12/21/2021 - AGENDA ITEM 1 - CONSIDERATION OF APPROVAL OF THE CITY COUNCIL MEETING MINUTESAGENDA ITEM NO. 1
WEST" ON
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: December 21, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE NOVEMBER 2, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES, THE
NOVEMBER 2, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION
MEETING MINUTES, THE NOVEMBER 16, 2021, CITY COUNCIL/SUCCESSOR
AGENCY CLOSED SESSION MEETING MINUTES, THE NOVEMBER 16, 2021, CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES, THE
DECEMBER 7, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES, AND THE DECEMBER 7, 2021, CITY COUNCIL/SUCCESSOR
AGENCY REGULAR SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the November 2, 2021, Closed Session Meeting Minutes, the
November 2, 2021, Regular Session Meeting Minutes, the November 16, 2021, Closed Session Meeting
Minutes, the November 16, Regular Session Meeting Minutes, the December 7, 2021, Closed Session Meeting
Minutes, and the December 7, 2021, Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No.
1 - 11/02/2021 Closed Session Minutes Draft
Attachment No.
2 - 11/02/2021 Regular Session Minutes Draft
Attachment No.
3 - 11/16/2021 Closed Session Minutes Draft
Attachment No.
4 - 11/16/2021 Regular Session Minutes Draft
Attachment No.
5 - 12/07/2021 Closed Session Minutes Draft
Attachment No.
6 - 12/07/2021 Regular Session Minutes Draft
CITY Enhance City Image and Effectiveness
11/02/2021 Closed Session Minutes Draft Attachment #1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 02, 2021, 6:00 PM
REGULAR MEETING -CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, November 02,
2021 at 6:00 p.m., in the City Manager's Conference Room on the 3'd Floor, 1444 West Garvey
Avenue South. West Covina. California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Pro Tem
Castellanos, Mayor Lopez-Viado.
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Helen Tran Human
Resources Director, Robbeyn Bird Finance Director, Paulina Morales Assistant City
Manager, Roxanne E. Lerma Assistant City Manager
Page #1
11/02/2021 Closed Session Minutes Draft Attachment #1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Deborah Johnston
Sherri Orellana with Teamsters
John Caropino
Judy Turner
Mike Cresap
CLOSED SESSION
1.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
-This Section has intentionally been left blank -
Page #2
11/02/2021 Closed Session Minutes Draft
Attachment #1
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 6:30p.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday November 16, 2021 at 6:00 p.m. in the City Manager's
Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
Page #3
11/02/2021 Regular Session Minutes Draft Attachment #2
,\�w,
VEST COIN
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 02, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, November 02,
2021 at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California
INVOCATION
Led by Pastor Mason Okubo from Immanuel First Lutheran Church
PLEDGE OF ALLEGIANCE
Led by Councilwoman Diaz
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos,
Mayor Lopez-Viado.
Page #1
11/02/2021 Regular Session Minutes Draft
Attachment #2
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Mark Perez Deputy
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
CLOSED SESSION
1.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
PRESENTATIONS
None
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Deborah Johnston
Matthew Buck
Bill Ruh
Teresa Cozad
Jim Grivich
Bill Elliott
R. Robinson
Shahrzad Shishegar
JD
Sheri Orellana (Expressed support to item #12 as noted by the agenda position slip in lieu of
Page #2
11/02/2021 Regular Session Minutes Draft
Attachment #2
speaking)
Marie Thomas (Expressed opposition to item # 3 as noted by the agenda position slip in lieu of
speaking)
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Items 4-12
ACTION: Motion by Councilman Wu, Second by Councilwoman Diaz 4-1 (No: Tabatabai) to:
