AGENDA ITEM 4 - CONSIDERATION OF REJECTION OF BIDS FOR HAZ-MAT ABATEMENT AND DEMOLITION OF EXISTING CITY OWNED BUILDING AT 707 LARK ELLEN AVENUE PROJECT (REBID) (PROJECT NO. 21028)AGENDA ITEM NO.4
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: July 5, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF REJECTION OF BIDS FOR HAZ-MAT ABATEMENT AND
DEMOLITION OF EXISTING CITY OWNED BUILDING AT 707 LARK ELLEN AVENUE
PROJECT (REBID) (PROJECT NO. 21028)
RECOMMENDATION:
It is recommended that the City Council reject all bids received on June 16, 2022 for the Haz-Mat
Abatement and Demolition of Existing City Owned Building at 707 Lark Ellen Avenue Project (Rebid)
(Project No. 21028).
BACKGROUND:
The City of West Covina purchased the home at 707 Lark Ellen Avenue to expand Cameron Park, in
efforts to expand the park. At this time, the City is pursuing demolition of the buildings on the property.
The major work components include Haz-Mat abatement and demolition of existing City -owned buildings.
The work includes conducting hazardous material abatement (asbestos) prior to demolishing the
structures. Other work includes demolishing and disposing of all improvements within the boundaries
(including buildings, building slabs, elevated slabs, concrete patio, stairs, floors, foundations, curbs,
gutters, perimeter walls, bollards, equipment attached to building or within 3 feet of the building, concrete
areas, grass areas, asphalt areas, dirt areas, trees (Palm trees on Lark Ellen Avenue will be protected in
place), landscape areas, and any and all existing improvements.
The City previously bid this project informally in accordance with the requirements of Section 2-354 of the
West Covina Municipal Code. Following the bid opening on May 17, 2022, the City Manager rejected all
bids as authorized by Section 2-354(f) of the West Covina Municipal Code.
DISCUSSION:
On June 2, 2022, staff re -advertised the construction bid package. The following three (3) bids were
received by the City at the Bid Opening held on June 16, 2022, at 2:00 p.m.
Contractor Name
Total Bid Amount
AD Improvements, Inc.
$213,200.0
Garrison Demolition and Engineering, Inc.
$248,000.0
Danny Ryan Precision Contracting, Inc. dba ADEP Precision Contracting
$288,000.0
Pursuant to the Public Contract Code and the West Covina Municipal Code, it is within the City Council's
discretion to reject any and all bids received and provide direction to staff on future action.
Following further review of the City's options after bids were received for the Project, staff determined
there was a more economical option for the haz-mat abatement and demolition work. Pursuant to Section
2-353 of the West Covina Municipal Code, public projects in the amount set forth in Public Contract Code
section 22032(a) ($60,000) or less may be performed by employees of the City by force account, by
negotiated contract or by purchase order without competitive bidding. Staff has procured contractors that
can perform the haz-mat abatement and demolition work within such threshold. As of the writing of this
report, the structures are being demolished.
Therefore, staff is recommending that the City Council reject all bids received for the Project.
OPTIONS:
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Okan Demirici PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:
The project is funded by the Park Acquisition Fund which has a balance of over $2.2 million. Funding for
the project was included in the FY2021-22 CIP Budget for $200,000 and will be rolled over to
FY2022-23.
Project No.
Fund Name
Account No.
Current
Total
Proposed
Budget
Project
Budget
Estimate
Amendment
21028
PARK
169.80.7004.7700
200,000
200,000
ACQUISITION FUND
Total
$200,000
$200,000
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Enhance City Image and Effectiveness
A Creative and Active Communuty