12-07-2021 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 7, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, December 07,
2021 at 7:02 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California
INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries
PLEDGE OF ALLEGIANCE
Led by Mayor Castellanos
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz,
Mayor Castellanos.
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Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government
Code § 54956.9 (d)(1)
1. City of West Covina v. BICEP (LA Superior Court, Case No. 20STCV45390)
2. Briley v. City of West Covina (LA Superior Court Case No. BC630552)
2. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
PRESENTATIONS
• Certificate of Recognition presented to the West Covina Bruins Jr. PeeWee-Blue Division.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Frank Williams
Herman
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Mike Greenspan
Elsie Messman
John Shewmaker
Jim Grivich
R. Robinson
William Elliott
David Enriquez
JD
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 5-0 to: Approve
Consent Calendar Items 1, 3, 4, 5, 6, 7, 8
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 4-1 (No:
Tabatabai) to: Approve Consent Calendar Item 2
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE OCTOBER 05, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND
THE OCTOBER 19, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED
SESSION MEETINGMINUTES.
Carried 5-0 to: approve the October 05, 2021, Closed Session Meeting Minutesand
the October 19, 2021, Closed Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) CONSIDERATION OF RESOLUTION NO. 2021-116 DETERMINING THERE IS A
NEED TOCONTINUE THE LOCAL EMERGENCY
Carried 4-1 (No: Tabatabai) to: adopt the following resolution:
RESOLUTION NO. 2021-116 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITYOF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020,
SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER
17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021,
MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021,
JULY 6, 2021, JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7, 2021,
OCTOBER 5, 2021 AND NOVEMBER 2, 2021
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COMMUNITY DEVELOPMENT
3) CONSIDERATION OF BUDGET AMENDMENT FOR THE 2021-2022 FISCAL
YEAR TO REFLECT THE LOCAL EARLY ACTION PLANNING (LEAP) GRANT
RECEIVED FROMTHE CALIFORNIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT (HCD)
Carried 5-0 to: adopt the attached resolution authorizing the necessary budget
amendment:
RESOLUTION NO. 2021-115 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE2021-2022 FISCAL YEAR (LOCAL EARLY ACTION
PLANNING GRANT)
4) CONSIDERATION OF EXTENSION TO THE PROFESSIONAL SERVICES
AGREEMENTWITH NV5, INC. FOR AZUSA SEWER LIFT STATION UPGRADE
PROJECT
Carried 5-0 to: authorize the City Manager to negotiate and execute the Second
Amendment to the Professional Services Agreement with NV5, Inc. to extend the term
of the agreementthrough September 18, 2022.
FINANCE DEPARTMENT
5) CONSIDERATION OF AWARD OF A REQUEST FOR PROPOSALS FOR
ASSESSMENT ENGINEERING SERVICES
Carried 5-0 to: take the following actions:
1.Award contract for Request for Proposals ("RFP") No. 11-013 for
Assessment Engineering Services to Willdan Financial Services;
2.Authorize the City Manager to negotiate and execute a Professional Services
Agreement withWilldan Financial Services for $145,669;
3.Authorize 15% of the awarded contract amount as contingency allowance to be
used, with the CityManager's approval, for additional services, if necessary; and
4.Adopt the following Resolution to amend the FY2021-22 Budget:
RESOLUTION NO. 2021-114 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITYOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021, AND
ENDING JUNE 30,2022 (ASSESSMENT ENGINEERING SERVICES)
FIRE DEPARTMENT
6) CONSIDERATION OF AGREEMENT FOR FIRE APPARATUS MAINTENANCE,
SERVICEAND REPAIR
Carried 5-0 to: take the following actions:
1.Authorize the City Manager to negotiate and execute an agreement with
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Performance Truck Repair, Inc. (PTR) for fire apparatus service and repairs, with
a maximum annual compensation of
$100,000. The proposed agreement has an initial term through June 30, 2024
with the option oftwo, one-year extensions.
2.Authorize the City Manager to negotiate and execute any amendment(s) to the
agreement.
POLICE DEPARTMENT
7) CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2021-22
SUPPLEMENTAL LAWENFORCEMENT SERVICES ACCOUNT FUNDS
Carried 5-0 to: take the following actions:
1.Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2021-107 -A RESOLUTION OF THE CITY COUNCIL
OF THECITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENTFOR THE FISCAL YEAR COMMENCING JULY 1, 2021
AND ENDING JUNE 30, 2022 (2021-22 SUPPLEMENTAL LAW
ENFORCEMENT SERVICES ACCOUNT FUNDS)
2. Authorize the City Manager to negotiate and execute agreements and purchase
orders for the purchasesof supplies and equipment, in the amounts set forth in this
report, utilizing the Supplemental Law Enforcement Services Account funds
allocated to the City.
