AGENDA ITEM 11 - FISCAL YEAR (FY) 2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLANAGENDA ITEM NO. 11
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: July 5, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: FISCAL YEAR (FY) 2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACTION PLAN
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the proposed Fiscal Year (FY) 2022-2023 CDBG Action Plan; and
2. Adopt the following Resolution:
RESOLUTION NO. 2022-65—A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY 2022-2023 CDBG
ACTION PLAN)
3. Designate the City Manager, or the City Manager's designee, as the official representative of the
City to administer the programs and to execute and submit all required agreements, certifications,
and documents required by HUD, and execute all subrecipient agreements for the use of
funds approved in the 2022-2023 Annual Action Plan.
4. Approve the agreement between the City of West Covina and San Gabriel Council of
Governments (SGVCOG) for homeless services funding and authorize the City Manager to execute
the agreement; and
5. Authorize the City Manager to negotiate and execute all necessary
documents, in such final form as approved by the City Attorney, to carry out the City Council's
direction.
BACKGROUND:
The Community Development Block Grant (CDBG) program is a flexible program of the U.S. Department
of Housing and Urban Development (HUD) that provides communities with resources to address a wide
range of unique community development needs. Beginning in 1974, the CDBG program is one of the
longest continuously run programs at HUD. The CDBG program provides annual grants on a formula
basis to 1,209 general units of local government and states.
The CDBG program works to ensure decent affordable housing, to provide services to the most
vulnerable in our communities, and to create jobs through the expansion and retention of businesses.
CDBG is an important tool for helping local governments tackle serious challenges facing their
communities. The CDBG program has made a difference in the lives of millions of people and their
communities across the nation.
The annual CDBG appropriation is allocated between states and local jurisdictions called
"non -entitlement" and "entitlement" communities respectively. Entitlement communities are comprised of
central cities of Metropolitan Statistical Areas (MSAs); metropolitan cities with populations of at least
50,000; and qualified urban counties with a population of 200,000 or more (excluding the populations of
entitlement cities). States distribute CDBG funds to non -entitlement localities not qualified as entitlement
communities.
HUD determines the amount of the City's grant by using a formula comprised of several measures of
community need, including the extent of poverty, population, housing overcrowding, age of housing, and
population growth lag in relationship to other metropolitan areas. West Covina is a direct entitlement
community and uses these federal funds to create transformative impacts and to improve the lives of
residents, especially those with low and moderate income levels.
According to 24 CFR 570.4, the policies and procedures used to determine CDBG allocations are
described in Sections 106 and 107 of the Housing and Community Development Act of 1974. For the
Entitlement Program, there are two formulas: "A" and "B". HUD calculates the amount of funds that each
entitlement grantee would receive under each of the two formulas. Formula A calculates funds to a
jurisdiction based on its metropolitan area's share of three factors across all US metropolitan areas. The
factors are:
1. Population, weighted at 25%;
2. People in poverty, weighted at 50%; and
3. Overcrowded units, weighted at 25%
Formula B also calculates funds to a jurisdiction based on its metropolitan area's share of three factors
across all US metropolitan areas, but the factors are somewhat different. The Formula B factors are:
1. Population growth lag since 1960, weighted at 20%;
2. People in poverty, weighted at 30%; and
3. Pre-1940 housing units, weighted at 50%.
In recent years, West Covina has utilized these funds for Code Enforcement, the Domestic Violence
Victim Advocate (Police Department), Senior Meals Program, the Business Assistance Loan Program,
the Housing Preservation Program, Public Infrastructure Projects, and to fund various public service
providers (i.e., food banks, homeless advocates, meals on wheels, etc.).
As a condition of receiving the funds, HUD requires the City to prepare an annual Action Plan, which
details the activities the City plans to undertake with the funds in the respective year. This Action Plan is
to be consistent with the five-year CDBG Consolidated Plan, which is a strategic and visioning document
on the use of these funds. The City Council adopted its most recent 5-year CDBG Consolidated Plan on
April 6, 2021, which is valid through 2024. The City's proposed FY 2022-2023 CDBG Action Plan is
included as Attachment No. 2 of this report.
As a basis for the Consolidated Plan, an assessment and prioritization of community needs, relative to
the use of CDBG funds, was required. The categories of community need identified in the current
Consolidated Plan are: (1) Economic Development, (2) Homelessness, (3) Infrastructure Improvements,
(4) Owner Occupied Housing, (5) Public Facilities, (6) Non -Homeless Special Needs, (7) Public
Services, and (8) Rental Housing. Attachment No. 1 describes each category.
To facilitate prioritization and to evaluate the categories, HUD utilizes four levels of priority: High,
Medium, Low, and No Such Need. A High Priority means that activities in that category will be funded by
CDBG funds. A Medium Priority means activities in that category may be funded by CDBG funds. A Low
Priority means CDBG funds will not be used to fund activities in a particular category.
The City Council established the FY 2020-2024 Consolidated Plan Priorities through actions at the April
6, 2021 City Council meeting, as outlined in Table 1. These priorities were affirmed, as amended, by the
City Council on March 1, 2022 for the FY 2022-2023 Action Plan.
Table 1
FY 2020-2024 Consolidated Plan Priorities
Categories of Need
Priority Level
Economic Development
High
Homelessness
High
Infrastructure Improvements
High
Owner -Occupied Housing
High
Public Facilities
High
Rental Housing
High
Non -Homeless Special Needs
Medium
Public Services
Medium
The categories shown as 'Medium' and 'Low' do not indicate that these are not priorities of the City of
West Covina; however, with limited CDBG funds, the City Council determined the other categories as a
priority for use of CDBG funding during this term.
DISCUSSION:
As directed by the City Council on March 1, 2022, City staff drafted the proposed FY 2022-2023 CDBG
Action Plan (Attachment No. 2) to incorporate the City's approved FY 2020-2024 Consolidated Plan
Priorities.
In FY 2022-2023, the City will receive $788,055 in CDBG funds. With additional program income
estimated at $50,000 through repayments of CDBG-funded loans to the City's Housing Preservation
Program, staff estimates a total amount of available resources to be approximately $838,055. Previously
unobligated funds in the amount of $217,185 are proposed to be utilized. The proposed budget is shown
below in Table 2. Approved funding for FY 2021-2022 is shown for comparison.
Table 2
Proposed FY 2022-2023 CDBG Action Plan Budget
Project/Activity
1. Neighborhood Improvement
Program
FY 2021-2022
Approved
$1,200,000F
FY 2022-2023
Proposed
$755, 557
2. Planning and Administration
$164,000
$167,611
3. Public Services
$133,000
$132,472
Total
$1,497,000
$1,055,240
1. Neighborhood Improvement Program: Funds eligible capital improvements such as public
facilities improvements, street rehabilitation, replacement of curbs and gutters, removal of barriers
to accessibility, park improvements, etc.
2. Planning and Administration: By statute, capped at 20% of the sum of allocation and current
year (FY 2022-2023) program income. FY 2022-2023 program income, to be received through
repayment to the Housing Preservation Program, is estimated at $50,000.
3. Public Services: By statute, capped at 15% of the sum of allocation and prior year (FY
2021-2022) program income. FY 2021-2022 program income, received through repayment to the
Housing Preservation Program, is $95,096 as of the writing of this report.
Business Assistance and Housing Preservation Programs
The Business Assistance Program and Housing Preservation Program will occur in FY 2022-2023 with
previously allocated funds and later amended in the FY 2021-2022 Action Plan process. The
unexpended balances will be carried forward. Activities funding with carried over budgets are designated
in Table 4 with an asterisk (*). As of the writing of the report, the Business Assistance Program, originally
funded for $325,000, has a balance of $32,303 and the Housing Preservation Program, originally funded
for $250,000, has a balance of $331,644. At the pre -development public hearing for the Action Plan on
March 1, 2022, revising guidelines to increase loan amounts and expand eligible use for the Housing
Preservation Program was discussed. Staff will be presenting revised guidelines for the program for City
Council consideration at the August 16, 2022 City Council meeting.
Neighborhood Improvement Program
Funding for additional improvements to Friendship Park, the only park to currently meet the eligibility
criteria for CDBG funding, is proposed. Necessary improvements include the park restroom rehabilitation,
parking lot updates, among others. Improvements are being costed.
Public Services
The City published a Notice of Funding Availability in February 2022, and received 11 funding requests
totaling $216,500 from public service providers serving West Covina residents. Descriptions of services
provided are included as Attachment No. 3.
With an interest in mitigating impact to the General Fund, staff earmarked funding for City projects at the
levels of request by the individual departments. This will offset City program expenses that would
otherwise be supported by the City's General Fund. All City projects are designated with a double
asterisk (**) in Table 4. A decrease in CDBG funding to these programs would result in an increased
burden on the General Fund in order to maintain current service levels.
Housing Rights Center
Staff also recommends funding the Housing Rights Center. As a CDBG recipient, HUD requires grantees
to provide services that promote and support fair housing in the community. Funding the Housing Rights
Center addresses this HUD requirement.
Homeless Services
At the pre -development public hearing for the Action Plan on March 1, 2022, services for the homeless
was emphasized. Following the public service application deadline, the City contracted the Los Angeles
Centers for Alcohol and Drug Abuse (LA CADA) to provide homeless services in West Covina. When the
contract was awarded, the first three months were funded. For FY 2022-2023, staff is recommending
CDBG funds be used to fund $60,000 of the $250,000 annual cost of the project. An additional $50,000
from the San Gabriel Valley Council of Governments (SGVCOG) will further offset this cost. The balance
of $140,000 will be funded by ARPA Local Fiscal Recovery funds (Fund 179). An additional $12,000 in a
carry over of Measure H funds from the County is proposed to be used for the Motel Voucher Program.
Overall, staff recommends allocating $262,000 in funding for homeless services:
Table 3
Funding for Homeless Services
Funding Source
Amount
CDBG
60,000
SGVCOG
50,000
ARPA Local Fiscal Recovery
140,000
Subtotal LA CADA Contract $250,000
Measure H Funds for Motel Voucher Program 12,000
Total Funds for Homeless Services $262,000
Staff recommends funding the projects (Projects Nos. 3 through 11) as shown below in Table 4
Ad Hoc Committee Recommendations
The CDBG Ad Hoc Committee of the Community and Senior Services Commission (Ad Hoc Committee)
evaluated the remaining applicants (Projects No. 12 through No. 17). Applicants made presentations to
the Ad Hoc Committee on May 12, 2022. The Ad Hoc Committee then developed recommendations to
allocate the balance of $37,472 in CDBG funds (shown in Table 4). The recommendations are included
in the proposed Action Plan and presented for the consideration of the City Council.
Several activities (Project Nos. 7, 13, 15, and 16) were not recommended for regular CDBG funding. The
City received CDBG-CV funds as a result of the CARES Act in response to COVID-19. The City Council
previously approved $150,000 for food bank activities. The three providers, denoted by a triple asterisk
(***), were awarded funding through CDBG-CV at the recommendation of the Ad Hoc Committee in FY
2020-2021 and FY 2021-2022. The Ad Hoc Committee recommended funding the FY 2022-2023
requests from the food banks from the balance of CDBG-CV funds. Sufficient funding remains from the
$150,000 approval to fund the requests. Staff also recommends that the Senior Meals Program (Project
No. 7) be funded using CDBG-CV funds; this frees up the $60,000 in CDBG funds historically earmarked
for the Meals Program for the LA CADA program.
A funding request application was received from God's Pantry, a homeless services provider based in
Pomona. The request was for $25,000 to purchase a vehicle that would serve as a mobile unit to launch
a homeless outreach program in West Covina. The Committee felt that the application as well as the
presentation lacked sufficient detail regarding the proposed activity. Further, pre -planning in the way of
collaboration with the City's law enforcement outreach team or other local homeless providers was not
demonstrated. Additionally, during the presentation to the Committee, agency representatives changed
their request for funding to outfit a vehicle for outreach, as a vehicle had been donated. Several weeks
later, on June 1, 2022, an agency representative emailed reverting the request back to the original
purpose. As such, the potential for the successful launch and implementation of the activity was a
concern. The Ad Hoc Committee did not recommend funding the request.
Temporary Housing Assistance
At the pre -development public hearing for the Action Plan on March 1, 2022, City Council discussed the
need for a program to help those at -risk from becoming homeless by temporarily providing assistance
with housing cost, i.e., rent, mortgage, utilities, etc. According to 24 CFR 570 (B)(4), "the general rule is
that CDBG funds may not be used for income payments. For purposes of the CDBG program, "income
payments" means a series of subsistence -type grant payments made to an individual or family for items
such as food, clothing, housing (rent or mortgage), or utilities, but excludes emergency grant payments
made over a period of up to three consecutive months to the provider of such items or services on behalf
of an individual or family." Such a project would be eligible under CDBG, as a public service, a category
which is subject to a statutory cap. Because the City has neither a program nor guidelines in place, it is
not recommended that the activity be funded with CDBG funds at this time.
Alternatively, because the City has CDBG-CV funds available, which are not subject to the public service
cap, the City Council may direct staff to return with guidelines for a program that would comport with the
CDBG-CV requirements. That is, in addition to the regular CDBG requirements, be shown to prevent,
prepare for, or respond to COVID-19. There is $733,055 in available funding that has not yet been
allocated to the CDBG action plan but has been appropriated in CDBG - R Fund No. 225.
Table 4 details proposed FY 2022-2023 funding by activity, alongside approved funding for FY
2021-2022 for comparison.
Table 4
Proposed FY 2022-2023 CDBG and CDBG-CV Funding
Project/Activity
1. 22005 - Residential CDBG Street Improvements
2021Y 022
Approved
$1,000,000
2022Y 023
Proposed
$0
Account
131.80.7005.7200
12. 21035 - Friendship Park Improvements
$1,000,000
$0
131.80.7004.7700
3. 23006 - Friendship Park Improvements, Phase 2
$0
$755,157
131.80.7004.7700
4. Business Assistance Program (*)
$39,585
$32,303
131.22.2232.6120
5. Housing Preservation Program (*)
$350,809
$341,644
131.22.2242.61201
6. Administration
$171,000
$167,611
131.61.5120.5111
7. Senior Meals Program (**)
$60,000
$60,000
225.61.5121.6120
8. Domestic Violence Victim Advocate (**)
$20,000
$20,000
131.31.3130.5111
9. Careship (**)
$5,000
$5,000
131.61.5136.6120
10. Housing Rights Center
$10,000
$10,000
131.61.2244.6120
11. Los Angeles Centers for Drug and Alcohol Abuse
(LA CADA) (**)
$0
$60,000F761
5121.6120
12. Senior Assistance Program (YWCA)
$25,530
$10,972
131.61.5121.6444
13. Action Food Pantry (***)
$20,000
$20,000
225.61.5121.6120
14. ESGV Coalition for the Homeless
$10,000
$10,000
131.61.5121.6467
15. Shepherd's Pantry(***)
$8,000
$10,000
225.61.5121.6120
16. Project 29:11 (Food Pantry) (***)
$12,000
$15,000
225.61.5121.6120
17. Assistance League (Op School Bell)
$10,000
$16,500
131.61.5121.6462i
Plan Total
$2,741,924
$1,534,187
As required, the draft FY 2022-2023 CDBG Action Plan was available for a 30-day public review period,
which began on June 3, 2022. As of the writing of this report, one written public comment was received,
which provided a correction to the name of a County agency referenced in the Plan.
An approved Action Plan is due to HUD by July 13, 2022.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and agreement and approved them as to form.
C6ffi9g-3
The City Council has the following options:
1. Approve staff's recommendation; or
2. Provide alternative direction.
ENVIRONMENTAL REVIEW:
This project is a General Exemption under the California Environmental Quality Act.
Prepared by: Kelly McDonald, Public Services Manager
Fiscal Impact
FISCAL IMPACT:
The proposed FY 2022-2023 Action Plan budget is $1,534,187. In FY 2022-23, the City is to receive
$788,055 in CDBG funds. With additional program income estimated at $50,000, through repayments
of CDBG-funded loans to the City's Housing Preservation Program, staff estimates a total amount of
available resources to be approximately $838,055. Previously unobligated funds will make up the
difference of $217,185.
Funding Source
FY2022-23
Amount
FY22-23 CDBG Funds
788,055
Housing Preservation Program Loan Repayments
50,000
Previously unobligated funds
217,185
CDBG Carryovers
373,947
CDBG-CV Carryovers
105,000
Total
$7,534,187
The attached budget amendment proposes to reallocate funding to implement the plan as stated. This
includes a transfer of $140,000 from Project No. 22010, Fire Station Repairs, to Contract Services in the
ARPA Local Fiscal Recovery Fund No. 179 to fund the LA CADA contract for homelessness services
and an appropriation of $12,000 to carry over Measure H funds from the County for the Motel Voucher
Program. The overall net impact of the proposed budget amendment is zero and does not have any
impact to the City's General Fund.
Attachments
Attachment No. 1 - Descriptions of Categories of Need in Table 1
Attachment No. 2 - Proposed FY 2022-2023 CDBG Action Plan
Attachment No. 3 - FY 2022-23 CDBG PSP Applicants
Attachment No. 4 - Resolution No. 2022-65 Budget Amendment
Attachment No. 5 - MOA with SGVCOG for Homeless Programs
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Maintain and Enhance City Facilities and Infrastructure
Enhance City Image and Effectiveness
Achieve Fiscal Sustainability and Financial Stability
Expand Economic Development Opportunities
ATTACHMENT NO. 1
Descriptions of Categories of Need in Table 1,
Consolidated Plan Priorities
This attachment describes the Categories of Need shown in Table 1 of the staff report.
1. Economic Development: Activities to address these needs will be funded by the Community
& Economic Development non -housing funds. Community & Economic Development
activities and the new Business Assistance Program will address this category of need.
2. Homelessness: The allocation of CDBG funds to public services can address a portion of these
needs.
3. Infrastructure Improvements: Improvements such as street rehabilitation and replacement of
curbs and gutters will be funded during the Consolidated Plan cycle. (For example, projects
may include street improvements.)
4. Owner -Occupied Housing: Owner housing needs will be addressed by the Housing
Preservation Program (HPP).
5. Public Facilities: Public facilities may be funded during the Consolidated Plan cycle — 2020 to
2024. (For example, projects may include: accessibility improvement or parks and recreation
facilities and youth centers.)
6. Non -Homeless Special Needs: The allocation of CDBG funds to public services can address a
portion of the non -homeless needs. (Non -homeless special needs populations include: the
elderly, persons with HIV/AIDS, disabled, homebound, and mentally ill).
7. Public Services: A high priority was assigned to public services because CDBG funds can help
to address the needs of the elderly, frail elderly, youth and other low/moderate income
populations. These needs can be addressed by the 15% allocation of CDBG funds to public
services. (For example, public services may include: youth services, transportation services,
and crime awareness.)
8. Rental Housing: Rental housing needs are addressed by the Section 8 rental assistance program
and the affordable housing developments funded by the CED Low and Moderate Income
Housing Fund.
ATTACHMENT NO.2
City of
West Covina
Action Plan for
Housing and Community Development
. T,M- Vr-M- I=sa7m:V
FY 2022-2023 (July 1, 2022 — June 30, 2023)
Prepared for:
The U.S. Department of Housing and Urban Development
Lead Agency
City of West Covina
Community Services Department
1444 W. Garvey Avenue
West Covina, California 91790
(626) 939-8430
PROPOSED
Table of Contents
Executive
AP-05 Executive Summary - 24 CFR 91.200(c),
TheProcess..............................................................................................................................................6
PR-05 Lead & Responsible Agencies 24 CFR 91.200(b).............................................................................. 6
AP-10 Consultation — 24 CFR 91.100, 91.200(b), 91.215(I) _________ _________ _________ _________ ______ 7
AP-12 Participation 12
Annual Action Plan 14
ExpectedResources...............................................................................................................................14
AP-15 Expected Resources —91.220(c)(1,2)............................................................................................. 4
AP-20 Annual Goals and Obiectives 17
Projects..................................................................................................................................................19
AP-35 Projects —91.220(d)------------------------------------------------------------------------------------------ 19.
AP-38 Project Summary -......................................................................................................................... 21
AP-50 Geographic Distribution — 91.220(f)------------------------ 27
AffordableHousing -................................................................................................................................ 29
AP-55 Affordable Housing — 91.220(g)----------------------------------------------------------------------------------------------------2.9
AP-60 Public Housing — 91.220(h) .......................................................................................................... 30
AP-65 Homeless and Other Special Needs Activities — 91.220(i)............................................................... 31
AP-75 Barriers to affordable housing — 91.220(j)..................................................................................... 5
AP-85 Other Actions — 91.220(k)............................................................................................................. 37
Program Specific Requirements ............................................................................................................. 40
AP-90 Program Specific Requirements — 91.220(
List of Tables
Table 1— Responsible Agencies----------------------------------------------------------------------------------------------------------------
6
Table 2 — Agencies, groups, organizations who participated ....................................................................
9
Table 3 —Other local /regional/federal planning efforts--
----------------11
Table 4 — Citizen Participation Outreach _________________________________________________________________________________________________12
Table 5 — Expected Resources — Priority Table________________________________________________________________________________________
14
Table 6 — Goals Summary .............................. ........ ........ ........
........ ........ ... 17
Table 7 — Goal Descriptions---------------------------
------------........... 18
Table 8—Project Information -----------------------------------------------------------------------------------------------------------------19
Table 9 — Geographic Distribution ...........................................................................................................
27.
Table 10— One Year Goals for Affordable Housing by Support Requirement__________________________________________ 29
Table 11— One Year Goals for Affordable Housing by Support Type........................................................29.
List of Attachments
Attachment No. 1— LMI Census Block Group Ma
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
Located in the San Gabriel Valley, West Covina is a densely developed urban community encompassing
16 square miles. The US Census estimates the West Covina had a population of 109,501 persons as of
April 1, 2020. This document constitutes the City of West Covina's third year Annual Action Plan to
implement its Five -Year Consolidated Plan (FY 2020 — FY 2024) for the use of Community Development
Block Grant (CDBG) funds. This FY 2022 Annual Action Plan was prepared using the eConPlanning Suite
system developed by the U.S. Department of Housing and Urban Development (HUD). The system
prescribes the structure and contents of this document, following HUD's Consolidated Planning
regulations. This Action Plan covers the planning period of July 1, 2022 through June 30, 2023. A public
hearing was conducted on March 1, 2022 to discuss the Draft FY 2022-2023 Action Plan, which was
released for a 30-day public review on June 1, 2022.