Approve Consent Calendar Item 1 (Item 1 was pulled for discussion by Councilmember Tabatabai)
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Table
Consent Calendar Item 2 to a future meeting date (Item 2 was pulled for discussion by Mayor Pro
Tem Castellanos)
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 4-1 (No:
Tabatabai) to: Approve Consent Calendar Item 3 (Item 3 was pulled for discussion by
Councilmember Tabatabai)
CITY MANAGER'S OFFICE
1) CONSIDERATION OF RESOLUTION NO. 2021-101 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY
Carried 4-1 (No: Tabatabai) to: adopt the following resolution:
RESOLUTION NO. 2021-101 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 3, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020,
SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER
17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021,
MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JULY 6, 2021,
JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7, 2021 AND OCTOBER 5,
2021
2) CONSIDERATION OF AGREEMENT WITH REVENUE & COST SPECIALISTS
(RCS) FOR A COMPREHENSIVE MUNICIPAL FEE STUDY
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to:
Table Consent Calendar Item 2 to a future meeting date (Item 2 was pulled for discussion
by Mayor Pro Tem Castellanos)
It is recommended that the City Council:
Page #3
11/02/2021 Regular Session Minutes Draft
Attachment #2
1. Authorize the City Manager to negotiate and execute an agreement with Reve
nue & Cost Specialists, LLC in an amount not to exceed $85,000 for a
comprehensive municipal fee study; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2021-102 -A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND
ENDING JUNE 30, 2022
COMMUNITY DEVELOPMENT
3) CONSIDERATION OF THE ADOPTION OF ORDINANCE NOS. 2489 AND 2490
Carried 4-1 (No: Tabatabai) to: adopt the following Ordinances:
ORDINANCE NO. 2489 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 20-04 TO
CHANGE THE ZONING DESIGNATION AT 1211 E. BADILLO STREET TO
MANUFACTURING (M-1)
ORDINANCE NO. 2490 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA APPROVING DEVELOPMENT AGREEMENT
NO. 21-01, A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF WEST
COVINA AND AG WEST COVINA OWNERS LLC FOR THE DEVELOPMENT OF
THE AMAZON DELIVERY STATION DAX9 PROJECT
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO.
2473 - CODE AMENDMENT NO. 20-04, CODE AMENDMENT RELATED TO
RESIDENTIAL -AGRICULTURE (R-A) AND SINGLE-FAMILY RESIDENTIAL (R-1)
STANDARD
Carried 5-0 to: adopt the following ordinance:
ORDINANCE NO. 2473 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA APPROVING CODE AMENDMENT NO. 20-04,
CODE AMENDMENT RELATED TO RESIDENTIAL -AGRICULTURE (R-A) AND
SINGLE-FAMILY RESIDENTIAL (R-1) STANDARD
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11/02/2021 Regular Session Minutes Draft
Attachment #2
FINANCE DEPARTMENT
5) PROPOSED ORDINANCE ESTABLISHING A PUBLIC, EDUCATIONAL AND
GOVERNMENTAL FEE
Carried 5-0 to: introduce for first reading, by title only, further reading waived, the
following ordinance amending Article II of Chapter 11 of the West Covina Municipal
Code to establish a public educational, and governmental fee on state video
franchisees operating within the City:
ORDINANCE NO. 2492 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA AMENDING ARTICLE II (VIDEO
FRANCHISES) OF CHAPTER 11 (FRANCHISES) OF THE WEST COVINA
MUNICIPAL CODE TO ESTABLISH A PUBLIC, EDUCATIONAL, AND
GOVERNMENTAL FEE ON STATE VIDEO FRANCHISEES OPERATING
WITHIN THE CITY OF WEST COVINA
FIRE DEPARTMENT
6) FIRE STATION ROOFING IMPROVEMENTS
Carried 5-0 to: take the following actions:
.Authorize the City Manager to negotiate and execute a Construction Services
Agreement with San MarinoRoof Co., Inc. for $126,832.00, in substantially the form
as attached and in such final form as approved by the City Attorney;
2.Authorize 20% of the awarded contract amount, totaling $25,366, as contingency
allowance to be used, ifnecessary, at the City Manager's discretion, for unforeseen
