Loading...
Resolution - 2022-02RESOLUTION NO. 2022-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE PUBLIC SERVICES DIRECTOR AND DEPUTY DIRECTOR OF PUBLIC SERVICES CLASS SPECIFICATIONS AND THE PAY GRADES FOR SAID CLASSIFICATIONS THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS: WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and WHEREAS, the Human Resources Department reviewed the specification for the Public Services Director and determined updates to such specification are needed; and WHEREAS, the Human Resources Department also determined it was necessary to establish a Deputy Director of Public Services position to keep up with current demands and enhance the delivery of services in the areas of facility maintenance, parks, and streets; and WHEREAS, on December 15, 2021, the Human Resources Commission reviewed and approved the repeal of the existing job specification for the Public Services Director and replacement of said specification with the specification set forth in Exhibit A, attached hereto and incorporated herein; and WHEREAS, on December 15, 2021, the Human Resources Commission also approved establishing the Deputy Director of Public Services position with the job specification set forth in Exhibit B, attached hereto and incorporated herein; and WHEREAS, on December 15, 2021, the Human Resources Commission also reviewed and approved the new salary grades for the Public Services Director and Deputy Director of Public Services positions; and WHEREAS, the City Council desires to approve the repeal and replacement of the Public Services Director specification and the establishment of the Deputy Public Services Director position and the specification for said position; and WHEREAS, the City Council also desires to approve the new salary grades for the Public Services Director and Deputy Director of Public Services classifications. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS: SECTION 1. The City Council hereby approves the repeal of the existing job specification for the Public Services Director. SECTION 2. The City Council hereby approves replacing the repealed specification with the specification attached hereto as Exhibit A. SECTION 3. The City Council hereby approves the establishment of the Deputy Director of Public Services classification with the specification attached hereto as Exhibit B. SECTION 4. The City Council hereby approves the following new salary grades for the Public Services Director and Deputy Director of Public Services classifications: Classification I Annual Ran e Bottom ITop Public Services Director 1 $132,216 1 $178,500 Classification Monthly Pay Range Step 1 Ste 2 Ste 3 Ste 4 Ste 5 Deputy Director Public Services $g 775 $10,289 $10,830 $11,400 $12,000 SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately. APPROVED AND ADOPTED this 4th day of January, 2022. APPROVED AS TO FORM Thomas P. 16arte City Attorney Glnwo Dario Castellanos Mayor ATTEST Lisa Sh rick Assist t City Clerk I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2022-02 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 4th day of January, 2022, by the following vote of the City Council: AYES: Castellanos, Diaz, Lopez-Viado, Tabatabai, Wu NOES: None ABSENT: None ABSTAIN: None f 71.Tl 1M CLASS SPECIFICATIONS - PUBLIC SERVICES DIRECTOR Exhibit A PROPOSED CITY OF WEST COVINA JOB CLASSIFICATION Class Title: PUBLIC SERVICES DIRECTOR Bargaining Unit: DEPARTMENT HEAD Class Code: PS DIR Salary Grade: DHXXX Salary: $132,216.00 - $178,500.00 Annually FLSA: EXEMPT Date Updated: JOBSUMMARY Under general administrative direction, plans, directs, manages, and oversees the operation and activities of the Community Services, and Maintenance Divisions including the development, maintenance, and operations of the City's community parks/open space, planning, development and delivery of recreation and leisure programs, maintenance and operation of City facilities and streets. The Director ensures all resources within each division are properly allocated and managed; provides long-range planning for department programs, projects and needs; coordinates assigned activities with other departments and outside agencies; provides highly responsible and complex administrative support to the City Manager; and does related work as required. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. 1. Assumes full management responsibility for all Public Services Department divisions including Community Services, and Maintenance Divisions. 2. Directs the development, maintenance, and operations of the City's community parks/open space, planning, development, and delivery of the recreation and leisure programs, maintenance and operation of City facilities and streets. 3. Assigns the design and execution of projects to subordinate staff, contractors, and consultants. 4. Reviews work in progress and approves final designs, specifications, estimates, and contract documents for the Public Services Department. 5. Prepares and administers the annual budget for the Public Services Department, approves the forecast of funds needed for staffing, equipment, materials, and supplies, approves expenditures, and implements budgetary adjustments as appropriate and necessary. 6. Oversees the planning, development, and delivery of a comprehensive recreation and leisure programs; identifies community needs and directs staff in delivery of programs; creates fee structures. Public Services Director — PROPOSED Page 2 of 4 7. Oversees the maintenance and repair of City facilities; creates maintenance programs and directs staff in maintenance programs including preventative maintenance programs; plans for building repairs and renovations; coordinates with consultants and provides appropriate recommendations. 8. Identifies grant and other funding opportunities; oversees the preparation of grant applications and administers grant programs. 9. Prepare and present verbal and written reports to the City Council, County Board of Supervisors, Commission, governmental agencies, and community groups. 10. Formulate and recommend a variety of policy and procedure changes and revisions; participates in special projects of the department; reviews actions and effectiveness of the respective divisions. 11. Reviews and approves the work of consultants engaged by the city. 12. Continuously monitor and evaluate the efficiency and effectiveness of programs and services delivery methods, based on desired outcomes. Assess workloads, administrative support systems, and internal working relationships to identify opportunities for improvement. 13. Plans, directs, and coordinates, through subordinate level staff, the Public Services Department's work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. 14. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. GENERAL QUALIFICATIONS Knowledge of.: 1. Operations, services, and activities of a comprehensive recreation, parkslopen space, and facilities maintenance program. 2. General knowledge of the field of traffic and sanitary engineering on the municipal level. 3. Philosophy, principles, and techniques of providing and assessing the recreational, parks, and facility needs of a community. 4. Practices and methods of parks, facilities maintenance. 5. Occupational hazards and standard safety practices. 6. Skills in resource development to garner grants, legislative appropriations, donations, sponsorships, and in -kind services for programs. 7. Principles and practices of public administration, including long-range planning, budgeting, purchasing, and maintaining public records. 8. Applicable federal, state, and local laws, regulations, and standards. 9. Standard office equipment, including personal computers and computerized applications and programs including Microsoft office suite. 10. Research methods and report preparation and presentation. 11. Business arithmetic. 12. Principles and practices of sound business communication; correct English usage, including spelling and grammar. 13. The principles of administration, budgeting, supervision, personnel, and training. 14. Municipal organization operation and applicable state and federal laws. Public Services Director — PROPOSED Page 3 of 4 Ability to: 1. Plan and coordinate the work of engineering and technical personnel engaged in office and field work. 2. Prepare, review, and approve comprehensive reports, plans, and estimates in a professional manner. 3. Maintain effective working relationships with administrative personnel, public officials, contractors, and members of the public. 4. Prepare contract documents and supervise and coordinate the administration of such contracts. 5. Prepare and operate in accordance with an approved budget. 6. Develop and administer effective department and program goals, objectives, policies, and methods for evaluating achievement and performance levels. 7. Organize, set priorities, and exercise expert independent judgment within areas of responsibility. 8. Develop and implement appropriate procedures and controls. 9. Communicate effectively, both orally and in writing. 10. Present proposals and recommendations clearly, logically, and persuasively. 11.Operate a computer and standard business software. 12. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. 13. Make accurate mathematical calculations. 14. Understand and follow written and oral instructions. 15.Operate a computer and standard business software and other standard office equipment. 