Loading...
Item 2AGENDA ITEM NO. 2 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: April 5, 2022 TO: Mayor and City Council FROM: David Carmany City Manager SUBJECT: MINUTES OF COMMUNITY AND SENIOR SERVICES COMMISSION REGULAR MEETING HELD ON NOVEMBER 9, 2021, JANUARY 11, 2022, AND THE SPECIAL MEETING ON FEBRUARY 22, 2022. RECOMMENDATION: It is recommended that the City Council receive and file the minutes of the regular meetings of the Community and Senior Services Commission held on November 9, 2021 and January 11, 2022, and the Special Meeting held on February 22, 2022. BACKGROUND: The attached meeting minutes are for the regular Community and Senior Services Commission meetings held on November 9, 2021 and January 11, 2022, and the Special Meeting held on February 22, 2022. Prepared by: Deborah Johnston, Administrative Assistant II Attachments Attachment No. 1 - November 9, 2021, Community & Senior Services Commission Regular Meeting Minutes. Attachment No. 2 - January 11, 2022, Community & Senior Services Commission Regular Meeting Minutes. Attachment No. 3 - February 22, 2022, Community & Senior Services Commission Special Meeting Minutes. CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness A Creative and Active Communuty Attachment No. 1 CITY OF WEST COVINA COMMUNITY AND SENIOR SERVICES COMMISSION TUESDAY, NOVEMBER 9, 2021, 6:00 PM REGULAR MEETING CORTEZ PARK COMMUNITY & SENIOR CENTER NORTH WING 2501 E CORTEZ ST. WEST COVINA, CALIFORNIA 91791 MINUTES Chair Robert H. Torres Vice Chair Carole Mullner Commissioner Hector Diaz Commissioner Sherry Fischer Commissioner Jennifer Gutierrez Commissioner Cecilia Munoz Commissioner George Nguyen Commissioner Betty Valles Commissioner Alfred Williams Commissioners Karim Zaklama AMERICANS WITH DISABILITIES ACT The Commission complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Commission Meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday, at least 48 hours prior to the meeting to make arrangements. AGENDA MATERIAL Agenda material is available for review at the West Covina City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue and at www.westcovina.org. Any writings or documents regarding any item on this agenda not exempt from public disclosure, provided to a majority of the Commission that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall during normal business hours. PUBLIC COMMENTS person wishing to address the Commission on any matter listed on the agenda or on any other matter within their ,diction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to Commission Secretary identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on items will be heard prior to requests to speak on non -agenda items. All comments are limited to three (3) minutes per CALL TO ORDER At: 6:08 p.m. By Chair Torres. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER By: Chair Torres. ROLL CALL Chair Robert H. Torres — Present. Vice Chair Carole Mullner — Present. Commissioner Hector Diaz — Present. Commissioner Sherry Fischer - Absent. Commissioner Jennifer Gutierrez - Absent. Commissioner Cecilia Munoz - Present. Commissioner George Nguyen — Present. Commissioner Betty Valles - Present. Commissioner Alfred Williams — Absent. Commissioners Karim Zaklama — Absent. ORAL COMMUNICATIONS - Three (3) minutes per speaker Please state your name and city of residence for the record when recognized by the Commission Chair. Speaker: Paulina Morales, Assistant City Manager. Speaker: Linda Jackson. CONSENT CALENDAR APPROVAL OF MEETING MINUTES 1) JULY 13, 2021, COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES. It is recommended that Commission approve the July 13, 2021, Community and Senior Services Commission Meeting Minutes. Motion By: Vice Chair Mullner, 2nd by: Munoz, motion carried by a vote of 6 to 0 with 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. 