conditions; and
3. Authorize the City Manager to execute any amendments to the agreement.
HUMAN RESOURCES/RISK MANAGEMENT
7) CONSIDERATION OF THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN
THE CITY AND THE CITY OF WEST COVINA MAINTENANCE & CRAFTS
EMPLOYEES' ASSOCIATION
Carried 5-0 to: adopt the following Resolution:
RESOLUTION NO. 2021-108 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE CITY OF WEST COVINA
MAINTENANCE & CRAFTS EMPLOYEES' ASSOCIATION REPRESENTED BY
CITY EMPLOYEES ASSOCIATES (CEA)
8) CONSIDERATION OF THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN
THE CITY AND THE CITY OF WEST COVINA GENERAL EMPLOYEES'
ASSOCIATION
Carried 5-0 to: adopt the following Resolution:
Page #5
11/02/2021 Regular Session Minutes Draft
Attachment #2
RESOLUTION NO. 2021-109 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE CITY OF WEST COVINA
GENERAL EMPLOYEES' ASSOCIATION REPRESENTED BY CITY EMPLOYEES
ASSOCIATES (CEA)
9) CONSIDERATION OF THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN
THE CITY AND THE CITY OF WEST COVINA MIDDLE MANAGEMENT EMPLOYEES'
ASSOCIATION
Carried 5-0 to: adopt the following Resolution:
RESOLUTION NO. 2021-110 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE CITY OF WEST COVINA
MIDDLE MANAGEMENT EMPLOYEES' ASSOCIATION REPRESENTED BY CITY
EMPLOYEES ASSOCIATES (CEA)
10) CONSIDERATION THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN
THE CITY AND THE CITY OF WEST COVINA CONFIDENTIAL EMPLOYEES'
ASSOCIATION (WCCEA)
Carried 5-0 to: adopt the following Resolution:
RESOLUTION NO. 2021-111 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE CITY OF WEST COVINA
CONFIDENTIAL EMPLOYEES' ASSOCIATION REPRESENTED BY CITY
EMPLOYEES ASSOCIATES (CEA)
11) CONSIDERATION OF RESOLUTION REPEALING AND REPLACING THE SALARY
SCHEDULE FOR FULL-TIME CLASSIFICATIONS TO REFLECT THE CITY OF WEST
COVINA SUCCESSOR MOU AGREEMENTS
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-113 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REPEALING AND REPLACING THE
SALARY SCHEDULE FOR FULL-TIME CLASSIFICATIONS OF THE CITY OF
WEST COVINA
12) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN
THE CITY AND THE NON -SWORN SAFETY SUPPORT EMPLOYEES' ASSOCIATION
Carried 5-0 to: adopt the following Resolution:
RESOLUTION NO. 2021-112 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE MEMORANDUM OF
UNDERSTANDING (MOU) AGREEMENT BETWEEN THE CITY AND THE NON -
SWORN SAFETY SUPPORT EMPLOYEES REPRESENTED BY THE TEAMSTERS
LOCAL 1932 UNION.
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11/02/2021 Regular Session Minutes Draft Attachment #2
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
PUBLIC SERVICES
13) FISCAL YEAR 2021-22 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE
Hearing no opposition the City Council took the following action:
Received and Filed the Fiscal Year 2021-22 Capital Improvement Program (CIP)
Projects Status Update
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Lopez-Viado, and the meeting was
adjourned at 8:41 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, November 16, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue
South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
Page #7
11/16/2021 Closed Session Minutes Draft Attachment #3
O'EST C0�`�,a
1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 16, 2021, 6:00 PM
REGULAR MEETING -CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, November 16,
2021 at 6:00 p.m., in the City Manager's Conference Room on the 3rd Floor, 1444 West Garvey
Avenue South. West Covina. California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Pro Tern
Castellanos, Mayor Lopez-Viado.
Council Members
Absent: None
Page #1
11/16/2021 Closed Session Minutes Draft
Attachment #3
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Helen Tran Human
Resources Director, Robbeyn Bird Finance Director, Paulina Morales Assistant City
Manager, Roxanne E. Lerma Assistant City Manager, Jim Touchstone Deputy City
Attorney
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government
Code 54956.9(d)(1)
1.Sue Augino v. Tony Wu; City of West Covina (U.S. District Court, Case No. 2:20-cv-08032-
MWF-GJS)
2.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
-This Section has intentionally been left blank -
Page #2
11/16/2021 Closed Session Minutes Draft
Attachment #3
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 6:45p.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday December 07, 2021 at 6:00 p.m. in the City Manager's
Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
Page #3
11/16/2021 Regular Session Minutes Draft Attachment #4
VEST ON
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 16, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, November 16,
2021 at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California
INVOCATION
Led by Chaplain Kelly Dupee from Faith Community Church
PLEDGE OF ALLEGIANCE
Led by Councilmember Tabatabai
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos,
Mayor Lopez-Viado.