PUBLIC SERVICES
8) CONSIDERATION OF PROPOSED UNDERGROUND UTILITY DISTRICT -
MERCEDAVENUE (RULE 20A)
Carried 5-0 to: take the following actions:
1.Approve initiating the process to designate an Underground Utility District on W.
Merced Avenue(from 230' east of S. Orange Avenue to 140' west of Trojan Way);
and
2. Direct the City Engineer to prepare a report in accordance with Section 23-288 of
the West CovinaMunicipal Code.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
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9) CONSIDERATION OF AN URGENCY ORDINANCE ADOPTING CHANGES TO
CHAPTER20 (SUBDIVISION REGULATIONS) AND CHAPTER 26 (ZONING)
RELATING TO THE IMPLEMENTATION OF SENATE BILL 9
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
Jerri Potras (Expressed support of the item as noted on the agenda position slip in lieu of
speaking.)
Public Comments Neither in Favor nor Opposed
JD
Public Comments in Opposition
Jim Grivich
R. Robinson
---End of Public Comment ---
ACTION: Motion by Councilman Wu, Second by Mayor Castellanos 5-0 to:
introduce, by title only, further reading waived, and adopt, byfour-fifths (4/5) vote, the
following urgency ordinance:
URGENCY ORDINANCE NO. 2493 - AN URGENCY ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING
CHANGESTO CHAPTER 20 (SUBDIVISION REGULATIONS) AND
CHAPTER 26 (ZONING) OFTHE WEST COVINA MUNICIPAL CODE
RELATING TO THE IMPLEMENTATION OF SENATE BILL 9 FOR THE
CREATION OF URBAN LOT SPLITS AND TWO (2) RESIDENTIAL UNITS
PER LOT
DEPARTMENTAL REGULAR MATTERS
PUBLIC SERVICES
10) TRANSIT SERVICE EVALUATION UPDATE
Hearing no opposition, the report was received and filed. The City Council has given the
following directives to the consultant and staff regarding the City's Transit Services:
1. Staff is to reach out to local universities to solicit feedback from a younger
demographic of West Covina residents.
2. Staff is to look into a rebranding of how transit services are portrayed to the public.
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3.The city is to advertise the Transit Services evaluation survey for further feedback
from a wide demographic of the community before the next update. This directive is
to include a push of the survey on all City's social platforms and advertisement of the
survey from our bus drivers to their passengers.
11) CONSIDERATION OF AMENDMENTS TO MEMORANDUM OF UNDERSTANDING
WITH CITIES OF AZUSA, COVINA, DUARTE, AND GLENDORA AND
AGREEMENT WITH UNION STATION HOMELESS SERVICES FOR FIVE -CITIES
HOMELESSNESS PLANS IMPLEMENTATION GRANT PROJECT
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tern Diaz
5-0 to: take the following actions:
1.Authorize the City Manager to execute Amendment No. 2 to the Memorandum of
Understanding with the member cities of the East San Gabriel Valley Cohort
(Cities of Azusa, Covina, Duarte, Glendora and West Covina), in substantially
the form as attached and in such final form as approved by the City Attorney;
2.Authorize the City Manager to execute the Second Amendment to the agreement
with Union Station Homeless Services, in substantially the form as attached and in
such final form as approved by the City Attorney; and
3.Adopt the following Resolution:
RESOLUTION NO. 2021-98 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENTFOR THE FISCAL YEAR COMMENCING JULY 1, 2021
AND ENDING JUNE 30, 2022 (UNION STATION HOMELESS SERVICES —
CASH MATCH)
MAYOR/COUNCILMEMBERS REPORTS
Mayor Castellanos and Councilman Wu reported on their recent trip to the Innovating Commerce
Serving Communities (ICSC) convention in Las Vegas, Nevada. They expressed optimism in
their endeavors to attract businesses to the City of West Covina.
CITY COUNCIL REQUESTS FOR REPORTS STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
• Councilman Wu remarked on the success of the Filipino American Christmas Festival. He went
on to bring attention for the need for additional parking at the West Covina Sportsplex to
accommodate similar events. Lastly, Councilman Wu highlighted potential updates on City
Medians.
• Mayor Castellanos acknowledged the day as the 80t" anniversary of the attack on Pearl Harbor.
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ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was
adjourned at 8:16 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, December 21, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue
South, West Covina, California.
Submitted y:
v
Lisa Sher
Assistant ity Clerk
Dario Castellanos
Mayor
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