04-05-2022 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 5, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, April 5,
2022 at 7:01 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California
INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries.
PLEDGE OF ALLEGIANCE
Led by Councilman Wu
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Mayor Castellanos.
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Council Members
Absent: Letty Lopez-Viado, Mayor Pro Tern Diaz
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
REPORTING OUT FROM CLOSED SESSION
None
PRESENTATIONS
• National Public Safety Telecommunicators Week
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Armando Herman
Elsie Messman
Albert Ochoa
Les Leufroy
Wen Wen Zhang
Steve Herfert
Tanya Limon
R. Robinson
JD
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilmember Tabatabai, Second by Councilman Wu 3-0 (Absent:
Lopez-Viado, Mayor Pro Tern Diaz) to: Approve Consent Calendar Items 1-13.
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE MARCH 15, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND
THE MARCH 15, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR
SESSION MEETING MINUTES.
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: approve the March 15,
2022, Closed Session Meeting Minutes and the March 15, 2022 Regular Session
Meeting Minutes.
COMMISSION SUMMARY OF ACTIONS
2) MINUTES OF COMMUNITY AND SENIOR SERVICES COMMISSION REGULAR
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MEETING HELD ON NOVEMBER 9, 2021, JANUARY 11, 2022, AND THE
SPECIAL MEETING ON FEBRUARY 22, 2022.
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: receive and file the
minutes of the regular meetings of the Community and Senior Services Commission
held on November 9, 2021 and January 11, 2022, and the Special Meeting held on
February 22, 2022.
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each
ordinance on the agenda and authorize the approval of each ordinance by title only.
3) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2495 - ADOPTING A
NEW OFFICIAL COUNCIL DISTRICT MAP FOR THE CITY OF WEST COVINA
BASED ON THE RESULTS OF THE 2020 U.S. CENSUS
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: adopt the following
ordinance:
ORDINANCE NO. 2495 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADJUSTING THE BOUNDARIES OF
CITY COUNCIL DISTRICTS AND ADOPTING A NEW OFFICIAL COUNCIL
DISTRICT MAP FOR THE CITY OF WEST COVINA BASED ON THE
RESULTS OF THE 2020 U.S. CENSUS
CITY MANAGER'S OFFICE
4) CONSIDERATION OF RESOLUTION NO. 2022-29 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: adopt the following
resolution:
RESOLUTION NO. 2022-29 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23,2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER
15, 2020, OCTOBER 6, 2020,OCTOBER 20, 2020, NOVEMBER 17, 2020,
DECEMBER 1, 2020, JANUARY 19, 2021,FEBRUARY 16, 2021, MARCH 16,
2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021,JUNE 15, 2021, JULY 6,
2021, JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7,2021, OCTOBER 5,
2021, NOVEMBER 2, 2021, DECEMBER 7, 2021, JANUARY 4, 2022,
FEBRUARY 1, 2022 AND MARCH 1, 2022
5) CONSIDERATION OF RESOLUTION NO. 2022-31 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON JANUARY
26, 2022 DUE TO DAMAGES CAUSED BY HIGH WINDS
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: adopt the following
resolution:
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RESOLUTION NO. 2022-31 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON
JANUARY 26, 2022 AND PREVIOUSLY CONTINUED ON MARCH 1, 2022,
DUE TO DAMAGES CAUSED BY HIGH WINDS
COMMUNITY DEVELOPMENT
6) CONSIDERATION OF AGREEMENT FOR SEWER MAIN REPLACEMENT -
PORTION OF AZUSA AVENUE & CITRUS STREET - PROJECT NO. 21011 &
21012
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: take the following
actions:
1. Award the construction agreement for the Sewer Main Replacement - Portion of
Azusa Avenue & Citrus Street Project (Projects Nos. 21011 & 21012) to
GRBCON, Inc. as the lowest responsible bidder;
2. Authorize the City Manager to execute the agreement with GRBCON, Inc. for
$358,911.00;
3. Authorize 10% of the awarded contract amount as contingency allowance to be
used, if necessary, with the City Manager's approval, for unforeseen conditions;
and
4. Authorize the City Manager to negotiate and execute any amendments to the
agreement.
7) CONSIDERATION OF AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES,
INC. FOR PREPARATION OF A LOCAL ROAD SAFETY PLAN (LRSP)
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: take the following actions:
1. Approve a Professional Services Agreement with Kimley-Horn and Associates,
Inc. in the amount of $79,933., to prepare a Local Road Safety Plan; and
2. Authorize the City Manager to negotiate and execute the agreement and
any future amendments to the agreement; and
3. Adopt the following resolution:
RESOLUTION NO. 2022-023 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30,
2022 (LOCAL ROAD SAFETY PLAN GRANT)
8) CONSIDERATION OF THE GENERAL PLAN ANNUAL REPORT FOR 2021
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: receive and file the staff
report.