Page #1
11/16/2021 Regular Session Minutes Draft
Attachment #4
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government
Code 54956.9(d)(1)
1.Sue Augino v. Tony Wu; City of West Covina (U.S. District Court, Case No. 2:20-cv-08032-
MWF-GJS)
2.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
PRESENTATIONS
Presentation by Project 29:11 Food Bank
Certificate of Recognition for PPE Now LA
Certificate of Recognition for the Reyes family
ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker
JD
Bill Elliot
Page #2
11/16/2021 Regular Session Minutes Draft Attachment #4
R. Robinson
Carlton Ellis
Pat Mendoza
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tern Castellanos, Second by Councilwoman Wu 5-0 to:
Approve Consent Calendar Items 1-5
ORDINANCE FOR ADOPTION — Procedural Waiver. Waive full reading of each ordinance
on the agenda and authorize the approval of each ordinance by title only.
1) CONSIDERATION OF SECOND READING OF ORDINANCE NO. 2492 —
ESTABLISHING A PUBLIC, EDUCATIONAL AND GOVERNMENTAL FEE
Carried 5-0 to: adopt the following ordinance:
ORDINANCE NO. 2492 — AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA AMENDING ARTICLE II (VIDEO
FRANCHISES) OF CHAPTER 11 (FRANCHISES) OF THE WEST COVINA
MUNICIPAL CODE TO ESTABLISH A PUBLIC, EDUCATIONAL, AND
GOVERNMENTAL FEE ON STATE VIDEO FRANCHISES OPERATING WITHIN
THE CITY OF WEST COVINA
CITY MANAGER'S OFFICE
2) CONSIDERATION OF AGREEMENT WITH REVENUE & COST SPECIALISTS (RCS)
FOR A COMPREHENSIVE MUNICIPAL FEE STUDY
Carried 5-0 to: take the following actions:
1. Authorize the City Manager to negotiate and execute an agreement with Revenue &
Cost Specialists, LLC in an amount not to exceed $85,000 for a comprehensive
municipal fee study; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2021-102 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30,
2022
Page #3
11/16/2021 Regular Session Minutes Draft
Attachment #4
COMMUNITY DEVELOPMENT
3) CONSIDERATION OF TRAFFIC RECOMMENDATIONS FROM THE SEPTEMBER
14, 2021 AND OCTOBER 12, 2021 TRAFFIC COMMITTEE MEETINGS
Carried 5-0 to: approve the traffic recommendations listed below of various traffic
engineering improvements citywide from the Traffic Committee Meetings held on
September 14, 2021 and October 12, 2021. The items were unanimously approved
and recommended for installation by the West Covina Traffic Committee for final
consideration and approval by the City Council.
September 14,2021 Traffic Committee Meeting Approved Recommendations for City
Council Consideration:
1. REVIEW OF PARKING CONDITIONS ON HOLT AVENUE/GARVEY AVENUE
NORTH OF SPRINGCREEK ROAD
a. Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Install "Two Hour Parking" (R32(CA)) Signs below each of the No
Commercial Parking signs on the south side only.
ii. The parking signage and restriction will apply all days Monday through
Sunday 8AM to 6PM with overnight parking allowed. Posting of these
signs will still allow overnight parking.
PMI:L199191NAT/lAr &is9:14011:1=111:161 7►I&]I N 4=11 kyj444kiDJW1101191
LA BREDA AVENUE
a. Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Refresh and repaint the existing red curbs located on the north and south
sides of Thelborn Street between Azusa Avenue and La Breda Avenue.
Please note that the City has already implemented this as part of its
regular maintenance.
ii. Installation of a double -sided ONE WAY (R6-1) sign on the median along
Azusa Avenue opposite Thelborn Street.
iii. Installation and replacement of a new Stop Sign (R1-1) (30x30) with
Right Turn Only Arrow sign (R3-5R) mounted below the new Stop Sign.
iv. Refresh existing pavement markings and legends at the intersection of
Thelborn Street and Azusa Avenue.