2. Summarize the objectives and outcomes identified in the Plan
Listed below are City of West Covina's objective and outcome categories for CDBG funded activities in
accordance with the Federal Register Notice dated March 7, 2006. During this Consolidated Plan period,
the City will fund activities in two objective/outcome categories — SL-1 and SL-3.
SL-1 Improve Availability/Accessibility for the Purpose of Creating a Suitable Living Environment
• Fair Housing Services
• Child Care Services
• Senior Services
• Other Public Services
SL-3 Improve Sustainability for the Purpose of Creating a Suitable Living Environment
• Neighborhood Improvement Program
The Neighborhood Improvement Program supported improvements such as: street and alley
improvements, sidewalks, and street lighting and accessibility improvements.
Annual Action Plan
2022
OMB Control No: 2506-0117(exp. 09/30/2021)
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
The 2015-2019 Consolidated Plan established the following high priorities for CDBG funding:
• Support a Neighborhood Improvement Program for infrastructure improvements
• Support public facilities funding
• Support funding for fair housing and tenant/landlord counseling services
• Address the needs of homeless families with children; homeless individuals; and chronically
homeless persons
• Support public services funding
The City allocated CDBG funds to address each of the five high priorities listed above.
The City compared the cumulative proposed and actual accomplishments for Program Years 2015-2016
thru 2019-2020. Actual accomplishments over the four year -period exceeded the proposed
accomplishments by a ratio of 1.33 to 1, when proposed accomplishments were weighted for actual
funding. Three public services had accomplishments slightly less than the 4-year weighted
accomplishments: Senior Meals Program, Careship Program, and Housing Rights Center. The
Neighborhood Improvement Program supported improvements such as: street and alley improvements,
sidewalks, and street lighting and accessibility improvements.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
Public Hearings: Citizen participation is one of the most important components of the planning process.
To solicit public input during the development of the Consolidated Plan, the City Council conducted two
public hearings.
The purpose of the first public hearing, which occurred on March 1, 2022, was to obtain the public's
input on West Covina's housing and community development needs. The notice of the public hearing
explained the CDBG Program, available funding and the scope of eligible activities. The City encouraged
the participation of all residents. A summary of the meeting is presented in Table 4 — Citizen
Participation Outreach. The purpose of the second public hearing, which will occur on July 5, 2022, will
be to consider approval of the PY 2022-2023 Action Plan. A summary of the meeting is presented in
Table 4—Citizen Participation Outreach.
Housing and Community Development Needs Survey: The proposed Action Plan is intended to be
consistent with the recently adopted Consolidated Plan. As part of the development of the PY 2020-
Annual Action Plan
2022
OMB Control No: 2506-0117 (exp. 09/30/2021)
2024 Consolidated Plan, which was approved on April 6, 2021, The City conducted a survey as another
means of obtaining public participation. The Survey was posted on the City's website. The survey results
are included as an attachment to this Plan. Seventy-nine (79) responses were received. Seventy-six (76)
responses were from West Covina residents, 61 of which indicate they have lived in West Covina for
over 10 years. The survey asked respondents to indicate their priority housing and non -housing
community development needs (High, Medium, Low, No Need, and Don't Know) for activities in the
community under seven categories. CDBG funds are limited. With the limited funding, the City supports
programs that provide resources to address some of the activities mentioned below. However, the City
will seek other funds or partners to address the priority needs during the Consolidated Plan period.
In summary, the seven categories and top three activities receiving the most High Need ratings in the
survey are listed below:
Infrastructure Activities
1. Water quality improvements
2. Tree planting
3. Street and road improvements
Housing Activities
1. First-time home -buyer assistance
2. Energy efficient home improvements
3. Heating/cooling HVAC replacement or repairs
Housing Types for Special Needs Populations
1. Rental assistance for persons at -risk of homelessness
2. Shelters for youth
3. Permanent supportive housing such as subsidized housing that offers services for persons with
mental disabilities
Community and Public Facilities
1. Parks and recreational facilities
2. Homeless shelters
3. Facilities for abused/neglected children
Community and Public Services
1. Neighborhood crime prevention programs
2. Children afterschool/summer camp programs & services
Annual Action Plan
2022
3
OMB Control No: 2506-0117 (exp. 09/30/2021)
3. Park and recreation programs
Services and Facilities for Special Needs Groups
1. Veterans
2. Seniors (65+)
3. Victims of domestic violence
Business and Economic Development Activities
1. Retention of existing businesses
2. Attraction of new businesses
3. Expansion of existing businesses
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
During the pre -development hearing on March 1, 2022. Comments regarding the use of CDBG funds
included the following:
A Councilmember commented support for the Housing Preservation Program and expressed a desire for
continued funding. Additionally, a request was made to reconsider the program guidelines to increase
the current loan amount of $10,000 to $20,000 or more, as improvements such as central air, roof
replacement, etc., are costly.
A Councilmember recommended that because the City intends to use CDBG funds to serve homeless
persons, establishing a rental assistance program would be beneficial for preventing those a -risk of
becoming homeless. As a result, Rental Assistance was re -prioritized to 'High' for the remainder of the
Consolidated Plan period. Increasing the availability of motel vouchers for homeless persons was also
discussed.
The draft Action Plan was available for a 30-day public review period beginning June 1, 2022 and ending
on July 1, 2022. During a public hearing held on July 5, 2022, public comments included: TBD
The City of West Covina has undertaken diligent and good faith efforts in outreaching to all segments of
the community that may benefit from the CDBG Programs.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments received were accepted.
Annual Action Plan
2022
OMB Control No: 2506-0117 (exp. 09/30/2021)
7. Summary
The City of West Covina has undertaken diligent and good faith efforts in outreaching to all segments of
the community that may benefit from the CDBG Programs.
Annual Action Plan
2022
OMB Control No: 2506-0117(exp. 09/30/2021)
72
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AP-10 Consultation — 91.100, 91.200(b), 91.215(I)
1. Introduction
As part of the Action Plan development, the City undertook an outreach program to consult and
coordinate nonprofit agencies, affordable housing providers, and government agencies regarding the
needs of the low- and moderate -income community. The outreach program has been summarized in the
Executive Summary.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(I))
During the development of the Action Plan, the City coordinated with the Los Angeles County
Development Authority. The Development Authority provided information on the number of families
receiving Section 8 rental assistance; the number of elderly and disabled assisted families; and the
number of families on the Section 8 Waiting List. The City also coordinated with the Baldwin Park
Housing Authority.
The private and governmental health, mental health, and service agencies that were consulted included:
United Way of America; Southern California Association of Governments; Los Angeles County
Department of Public Health, (Childhood Lead Poisoning Prevention Program and Division of HIV and
STD Programs); Los Angeles County Department of Mental Health; Los Angeles County Department of
Public Social Services (DPSS); Office of Statewide Health Planning and Development; Substance Abuse
and Mental Health Services Administration; Area Agency on Aging, State Independent Living Council
(SILO); and Office of the California Attorney General. With regard to economic development, the City
coordinated with the State Employment Development Department, County of Los Angeles Workforce
Investment Board, West Covina Workforce Services Office, and the Community Development
Commission's economic development efforts.
Specific agencies were also contacted to obtain data in preparation of this Action Plan. For example, the
State Developmental Services Department and State Social Services Department were contacted to
obtain data and housing resources for persons with disabilities.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The Continuum of Care Strategy was consulted to provide information on homelessness and resources
available. Several agencies that provide housing and supportive services for the homeless and those at
risk of becoming homeless were identified. The City coordinates on an ongoing basis with the following
Annual Action Plan
2022
OMB Control No: 2506-0117 (exp. 09/30/2021)
homeless providers: the East San Gabriel Valley Coalition for the Homeless Emergency Food and Shelter
Program, YWCA— WINGS Women's Shelter, and San Gabriel Valley Council of Governments.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City's HUD entitlement allocation does not include ESG funds.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction's consultations with housing, social service agencies and other
entities
Annual Action Plan
2022
OMB Control No: 2506-0117 (exp. 09/30/2021)
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If appropriate, describe publicly owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
The City presently has no land that could be used to address the community's needs. However, the City
does explore opportunities to partner with non -profits to address unmet housing needs. The
Community and Economic Development Department does post on its webpage an Available Property
List (APL) for businesses seeking to locate in West Covina.
Discussion
See discussion above.
Annual Action Plan
2022
OMB Control No: 2506-0117(exp. 09/30/2021)
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Projects
AP-35 Projects — 91.220(d)
Introduction
The City's planned actions include grant administration; providing fair housing services; providing
services to low income persons including, the homeless and the frail elderly; and improving
neighborhoods. Planned projects are listed in below.
Projects
#
Project Name
1
Neighborhood Improvement Program
2
Fair Housing
3
Grant Administration
4
Domestic Violence Victim Advocate
5
SGV YWCA Senior Citizens Assistance
6
ESGV Coalition for the Homeless
7
Assistance League of Covina Valley
8
Careship
9
LA CADA
Table 8 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The available CDBG funds have been allocated to projects that contribute to achieving the priority needs
and goals established by the 5-Year Strategic Plan. The projects are consistent with the citizen input
received during the development of the recently approved Consolidated Plan. The priorities have been
approved by the City Council.
Further, based on anticipated need, two amendments to open activities are proposed. The amendment
consists of modifying funding for the existing activities as summarized below. The amendments have a
net zero effect on overall funding availability.
Applications for Funding: The Public Services Department solicited proposals from community -based
organizations, nonprofits, City departments, and citizens interested in applying for funds and providing
services to the West Covina community. The application form requests a description of the need and/or
problem to be addressed by the project. This application process provides another means of identifying
priority needs. Applications were reviewed by the CDBG Adhoc Committee of the Community and
Senior Services Commission. The Committee heard presentations from applicants on May 12,
Annual Action Plan
2022
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OMB Control No: 2506-0117(exp. 09/30/2021)
2022. Funding recommendations from the Committee were considered and approved by the City
Council on July 5, 2022 as part of the proposed Action Plan.
One of the greatest challenges in meeting the underserved needs of low- and moderate -income persons
is having limited financial resources. The City will continue to use CDBG funding to support public service
agencies that address the special needs of the underserved, including the elderly and frail elderly and
persons belonging to protected classes that have been the victims of housing discrimination.
The City also proactively seeks additional resources to better meet the underserved needs.
Annual Action Plan
2022
EI:
OMB Control No: 2506-0117(exp. 09/30/2021)
1
Project Name
Neighborhood Improvement Program
Target Area
Area Benefit Neighborhoods
Goals Supported
Improve/upgrade public infrastructure & facilities
Needs Addressed
Improve/upgrade public facilities & infrastructure
Funding
CDBG: $755,157
Description
Improvements to eligible neighborhoods and public facilities.
Accessibility improvements.
Target Date
6/30/2024
Estimate the number
Based on the Pavement Management Plan, an activity is being scoped
and type of families that
for residential streets in need of rehabilitation within eligible areas.
will benefit from the
proposed activities
Location Description
Based on the Pavement Management Plan, an activity is being scoped
for residential streets in need of rehabilitation within eligible areas.
Planned Activities
Based on the Pavement Management Plan, an activity is being scoped
for residential streets in need of rehabilitation within eligible areas.
2
Project Name
Fair Housing
Target Area
City -Wide
Goals Supported
Achieve fair housing for all
Needs Addressed
Eliminate housing discrimination
Funding
CDBG: $10,000
Description
The Housing Rights Center will offer West Covina residents services
from our four program areas, (1) Discrimination Complaint
Investigation, (2) Landlord Tenant Counseling, (3) Education and
Outreach, and (4) Legal Services.
Target Date
6/30/2023
Estimate the number
70 low- and moderate -income households
and type of families that
will benefit from the
proposed activities
Location Description
3255 Wilshire Blvd #1150, Los Angeles, CA 90010
Annual Action Plan
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22
OMB Control No: 2506-0117(exp. 09/30/2021)
Planned Activities
The Housing Rights Center will offer West Covina residents services
from our four program areas, (1) Discrimination Complaint
Investigation, (2) Landlord Tenant Counseling, (3) Education and
Outreach, and (4) Legal Services
3
Project Name
Grant Administration
Target Area
Goals Supported
Effective grant administration
Needs Addressed
Effective grant administration
Funding
CDBG: $167,611
Description
CDBG Program Administration
Target Date
6/30/2023
Estimate the number
N/A
and type of families that
will benefit from the
proposed activities
Location Description
Admin office: 1444 W. Garvey Ave. So., West Covina, CA
Planned Activities
Funding used for general management, monitoring, and oversight of
CDBG Program, including the preparation of the Action Plan and
CAPER
4
Project Name
Domestic Violence Victim Advocate
Target Area
City -Wide
Goals Supported
Improve the well-being of low income persons
Needs Addressed
Public Service Programs
Funding
CDBG: $20,000
Description
This program follows up with victims of all domestic violence victim
cases in West Covina.
Target Date
6/30/2023
Estimate the number
An estimated 1,700 low- to moderate income persons will be assisted
and type of families that
by the activity
will benefit from the
proposed activities
Location Description
Admin Office: 1444 W Garvey Ave S, West Covina, CA 91790
Annual Action Plan
2022
23
OMB Control No: 2506-0117(exp. 09/30/2021)
Planned Activities
The City's Victim Advocate is responsible for following up with victims
of all domestic violence cases that occur in West Covina, as well as
some other crimes involving children and domestic situations. The
Victim Advocate guides domestic violence victims through the
criminal justice and social service networks.
5
Project Name
SGV YWCA Senior Citizens Assistance
Target Area
City -Wide
Goals Supported
Improve the well-being of low income persons
Needs Addressed
Public Service Programs
Funding
CDBG: $10,970
Description
This program connects seniors with a broad array of services that
enable them to stay at their homes for as long as possible.
Target Date
6/30/2023
Estimate the number
An estimated 60 low- and moderate -income persons will be assisted
and type of families that
by the activity.
will benefit from the
proposed activities
Location Description
101 S Barranca Ave, Covina, CA 91723
Planned Activities
The activity aims to connect seniors with a broad array of services that
enable them to remain in their homes for as long as possible. Activity
provides case management, information, and referral assistance.
6
Project Name
ESGV Coalition for the Homeless
Target Area
City -Wide
Goals Supported
Improve the well-being of low income persons
Needs Addressed
Public Service Programs
Funding
CDBG: $10,000
Description
Emergency assistance provided to homeless persons.
Target Date
6/30/2023
Estimate the number
300 low- and moderate -income persons
and type of families that
will benefit from the
proposed activities
Location Description
1345 Turnbull Canyon Rd, Hacienda Heights, CA
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2022
24
OMB Control No: 2506-0117(exp. 09/30/2021)
Planned Activities
ESGVCH operates the Emergency Assistance Center which provides
walk-in emergency services to homeless and at -risk homeless
individuals and families
7
Project Name
Assistance League of Covina Valley
Target Area
City -Wide
Goals Supported
Improve the well-being of low income persons
Needs Addressed
Public Service Programs
Funding
CDBG: $16,500
Description
The program will provide school clothing, shoes and supplies to
children and young people from low income families so they can
attend school regularly
Target Date
6/30/2023
Estimate the number
1,000 low- and moderate -income families
and type of families that
will benefit from the
proposed activities
Location Description
636 E San Bernardino Rd, Covina, CA 91723
Planned Activities
The program will provide school clothing, shoes and supplies to
children and young people from low income families so they can
attend school regularly
8
Project Name
Careship
Target Area
City -Wide
Goals Supported
Improve the well-being of low income persons
Needs Addressed
Public Service Programs
Funding
CDBG: $5,000
Description
This program assists with the cost of childcare.
Target Date
6/30/2023
Estimate the number
7 low- and moderate -income families
and type of families that
will benefit from the
proposed activities
Location Description
Admin Office: 1444 W Garvey Ave S, West Covina, CA 91790
Planned Activities
The activity provides a childcare subsidy.
Annual Action Plan
2022
25
OMB Control No: 2506-0117(exp. 09/30/2021)
9
Project Name
LA CADA
Target Area
City -Wide
Goals Supported
Improve the well-being of low income persons
Needs Addressed
Public Service Programs
Funding
CDBG: $60,000
Description
Homeless services provided Los Angeles Centers for Alcohol and Drug
Abuse (LA CADA) - outreach, engagement, case management,
substance abuse harm reduction
Target Date
6/30/2023
Estimate the number
An estimated 300 low-income persons will be assisted by this activity
and type of families that
will benefit from the
proposed activities
Location Description
12070 Telegraph Rd, Suite 207, Santa Fee Springs, CA 90670
Planned Activities
Two full-time housing navigators with work with the City's law
enforcement outreach team to provide outreach, engagement, case
management, substance abuse harm reduction services for homeless
persons
Annual Action Plan
2022
W
OMB Control No: 2506-0117(exp. 09/30/2021)
AP-50 Geographic Distribution — 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
West Covina has two distinct geographic areas: City-wide and Area Benefit Neighborhoods.
CDBG investment for Fair Housing and Public Service Programs is made on a city-wide basis.
In prior years, CDBG investment for the Neighborhood Improvement Program has mostly been made in
Area Benefit Neighborhoods; that is, in block groups where 51% or more of the population have low -
and moderate -incomes. Based on the most recent data, the City has 22 block groups with 51% or more
the population having low/moderate incomes. Please see the Appendices for a map that highlights
these areas.
In PY 2022-2023, there is one activity under the Neighborhood Improvement Program: Residential
Street Rehabilitation - CDBG Streets with proposed funding in the amount of $755,157.
The percentages below are based on estimated costs of proposed activities in Year 3. Of the entire
budget of $1,055,240, Area Benefit Neighborhoods represent amount estimated for Street
Rehabilitation. The balance of the budget is City-wide, through Fair Housing and Public
Services. Administration, proposed at $167,611, is not considered in this calculation.
Amendments may occur during the program year that will redistribute funds to activities on an area
benefit basis.
Geographic Distribution
Target Area
Percentage of Funds
City -Wide
15
Area Benefit Neighborhoods
85
Table 9 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
CDBG-eligible area benefit neighborhoods, within which area benefit basis projects are eligible are
highlighted on the map, included in the appendices. Public services and Fair Housing are available on a
Annual Action Plan
2022
27
OMB Control No: 2506-0117 (exp. 09/30/2021)
city-wide basis to low- and moderate -income persons. Eligible block groups are listed below.
Tract BlockGroup(s)
• CT 4053.01 BG 1, 2
• CT 4053.02 BG 2
• CT 4055.00 BG 2, 3
• CT 4062.00 BG 1, 2,3
• CT 4065.00 BG 5
• CT 4066.02 BG 2, 4
• CT 4067.01 BG 1, 3
• CT 4067.02 BG 1, 2, 3
• CT 4068.00 BG 1, 3
• CT 4080.04 BG 1
• CT 4081.33 BG 2
• CT 4081.37 BG 2
• CT 4081.41 BG 1
Discussion
See discussion above.
Annual Action Plan
2022
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OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing — 91.220(g)
Introduction
Section 8 provides rental assistance to 579 families through programs administered by the Los Angeles
County Development Authority (474) and Baldwin Park Housing Authority (105).
Of the 579 families, 503 are disabled or elderly. There are 411 families on the Section 8 Waiting List of
the two housing authorities.
One Year Goals for the Number of Households to be Supported
Homeless
0
Non -Homeless
0
Special -Needs
0
Total
0
Table 10- One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported
Through
Rental Assistance
579
The Production of New Units
0
Rehab of Existing Units
0
Acquisition of Existing Units
0
Total
579
Table 11- One Year Goals for Affordable Housing by Support Type
Discussion
Refer to discussion above.
Annual Action Plan
2022
29
OMB Control No: 2506-0117(exp. 09/30/2021)
AP-60 Public Housing — 91.220(h)
Introduction
The City does not have public housing; however, Los Angeles County Development Authority and the
Baldwin Park Housing Authority administer the Section 8 Housing Choice Voucher program within West
Covina. There are currently 554 West Covina families receiving Section 8 rental assistance and
approximately 413 more residents on the waiting list. The amount of time spent on the waiting list
often varies and can be as long as several years
Actions planned during the next year to address the needs to public housing
Not applicable to the City of West Covina.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
Not applicable to the City of West Covina. The Los Angeles County Development Authority encourages
the participation of public housing residents through Resident Councils. The role of a Resident Council
(RC) is to improve the quality of life and resident satisfaction in self-help initiatives to enable residents
to create a positive living environment for individuals and families living in public housing. The Baldwin
Park Housing Authority (BPHA) owns and administers Mc Neil Manor, a "project -based public housing
unit. Mc Neil Manor is a 12-unit low-income senior (62 years or older) housing development.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
The Los Angeles County Development Authority is not a troubled PHA. LACDA has officially achieved
"High Performer" status under HUD's Section 8 Management Assessment Program (SEMAP); therefore,
is not designated as a "troubled" agency. Units are inspected, repaired, and maintained on a regular
basis.
Discussion
The Development and Housing Authorities have prepared five-year Strategic Plans and an Annual
Plans. The Plans guide the actions of the Housing Authority in addressing the needs of extremely low
and very low income families and include goals to increase the supply of affordable housing, promote
self-sufficiency and asset development, ensure equal opportunity and affirmatively further fair housing,
and in achieving consistency with each jurisdiction's Consolidated Plan. The City will continue to
monitor the Development and Housing Authority's Plans and provide input as it pertains to West Covina
residents in an effort to increase the supply of affordable housing.