16. Exercise tact and diplomacy in dealing personnel issues and employee situations 17. Establish and maintain effective working the course of work. MINIMUM QUALIFICATIONS Education, Training, and Experience with sensitive, complex, and confidential relationships with all those encountered in Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by past and current employment. Bachelor's degree in parks and recreation administration, public administration, or related field; and six (6) years of increasingly responsible experience in progressively responsible experience in the development, implementation, operation, and maintenance of parks, recreation, and facilities programs including three (3) years of management responsibility. A Master's Degree in public administration or related fields is desirable. Licenses/ Certificates/ Special Requirements 1. A valid California Class C Driver's License with a satisfactory driving record is required. Public Services Director — PROPOSED Page 4 of 4 PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Work is performed in a variety of environmental conditions. There is exposure to temperature variations, noise, vibrations, fumes, odors, and dust. Physical demands require bending, stooping, standing, and walking. Mental demands require the use of written and oral communication skills; reading and interpretation of data, information, and documents; analysis and solving of problems; use of math and logical reasoning; observation and interpretation of situations; learning and applying new information or new skills; working under deadlines with constant interruptions; interacting with City staff and other organizations; and may involve dealing with dissatisfied or quarrelsome individuals. SUPPLEMENTAL INFORMATION The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. EXHIBIT B CLASS SPECIFICATIONS - DEPUTY DIRECTOR OF PUBLIC SERVICES Exhibit B PROPOSED CITY OF WEST COVINA JOB CLASSIFICATION Class Title: DEPUTY DIRECTOR OF PUBLIC SERVICES Bargaining Unit: MID -MANAGEMENT Class Code: DEP DIR PS Salary Grade: MMXXX Salary: $117,300.00 - $144,000.00 Annually FLSA: EXEMPT Date Updated: JOB SUMMARY Under general administrative direction, plans and supervises the work of the Public Services Department in the design, construction, and inspection of public works, and the maintenance of accurate City maps; oversees the management activities in the City's parks, public works and; may act as the acting Public Services Director and performs related duties as required. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. Plans, organizes, directs, and coordinates the various, engineering functions, field services, and departmental operations of the public services department, including grounds management, athletic facilities, parks, parkways, and maintenance districts. Reviews work in progress, specifications, estimates, and contract documents for street, sewer, storm drain, bridge, and other projects. Provides direction for the Community Services and Maintenance divisions; approves a variety of policy and procedure changes and revisions; participates in special projects of department; reviews actions and effectiveness of the respective divisions. Directs the preparation and maintenance of records, field notes, reports, maps, plots, deeds, benchmarks, monuments, and similar information and records. Prepares and administers the annual budget for the Public Services Department. Establishes and administers programs for the continued development of the staff. GENERAL QUALIFICATIONS Knowledge of 1. Municipal public works administration. 2. Grounds management, engineering, planning, design, construction, inspection, and maintenance. 3. The principles and practices of civil engineering. 4. General knowledge of the field of traffic and sanitary engineering on the municipal level. Deputy Director of Public Services — PROPOSED Page 2 of 2 5. The principles of administration, budgeting, supervision, personnel, and training. 6. Municipal organization operation and applicable state and federal laws. Ability to: 1. Prepare, review, and approve comprehensive reports, plans, and estimates in a professional manner. 2. Maintain effective working relationships with administrative personnel, public officials, contractors, and members of the public; prepare contract documents and supervise and coordinate the administration of such contracts. 3. Prepare and operate in accordance with an approved budget. MINIMUM QUALIFICATIONS Education Training and Experience Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by past and current employment. Bachelor's degree in civil engineering, public administration, or related field; and six (6) years of increasingly responsible experience in progressively responsible professional civil engineering experience, including two (2) years in a supervisory or administrative capacity. A Master's Degree in civil engineering, public administration or related fields is desirable. Licenses/ Certificates/ Special Requirements 1. A valid California Class C Driver's License with a satisfactory driving record is required. 2. License as a civil engineer in the State of California Board of Registration for Professional Engineers and Professional Land Surveyors is desirable. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee regularly performs extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. The employee is also regularly required to sit, talk, or hear, both in person and by telephone. The position also requires the occasional need to lift and carry materials and supplies weighing up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus. SUPPLEMENTAL INFORMATION The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.