Agenda Item 6 - CONSIDERATION OF NOTICE OF COMPLETION FOR FIRE STATION NO.4 PARKING LOT IMPROVEMENTS - PROJECT NO. 21034AGENDA ITEM NO.6
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: March 1, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF NOTICE OF COMPLETION FOR FIRE STATION NO.4 PARKING
LOT IMPROVEMENTS - PROJECT NO.21034
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept project completion for Fire Station No. 4 Parking Lot Improvements (Project No. 21034) as
performed by All American Asphalt with a final contract amount of $217,426.30; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the
release of retention funds 35 days thereafter.
BACKGROUND:
On June 15, 2021, the City Council authorized award of a contract to All American Asphalt, in the amount
of $208,194, for Fire Station No. 4 Parking Lot Improvements. The project included resurfacing of existing
asphalt and concrete parking lot (approximate area is 31,000 square feet) and striping improvements.
The City Council also authorized the City Manager to approve change orders in an amount not to exceed
$20,819 (10% of awarded contract) for unanticipated project costs. The total established construction
budget was $229,013.
DISCUSSION:
All required improvements were constructed in conformance with the approved plans and specifications.
The work was performed within the contractually specified duration and to the City Engineer's
satisfaction. Construction costs totaled $217,426.30, which is well within approved construction budget.
The City retains five percent (5%) of each payment to the contractor as retention to ensure payment to
subcontractors and material suppliers before final payment to the contractor. The City Council's
acceptance of the project and the City's recordation of the Notice of Completion trigger timeframes within
which subcontractors or material suppliers must file claims for payment if they have not been paid by the
contractor. If no claims are filed within 35 days of the filing of the Notice of Completion, the City will
release retention and any remaining amount due to the contractor.
C6ffiCH-31
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Okan Demirci, PE, QSD/P
Fiscal Impact
FISCAL IMPACT:
This contract was funded under Project No. 21034, Fire Building Improvements, (Account No.
160.80.7001.7500). The contract was completed within the approved construction budget.
Base Bid
$208,194
10% Contingency
$20,819
Total Construction Budget
$229,013
Actual Expenditures
$217,426.30
(Over)/Under Budget
$11,586.70
Attachments
ATTACHMENT NO. 1 - NOTICE OF COMPLETION FIRE STATION 4 PARKING LOT IMPROVEMENTS
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF WEST COVINA
1444 W Garvey Ave S
West Covina, CA 91790
Free recording requested per Gov't Code 27383
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.
Notice is hereby given that:
1. The undersigned is owner and corporate officer of the owner of the interest or estate stated below
in the property hereinafter described.
2. The full name of the owner is: CITY OF WEST COVINA
3. The full address of the owner is: 1444 W Garvey Ave S, West Covina, CA 91790
4. The nature of the interest or estate of the owner is: In Fee
5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint
tenants or as tenants in common are:
NAMES ADDRESSES
NONE
6. The full names and fill addresses of the predecessors in interest of the undersigned. IF the property
was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES ADDRESSES
NONE
7. A work of improvement on the property hereinafter described was completed on September 30,
2021. The work was: Fire Station NDIA Parking Lot Improvements
8. The name of the contract, if any, for such work of improvement was
All American Asphalt June 15, 2021
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT'NONE) (DATE OF CONTRACT)
9. The property on which the work of improvement was completed is in West Covina, County of Los
Angeles, State of California, and is described as follows: City owned facility
10. The street address of the property is 1815 S Azusa Avenue, West Covina, CA 91792
(IF NO STREET ADDRESS HAS BEEN OFFICIALY ASSIGNED, INSERT'NONE)
Dated:
(NAME)
, City Manager
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2OR HIS AGENT)
VERIFICATION
I, the undersigned, say: I am the of , the declarant
of the foregoing notice of completion; I have read said notice of completion and know the content thereof; the same is
true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on: , at
(CITY) (STATE)
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.))