Annual Action Plan
2022
WE
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
The City plans to allocate CDBG public service funds to agencies that address the needs of the homeless
such as emergency/transitional shelter, food insecurity and other basic needs. For the past several
years, the City of West Covina has partnered with the Los Angeles Homeless Services Authority (LAHSA)
to host and participate in the County -wide Homeless Count to better understand the number of
homeless in our community as well as the region. In 2018, 277 unsheltered homeless persons were
counted, up from the 158 counted in 2017 and the 48 counted in 2016. The results of the 2019 was 147
and the 2020 count results were 124. In 2021, HUD exempted the Los Angeles Continuum of Care from
the Count. As of the writing of this report, the 2022 Count results have not been announced.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
In April 2022, the City contracted the Los Angeles Centers for Alcohol and Drug Abuse (LA CADA) to
provide homeless outreach and case management services. In FY 2022-2023, the City will fund its
contract with LA CADA, in part, with CDBG funding. LA CADA provides two full-time Outreach Navigators
who work with the City's law enforcement outreach team to visit established encampments throughout
the City, including all other designated homeless occupied areas, i.e., City Parks, abandoned buildings,
parking lots etc.
Services include substance use harm reduction, providing hygiene assistance and supplies, necessary
clothing, water and snacks. Outreach Team transports clients to non -emergency medical
transportation, established shower facilities, etc.
The Outreach Team conducts an American Society of Addictive Medicine (ASAM) triage. After
conducting an ASAM triage, clients may be transported to either detox or residential treatment based
upon outcome of assessment. LA CADA furnishes the City eight treatment beds.
The Team provides on -going intensive case management, which focuses primarily on entering clients
into HMIS and conducting necessary follow-up. Ancillary case management services include procuring
required government documents and linkage to medical, dental and mental health care.
County Measure H funds will be administered by the SGV Council of Governments in FY 2022-2023. The
City is member of a cohort of Cities that will receive outreach services from Union Station Homeless
Services, the Coordinated Entry System (CES) Lead Agency in Service Planning Area (SPA) 3.
The City is currently a member of the Police Department Program's Mental Evaluation Team (MET)
Annual Action Plan 31
2022
OMB Control No: 2506-0117 (exp. 09/30/2021)
which is comprised of four (4) cities: Azusa, Covina, Glendora, and West Covina, which provide mental
health services to homeless in each of our communities. One day per week, a mental health
professional is dedicated to the City of West Covina to assist individuals throughout the community that
have been displaced temporarily or are permanently homeless.
The City funds a two police officers for homeless outreach. In addition to the parks -related duties, this
team are the first responders to homeless calls, and proactively seek contacts with the homeless
(building trust relationships, which can help deescalate crisis situations and help individuals to accept
social services). The team received specialized training in crisis communication, social services, etc., and
is connected to the local and regional social service network, expanding upon longstanding partnerships
that the City of West Covina has with other agencies, hospitals, churches, etc. The target population will
be primarily street level and sheltered homeless, as well as those in need of mental health services. The
team is supplemented by an existing partnership with Los Angeles County, who assigns a County Mental
Health Clinician to our area, rotating among cities regionally. Police Officers focus a portion of their time
at City parks and in the community to provide outreach to those homeless individuals in need of
supportive services. In addition, they enforce park operating hours, and be able to mitigate illegal
activity in the parks.
Addressing the emergency shelter and transitional housing needs of homeless persons
The City provides CDBG funds to the East San Gabriel Valley Coalition for the Homeless. This agency
provides advocacy, motel vouchers, gas vouchers, hot meals, showers, lunches, clothing, travel needs,
rehabilitation and mental health placements, Winter Shelter, mail and message service and refers clients
to partner agencies for further assistance. Up until recently, the Coalition has administered a
transitional housing program. The program was discontinued due to lack of funding.
The City applied for and received Measure H funding in the amount of $100,000 from Los Angeles
County. The grant is for the purchase of motel vouchers in order to increase the availability of
temporary beds in the area. Vouchers will be used by the housing navigator, on a case -by -case basis, for
those working through a housing plan. A balance of $12,000 is estimated for FY 2022-2023.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The YWCA— WINGS Women's Shelter is located in West Covina. It is a 32-bed shelter for battered
Annual Action Plan
2022
32
OMB Control No: 2506-0117 (exp. 09/30/2021)
women and their children.
The City of West Covina is not a direct provider of homeless services. It does refer homeless persons to
emergency shelters, transitional housing and supportive housing operated by public and private
agencies located near the city. The City also amended the Zoning Code to indicate the where emergency
shelters may be located by right.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
The City of West Covina does not receive funding from the Federal sources that require the
implementation of supportive housing programs for persons returning from mental and physical health
institutions. The City does not receive funds from sources that require the development and
implementation of a Discharge Coordination Policy. However, the City has knowledge of the County's
discharge coordination policies.
The West Covina jail houses suspects awaiting court appearances or as long as it takes to book them and
release on a citation. Currently, any suspect in custody displaying medical and/or mental illness is taken
for appropriate care either to a hospital or County jail facility where services can be provided. Suspects
are also allowed to utilize a phone to make arrangements to be picked up.
Los Angeles County Department of Mental Health (DMH) regulations require the discharge planning
process for Acute Care Hospitals, State Mental Hospitals, and Institutions for Mental Disease programs
must address all the individual needs of homeless clients at treatment initiation. Housing resources on
discharge include: independent living with rental assistance, family reunification, living with roommates,
PSH, and nursing homes.
California law requires hospitals/regional hospital associations to have protocols for homeless patients.
The Hospital Association of Southern California, National Health Foundation, and Illumination
Foundation's Recuperative Care Program must provide post -hospital healthcare services to homeless
patients moving from acute care. Services include housing location assistance, residential medical and
social support.
Los Angeles County Department of Health Services (DHS) regulations require health care facilities to
provide appropriate housing location and supportive services to avoid discharge into homelessness.
Programs include: the Recuperative Care Program, nursing facilities, board and care, family
reunification, permanent supportive housing (PSH), and affordable housing. DHS also funds 24/7 ES
Annual Action Plan
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medical services where Case Managers work with patients to obtain housing, services, and benefits.
Discussion
See discussions above.
Annual Action Plan
2022
34
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AP-75 Barriers to affordable housing — 91.220(j)
Introduction:
The City's draft 2021-2029 Housing Element describes constraints and barriers to maintenance,
development and preservation of affordable housing.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The City is committed to removing governmental constraints that hinder the production of housing and
offers a "one -stop" streamlined permitting process to facilitate efficient entitlement and building permit
processing. The draft 2021-2029 Housing Element recommends the following policies to mitigate the
barriers to affordable housing:
• Support innovative public, private and non-profit efforts toward the development of affordable
housing.
• Periodically review and revise the City's development standards, if necessary, to facilitate quality
housing that is affordable to all income levels.
• When feasible, consider reducing, subsidizing, or deferring development fees to facilitate the
provision of affordable housing.
• Continue the provision of incentives, including the density bonus incentive program, which
encourages developers to include affordable units in their projects.
• Encourage production of accessory dwelling units as an additional source of infill housing
opportunities.
• Identify funding to subsidize land costs of for housing developments that include affordable
units.
• Provide flexibility in development standards to accommodate alternative approaches to provide
affordable housing such as mixed -use projects.
Reduce Development Constraints: As part of the comprehensive Development Code update the City
will review residential and mixed -use regulations to identify development standards or procedures that
may constrain the development of affordable housing and housing for persons with special needs.
Specific Code amendments will include:
• Supportive housing - AB 2162 (2018) amended State law to require that supportive housing be a
use by -right in zones where multi -family and mixed uses are permitted, including non-residential
zones permitting multi -family uses, if the proposed housing development meets specified
criteria.
• Low barrier navigation centers - AB 101 (2019) added the requirement that low barrier
Annual Action Plan
2022
35
OMB Control No: 2506-0117(exp. 09/30/2021)
navigation centers meeting specified standards be allowed by -right in areas zoned for mixed use
and in non-residential zones permitting multi -family uses pursuant to Government Code §65660
et seq
Priority Processing for Affordable and Special Needs Housing: Affordable housing developers often
face constraints in developing affordable housing projects. One way the City can assist such developers
is by providing fast-track/priority processing for low-income and special needs housing projects. This
service can encourage affordable housing development by allowing developers to go through the
approval and permitting process quicker keeping costs down and units affordable. It is important that
following the construction of the project that units are monitored to ensure that subsequent tenants are
households with special needs and/or lower income.
Accessory Dwelling Units: Allowing for the development of accessory dwelling units (ADUs) offers an
important affordable housing option for lower -income households and others such as seniors, care-
givers, or young adults. ADUs can also provide property owners with an additional source of income.
Recent changes to State law encourage ADU production, and the City amended local ADU regulations in
2020 in conformance with State law. The City will continue to monitor legislation and update City ADU
regulations as necessary to ensure consistency with State law. In addition, the City will promote ADU
development in the following ways:
• Assist property owners with ADU applications
• Post informational ADU flyers in City Hall, on the Planning Department website and other public
places
Discussion:
In April of each year, the City transmits an Annual Housing Element Progress Report to the State
Department of Housing and Community Development. The Report describes all the actions taken to
implement the programs included in the adopted Housing Element.
Annual Action Plan
2022
M.
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions — 91.220(k)
Introduction:
The following narratives describe the actions the City will undertake in FY 2022-2023 to address
underserved needs, foster and maintain affordable housing, reduce lead -based paint, reduce the
number of poverty -level families, develop the institutional structure, and enhance coordination
between public and private housing and social service agencies.
Actions planned to address obstacles to meeting underserved needs
The City will continue to use CDBG funding to support public service agencies that address the special
needs of the underserved, including the elderly and frail elderly and persons belonging to protected
classes that have been the victims of housing discrimination.
Actions planned to foster and maintain affordable housing
The City's housing stock contains six affordable multifamily projects and six affordable senior projects.
These units should be monitored and discussions with the property managers and/or owners should
occur to address the development's long-term affordability status. The following actions will be taken:
• Monitor the affordable housing projects to ensure compliance with rent restrictions
• Maintain a list of the affordable housing inventory
Actions planned to reduce lead -based paint hazards
To increase an awareness of lead -based paint hazards, the City will notify applicants to the Housing
Preservation Program to the dangers of lead based paint hazards posts information through distribution
of an informational pamphlet and required testing on rehabilitation projects where paint may be
disturbed. The City will also post links on its website alerting homebuyers and renters to the dangers of
lead based paint hazards.
Actions planned to reduce the number of poverty -level families
The City will carry out the following anti -poverty actions in coordination with its affordable housing plan:
• The City will continue to support the Section 8 Housing Choice Voucher Program and public
housing units located within the community.
• The City will coordinate with the Los Angeles County Development Authority and Baldwin Park
Housing Authority to increase the number of families that receive rental assistance.
• The City will work with the Housing Authorities to encourage families receiving Section 8 rental
assistance to participate and graduate from the Family Self -Sufficiency Program (FSS). The City
Annual Action Plan
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OMB Control No: 2506-0117 (exp. 09/30/2021)
will periodically request information from the Housing Authority on FSS participation and
graduation levels.
The City will provide funding for child care services. Access to child care is a policy that contributes to
helping the working poor to make ends meet and avoid poverty.
