2.0 To receive payment for the submittal of the FY 2019-20 NTD statistics, the City warrants
that it:
A. Adhered to the Federal Guidelines for collecting and Reporting NTD statistics
including all audit requirements;
B. Prepared and submitted the FY 2019-20 ANNUAL NTD REPORT of the City's
fixed -route and/or demand response transit service to the LACMTA on or before
October 31, 2020;
ARTICLE 3. PAYMENT OF FUNDS TO CITY
3.0 LACMTA shall pay the City for collecting and reporting FY 2019-20 NTD statistics.
LACMTA shall pay the City for submitting the FY 2019-20 ANNUAL NTD REPORT
for the applicable transit services as follows:
MOTOR BUS SERVICE
For City's motor bus service, LACMTA shall pay an amount equal to the 168,146
revenue vehicle miles reported by the City multiplied by the FTA unit value of
0.55708563998307614 per revenue vehicle mile. See Attachment A for detail.
DIAL -A -RIDE SERVICE
For City's dial -a -ride service, LACMTA shall pay an amount equal to the 51,844 revenue
vehicle miles reported by the City multiplied by the FTA unit value of
0.55708563998307614 per revenue vehicle mile. See Attachment A for detail.
CRRSAA ACT EQUIVALENT SUPPLEMENTAL FUNDING
LACMTA shall pay up to $64,915 in CRRSAA Act equivalent Program Funds to support
transit programs that are impacted by the COVID-19 pandemic.
3.1 The City shall submit one invoice to LACMTA prior to June 30, 2025, in the amount of
$187,469 to receive its payment described above.
3.2 INVOICE BY CITY:
Send invoice with supporting documentation to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
accountspayable@metro.net
Re: LACMTA MOU# MOUPAINVECO22000 M.S. Chelsea Meister (99-4-3)
ARTICLE 4. CONDITIONS
4.0 The City agrees to comply with all requirements specified by the FTA guidelines for
reporting NTD statistics.
4.1 The City understands and agrees that LACMTA shall have no liability in connection with
the City's use of the funds. The City shall indemnify, defend, and hold harmless
LACMTA and its officers, agents, and employees from and against any and all liability
and expenses including defense costs and legal fees and claims for damages of any nature
whatsoever, arising out of any act or omission of the City, its officers, agents, employees,
and subcontractors in performing the services under this MOU.
4.2 The City is not a contractor, agent or employee of LACMTA. The City shall not
represent itself as a contractor, agent or employee of LACMTA and shall have no power
to bind LACMTA in contract or otherwise.
4.3 The City agrees that expenditure of the Proposition A Discretionary Incentive funds will
be used for projects that meet the eligibility, administrative, audit and lapsing
requirements of the Proposition A and Proposition C Local Return guidelines most
recently adopted by the LACMTA Board.
4.4 These expenditures will be subject to AUDIT as part of LACMTA's annual Consolidated
Audit.
ARTICLE 5.
5.0 LACMTA reserves the right to terminate this MOU and withhold or recoup funds if it
determines that the City has not met the requirements specified by the FTA for collecting
and submitting NTD statistics through LACMTA.
ARTICLE 6. MISCELLANEOUS
6.0 This MOU constitutes the entire understanding between the parties, with respect to the
subject matter herein.
6.1 The MOU shall not be amended, nor any provisions or breach hereof waived, except in
writing signed by the parties who agreed to the original MOU or the same level of authority.