3. PERMIT PARKING REQUEST FOR HARTLEY STREET FROM WORKMAN
AVENUE TO GARVEY AVENUE NORTH
Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Approve the permit parking request based on the criteria of installation
based on the West Covina Permit Parking Policy.
ii. Installation of "No Parking Anytime Except by Permit' signs (R26A(CA))
(24"x30") along Hartley Street from Workman Avenue to Garvey Avenue.
Each address would receive 4 permit parking passes to post on their
cars.
..-
COUNCIL
GOALS &
OBJECTIVES:
11/16/2021 Regular Session Minutes Draft
Attachment #4
4. TRAFFIC REVIEW AT THE INTERSECTION OF DURNESS STREET AND
EVANWOOD AVENUE
a. Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Crosswalk: Refresh and repaint the existing yellow crosswalk in the west
leg of Durness Street.
ii. Refresh the existing pavement markings and legends at the intersection
of Evanwood Avenue and Durness Street.
iii. Stop Sign Signage: Remove and replace the existing STOP signs and
install new Stop (R1-1) Signs (36"x36") with ALL WAY Supplemental
Plaque (R1-3) underneath each existing STOP sign at the intersection of
Evanwood Avenue and Durness Street.
October 12, 2021 Traffic Committee Meeting Approved Recommendations for City
Council Consideration:
1. TRAFFIC REVIEW ALONG EVANWOOD AVE BETWEEN VINE AVENUE AND
CAMERON AVENUE
a. Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Remove and replace the existing faded STOP signs and install new
STOP (R1-1) Signs (36"x36") with ALL WAY (R1-3) supplemental plaque
underneath and add red reflective strips on the posts at the intersection
of Vine Avenue and Evanwood Avenue.
ii. Install new STOP signs, STOP bar, and STOP legend with "CROSS
TRAFFIC DOES NOT STOP" (W44P) supplemental plaque underneath
for right of way designation on the side streets of Barbara Avenue,
Cumley Street, and Herald Street. Please note this is only for vehicles to
stop on those streets before turning onto Evanwood Avenue; this
installation does not include a Stop sign on Evanwood Avenue at these
locations.
iii. Remove and replace the existing faded STOP signs and install new
STOP (R1-1) Signs (36"x36") with "CROSS TRAFFIC DOES NOT
STOP" (W4-4P) supplemental plaque underneath at the intersection of
Cameron Avenue and Evanwood Avenue.
iv. Refresh existing pavement markings and legends along the segment of
Evanwood Avenue between Vine Avenue and Cameron Avenue.
v. Repaint existing crosswalks on Vine Avenue and Evanwood Avenue and
on Cameron Avenue and Evanwood Avenue with high visibility yellow
ladder stiping.
vi. Install white side stripes along the north and south sides of Evanwood
Avenue between Vine Avenue and Cameron Avenue approximately 7 to
8-feet from the curb, leaving 10 to 12-feet of drivable street in each
direction. This will not impact any parking. This serves to visually narrow
the roadway and has been shown to reduce speeds.
vii. Install 25-mph speed limit signs for both directions as vehicles enter the
Evanwood Avenue segment from Cameron Avenue and Vine Avenue.
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11/16/2021 Regular Session Minutes Draft
Attachment #4
viii. Install double -sided 36"x36" SCHOOL CROSSING SIGNAGE (S1-1) with
a 24"x12" downward facing arrow plaque (W16-7P) underneath the S1-1
sign at the south leg of the uncontrolled crosswalk at Cameron Avenue
and Evanwood Avenue to be placed on both sides of the crosswalk. The
downward facing arrow plaque (W16-7P) and school crossing signage
(S1-1) should be facing toward the crosswalk per CAMUTCD Section
713.12.
ix. Install "YIELD HERE TO PEDESTRIAN" signage (R1-5) per CAMUTCD
Section 7B.12 with advanced shark teeth yield lines in white paint
approaching the uncontrolled crosswalk at Cameron Avenue and
Evanwood Avenue.