Actions planned to develop institutional structure
The Public Services Department, Community Development Department, and Police Department are the
key departments involved in the Consolidated Plan and Action Plan process. The Public Services and
Community Development Departments are responsible for capital improvements to facilities (i.e., senior
center, parks, streets). The Police Department carries out a public service.
To strengthen internal coordination and timeliness of expenditures, the Public Services Department
meets monthly with the Community Development Department and Finance Department. The purpose of
the meetings is to strengthen the delivery of projects in neighborhoods so that there are tangible
physical and quality of life benefits resulting from the expenditure of CDBG and other funds.
The City also coordinates on a regular basis with the following housing providers:
• Los Angeles County Development Authority (Section 8)
• City of Baldwin Park Housing Authority (Section 8)
• Community and Economic Development Department (Housing Rehabilitation/Preservation)
• Housing Rights Center (Fair Housing)
City activities include: collection of information regarding clients served, geographic distribution of
clients served, and review and comment on Public Housing Agency Plans.
Coordination with health providers involves the periodic collection of lead -based incident statistics from
the County of Los Angeles, Department of Health Services, Childhood Lead Poisoning Prevention
Program. In addition, the City will continue to obtain information from the Los Angeles County
Department of Health Services, Office of AIDS Programs and Policy.
Coordination with social service agencies is accomplished through the CDBG public service
programs. This involves a notice of funding availability, evaluation of applications submitted including
needs to be addressed, and monitoring and performance evaluation of funded social service agencies.
To strengthen the institutional structure for carrying out its Consolidated Plan and Action Plan, the City
will strengthen the working relationship by providing input to and coordinating with the Los Angeles
County Development Authority and Baldwin Park Housing Authority. Efforts to strengthen the
Annual Action Plan
2022
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OMB Control No: 2506-0117 (exp. 09/30/2021)
institutional structure involve review of the five-year and annual plans of each authority.
Actions planned to enhance coordination between public and private housing and social
service agencies
During Program Year 3, the City will continue its coordination efforts with:
• Los Angeles County Homeless Services Authority (LAHSA)
• Southern California Association of Governments (SCAG)
• San Gabriel Valley Council of Governments (SGVCOG)
• Baldwin Park Housing Authority
• Los Angeles County Development Authority
In January 2018, LAHSA conducted a homeless count. 264 unsheltered homeless persons were counted
in West Covina, up from the 165 counted in 2017. There were 147 persons counted in the 2019 Count
and 124 in 2020. Due to COVID-19, there was no count in 2021. Results for the 2022 Count have not
been released as of the writing of this report.
The City will continue to participate in the meetings and task forces of the SCAG and the SGVCOG.
The City will review the Annual Plans of the Development and Housing Authorities and provide input as
appropriate.
Discussion:
Refer to the above narratives.
Annual Action Plan
2022
39
OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements — 91.220(1)(1,2,4)
Introduction:
Overall Benefit - PY 2022-2023 will be used to determine that a minimum overall benefit of 70% of CDBG
funds is used to benefit persons of low and moderate income.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(I)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the
next program year and that has not yet been reprogrammed 50,000
2. The amount of proceeds from section 108 loan guarantees that will be used during the
year to address the priority needs and specific objectives identified in the grantee's strategic
plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use
has not been included in a prior statement or plan 0
5. The amount of income from float -funded activities 0
Total Program Income:
Other CDBG Requirements
1. The amount of urgent need activities
50,000
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income.Overall Benefit - A consecutive period
of one, two or three years may be used to determine that a minimum overall
benefit of 70% of CDBG funds is used to benefit persons of low and moderate
income. Specify the years covered that include this Annual Action Plan. 70.00%
PY 2022-2023 will be used to determine that a minimum overall benefit of 70% of CDBG funds is used to
benefit persons of low and moderate income.
Annual Action Plan
2022
,o,
OMB Control No: 2506-0117(exp. 09/30/2021)
Attachments
Grantee Unique Appendices
ity of West Covina
CDBG Project Areas
Block Groups
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Annual Action Plan
2022
13
I
41
OMB Control No: 2506-0117(exp. 09/30/2021)
ATTACHMENT NO.3
FY 2022-2023 CDBG PUBLIC SERVICE PROJECT APPLICANT
DESCRIPTIONS
Note: Descriptions shown in italics were taken from the applications of the
respective service providers in which they respond to the question, "Describe your
program (purpose, goal, etc.)."
1. Senior Meals Program - City of West Covina: The senior meals program
serves meals in a congregate setting at the West Covina Senior Center 5 days a
week. Meals served under the program must provide at least 113 of the
recommended dietary allowances. Staff meets on a monthly basis with a County
dietician to ensure this objective is met for participants. The seniors are
receiving an estimated 40-50% of required nutrients from the meals provided by
the program. Annually, the program serves over 35,000 meals to the seniors in
the community. The program provides these meals to seniors at a suggested
donation of $2.00. Participants are encouraged to donate what they can
regardless of the amount. In previous years, the program has been recognized by
the Los Angeles County Local Area on Aging as a distinguished site recipient.
Due to the COVID-19 pandemic, the City has converted the in person meal
program to a home delivery and drive-thru program until current COVID-19
restrictions are lifted. Currently, senior nutrition program participants are
receiving 7 frozen meals and a snack bag with milk, juice, and fruit weekly.
Drive-thru senior nutrition program participants receive one hot meal weekly as
well.
2. Domestic Violence Victim Advocate — West Covina Police Department: The
City's Victim Advocate is partially funded from CDBG, and is responsible for
following up with victims of all domestic violence cases that occur in West
Covina, as well as some other crimes involving children and domestic situations.
The Victim Advocate guides domestic violence victims through the criminal
justice and social service networks. An independent evaluation conducted by Cal
State Los Angeles validated the work, citing this as the most useful service offered
to domestic violence victims at the Police Department. The Victim Advocate
serves as the liaison to County Adult Protective Services, the Domestic Violence
Council, and other agencies and service networks. This project is a public service
eligible for CDBG funding under 24 CFR §570.201(e). Service amounts vary
somewhat from year to year due to crime trends (beyond the Police Department's
control).
3. Careship -City of West Covina: The Careship program's primary purpose is to
assist moderate to low-income West Covina residents enrolled full-time in a
licensed childcare facility operated by the City of West Covina will be considered
for the program. A new and separate Application is required prior to each session
plus the backup documentation.
4. Los Angeles Centers for Disease and Alcohol Abuse (LACADA): LACADA
provides housing, outreach, and case management services for the City of West
Covina. LACADA provides two full-time Outreach Navigators, who visit
established encampments throughout the City, including all designated homeless
occupied areas i.e. City Parks, abandoned buildings, parking lots etc. Outreach
is focused on substance use harm reduction, providing hygiene assistance and
supplies, necessary clothing, water, and snacks. LACADA provides on -going
intensive case management, which focuses primarily on entering clients into
HMIS and conducting necessary follow-up. After conducting an ASAM triage,
clients are transported to either detox or residential treatment based upon
outcome of assessment. LACADA furnishes eight treatment beds. If client requires
psychiatric or medical assistance, Outreach Team contacts West Covina PD or
the Fire Department. Ancillary case management services include procuring
required government documents and linkage to medical, dental and mental health
care. LACADA provides non -emergency medical transportation as well as
transportation to established shower facilities. LACADA also maintains an on-
going confidential database ensuring ALL client engagements are documented
and tracked.
5. Housing Rights Center: Since the establishment of the Federal Fair Housing
Act in 1968, promoting equal access to housing has been a priority for the
federal, state, and local governments. The Housing Rights Center ("HRC')
proposes to further these interests by providing the City of West Covina with fair
housing and landlord/tenant services. Through the Fair Housing Program, the
HRC will actively support and promote freedom of residence to the end that all
West Covina residents have the opportunity to secure the housing they desire and
can afford, without discrimination based on their race, color, religion, gender,
sexual orientation, national origin, familial status, marital status, disability,
ancestry, age, source of income or other characteristics protected by law. A
component of this program includes addressing problems that arise between
landlords and tenants, (e.g., payment of rent, lease agreements, and habitability),
which are often intertwined with issues of discrimination. HRC will offer West
Covina residents services from our four program areas, (1) Discrimination
Complaint Investigation, (2) Landlord/Tenant Counseling, (3) Education and
Outreach, and (4) Legal Services.
6. Action Food Pantry: ACTION Food Pantry's purpose is hunger relief. Our goal
is to provide food for the increasing number of needy in our community. Over
100 families are served each week. ACTION actively seeks monetary and food
donations to supplement grant funds. Unlike some organizations who have time
limits, we allow our clients to participate in the program as long as they need
food. ACTION Food Pantry concentrates on food distribution from our facility
and also through other small food banks in the San Gabriel Valley who do not
have adequate storage or refrigeration facilities. We also provide food to
organizations that provide meals to the needy and homeless. We have an
exclusive agreement with Porto's Bakery, West Covina to distribute their day -old
pastries. We distribute the bread and pastries to our clients as well as churches,
senior citizen clubs, police departments, fire departments, city halls, and
hospitals.
7. ESGV Coalition for the Homeless - Emergency Food and Shelter: The East
San Gabriel Valley Coalition for the Homeless (ESGVCH) is a non-profit 501(c)3
charitable organization, incorporated since 1994, which operates under a
voluntary Board of Directors to directly aid people experiencing homelessness.
ESGVCH believes that all are called to turn attention beyond themselves to assist
2
those who suffer especially the poor, the hungry, and the homeless. It is, our
mission to bring hope and restore dignity to those in need by providing shelter,
alleviating hunger, assisting with basic daily needs assisting to regain housing,
raising community awareness, and by working collaboratively with others to end
hunger and homelessness. ESGVCH operates the Emergency Assistance Center
(EAC) in providing walk-in emergency services to families and/or vulnerable
individuals without home or homeless. The Center is located in Hacienda Heights
and is open daily, Monday through Friday, during the hours of 8:30 a.m. to 1:30
p.m. Each day EAC staff provides hot meals, sack lunches, clothing, hygiene kits,
TAP cards w/a 20 ride a month subsidy, emergency shelter (in the form of motel
vouchers for families with children), and referral services for those in need. The
EAC also operates the Bridge Program, which provides longer -term emergency
shelter in the form of motel vouchers to homeless families. While in the Bridge
Program, clients are provided with the guidance they need to obtain their own
permanent housing. A case manager works with the families in address areas
that require immediate change. For example, if an adult in the family does not
have a job, the Bridge Program case manager helps him/her with job hunting,
assists the parents with obtaining childcare, etc. The case manager also assists
the families with money management by looking at the family's monthly expenses
and designing a plan to decrease debt. The goal of the program is for the families
to save as much money as possible so that at the end of the program they can
have money for a deposit towards their own permanent housing.
8. Project 29:11: Food Bank — The Food Bank is open on Fridays. Because of so
many clients being out of work and those that are working are having a hard time
putting food on their family s table because of the increase in the cost of living,
our clients can come once a week. Each family receives a cart offresh produce, a
variety of dairy products, pastries, breads, meats, and an assortment of other
food. We are also able to provide diapers, baby formula, car seats, strollers, and
other baby items. Last year we were able to help 8.913 families with food. This
represents 32,632 family members. Clothing Rack — Our Clothing Rack is
closed. We hope to reopen it again. Turkey Giveaway- On the Tuesday of the
Thanksgiving week, we were able to help 275 families have a complete
Thanksgiving dinner. Not only did they get a turkey and a bag offood, but also a
roasting pan. Community Christmas Party- This past Christmas, we were able to
hold our annual Community Christmas Party. We were able to give gifts to 250
children and a large back offood to 130 families.