ARTICLE 7. CONTACT INFORMATION
7.0 LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Chelsea Meister (99-21-3)
7.1 City's Address:
West Covina
1444 W. Garvey Ave. South
West Covina,CA 91790
Attn: Kelly McDonald
KMcDonald@westcovina.org
IN WITNESS WHEREOF, the City and LACMTA have caused this MOU to be executed by
their duly authorized representatives on the date noted below:
CITY:
City of West Covina Los Angeles County Metropolitan
Transportation Authority
By:
STEPHANIE N. WIGGINS
Mayor/City Manager Chief Executive Officer
Date: Date:
am
Legal Counsel
Date:
DAWYN R. HARRISON
Acting County Counsel
By:
ut
Date: 7 2 2osz
ATTACHMENT
LACMTA Voluntary NTD Reporting Program for FY20
Using FY22 FTA Formula Programs Apportionment Data Values
Jurisdiction
MODE
Number of
Vehicles in
Operation
Total Vehicle
Revenue Miles
$ from VRM
Tier II
Operator
Deduction
CRRSAA
Allocation
Amount
Total
($)Due to
Jurisdiction
Alhambra
MB
8 102,410 57,051.14 77,146 134,197
7 167,428 93,271.73 93,272
5 9,694 5,400.39 3,574 8,975
6 71,068 39,590.96 26,792 66,383
6 208,342 116,064.34 65,991 182,055
2 28,492 15,872.48 15,872
1 32,826 18,286.89 15,889 34,176
9 21,572 12,017.45 12,017
2 71,226 39,678.98 27,429 67,108
2 19,908 11,090.46 11,090
3 98,337 54,782.13 42,177 96,960
3 30,829 17,174.39 17,174
14 287,907 160,388.86 (23,294) 75,421 212,516
11 88,572 49,342.19 36,680 86,022
1 15,460 8,612.54 8,613
7 253,900 141,444.04 125,200 266,644
8 75,497 42,058.29 42,058
5 156,059 86,938.23 68,089 155,028
10 54,146 30,163.96 30,164
5 149,036 83,025.82 37,048 120,074
2 4,257 2,371.51 2,372
4 54,151 30,166.74 17,438 47,605
1 34,280 19,096.90 15,794 34,891
5 20,940 11,665.37 11,665
7 102,330 57,006.57 57,208 114,214
16 59,646 33,227.93 33,228
2 DID NOT REPORT F - 17,940 -
7 216,827 120,791.21 86,682 207,473
6 66,759 37,190.48 37,190
3 67,049 37,352.04 52,810 90,162
10 71,360 39,753.63 39,754
5 157,801 87,908.67 61,507 149,415
13 70,022 39,008.25 39,008
1 38,404 21,394.32 11,155 32,549
6 244,735 136,338.35 91,280 227,619
7 49,933 27,816.96 27,817
1 44,216 24,632.10 12,553 37,185
1 34,252 19,081.30 10,062 29,143
2 79,283 44,167.42 23,433 67,600
4 218,008 121,449.13 58,266 179,715
1 36,686 20,437.24 10,505 30,942
31,213 17,388.31 8,230 25,619
2 58,784 32,747.72 13,772 46,520
12 61,282 34,139.32 17,851 51,991
2 67,033 37,343.12 22,357 59,701
4 138,136 76,953.58 38,805 115,758
9 11,141 6,206.49 4,222 10,429
4 34,824 19,399.95 13,961 33,361
2 25,324 14,107.64 16,328 30,436
2 16,227 9,039.83 F 9,040
6 166,354 92,673.42 69,425 162,098
3 22,225 12,381.23 12,381
3 13,398 7,463.83 5,909 13,373
2 109,666 61,093.35 50,154 111,247
3 31,691 17,654.60 17,655
2 15,045 8,381.35 5,719 14,100
jb136,729 76,169.76 100,832 177,001
85,139.96SouthPasadena
14,301.50 10,154 24,456
93,671.72 64,915 158,587
28,881.55 28,882
64,355 32,600 96,955
Alhambra
DR
Artesia
DR (DT)
Azusa
Baldwin Park
DR
MB
Baldwin Park
Bell
DR
MB
Bell
Bellflower
DR
MB
Bellflower
Bell Gardens
DR
MB
Bell Gardens
DR
Burbank
MB
Calabasas
MB
Calabasas
Carson
DR
MB
Carson
Cerritos
DT
MB
Cerritos
DR
Compton
MB
Compton
DR
Covina
DR
Cudahy
MB
Cudahy
DR
Downey
MB
Downey
DR
Duarte
MB
EI Monte
MB
El Monte
DR
Glendora
MB
Glendora
DR
Huntington Park
Huntington Park
MB
DT
LACDPWAvocado
MB
LACDPWELA
MB
LACDPWELA
DR
LACDPWEast Valinda
MB
LACDPWKing Medical
MB
LACDPWWillowbrook Shuttle
MB
LACDPWS.Whittier
MB
LACDPWAthens
MB
LACDPWLennox
MB
LACDPWFlomnceFirestone
MB
Lakewood
Lawndale
DR
MB
Lynwood
Malibu
MB
DT
ManhattanBeach
DR
Maywood
MB
Maywood
MontereyPark
MontereyPark
DR
MB
DR
Pico Rivera
Rosemead
DR
MB
Rosemead
Santa Fe Springs
DR
DR
South Gate
South Gate
MB
DT152,831
WestCovina
DR25,672
MB168,146
WestCovina
West Hollywood
DR51,844
MB115,521
Total
4,951,213 2,758,250 23,294
1,603,304
1 4,287,719