9) CONSIDERATION OF AGREEMENT FOR CITY HALL 1ST FLOOR
RESTROOM IMPROVEMENTS - PROJECT NO. 22023
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: take the following actions:
1. Waive the minor irregularities in the bid submitted by Fino Builders Inc. and
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award the construction agreement for the City Hall 1 st Floor Restroom
Improvements (Project No. 22023) to Fino Builders Inc. as the lowest
responsible bidder;
2. Authorize the City Manager to execute the agreement with Fino Builders Inc. for
$95,000.00;
3. Authorize 15% of the awarded contract amount as contingency allowance to be
used, if necessary, with the City Manager's approval, for unforeseen conditions;
4. Authorize the City Manager to negotiate and execute any amendments to the
agreement; and
5. Adopt the following resolution to establish a project budget:
RESOLUTION NO. 2022-27 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND
ENDING JUNE 30, 2022 (CITY HALL FIRST FLOOR RESTROOM
IMPROVEMENTS)
10) CONSIDERATION OF CONTRACT AGREEMENT FOR CAMERON PARK
RESTROOM IMPROVEMENTS - PROJECT NO. 22024
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: take the following actions:
1. Award the construction agreement for the Cameron Park Restroom
Improvements Project (Project No. 22024) to ACE Construction, Inc. as the
lowest responsible bidder;
2. Authorize the City Manager to execute the agreement with ACE Construction, Inc.
for
$183,116.79;
3. Authorize 15% of the awarded contract amount as contingency allowance to be
used, if necessary, with the City Manager's approval, for unforeseen conditions;
4. Authorize the City Manager to negotiate and execute any amendments to the
agreement; and
5. Adopt the following resolution to establish a project budget:
RESOLUTION NO. 2022-28 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND
ENDING JUNE 30, 2022 (CAMERON PARK RESTROOM IMPROVEMENTS)
FINANCE DEPARTMENT
11) CONSIDERATION OF LONG-RANGE FINANCIAL FORECAST FOR FISCAL
YEARS ENDING 2023-2027
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: receive and file the
Long -Range Financial Forecast for fiscal years ending 2023-2027.
12) CONSIDERATION OF RESOLUTION NO. 2022-26 - AUTHORIZING
EXAMINATION OF SALES AND USE TAX RECORDS
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Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tern Diaz) to: adopt the following
resolution:
RESOLUTION NO. 2022-26 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING EXAMINATION
OF SALES AND USE TAX RECORD
HUMAN RESOURCES/RISK MANAGEMENT
13) CONSIDERATION OF RESOLUTION NO. 2022-24 REPEALING AND
REPLACING THE SALARY SCHEDULE FOR FULL TIME CLASSIFICATIONS
Carried 3-0 (Absent: Lopez-Viado, Mayor Pro Tem Diaz) to: adopt the following
resolution:
RESOLUTION NO. 2022-24- A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REPEALING AND REPLACING THE
SALARY SCHEDULE FOR FULL-TIME CLASSIFICATIONS OF THE CITY OF
WEST COVINA
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
14) Consideration of Resolution of Intent and first reading of Ordinance Amending
the Contract Between the California Public Employees' Retirement System and
the City of West Covina to Implement Cost -Sharing in Accordance with Section
20516 of the California Government Code and the Memorandum of
Understanding Between the City of West Covina and West Covina Police
Officers' Association
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
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---End of Public Comment---
1. ACTION: Motion by Councilman Wu, Second by Councilmember Tabatabai 3-
0 (Absent: Lopez-Viado, Mayor Pro Tem Diaz) to: Adopt the following resolution:
RESOLUTION NO. 2022-25 -A RESOLUTION OF INTENTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, TO APPROVE AN
AMENDMENT TO THE CONTRACT BETWEEN THE CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM AND THE CITY OF WEST COVINA
2. ACTION: Motion by Mayor Castellanos, Second by Councilmember
Tabatabai 3-0 (Absent. Lopez-Viado, Mayor Pro Tem Diaz) to: Introduce for
first reading, by title only, further reading waived, the following ordinance:
ORDINANCE NO. 2496 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO
THE CONTRACT BETWEEN THE CITY OF WEST COVINA AND THE BOARD
OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
3. Authorize the City Clerk to execute all certifications required by CalPERS
related to the contract amendment. Hearing no objection, the item
passes.
DEPARTMENTAL REGULAR MATTERS
PUBLIC SERVICES
15) CONSIDERATION OF AN AGREEMENT WITH LOS ANGELES CENTERS FOR
ALCOHOL AND DRUG ABUSE (LA CADA) TO PROVIDE HOMELESS SERVICES
ACTION: Motion by Councilman Wu, Second by Councilmember Tabatabai 3-0
(Absent: Lopez-Viado, Mayor Pro Tem Diaz) to: take the following actions:
1. Provide direction regarding an agreement with the Los Angeles Centers for
Alcohol and Drug Abuse (LA CADA);
2. Authorize the City Manager to negotiate and execute all necessary
documents, in such final form as approved by the City Attorney, to carry out
the City Council's direction; and
3. Adopt the following Resolution:
RESOLUTION NO. 2022-32 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021
AND ENDING JUNE 30, 2022 (LA CADA)
MAYOR/COUNCILMEMBERS REPORTS
None
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CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
Councilman Wu has requested that staff look into grants that would provide rental assistance to
residents.
Councilmember Tabatabai has requested that staff evaluate the restroom at Del Norte Park and
provide any needed maintenance.
CITY COUNCIL COMMENTS
Councilmember Tabatabai expressed his support of Councilman Wu's request for staff to look into
grants that would provide rental assistance to residents and students.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was
adjourned at 8:24 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, April 19, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South,
West Covina, California.
Submitted by:
Lisa Sherric
Assistant Clerk
Dario Castellanos
Mayor
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