2. TRAFFIC REVIEW ALONG ROWLAND AVENUE BETWEEN LARK ELLEN
AVENUE AND AZUSA
Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Replacement of Signage: Remove and replace the existing 40 MPH
Speed Limit (R2-1) signs with oversized (30x36) 40 MPH Speed Limit
Signs (R2-1) along Rowland Avenue between Lark Ellen Avenue and
Azusa Avenue.
ii. Install Solar Powered Radar Speed Feedback Sign on Rowland Avenue
west of Leaf Avenue midblock east of Homerest Avenue midblock for
westbound traveling vehicles, per CAMUTCD Section 213.13. Add a 40
MPH Speed Sign on the same post above the Solar Powered Radar
Speed Feedback Sign.
iii. Add "Cross Traffic Does Not Stop" plaque underneath the existing stop
signs on Leaf Avenue and Homerest Avenue on the approach to
Rowland Avenue, along with a red reflective strip mounted to the STOP
sign post. Per CAMUTCD Section 2C.59.
iv. Add 20 feet of red curb on the south side of Rowland Avenue
approaching Homerest Avenue. This will ensure vehicles turning left or
right from Homerest Avenue onto Rowland Avenue will have proper line
of sight to do so. Per CAMUTCD Section 313.19.
v. Repaint and refresh crosswalk striping at Azusa Avenue and Rowland
Avenue.
vi. Install yellow retroreflective strips around all signal heads located on
signal heads at the intersection of Azusa Avenue and Rowland Avenue,
as per CAMUTCD Section 4D.12. ("A yellow retroreflective strip with a
minimum width of 1 inch and a maximum width of 3 inches may be
placed along the perimeter of the face of a signal backplate to project a
rectangular appearance at night.") Backplates added to a traffic signal
indication improve the visibility of the illuminated face of the signal by
introducing a controlled -contrast background. The improved visibility of a
signal head with a backplate is made even more conspicuous by framing
it with a retroreflective border. Signal heads that have backplates
equipped with retroreflective borders are more visible and conspicuous in
both daytime and nighttime conditions. CAMUTCD Section 4D.12.
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Attachment #4
3. TRAFFIC REVIEW AT THE INTERSECTION OF PUENTE AVENUE AND VINCENT
AVENUE
a. Recommendation: The Traffic Committee unanimously recommended the
following items:
i. Refresh the Existing Crosswalk Striping:
ii. Install 24"x30" KEEP RIGHT (R4-7) signs on both the north and south
median noses on Vincent Avenue as per CAMUTCD Section 2B.20 to
guide motorists to keep right of the raised median.
iii. Install 24"x24" diamond shape reflective object markers (OM1-1) on both
the north and south median on Vincent Avenue below the keep right (R4-
7) signs. As per CAMUTCD Section 2C.64, the installation of Type 1 or
Type 3 object marker is used to provide additional emphasis of the raised
median.
iv. Install "island alert curb reflectors" and repaint yellow striping around the
curb to improve visibility of the raised median. These reflectors increase
visibility for nighttime driving.
v. Install yellow retroreflective strips around all signal heads located on
signal heads at the intersection of Vincent Avenue and Puente Avenue,
as per CAMUTCD Section 4D.12. ("A yellow retroreflective strip with a
minimum width of 1 inch and a maximum width of 3 inches may be
placed along the perimeter of the face of a signal backplate to project a
rectangular appearance at night.") Backplates added to a traffic signal
indication improve the visibility of the illuminated face of the signal by
introducing a controlled -contrast background. The improved visibility of a
signal head with a backplate is made even more conspicuous by framing
it with a retroreflective border. Signal heads that have backplates
equipped with retroreflective borders are more visible and conspicuous in
both daytime and nighttime conditions. CAMUTCD Section 4D.12.
4) CONSIDERATION OF A REQUEST TO ACCEPT/HEAR AN APPEAL OF SIGN
ADMINISTRATIVE REVIEW (SAR) 21-01 APPROVAL FOR A 249-SQUARE FOOT
WALL SIGN LOCATED AT THE SOUTH SIDE OF THE HIGH-RISE OFFICE BUILDING
AT 100 N. BARRANCA STREET
Carried 5-0 to: to deny the request to accept/hear an appeal of the Planning
Commission's decision to uphold the Community Development Director's decision to
approve Sign Administrative Review (SAR) No. 21-01.