9. Assistance League of Covina Valley: Assistance League® of Covina Valley
(ALCM is a nonprofit national philanthropic organization dedicated to
improving literacy and helping to break the cycle of poverty in local communities
by providing basic needs to economically disadvantaged students. ALCV became
a chartered member of National Assistance League® in 1970. Operation School
Bell® (OSB) has been a continuous program of ALCV since 1984. Through this
program, underserved students in preschool through twelfth grade receive new
school clothing, supplies for school and personal hygiene items. Studies show that
the root cause of poverty is the lack of educational opportunities. In 2021, we are
seeing an increase in poverty across America and an increase in
unemployment rates due to the Pandemic. The average unemployment rate in
America is 6.1 %. According to the city website, West Covina's unemployment rate
is 11.3%. 18.8% of individual West Covina residents make $30,000 or under per
3
year. 6.7% make under $15, 000 a year. The national poverty guidelines for 2022
is $17,130 per individual. The increase in unemployment equals an increase in
poverty. Studies show that inadequate clothing can be one part of a sad equation
that leads students to skip school and have academic and behavioral issues. The
whole purpose of Operation School Bell is to provide students with proper attire
so that they are able to attend school regularly. Studies show that inadequate
clothing can be one part of a sad equation that leads students to skip school and
have academic and behavioral issues. Elementary school children receive new
pants/shorts, shirts, shoes, 6 pairs of socks and underwear, sweatshirts, a filled
backpack, family hygiene kit and vouchers to the Assistance League Thrift Shop.
Middle and high school students are treated to a shopping trip at a local Target.
The students are allowed to select their own clothing, shoes, and accessories with
help from their parent/guardian. ALCV volunteers also give these students
hygiene kits. The Students' purchases are paid for at check-out by the Assistance
League. Receipts are retained, labeled with the names of the students and then
given to the treasurer to post. Our members put the purchased items into a
reusable bag that contains the hygiene kit. Our organization is responding to the
needs of our community by dressing more students each year. Due to the on -going
effects of the pandemic and the increased need, the Assistance League of Covina
Valley will budget to dress a minimum of 1,300 this year (2021-2022). The cost to
dress an elementary student is $150.00. The cost to dress a middle and high
school student is $175. We now need additional funding to purchase the supplies
for the hygiene kits which were donated previously. The hygiene kits are
requested more than any item OSB offers. The cost of the kits range from $18. 00-
$20. 00. The number of students we are able to serve each year is limited by the
success of our fundraising efforts and by the schools' commitment to identify and
refer all students and families who are in need of assistance. Thanks to the
Community Development Block Grant from West Covina, ALCV's goal is to dress
780 West Covina students this year (2021-2022). It's been a challenge with the
pandemic but with restrictions lifting we are hoping to complete our goal. For
2022-2023 Assistance League of Covina Valley is confident that we can dress at
least 1,000 West Covina students with the help of the Community Development
Block Grant. According to the statistics and unemployment rates in West Covina
the need for this is apparent.
10. Shepherd's Pantry: Founded in 2004 as a free emergency food delivery service
operated out of a rental storage unit, by 2005 Shepherd's Pantry needed a walk-
in food facility and leadership to help develop their pantry operations. The team
looked to Cory's Kitchen which was established in 2001 in Irwindale. Cory's
Kitchen's culture encompassed emotional and spiritual support in addition to
providing food; this approach was incorporated into Shepherd's Pantry
operations. In 2019 the two food pantries merged into the company now known as
Shepherd's Pantry with three locations in Glendora, Irwindale, and Baldwin
Park. Our mission is: To provide food, resources, and services from a faith -based
perspective to those in need. We value the dignity of all individuals and strive to
promote their independence. Our vision is: To alleviate hunger and to improve
the well-being of those living in the San Gabriel Valley. We meet our mission by
incorporating other services such as personalized case management, haircuts,
homeless food support, home food delivery and a clothing pantry.
4
11. YWCA of San Gabriel Valley - Senior Citizens Assistance Program (SCAP):
The goal of the YWCA SCAP (Case Management and Information &
Referral/Assistance Services) is to connect seniors with a broad array of services
that enable them to remain in their homes for as long as possible. These services
include but are not limited to: Access to services such as transportation, case
management, information and assistance; and in -home services such as personal
care, chore, and homemaker assistance; Community services such as legal
services, mental health services, and adult day care; and Community education
and related programming that help to coordinate and integrate services for
seniors such as health screening, exerciselhealth programs, etc. Due to Covid-
19. our regular on -site service at the West Covina Senior Center is on hold. BSW
Case Managers will provide service to seniors living in West Covina via
telephone, telehealth and in person as needed. The YWCA San Gabriel Valley
Senior Services' model of providing effective Case Management and Information
and Referral/Assistance (I & RIA) Services is based on the concept of linking
clients to a culturally competent, locally accessible, and cost-effective integrated
continuum of supportive services. In addition, our agency has proven its ability to
respond in a timely manner to client's requests for service, and within several
hours if the request is urgent. Due to Covid-19. our regular on -site service at the
West Covina Senior Center is on hold. BSW Case Managers will provide service
to seniors living in West Covina via telephone, telehealth and in person as
needed.
12. God's Pantry: The goal of this proposal is to raise funds and secure
partnerships for the launch of our mobile outreach units and its ongoing support.
The main objective of this project is to help clients out of homelessness by
providing resources to overcome barriers in a compassionate and respectful
manner. To be serve the population that is disconnection from resources, we plan
to utilize a mobile unit that will be able to cover a significant portion of the high -
need areas. The efforts we propose will schedule weekly routes for the outreach
truck and advertise via social media, the times and locations where it will stop.
Clients will be able to check the location and appointments for service, which will
maximize the chances of compliance. The entirety of our efforts will be relational
based aimed at building trust.
5
ATTACHMENT NO.4
RESOLUTION NO.2022-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A
BUDGET AMENDMENT FOR THE FISCAL YEAR
COMMENCING JULY 1, 2022 AND ENDING JUNE 30,
2023 (FY 2022-2023 CDBG ACTION PLAN)
WHEREAS, on April 19, 2022, the City Manager presented to the City Council a proposed
budget for Fiscal Year 2022-23 in compliance with Section 2-151(m) of the West Covina
Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year
2022-23, the City held meetings and community workshops and conducted an online budget
survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 7, 2022, the City Council adopted a budget for the 2022-2023 Fiscal
Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following adoption of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves Budget Amendment No. 2023-001,
attached hereto as Exhibit A, for Fiscal Year 2022-23.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter
the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 5th day of July, 2022.
Dario Castellanos
Mayor
APPROVED AS TO FORM
Thomas P. Duarte
City Attorney
ATTEST
Lisa Sherrick
Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do
hereby certify that the foregoing Resolution No. 2022-65 was duly adopted by the City Council of
the City of West Covina, California, at a regular meeting thereof held on the 5th day of July, 2022,
by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
EXHIBIT A
BUDGET AMENDMENT
Exhibit A
City of West Covina
Fiscal Year 2022-23
Budget Amendment No. 2023-001
FY 2022-2023 CDBG Action Plan
Current
Proposed
Amended
Fund Name (No.)
Budget
Amendment
Budget
Communiuty Development Block Grant Fund (No.
131)
Revenue
800,000
629,187
1,429,187
Expenditures
246,837
1,182,350
1,429,187
Revenue Less Expenditures
$ 553,163 $
(553,163)
$
-
CDBG - R Fund (No.225)
Revenue
765,440
89,768
855,208
Expenditures
765,440
89,768
855,208
Revenue Less Expenditures
$ - $
-
$
-
Measure H Fund (No. 240)
Revenue
50,000
12,000
62,000
Expenditures
50,000
12,000
62,000
Revenue Less Expenditures
$ - $
-
$
-
ARPA Local Fiscal Recovery Fund (No. 179)
Revenue
-
-
-
Expenditures
-
-
-
Revenue Less Expenditures
$ - $
-
$
-
ATTACHMENT NO.5
MEMORANDUM OF AGREEMENT
CITY HOMELESS PROGRAM MEMORANDUM OF AGREEMENT BETWEEN THE CITY
OF WEST COVINA AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
(SGVCOG)
This Memorandum of Agreement ("MOA") is by and between the City of West Covina (City) and
the San Gabriel Valley Council of Governments (SGVCOG) to be effective as of the date signed
by both Parties.
RECITALS:
A. The SGVCOG was established to have a unified voice to maximize resources and advocate for
regional and member interests to improve the quality of life in the San Gabriel Valley within the
jurisdictions of its member cities and its unincorporated areas;
B. The SGVCOG entered into a contract with the County of Los Angeles for Measure H funding
for the purposes of providing homeless services in support of the County's Homeless Initiative
(HI) strategies to combat homelessness in the San Gabriel Valley;
C. The SGVCOG allocated Measure H funding to support four programs, as approved by the
SGVCOG Governing Board, to address homelessness in the San Gabriel Valley which include
services to supplement existing homelessness programs, outreach and services for hard -to -reach
populations, mobile crisis response program, and pilot programs;
D. The City intends to implement a jurisdiction -specific SGVCOG's High Acuity and Substance
Use Disorder (SUD) Focused Outreach and Services for Persons Experiencing Homelessness
(PEH) Program to serve its residents (the "Program"); and
E. The City and the SGVCOG desire to set forth the terms of their ongoing collaboration with
respect to this effort in this MOA.
NOW, THEREFORE, the Parties agree to the following:
I. TERM:
The term of this MOA shall commence upon execution of the MOA by all Parties and shall
continue through May 31, 2023, or through the date upon which all eligible expenditures have
been reimbursed, whichever occurs first. The term of this MOA may be extended by mutual
agreement of both Parties by way of an amendment to this MOA.
IL RESPONSIBILITIES OF EACH OF THE PARTIES:
A. SGVCOG
1. Review submitted deliverables, reports, and invoices from the City and notify City as
to any additional such documents that are required.
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2. Coordinate conference calls and/or meetings with City as necessary.
3. Provide any updated point -of -contact described in Section III.B to serve as the
SGVCOG's Project Manager with name, title, and contact information.
4. Review and approve procurement procedures for City's use of funds.
5. Hold monthly working group meetings with City to support information sharing.
6. Review City invoicing and reporting schedules and deadlines.
7. Provide payment to the City within 30 days of approval of City's invoice.
8. Reimburse the City up to $50,000 for eligible expenses as described in Exhibit B.
B. City
1. Manage the program, as described in Exhibit A.
2. Submit timely deliverables, reports, and invoices, including spend down reports and
appropriate backup documentation in a form reasonably approved by the SGVCOG.
3. Respond to SGVCOG requests related to the Program in a timely manner.
4. Maintain membership in the SGVCOG during the entire term of this MOA.
5. Participate in monthly homeless working group meetings.
6. Provide any updated point -of -contact described in Section IILB to serve as the City's
Project Manager with name, title, and contact information.
7. Submit procurement procedures for City's use of funds under this MOA for approval
by the SGVCOG. Procure and administer contracts funded by the SGVCOG in
accordance with the SGVCOG-approved procurement procedures.
8. Prior to performance of any work by third -party vendors for which the City will seek
reimbursement, submit the final form of contracts or purchase orders executed with
third -party vendors to the SGVCOG for authorization. SGVCOG shall have no
obligation to reimburse City for contracts and purchase orders that do not receive its
approval prior to performance of work and SGVCOG reserves the right to not
reimburse work under contracts for which the approved procurement process is not
followed or have not received the SGVCOG's prior approval.
9. Submit rates for City -employed staff for SGVCOG approval prior to City staff
performing work for which the City will seek reimbursement. SGVCOG reserves the
right to not reimburse staff time if rates are not submitted to the SGVCOG prior to
performance of the work.
10. Notify SGVCOG prior to releasing press materials related to the Program.
11. Ensure that the Program works in coordination with other existing City programs.
12. Ensure that all funding is expended by the end of the MOA term and, if not, inform the
SGVCOG as soon as practicable of delays in expending funds. The SGVCOG reserves
the right to retain any funds that it deems will not be spent in accordance with this
MOA by the MOA deadline.
13. Reimburse the SGVCOG for expenditures that are determined to be ineligible
expenses, as outlined in Section III, and/or that are not in compliance with Measure H
funding requirements.
14. Return all equipment purchased using funds secured through the MOA to SGVCOG
upon the expiration or earlier termination of the MOA. City shall, at its sole expense,
return the equipment in the same condition and appearance as when purchased by City
(reasonable wear and tear excepted) and in good working order for the original intended
purpose of the equipment.
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III. INELIGIBLE EXPENSES
A. Work otherwise budgeted and funded by another source.
B. Work not completed during the term of the MOA, including work performed prior to the
effective date of this MOA.
C. Advocacy and lobbying.
D. Grant preparation.
E. Participation in SGVCOG and/or other regional meetings.
F. Activities not defined in Exhibit A.
IV. INVOICING
A. City must submit invoices on a quarterly basis, no later than the loth day of the month
following the end of each quarter, in accordance with the schedule in Exhibit B. City must
provide all necessary documentation, including but not limited to timesheets, invoices, and
deliverables, as support for the invoice. Invoice must include all work completed during
the previous quarter. City's final invoice for any eligible expenses not previously invoiced
in the last quarterly invoice, shall be submitted within 30 days of the end of the MOA term.
B. City must submit a quarterly report with the invoice indicating outcomes during the
invoicing period, consistent with the format identified in Exhibit C.
C. Any late -submitted invoices are subject to a 5% penalty for each month for which the
invoice is late. If an invoice is more than 3 months late, the penalty will increase to 10%
per month. Penalties will be deducted from payments made by the SGVCOG on the
invoices.
D. Any funds that are not expended by the end of the MOA term and invoiced within 30 days
thereof, may be retained by the SGVCOG for re -allocation to another program.
V. AMENDMENTS:
A. For any change which affects the scope of work, term, MOA, overall compensation,
payments, or any term or condition included under this MOA, an amendment to the MOA
shall be prepared and executed by the City and by the SGVCOG.
B. For any change which does not materially affect the statement of work as described in
Exhibit "A", the City must receive prior approval by the SGVCOG's Project Manager.
VI. PROJECT MANAGEMENT:
A. For purposes of this MOA, the SGVCOG designates the following individual as its
Project Manager to which any notices required under this MOA shall be sent:
Victoria Urenia
SGVCOG Management Analyst
San Gabriel Valley Council of Governments
1000 S. Fremont Ave, Unit 42
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Bldg. A10-N, Suite 10210
Alhambra, CA 91803
626.457.1800
vurenia@sgvcog.org
B. For purposes of this MOA, the City of West Covina designates the following individual
as its Project Manager to which any notices required under this MOA shall be sent:
Kelly McDonald
Public Services Manager
1444 W Garvey Ave. S
West Covina, CA 91790
626.939.8494
KMcDonald@westcovina.org
C. Additional Parties' contacts and copies of notices to whom shall be sent include the
following individuals:
Marisa Creter
Executive Director
San Gabriel Valley Council of Governments
1000 S. Fremont Avenue, Unit 42
Bldg. A10-N, Suite 10210
Alhambra, CA 91803
mcreter@sgvcog.org
D. Either Parry may change its Project Manager or contacts upon written notice to the other
Party.
VIL TERMINATION:
A. This MOA may be terminated by either Parry at any time without cause. Termination
will occur 30 days after written notice is issued by a Parry to the other Parry's Project
Manager. The City shall stop work and not incur any additional expenses upon
receipt of or issuance of such notice, except that which is reasonable and necessary
to effectuate the termination. The City shall be entitled to reimbursement for eligible
expenses that are reasonably and necessarily incurred up to the date that such
termination is effective.
B. This MOA may be terminated for cause at any time for a material default by one of
the Parties upon written notice to the applicable Project Manager. In the event of
termination for cause, termination will be in effect three days after deposit of the
written notice in the U.S. Mail, postage pre -paid, unless otherwise stated at a later
time in the written notice.
VIII.
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A. Neither the SGVCOG, its member agencies, or their respective officers, employees,
consultants or volunteers (the "SGVCOG hndemnitees), shall be responsible for any
damage or liability occurring by reason of anything done or committed to be done
by the City or its respective officers, agents, employees, or volunteers under or in
connection with the performance of this MOA.
B. Neither the City or its respective officers, employees, consultants, or volunteers
(the "City Indemnitees), shall be responsible for any damage or liability occurring
by reason of anything done or committed to be done by the SGVCOG Indemnitees
under or in connection with the performance of this MOA
C. The City shall indemnify, defend and hold the SGVCOG Indemnitees harmless
from and against any liability, claims, losses, actions, and expenses, including
without limitation, defense costs, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of use of property,
any legal fees and any claims for damages of any nature whatsoever arising out of
or resulting from the City's obligations under this MOA, unless caused by the
negligence or willful misconduct of the SGVCOG Indemnitees.
D. The SGVCOG shall indemnify, defend and hold the City Indemnitees harmless
from and against any liability, claims, losses, actions, and expenses, including
without limitation, defense costs, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of use of property,
any legal fees and any claims for damages of any nature whatsoever arising out of
or resulting from the SGVCOG's obligations under of this MOA, unless caused by
the negligence or willful misconduct of the City Indemnitees.
IX. OTHER TERMS AND CONDITIONS:
A. In performing this MOA, neither the City nor SGVCOG is a contractor, agent or
employee of the other. Neither the City or SGVCOG shall represent themselves as
contractors, agents or employees of the other Party and shall have no powers to bind
the other Party in contract or otherwise.
B. This MOA, along with the applicable funding requirements of the SGVCOG's
agreement with the County of Los Angeles, constitute the entire understanding
between the Parties, with respect to the subject matter herein. The MOA shall not be
amended except in writing signed by the Parties.
C. Neither Party hereto shall be considered in default in the performance of its
obligations hereunder to the extent that the performance of any such obligation is
prevented or delayed by unforeseen causes including acts of God, floods,
earthquakes, fires, acts of a public enemy, pandemic, and government acts beyond
the control and without fault or negligence of the affected Parry. Each Party hereto
shall give notice promptly to the other of the nature and extent of any such
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circumstances claimed to delay, hinder, or prevent performance of any obligations
under this MOA.
D. Neither Parry shall assign this MOA, or any part thereof, without the prior written
consent and prior approval of the other Party, nor any assignment without consent
shall be void and unenforceable.
E. This Agreement shall be governed by California law and any applicable federal law.
F. If any provision of this MOA is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions shall nevertheless continue
in full force without being impaired or invalidated in any way.
G. The terms of this MOA shall inure to the benefit of, and shall be binding upon, each
of the Parties and their respective approved successors and assigns.
[Signature page follows]
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In witness whereof, the Parties enter into this MOA on the date of last execution by the
Parties.
FOR THE CITY OF WEST COVINA
By:
David Carmany
City Manager
Date:
APPROVED AS TO FORM:
Thomas Duarte
City Attorney
FOR THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS
By:
Marisa Creter
Executive Director
Date:
.pit• D: • •tu
David DeBerry
General Counsel
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Exhibit A — Scope of Services
City Program SOW: West Covina
This City currently operates a Program ("Program") focused on serving those persons experiencing
homelessness (PEH) in the City that are the highest acuity, are experiencing substance use disorder
(SUD), and that need the most support to be housed. The types of services provided through this
Program are as follows:
• Intensive case management and peer support;
• Treatment services for substance use disorder (SUD), co-occurring disorders, and related
supportive services;
• Medical and mental health treatment;
• Crisis housing and rapid re -housing assistance; and
• Connections to other services, such as those available through the Coordinated Entry
System and the SGVCOG.
The City will support the implementation of this Program, meeting the following metrics:
Metrics
Quarterly
Total
Unique clients served/outreached-to
—13
50
Clients receiving supportive/housing services and/or referred to
housing navigation
—4
16
Clients referred to interim housing
—3
10
Clients linked/referred to permanent housing
—3
10
Clients exiting interim housing to permanent housing
n/a
2
Clients receiving prevention/diversion services and/or diverted
from homeless services system
5
20
The City should also report on the staffing provided as a result of this funding.
This Program should also coordinate with existing resources and services provided within the City,
which include but are not limited to those provided through the Coordinated Entry System (CES),
the County Department of Mental Health, and the County Department of Health Services.
The City will work with its service provider and the SGVCOG to compile additional data
demographics, including unique clients served versus clients continuously served, to develop an
understanding of the population of PEH accessing services in the cities.
Task 1
The City will implement the Program.
Deliverables:
• Quarterly report that includes a narrative on the successes and challenges of implementing
the Program, demographics of the clients served, an overview of the specific services
provided, outcomes towards meeting the key performance metrics as listed above, or, if the
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metrics are not being met, the challenges in meeting the metrics, coordination with existing
programs, and outcomes after intervention, in the format provided by the SGVCOG.
• Clients report forms, or equivalent data, in a format approved by the SGVCOG
• Final report that includes a narrative on the successes and challenges of the Program,
demographics on the clients served, an overview of the specific services provided,
outcomes after intervention, and overall performance metrics, in the format provided by
the SGVCOG.
Basis of Billing: Time and Materials
The City must provide invoices, including timesheets, and receipts for payment.
Task 2
Administer the program funding.
Basis of Billing: Fixed Fee
The City will receive a fixed fee of 5% of each submitted invoice.
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EXHIBIT B
Table 1. Budget
The City shall receive a maximum of $50,000 for implementation of the City's Program. Funding
shall be disbursed on a reimbursement basis and in accordance with Table 1.
Task
Not to Exceed Amount
Task 1
Program Implementation
$ 47,500
Task 2
Project Administration (5%)
$ 2,500
$ 50,000
Reports and invoices must be submitted quarterly by the following dates:
• October 10, 2022
• January 10, 2023
• April 10, 2023
The final report is due by June 13, 2023.
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