2) JULY 29, 2021, COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES. It is recommended that Commission approve the July 29, 2021, Community and Senior Services Commission Special Meeting Minutes. Motion By: Chair Torres, 2nd by: Munoz, motion carried by a vote of 6 to 0 with 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. NEW BUSINESS 6) COMMISSIONER TORRES REQUEST THAT THE COMMISSION DISCUSS THE POTENTIAL CREATION OF A SENIOR SPOTLIGHT PROGRAM. It is recommended that the Commission discuss this item, receive, and file. Motion By: Chair Torres, 2nd by: Vice Chair Mullner to notify Council that the Commission would like to create a community spotlight program which spotlights community members, who make a difference in the community at each Commission meeting. Motion carried by a vote of 6 to 0 with 0 abstaining and 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. Motion by Chair Torres, 2nd by Vice Chair Torres to open up oral communications. Motion carried by a vote of 6 to 0 with 0 abstaining and 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. 8) COMMISSIONER TORRES REQUEST FOR THE COMMISSION DISCUSS THE POSSIBLE COMMUNITY AND SENIOR SERVICES OUTREACH ENHANCEMENTS. It is recommended that the Commission discuss this matter, receive, and file. Motion by Chair Torres, 2nd by Vice Chair Torres to move this item to January 11,2022 meeting. Motion carried by a vote of 6 to 0 with 0 abstaining and 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. CONTINUED BUSINESS 9) COMMISSIONER TORRES REQUEST TO DISCUSS THE COMMISSIONS EXISTING SUB -COMMITTEES. It is recommended that the Commission receive and file. Motion by Chair Torres, 2nd by Commissioner Valles to remove Commissioner Nguyen from the Homeless Sub -Committee and replace with Commissioner Mullner. Motion carried by a vote of 6 to 0 with 0 abstaining and 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. AD HOC COMMITTEE REPORTS Homeless Sub -Committee met and discussed options on how to assist in the homelessness issues in the city. COMMISSIONERS REPORTS Chair Robert H. Torres - Homeless sub -committee meeting, trunk or Treat event, Halloween event with street closed off was well attended. Vice Chair Carole Mullner — attended WC Women's Club meetings and is the liaison with the city for this group, Attended the birthday party at the Historical Society, Attended the groundbreaking ceremony for the lower lot bathrooms at Shadow Oak Park. Commissioner Hector Diaz — Visits the West Covina Sportsplex park weekly to play with the Senior baseball league of West Covina and gave high remarks for Spencer Rich, city staff for working hard to keep the facility clean and in order. Commissioner Sherry Fischer -Absent. Commissioner Jennifer Gutierrez — Nothing to report. Commissioner Cecilia Munoz - Absent. Commissioner George Nguyen — Attended the State of the City event at the West Covina Sportsplex which was a nice event. Commissioner Betty Valles - Nothing to report as unable to attend events due to health. Commissioner Alfred Williams -Absent. Commissioners Karim Zaklama - Absent. ITEMS TO BE AGENDIZED Commissioner Torres: • Update on the Homeless Coalition/Group that Mayor Lopez-Viado & Councilman Wu are a part of and their progress/programs. • Available options to start doing a "Community Spotlight" at each Commission meeting. • Update and Design for bathrooms at the parks. • (Move of item #8 in 11/9/2021 mtg to this meeting) Commissioner Torres request for the commission discuss the possible community and senior services outreach enhancements. Commissioner Nguyen: • List of Bus Shelters after the Transit Survey Audit returns with more information. Discussion about more events for special needs children and disabled within the community. UPCOMING EVENTS Tuesday, November 9, 2021, 7:00 p.m. - Planning Commission Meeting - City Hall Council Chambers. • Wednesday, November 10, 2021, 4:30 p.m. - Community Service Group Meeting - Cortez Park Community & Senior Center at 2501 E Cortez St, West Covina, CA 91791. • Wednesday, November 10, 2021, 11:00 a.m. -12:00 p.m. - Salute to Our Veterans Day Celebration - Cortez Park Community & Senior Center. 