PUBLIC SERVICES
5) MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
PROGRAM SUMMARY
Carried 5-0 to: receive and file the Municipal National Pollutant Discharge Elimination
System (NPDES) Program Summary.
END OF CONSENT CALENDAR
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11/16/2021 Regular Session Minutes Draft Attachment #4
DEPARTMENTAL REGULAR MATTERS
CITY CLERK'S OFFICE
6) SELECTION OF MAYOR AND MAYOR PRO TEM
ACTION: Motion by Mayor Lopez-Viado, Second by Councilwoman Wu 5-0 to:
Approve the nomination of Dario Castellanos and Rosario Diaz as the incoming Mayor
and Mayor Pro Tem.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
ADJOURNMENT
The meeting was adjourned in honor of City of Arcadia City Council Member Roger Chandler. Mr.
Chandler lived in Arcadia for over 40 years and served on the City Council for nearly 24 years. Our
condolences go out to the entire Chandler family and the residents of Arcadia. A motion to adjourn
the Regular Meeting was made by Mayor Castellanos, and the meeting was adjourned at 8:16
p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday,
December 07, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South,
West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
12/7/2021 Closed Session Minutes Draft Attachment No.5
x
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 7, 2021, 6:00 PM
REGULAR MEETING -CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Castellanos on Tuesday, December 7,
2021 at 6:15 p.m., in the City Manager's Conference Room on the 3rd Floor, 1444 West Garvey
Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tem Diaz,
Mayor Castellanos
Council Members
Absent: None
12/7/2021 Closed Session Minutes Draft
I_Vii:T7• 1110 idi►Ga7
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Helen Tran Human
Resources Director, Paulina Morales Assistant City Manager, Melissa Ballard Deputy
City Attorney, Matthew Ashley Attorney (Irell & Manella), Brian Bark Attorney (Irell &
Manella)
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government
Code § 54956.9 (d)(1)
1. City of West Covina v. BICEP (LA Superior Court, Case No. 20STCV45390)
2. Briley v. City of West Covina (LA Superior Court Case No. BC630552)
2. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
12/7/2021 Closed Session Minutes Draft
I_�i . �TTa'di►Me l
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Dario Castellanos, and the
meeting was adjourned at 7:OOp.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday December 21, 2021 at 6:00 p.m. in the City Manager's
Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
12/7/2021 Regular Session Minutes Draft
Attachment No.6
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 7, 20217 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, December 07,
2021 at 7:02 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California
INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries
PLEDGE OF ALLEGIANCE
Led by Mayor Castellanos
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz,
Mayor Castellanos.
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12/7/2021 Regular Session Minutes Draft Attachment No.6
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government
Code § 54956.9 (d)(1)
1. City of West Covina v. BICEP (LA Superior Court, Case No. 20STCV45390)
2. Briley v. City of West Covina (LA Superior Court Case No. BC630552)
2. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
PRESENTATIONS
• Certificate of Recognition presented to the West Covina Bruins Jr. PeeWee-Blue Division.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Frank Williams
Herman
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12/7/2021 Regular Session Minutes Draft
Attachment No.6
Mike Greenspan
Elsie Messman
John Shewmaker
Jim Grivich
R. Robinson
William Elliott
David Enriquez
JD
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 5-0 to: Approve
Consent Calendar Items 1,3, 4, 5, 6, 7, 8
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 4-1 (No:
Tabatabai) to: Approve Consent Calendar Item 2
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE OCTOBER 05, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND
THE OCTOBER 19, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED
SESSION MEETINGMINUTES.
