06-21-2022 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
JUNE 21, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, June 21,
2022 at 7:02 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California
INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries
PLEDGE OF ALLEGIANCE
Led by Councilman Wu
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz,
Mayor Castellanos.
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Council Members
Absent: None
City Staff: David Carmany City Manager, Roxanne Lerma Assistant City Manager, Thomas Duarte
City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded
to questions as indicated in the minutes.
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION - Pursuant to Government
Code § 54956.8
1. Briley v. City of West Covina (LA Superior Court Case No. BC 630552)
2.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
PRESENTATIONS
• Certificate of Recognition honoring the graduates of the Mt. SAC Early College
• Academy Presentation by the Upper San Gabriel Valley Municipal Water District on
Drought 101 and conservation efforts
• Presentation by Southern California Edison
• System Reliability Report
• Residential Rate Plan Choices
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Jim Grivich
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Herman
Mike Greenspan
Jerri Potras
Elsie Messman
Terry Cozad
Sergio Palos
Ani Samuelian
Bill Elliott
Sarah Love
R. Robinson
John Shewmaker
Jefferson DeRoux
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Diaz, Second by Councilmember Tabatabai 5-0 to:
Approve Consent Calendar Items 1, 2, 3, 5, 7, 8, 9, 10, 12,13.
ACTION: Motion by Councilmember Tabatabai to: reject item 4 until staff presents a full cost
plan for the entire project. Motion Failed Due to Lack of a Second. (Item 4 was pulled for
discussion by Councilmember Tabatabai).
ACTION: Motion by Mayor Pro Tem Diaz, Second by Councilwoman Lopez-Viado 4-1 (No:
Tabatabai) to: Approve Consent Calendar Item 4 (Item 4 was pulled for discussion by
Councilmember Tabatabai).
ACTION: Motion by Councilmember Tabatabai to: remove Commissioner Brian Gutierrez from
the Art in Public Places Subcommittee and Approve Item 6. Motion Failed Due to Lack of a
Second. (Item 6 was pulled for discussion by Councilmember Tabatabai).
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 4-1 (No:
Tabatabai) to: Approve Consent Calendar Item 6 (Item 6 was pulled for discussion by
Councilmember Tabatabai).
ACTION: Motion by Mayor Pro Tem Diaz, Second by Councilwoman Lopez-Viado 5-0 to:
Approve Consent Calendar Item 14. (Item 14 was pulled for discussion by Councilmember
Tabatabai).
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JUNE 07, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND
THE JUNE 07, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR
SESSION MEETING MINUTES.
Carried 5-0 to: approve the June 07, 2022, Closed Session Meeting Minutes and the
June 07, 2022 Regular Session Meeting Minutes,
COMMISSION SUMMARY OF ACTIONS
•,�.
6/21/2022 Regular Session Minutes
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each
ordinance on the agenda and authorize the approval of each ordinance by title only.
2) CONSIDERATION OF AN ORDINANCE ADOPTING NEW PURCHASING
PROCEDURES
Carried 5-0 to: adopt the following:
ORDINANCE NO. 2498 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REPEALING AND REPLACING
DIVISION 1 (GENERALLY) AND DIVISION 2 (PURCHASING SYSTEM) AND
AMENDING DIVISION 3 (CONTRACTING FOR PUBLIC PROJECTS) OF
ARTICLE VII (PURCHASES AND SALES) OF CHAPTER 2 (ADMINISTRATION)
OF THE WEST COVINA MUNICIPAL CODE
RESOLUTION NO. 2022-64 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING THE
THRESHOLDS FOR SMALL, INFORMAL AND FORMAL PROCUREMENTS IN
ACCORDANCE WITH SECTION
2-328 (PURCHASING AUTHORITY; PURCHASE ORDER AND CONTRACT
APPROVAL REQUIREMENTS) OF DIVISION 1 (GENERALLY) OF ARTICLE
VII (PURCHASES AND SALES) OF CHAPTER 2 (ADMINISTRATION) OF THE
WEST COVINA MUNICIPAL CODE
CITY CLERK'S OFFICE
3) BIENNIAL REVIEW OF CONFLICT OF INTEREST CODE
Carried 5-0 to: direct staff to review the City's current Conflict of Interest Code and
report to the City Council no later than October 1, 2022 regarding whether or not an
amendment to the Code is required.
