Item 6AGENDA ITEM NO.6
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: April 19, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF SALE OF SURPLUS VEHICLES AND EQUIPMENT
RECOMMENDATION:
It is recommended that the City Council, in accordance with Section 2-316 of Division 1 of Article VII of
Chapter 2 of the West Covina Municipal Code, authorize the sale of 31 surplus vehicles and the
equipment listed by public auction company, U.S. Auctions.
BACKGROUND:
The City's fleet is managed by the Public Services Department's Maintenance Division's Fleet Services
Section. The Fleet Services Section is responsible for the maintenance and operations of the City's
general motor fleet, which includes all vehicles to support the Public Services Department (Maintenance
Division and Community Services), Community Development Department (Planning and Code
Enforcement), and City Hall Administration, and assists the Police and Fire Departments' distinctive
motor fleets.
Fleet Services has determined that the listed vehicles and equipment are eligible for sale in accordance
with the City's Municipal Code. The vehicles and equipment have reached the end of their service life
based on years in service, high mileage, and/or high frequency/cost of repairs, and collision damage.
Emergency response equipment on vehicles will be removed prior to public sale.
Pursuant to Section 2-316 of Division 1 of Article VII of Chapter 2 of the West Covina Municipal Code, the
Purchasing Officer may dispose of surplus supplies and equipment in accordance with the City's
Purchasing Policy after receiving City Council authorization as to any item of an estimated value of $250
or more. The Purchasing Policy allows surplus property to be sold at public auction and allows the City to
contract with a professional auctioneer.
DISCUSSION:
The surplus vehicles and equipment listed below have exceeded their useful life expectancies and are no
longer useful to any City department and meet the criteria for being deemed surplus City property. Fleet
Services has compiled the list of surplus vehicles and equipment and ranked the condition of each as
indicated in the "Category" column. The funding sources used to originally purchase the vehicles are
indicated in the "Funding Source" column.
Item
Funding
Category
No.
Unit
Year/Make/Model Plate VIN/Serial Number
Mileage
Source*
**
Number
non
1
1986 Chevy Van 2GCGG31J2G4129552
functioning
110
1,4
odometer
2
F-12
1990
SEAGRAVE
364984
1F9EW28T4RCST2016
1994
110
1,4
HOURS
PUMPER
1GDHC34K4ME53680354049
3
331
1991 GMC 3500
344974
110
1,4
1 Ton Truck
4
132
20001ZUSU
1060609
44KLB4B1R1YJ803041
11796
110
1,4
TRUCK
5
101
2001 Ford F150
1090628
1FTPF17M31KA19465
98425
110
1,4
CNG pickup
6
D-27
2003 Ford Crown
1129199
2FAFP73W73X127600
97499
110
3,4
Victoria
non
7
D-3-b10
2006 Ford 500
5SUZ295
1FAFP23146G186170
functioning
110
3,4
odometer
8
A6
2006 Toyota
5SOC427
5TD ZT34A36S279212
194650
110
3,4
Sequoia
9
X7
2007 Dodge
7FUR946
2C4RDGCG8ER41756
11413
110
3,4
Caravan
10
D-12
2007 Dodge
5ZDV991
1D8HD48N67F502437
163796
110
3,4
Durango
11
P-22
2007 Ford Crown
1254253
2FAHP71W17X153241
115098
110
3,4
Victoria
12
A-5 (B-21)
2007 Ford
6MDG520
1FMFU16507LA96899
135268
110
3,4
Expedition
13
P-18
2016 Ford
1499854
1 FM5K8AT4GGC35621
105087
117
3,4
Explorer
14
X-6
2008 Mits
6UPD114
JA4MS41X69Z000599
149518
117
3,4
Outlander
15
D-1 (B-3)
2009 Toyota
6UVA760
4T4BE46K79R050864
120842
117
3,4
ry
16
X-1 B-8 /
2010 Toyota
7BER269
5TDZK3EH2AS022047
196510
117
3,4
A5 /1
Highlander
17
P-4 /
2011 Ford Crown
1385761
2FABP7BVXBX176098
140696
117
3,4
(K9-2)P27
S
18
BO,D P-30
2011 Ford Crown
1385765
2FABP7BV9BX180384
116754
117
3,4
(K9-5)
Victoria
2011 Ford Crown
non
19
P-19 S
Victoria
1385770
2FABP7BV8BX180375
functioning
117
3,4
odometer
20 1
P-2
2011 Ford Crown
1376906
2FABP7BV7BX176172
103178
117
3,4
Victoria
21
D-26 P28S
2011 Ford Crown
1385767
2FABP7BV5BX179989
139892
117
3,4
Victoria
22
BO'D
2015 Ford
1463543
1 FM5K8ATXFGC08180
95715
117
3,4
(P-1S)
Explorer
23
4
2015 Ford
1427347
1 FM5K8AT8FGA41639
135886
117
3,4
Explorer
24
P 7
2015 Ford
1463544
1FM5K8AT1FGC08181
101066
117
3,4
Explorer
25
P-12A
2015 Ford
1427346
1FM5K8AT6FGA41641
103043
117
3,4
Explorer
26
P-10
2016 Ford
1499856
1FM5K8ATGGC35619
91428
117
3,4
Explorer
2016 Ford
non
27
P17 / P-3
Explorer
1499858
1 FM5K8AT2GGC35620
functioning
117
3,4
odometer
28
P-11
2017 Ford
1517301
1 FM5K8ATOHGB55167
83,637
117
3,4
Explorer
29
16
2006 Ford
1219342
1FMYU95H26KA26098
137095
119
1,4
Escape Hybrid
30
C 41)D-63
2008 Ford Escape
1278965
1FMCU49HX8KD2991636558
119
1,4
31
P58 (52)
2009 Ford Escape
1335722
1FMCU49369KC41029
25790
119
1,4
32
138
1982 Propane
600521
N/A
110
1,4
Forklift
33
T-39
1993 Onan
E324842
A840691995
N/A
110
1,4
Generator
34
T-119
11999 Arrow Board I
E329996
1S9A410ZXL358286
N/A
110
1,4
* Funding Source:
110 —General Fund
117 — Asset Forfeiture Fund
119—AQMD Fund
** Category:
1. Vehicle/Equipment exceeds its useful life expectancy.
2. Vehicle/Equipment repairs exceed its salvage value.
3. Vehicle/Equipment no longer useful to using department.
4. Vehicle/Equipment no longer dependable.
OPTIONS:
The City Council has the following options:
1. Approve staff's recommendation; or
2. Direct staff to maintain/repair the vehicles and equipment; however, this is not recommended as the
maintenance/repairs will be costly and inefficient; or
3. Provide alternative direction.
Fiscal Impact
FISCAL IMPACT:
The net proceeds from the sale of the surplus vehicles and equipment will be returned to the City and be
credited to the funding source used to make the original purchase for Asset Forfeiture or AQMD Funds.
Net proceeds from the sales of vehicles and equipment funded originally by the General Fund is
proposed to be credited to the Vehicle Replacement Fund (Fund 367).
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability