Agenda Item 4 - CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY COUNCIL MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY BOARDSAGENDA ITEM NO.4
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: February 1, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY COUNCIL
MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY BOARDS
RECOMMENDATION:
It is recommended that the City Council adopt Resolution 2022-18 (Attachment No. 1) confirming the Mayor's
appointments to the various organizations and advisory boards.
BACKGROUND:
The City of West Covina is a member of various organizations dedicated to serving the interests of local
government in the region, in the State of California, and in the nation. West Covina is also a member of a number
of joint powers agencies and other entities, which require an appointment of a member to their governing bodies.
Annually the Mayor appoints members to the advisory bodies and boards as necessary.
DISCUSSION:
The advisory boards are as follows:
Audit Committee
City/School Cooperative Committee
Community Services Group
Foothill Transit Board
Hurst Ranch
Los Angeles County/City Selection Committee
San Gabriel Valley Council of Governments
Sanitation District Board
Southern California Association of Governments
San Gabriel Valley Mosquito and Vector Control District
Participation in these activities is significantly important to the City, in that the policies and decisions of these
bodies may directly affect the interest of the City. Stipends, meeting times, and meeting locations are subject to
change by the individual agencies. A brief description of the advisory boards is contained in Attachment No. 2.
According to Section 5-b of the City Council Standing Rules, appointments of City Council Members to these
organizations are based upon selection by the Mayor, whose selections are subject to confirmation by the City
Council as a whole.
"It shall be the prerogative of the Mayor, taking into consideration relative length of Council service, individual
Councilmember preference and equivalency, to assign individual Council Members to various committees."
Mayor Castellanos has announced his appointments to the various external advisory boards, for confirmation by the
City Council. Exhibit A of Resolution 2021-08 contains the list of appointees and alternates.
OPTIONS:
The City Council has the following options:
1. Confirm the Mayor's appointments to the various organizations described in the staff report; or
2. Provide alternative direction.
Prepared by: Lisa Sherrick; Assistant City Clerk
Additional Approval: David Carmany, City Manager
Attachments
Attachment No. I - Resolution No. 2022-18
Attachment No. 2 - Exhibit A Council Liaison Appointments 2022
Attachment No. 3 - Council Liaison Committee Descriptions
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
Maintain Good Intergovernmental Relations
Achieve Fiscal Sustainability and Financial Stability
ATTACHMENT NO.1
RESOLUTION NO.2022-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ASSIGNING COUNCIL MEMBERS TO
EXTERNAL ADVISORY BOARDS
WHEREAS, the City of West Covina participates with various local and regional
advisory boards that benefit the City's interests; and
WHEREAS, annually the Mayor appoints members and alternates to the advisory
boards as necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the appointments laid forth
to the advisory boards identified in Exhibit A.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall transmit a certified copy as required.
PASSED, APPROVED, AND ADOPTED on this 1st day of February 2022.
Dario Castellanos
Mayor
APPROVED AS TO FORM ATTEST
Thomas Duarte
City Attorney
Lisa Sherrick
Assistant City Clerk
I, Lisa Sherrick, Assistant City Clerk of the City of West Covina, California, do hereby certify
that the foregoing Resolution No. 2021-08 was duly adopted by the City Council of the City of
West Covina, California, at a regular meeting thereof held on the 1st day of February 2022, by
the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
ATTACHMENT NO.2
EXHIBIT A
CITY OF WEST COVINA
2021 COUNCIL LIAISON APPOINTMENTS TO
EXTERNAL ADVISORY BOARDS, COMMISSIONS AND COMMITTEES
ORGANIZATION
CONTACT
MEETING DATE
REPRESENTATIVE
ALTERNATE
INFORMATION/MEETING
ANDTIME
LOCATION
Audit Committee
West Covina City Hall/MRC
At least annually,
• No stipend issued.
with additional
• Both Positions are
meetings as
Wu
Diaz
Representatives
needed
• Form 700 filing required
City/School Cooperative
West Covina City Hall/MRC
Day TBD in May
Committee
and October,
• No stipend issued.
4:30 p.m.
Tabatabai
Lopez-Viado
• Both Positions are
Representatives
• No 700 filing required
Community Service Group
Every other month,
• No stipend issued.
on the third
• Both Positions are
Wednesday of the
Tabatabai
Lopez-Viado
Representatives
month
• No 700 filing required
Foothill Transit Board
100 S. Vincent Ave., Suite 200
As needed and for
• $161 stipend per meeting
West Covina, CA 91790
annual meeting in
• Form 700 filing required
Main No.: (626) 967-3147
May
Contact Person:
Diaz
Lopez-Viado
Christina Lopez
(626)931-7204
clopez@footh i I Itra nsit. or¢
Hurst Ranch
1227 S. Orange Ave.
Last Monday of the
• No stipend issued.
West Covina, CA 91790
month,
• Both Positions are
Main No.: (626) 962-8056
10:00 a.m.
Lopez-Viado
Diaz
Representatives
• No 700 filing required
Los Angeles County/City
Meetings held at different
As needed
Selection Committee
locations.
• No stipend issued
Castellanos
(Mayor automatic
Diaz
appointment)
San Gabriel Valley Council of
1000 S. Fremont Ave., Unit 42
3'tl Thursday,
Governments (SGV COG)
Alhambra, CA 91803
6:00 p.m.
• $75 stipend per month
Main No. (626) 457-1800
regardless of the number
Contact Person:
of meetings
Stefanie Hernandez
Wu
Castellanos
• Form 700 filing required
s¢v@sgvcog.or¢
• AB 1234 filing required
Meeting Location:
Upper SGV Muni. Water
602 E. Huntington Drive
Monrovia, CA 91016
Sanitation District Board
Sanitation Districts
4th Wednesday of
• $125 stipend per meeting.
of Los Angeles County
the month,
NOTE: West Covina falls
1955 Workman Mill Road
1:30 p.m.
Castellanos
within three districts,
Whittier, CA 90601
(Mayor automatic
Diaz
therefore, the City's liaison
Main No.: (562) 908-4288
appointment)
attends 3 district meetings
Fax: (562) 908-4278
for$375
Contact Person:
• Form 700 filing required
Michael Hsu, Ext. 1112
District 15, 21, 22
• AB 1234 filing required
Southern California
818 W. Seventh St., 12t^ Floor
Annual Regional
Association of Governments
Los Angeles, CA 90017
Conference in May
(SCAG)
Main No.: (213) 236-1800
Contact Person:
Lopez-Viado
Diaz
• Form 700 filing required
Tess Rey
• AB 1234 filing required
rev@scae.ca.¢ov
San Gabriel Valley Mosquito
2145 N. Azusa Canyon Rd.
2nd Friday of the
and Vector Control District
West Covina, CA 91790
month,
• $100 stipend per
Main No.: (626) 814-9466
7:00 a.m.
Lloyd Johnson
Wu
Contact Person:
(4-yearterm, expiring
month regardless of
Martha Tanaka
December 31", 2024)
the number of
MTanaka@s¢vmosguito.or¢
meetings
ATTACHMENT NO.3
City Council Liaison Committee Descriptions
1. Audit Committee
Established in 2015, the Audit Committee's purpose is to assist the City Council in
discharging its responsibilities for the overall stewardship of the City's financial affairs. This
will include reviewing financial information; ascertaining the existence and adequacy of
accounting and internal control systems and related safeguards over the City's assets; and
overseeing the audit function.
Stipend: None
2. City/School Cooperative Committee
Meets with the various school districts serving West Covina to address mutual needs and
concerns facing the City or school districts.
Stipend: None
3. Community Service Groun
The Community Service Group meets quarterly with various service groups and non-profit
organizations in the City of West Covina, in an effort to bring together many of the civic and
volunteer organizations in the community to promote, partner, educate, sharing resources and
combine efforts to benefit the West Covina community. Group also works together on the
City's Annual Community Service Day.
Stipend: None
4. Foothill Transit Board
Foothill Transit was established in 1988 as a public / private partnership that annually serves
over 17 million passengers in the San Gabriel and Pomona Valleys, operates 36 fixed -route
local, express and rail -feeder lines, and covers 327 square miles. Foothill Transit's
Governing Board is divided into Four Clusters, with the City of West Covina represented in
Cluster 2 with the cities of Azusa, Baldwin Park, Covina, Glendora, and Irwindale. Those
selected by the City, serve on the Governing Board and meet annually or as needed.
In addition, Foothill Transit has an Executive Board that is governed by five members, with
four members elected by each cluster, and a fifth member appointed by the Los Angeles
County Board of Supervisors. Committee provides oversight of Foothill Transits operations
and provides recommendations on improving bus service to the valleys. Governing Board
has an annual meeting in May and meets as needed. Executive Board Members are selected
by the Governing Board, and meet the last Friday of each month.
Stipend: Governing Board receives $161 per meeting.
5. Hurst Ranch
According to Article IV of the Hurst Ranch Historical Foundation Articles of Incorporation,
the City Council is to designate two Councilmembers to sit on the Hurst Ranch Historical
Foundation Board of Directors, and be responsible for overseeing the investments of the
Foundation.
Stipend: None
6. Los Angeles County/City Selection Committee
Mayor serves on this Committee that appoints City representatives to such boards,
commissions and agencies as may be required by law; i.e., LAFCO, South Coast Air Quality
Management District, Los Angeles County Metropolitan Transportation Authority, Los
Angeles County Hazardous Waste Management Advisory Committee; and to nominate for
appointment members to the California Coastal Commission.
Stipend: None
7. San Gabriel Valley Council of Governments
Coalition of cities from the San Gabriel Valley seeking the Valley's `fair share' of scarce
Federal, State and Local resources by fostering consensus among cities in the San Gabriel
Valley regarding policies and programs that address issues relating to land use, air quality,
transportation, solid waste, and other matters deemed essential to our cities.
Stipend: $75 per month regardless of the number of meetings.
8. San Gabriel Valley Mosquito Abatement District
Assists cities in managing or eliminating mosquito breeding areas, and responding to
complaints about mosquitoes or mosquito -like insects (i.e. bees) in the District. There is no
alternate for this committee. Liaison is selected to serve a two-year term.
Stipend: $100 per month regardless of the number of meetings.
9. Sanitation District Board
The County Sanitation Districts of Los Angeles County (Districts) are a confederation of
independent special districts serving the wastewater and solid waste management needs of
Los Angeles County.
Stipend: $125 per meeting. West Covina falls within three districts, therefore, our liaison
attends 3 district meetings for $375 (per meeting).
10. Southern California Association of Governments (SCAG)
Serves as the functioning Metropolitan Planning Organization for six counties: Los Angeles,
Orange, San Bernardino, Riverside, Ventura and Imperial. The SCAG is mandated by the
federal government to research and draw up plans for transportation, growth management,
hazardous waste management, and air quality. City of West Covina is allowed to select a
representative and alternate to attend the Annual General Assembly Meeting. To serve on
the various policy committees, a Councilmember needs to be selected and confirmed by the
San Gabriel Valley Council of Governments. Stipends are paid if a Councilmember is
selected to serve on a policy committee.
Stipend: None