CITY MANAGER'S OFFICE
4) CONSIDERATION OF FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH TRANSTECH ENGINEERS, INC. FOR HEALTH RESOURCE
SERVICES
Carried 4-1 (No: Tabatabai) to: approve the First Amendment to the Professional
Services Agreement (PSA) with Transtech Engineers, Inc. (Transtech) for Health
Resource Services.
COMMUNITY DEVELOPMENT
5) CONSIDERATION OF FINAL TRACT MAP NO.
83166 LOCATION: 1024 WEST WORKMAN AVENUE
SUBDIVIDER: MERITAGE HOMES OF CALIFORNIA,
INC.
6/21/2022 Regular Session Minutes
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2022-35 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL TRACT
MAP NO. 83166 LOCATED AT 1024 WEST WORKMAN AVENUE
6) CONSIDERATION OF UTILIZING THE ART IN PUBLIC PLACES FUND TO
MAINTAIN EXISTING ARTWORK AND COMMISSION NEW ARTWORK
Carried 4-1 (No: Tabatabai) to: take the following actions:
1. Utilize a portion of the Art in Public Places fund to commission artwork in the
form of a mural at the Orangewood Park skate park; and
2. Approve the Planning Commission's recommendation to create an Art in Public
Places Subcommittee; and
3. Ratify the Mayor's appointment of Council Member Letty Lopez-Viado,
Planning Commisioner Brian Gutierrez, Community and Senior Services
Commissioner Sherry Fischer, and Assistant City Manager Paulina Morales
to the Art in Public Places Subcommittee.
7) CONSIDERATION OF AN AMENDMENT OF CONSTRUCTION AGREEMENT OF
FRIENDSHIP PARK IMPROVEMENTS WITH JAYNES BROTHERS
CONSTRUCTION INC. TO ADDRESS TRIPPING HAZARDS AND LIGHTING
CONCERNS - PROJECT NO. 21035
Carried 5-0 to: take the following actions:
1. Increase contingency for Jaynes Brothers Construction Inc. contract to 25%, if
necessary, with the City Manager's approval, for unforeseen conditions;
2. Authorize the City Manager to approve any and all purchases and execute any
and all agreements or amendments within the total project budget of
$1,000,000.
FINANCE DEPARTMENT
8) CONSIDERATION OF SINGLE AUDIT REPORT FOR THE YEAR ENDED JUNE 30,
2021
Carried 5-0 to: receive and file the Single Audit Report on Federal Award Programs
for the year ended June 30, 2021.
FIRE DEPARTMENT
9) CONSIDERATION OF FIRST AMENDMENT TO THE AGREEMENT WITH
RINCON ENVIRONMENTAL, LLC FOR LOCAL ENFORCEMENT AGENCY
REGULATORY COMPLIANCE SERVICES
Carried 5-0 to: take the following actions:
1. Approve the First Amendment to the Professional Services Agreement with
Rincon Environmental LLC for LEA (local enforcement agency) regulatory
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compliance services; and
2. Authorize the City Manager to negotiate and execute future
amendments to the Agreement, provided that the overall term does not
exceed five (5) years.
10) CONSIDERATION OF A BUDGET AMENDMENT AND AGREEMENT
WITH PERFORMANCE TRUCK REPAIR FOR FIRE EQUIPMENT
MAINTENANCE
Carried 5-0 to: take the following actions:
1. Authorize the City Manager to execute the First Amendment to the Maintenance
Services Agreement with Performance Truck Repair, Inc. (PTR) for fire apparatus
service and repairs.
2. Authorize the City Manager to negotiate and execute future
amendments to the Agreement exercising the extension options.
3. Adopt the following resolution:
RESOLUTION NO.2022-63 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR FISCAL YEAR COMMENCING JULY 1, 2021 AND
ENDING JUNE 30, 2022 (FIRE FLEET REPAIR)
POLICE DEPARTMENT
11) CONSIDERATION OF AWARD OF AGREEMENT FOR CITYWIDE TOWING
SERVICES
Carried 5-0 to: take the following actions:
1. Award a non-exclusive franchise agreement for police towing services to Royal
Coaches Auto Body & Towing; and
2. Authorize the City Manager to negotiate and execute the agreement, with a
term of five years, in such form as approved by the City Attorney.
PUBLIC SERVICES
12) CONSIDERATION OF AN AGREEMENT WITH U.S. FOODS TO PROVIDE RAW
FOOD AND MISCELLANEOUS FOOD SUPPLIES FOR THE SENIOR MEALS
PROGRAM
Carried 5-0 to: take the following actions:
1. Authorize the City Manager to execute an agreement with U.S. Foods, Inc. for raw
foods and miscellaneous food supplies for the City's Senior Meals Program, in an
amount not to exceed $60,000, for a term through November 24, 2022; and
2. Authorize the City Manager to negotiate and execute all necessary
documents in such final form as approved by the City Attorney,
including any
amendments to the agreement if the State of California extends its agreement.
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13) CONSIDERATION OF AN AGREEMENT WITH BETTER 4 YOU MEALS FOR
FROZEN MEALS FOR THE SENIOR MEALS PROGRAM
Carried 5-0 to: take the following actions:
1. Authorize the City Manager to enter into an agreement with Better 4 You
Breakfast, Inc. dba Better 4 You Meals to provide frozen meals for the Senior
Meals Program, in a form approved by the City Attorney;
2. Authorize the City Manager to negotiate and execute all other necessary
documents, in such form as approved by the City Attorney, to carry out the City
Council's direction.
14) CONSIDERATION OF RATIFICATION OF EXPENDITURES FOR THE 2022 WEST
COVINA SPRING FESTIVAL
Carried 5-0 to: waive formal contract procedures, in accordance with West Covina
Municipal Code Chapter 2, Article VII, Division 2, Section 2-333(i)(1), and ratify the
following expenditures from the 2022 West Covina Spring Festival:
a. United Site Services for sanitation in the amount of $55,923.56
b. A-1 Event & Party Rentals in the amount of $66,784.95.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
15) CONSIDERATION OF ZONE CHANGE NO. 22-02 (ACCESSORY
DWELLING UNIT ORDINANCE)
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
---End of Public Comment ---
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ACTION: Motion by Councilman Wu, Second by Councilmember Tabatabai
5-0 to: conduct a public hearing and then introduce the following ordinance for first
reading, by title only, further reading waived:
ORDINANCE NO. 2500 - AN ORDINANCE OF THE CITY COUNCIL OF WEST
COVINA, CALIFORNIA, AMENDING PORTIONS OF DIVISION 11
(ACCESSORY DWELLING UNITS) OF ARTICLE XII (SPECIAL
REGULATIONS FOR UNIQUE USES) OF CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE TO AUTHORIZE ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS
CONSISTENT WITH STATE LAW REQUIREMENTS
16) PUBLIC HEARING TO CONSIDER WEST COVINA AUTO PLAZA
BUSINESS IMPROVEMENT DISTRICT FISCAL YEAR 2022-2023 ANNUAL
REPORT AND ASSESSMENT
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Mayor Castellanos, Second by Councilmember Tabatabai 5-0
to: conduct the public hearing and then adopt the following resolution:
RESOLUTION NO. 2022-51 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ANNUAL REPORT
FILED BY THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT ADVISORY BOARD AND LEVYING AN ANNUAL ASSESSMENT
FOR THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT
FOR FISCAL YEAR 2022-2023
DEPARTMENTAL REGULAR MATTERS
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COMMUNITY DEVELOPMENT
17) FISCAL YEAR 2021-22 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE
Hearing no objection, the Fiscal Year 2021-22 Capital Improvement Program
(CIP) Projects status update was received and filed.
FINANCE DEPARTMENT
18) CONSIDERATION OF MEASURES TO COMPLY WITH CALIFORNIA SENATE
BILL 1383, NPDES STORMWATER REGULATIONS, AND AMENDMENTS TO
THE ATHENS SERVICES FRANCHISE AGREEMENT
ACTION: Motion by Councilman Wu, Second by Mayor Castellanos 5-0 to: Approve
option 1 and continue negotiations:
1. Authorize the City Manager to execute a professional services agreement, in
a form approved by the City Attorney, with the San Gabriel Valley Council of
Governments for participation in the San Gabriel Regional Food Recovery
Program.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
6/21/2022 Regular Session Minutes
ADJOURNMENT
The meeting was adjourned in honor of Corporal Michael Paredes and Officer Joseph Santana
from the El Monte Police Department who tragically lost their lives. Our deep condolences to their
families. A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the
meeting was adjourned at 10:18 p.m. The next regularly scheduled Regular City Council Meeting
will be held on Tuesday, July 5, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey
Avenue South, West Covina, California.
Submitted by:
U
Lisa Sherrick
Assistant Cit Clerk
GL..ae a4
Da o Castellanos
Mayor
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