2501 E Cortez St. • Thursday, November 11, 2021, 11:00 a.m. - Veterans Day - City Hall Courtyard. • Saturday, November 13, 2021, 9:00 a.m. -1:00 p.m. - Used Motor Oil Collection & Free Filter Exchange Event - AutoZone at 730 N Azusa Ave, West Covina, CA 91791. • Monday, November 15, 2021, 8 a.m. - Kiwanis West Covina Charity Golf Classic- South HillsCountry Club. For more information, please visit www.westcovinakiwanis.com or visit their Facebook page at https://www.facebook.com/WCKiwanis/ • Tuesday, November 16, 2021, 7:00 p.m. - City Council Meeting - City Hall Council Chambers. • Saturday, November 20, 2021, 9:00 a.m. -1:00 p.m. - America Recycles Day - at West Covina Farmers Market at 195 S Glendora Ave, West Covina, CA 91790. Free Paper Shredder will be in attendance. Open to West Covina Residents. Bring up to 4 boxes of documents to be shredded. • Tuesday, November 23, 2021, 7:00 p.m. - Planning Commission Meeting - City Hall Council Chambers. • Wednesday, November 24, 2021, 11:00 a.m. - 1:00 p.m. - Thanksgiving Celebration - Cortez Park Community & Senior Center at 2501 E Cortez St. Shake your turkey feathers to DJ Rudy. • Saturday, December 4, 2021, 8 a.m. - 2 p.m. - Heart of the Valley Health Fair & 5K Run - Plaza at West Covina, 112 Plaza Dr. West Covina, CA 91790. More information and registration at https://www.westcovinarotary.com/2021-heart-of-the-valley-health-fair-5k-run. • Tuesday, December 7, 2021, 7:00 p.m. - City Council Meeting - City Hall Council Chambers. • Saturday, December 11, 2021, 9:00 a.m. - 1:00 p.m. - Free Electronic Waste Collection Round Up - City Maintenance Yard at 825 S Sunset Ave. • Tuesday, December 14, 2021, 7:00 p.m. - Planning Commission Meeting -City Hall Council Chambers. • Monday, December 20, 2021, 3 p.m. - 4 p.m. - Holiday Jingles with Randy Taylor - Cortez Park Community & Senior Center at 2501 E Cortez St. Pre -registration required for all activities. • Tuesday, December 21, 2021, 11 a.m. -1 p.m. - Decorating Christmas Cookies with Camryn - Cortez Park Community & Senior Center at 2501 E Cortez St. Pre -registration required for all activities. • Wednesday, December 22, 2021, 11 a.m. - 12 p.m. - Mystery Event - Cortez Park Community & Senior Center at 2501 E Cortez St., West Covina, CA 91791. Pre -registration required for all activities. • Tuesday, December 23, 2021, 11 a.m. -1 p.m. -Winter Dance with DJ Rudy - Cortez Park Community & Senior Center at 2501 E Cortez St. Pre -registration required for all activities. • City Hall Holiday Closure from Friday, December 24, 2021, until Sunday, January 3, • 2022.Tuesday, January 4, 2022, 11:00 a.m. - 1:00 p.m. - New Year's Dance Party - Cortez Park Community & Senior Center at 2501 E Cortez St. Bring in the New Year with the sounds of DJRudy. • Tuesday, January 4, 2022, 7:00 p.m. - City Council Meeting - City Hall Council Chambers. • Tuesday, January 11, 2022, 7:00 p.m. - Planning Commission Meeting -City Hall Council Chambers. ADJOURNMENT At: 8:29 P.M. Motion by Chair Torres, 2"d by Vice Chair Torres. Motion carried by a vote of 6 to 0 with 0 abstaining and 4 absent. AYES: Diaz, Munoz, Nguyen, Valles, Mullner & Torres. NOES: None ABSENT: Fischer, Gutierrez, Williams & Zaklama. ABSTAIN: None. 2022 CommunitV and Senior Services Commission Meetings January 11, 2022, at 6:00 p.m. March 8, 2022, at 6:00 p.m. May 10, 2022, at 6:00 p.m. July 11, 2022, at 6:00 p.m. September 13, 2022, at 6:00 p.m. November 8, 2022, at 6:00 p.m. Attachment No. 2 CITY OF WEST COVINA COMMUNITY AND SENIOR SERVICES COMMISSION TUESDAY, JANUARY 11, 2022, 6:00 PM REGULAR MEETING CORTEZ PARK COMMUNITY & SENIOR CENTER MAIN HALL 2501 E CORTEZ ST. WEST COVINA, CALIFORNIA 91791 AGENDA Chair Robert H. Torres Vice Chair Carole Mullner Commissioner Hector Diaz Commissioner Sherry Fischer Commissioner Jen Gutierrez Commissioner Cecilia Munoz Commissioner Betty Valles Commissioner Alfred Williams Commissioners Karim Zaklama AMERICANS WITHDISABILITIES ACT The Commission complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Commission Meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday, at least 48 hours prior to the meeting to make arrangements. AGENDA MATERIAL Agenda material is available for review at the West Covina City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue and at www.westcovina.org. Any writings or documents regarding any item on this agenda not exempt from public disclosure, provided to a majority of the Commission that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall during normal business hours. PUBLIC COMMENTS ADDRESSING THE COMMUNITY AND SENIOR SERVICES COMMISSION Any person wishing to address the Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the Commission Secretary Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will The heard prior to requests to speak on non -agenda items. All comments are limited to three (3) minutes per speaker. CALL TO ORDER: By Roxanne Lerma, Assistant City Manager at 6:16 p.m. Meeting Cancelled due to there not being a quorum to precede with meeting. Commissioners in attendance at 6:16 p.m. are as follows: Chair Robert H. Torres Commissioner Sherry Fischer Commissioner Cecilia Munoz Commissioner Alfred Williams Commissioners absent: Vice Chair Carole Mullner Commissioner Hector Diaz Commissioner Jennifer Gutierrez Commissioner Betty Valles Commissioner Karim Zaklama Items for this agenda will be held over for the next commission meeting. Attachment No. 3 CITY OF WEST COVINA COMMUNITY AND SENIOR SERVICES COMMISSION FEBRUARY 8, 2022, AT 6:00 P.M. SPECIAL VIRTUAL MEETING MINUTES Chair Robert H. Torres Vice -Chair Carol Mullner Commissioner Hector Diaz Commissioner Sherry Fischer Commissioner Jennifer Gutierrez Commissioner Cecilia Munoz Commissioner Betty Valles Commissioner Alfred Williams Commissioner — Vacant Commissioner — Vacant CALL TO ORDER: by Chair Torres at 6:02 p.m. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER: By Chair Torres ROLL CALL Commissioners Present: Chair Robert Torres, Vice Chair Carole Mullner, Commissioners Sherry Fischer, Jennifer Gutierrez, Cecilia Munoz, and Alfred Williams. Commissioners Absent: Commissioners Hector Diaz and Betty Valles. Staff Present: Roxanne Lerma, Assistant City Manager, Mike Cresap, Public Services Superintendent, Kelly McDonald, Public Services Manager, Deborah Johnston & Mira Roberts, Administrative Assistant II's. ORAL COMMUNICATIONS — Three (3) minutes per speaker Speakers: Emails read into the record from the following: Barbara Olmos and Davina Chau. CONSENT CALENDAR ACTION: Motion by Vice Chair Mullner, Second by Commissioner Munoz 6-0 to: Approve November 9, 2021, Community & Senior Services Commission Meeting Minutes with corrections. ACTION: Motion by Chair Torres, Second by Commissioner Munoz 6-0 to: Approve January 11, 2022, Community & Senior Services Commission Meeting Minutes with corrections. ACTION: Motion by Chair Torres, Second by Vice Chair Mullner 5-0 to (network disconnected Commissioner Williams): To direct staff to help Commissioners with creation of a Community & Senior Service engagement guidelines document. COMMISSIONERS REPORTS Vice Chair Mullner: Three of the Commissioners met the new West Covina Unified School District Superintendent, Emy Flores at the Historical Society monthly meet and greet. Suggested that more Commissioners reach out to meet and greet with her. Commissioner Fischer: Also attended the Historical Societies monthly meet and greet and seconded Vice Chair Mullner's comments about the WCUSD Superintendent and Commissioners meeting to continue that partnership. ITEMS TO BE AGENDIZED Chair Torres: 1. Discussion about bringing Summer Concerts back to Concerts in the parks at various parks. 2. Discussion about advertising on the Plaza Reader board. 3. Discussion about the City having a Kiosk at the mall with all city events and updates available to the public. Commissioner Munoz: 1. Items from 11/9/2022 be discussed: a. Park Bathrooms updates. b. Bus Shelters/Transit survey. 2. Update of Graffiti how to mediate the graffiti at Orangewood Park and updates to that park to include equipment updates and usage of the entire park property. ADJOURNMENT A motion to adjourn the Special Meeting was made by Chair Torres, and the meeting was adjourned at 8:33 p.m. Upcoming 2022 Community and Senior Services Commission Meetings March 8, 2022, at 6:00 p.m. May 10, 2022, at 6:00 p.m. July 11, 2022, at 6:00 p.m. September 13, 2022, at 6:00 p.m. November 8, 2022, at 6:00 p.m.