Carried 5-0 to: approve the October 05, 2021, Closed Session Meeting Minutesand
the October 19, 2021, Closed Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) CONSIDERATION OF RESOLUTION NO. 2021-116 DETERMINING THERE IS A
NEED TOCONTINUE THE LOCAL EMERGENCY
Carried 4-1 (No: Tabatabai) to: adopt the following resolution:
RESOLUTION NO. 2021-116 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITYOF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020,
SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER
17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021,
MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021,
JULY 6, 2021, JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7, 2021,
OCTOBER 5, 2021 AND NOVEMBER 2, 2021
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12/7/2021 Regular Session Minutes Draft
Attachment No.6
COMMUNITY DEVELOPMENT
3) CONSIDERATION OF BUDGET AMENDMENT FOR THE 2021-2022 FISCAL
YEAR TO REFLECT THE LOCAL EARLY ACTION PLANNING (LEAP) GRANT
RECEIVED FROMTHE CALIFORNIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT (HCD)
Carried 5-0 to: adopt the attached resolution authorizing the necessary budget
amendment:
RESOLUTION NO. 2021-115 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE2021-2022 FISCAL YEAR (LOCAL EARLY ACTION
PLANNING GRANT)
4) CONSIDERATION OF EXTENSION TO THE PROFESSIONAL SERVICES
AGREEMENTWITH NV5, INC. FOR AZUSA SEWER LIFT STATION UPGRADE
PROJECT
Carried 5-0 to: authorize the City Manager to negotiate and execute the Second
Amendment to the Professional Services Agreement with NV5, Inc. to extend the term
of the agreementth rough September 18, 2022.
FINANCE DEPARTMENT
5) CONSIDERATION OF AWARD OF A REQUEST FOR PROPOSALS FOR
ASSESSMENT ENGINEERING SERVICES
Carried 5-0 to: take the following actions:
I. Award contract for Request for Proposals ("RFP") No. 11-013 for
Assessment Engineering Services to Willdan Financial Services;
2.Authorize the City Manager to negotiate and execute a Professional Services
Agreement withWilldan Financial Services for $145,669;
3.Authorize 15% of the awarded contract amount as contingency allowance to be
used, with the CityManager's approval, for additional services, if necessary; and
4.Adopt the following Resolution to amend the FY2021-22 Budget:
RESOLUTION NO. 2021-114 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITYOF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021, AND
ENDING JUNE 30,2022 (ASSESSMENT ENGINEERING SERVICES)
FIRE DEPARTMENT
6) CONSIDERATION OF AGREEMENT FOR FIRE APPARATUS MAINTENANCE,
SERVICEAND REPAIR
Carried 5-0 to: take the following actions:
1.Authorize the City Manager to negotiate and execute an agreement with
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12/7/2021 Regular Session Minutes Draft
Attachment No.6
Performance Truck Repair, Inc. (PTR) for fire apparatus service and repairs, with
a maximum annual compensation of
$100,000. The proposed agreement has an initial term through June 30, 2024
with the option oftwo, one-year extensions.
2. Authorize the City Manager to negotiate and execute any amendment(s) to the
agreement.
POLICE DEPARTMENT
7) CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2021-22
SUPPLEMENTAL LAWENFORCEMENT SERVICES ACCOUNT FUNDS
Carried 5-0 to: take the following actions:
1.Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2021-107 -A RESOLUTION OF THE CITY COUNCIL
OF THECITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENTFOR THE FISCAL YEAR COMMENCING JULY 1, 2021
AND ENDING JUNE 30, 2022 (2021-22 SUPPLEMENTAL LAW
ENFORCEMENT SERVICES ACCOUNT FUNDS)
2. Authorize the City Manager to negotiate and execute agreements and purchase
orders for the purchasesof supplies and equipment, in the amounts set forth in this
report, utilizing the Supplemental Law Enforcement Services Account funds
allocated to the City.
PUBLIC SERVICES
8) CONSIDERATION OF PROPOSED UNDERGROUND UTILITY DISTRICT -
MERCEDAVENUE (RULE 20A)
Carried 5-0 to: take the following actions:
1.Approve initiating the process to designate an Underground Utility District on W.
Merced Avenue(from 230' east of S. Orange Avenue to 140' west of Trojan Way);
and
2. Direct the City Engineer to prepare a report in accordance with Section 23-288 of
the West Covina Municipal Code.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
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12/7/2021 Regular Session Minutes Draft
Attachment No.6
9) CONSIDERATION OF AN URGENCY ORDINANCE ADOPTING CHANGES TO
CHAPTER20 (SUBDIVISION REGULATIONS) AND CHAPTER 26 (ZONING)
RELATING TO THE IMPLEMENTATION OF SENATE BILL 9
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
Jerri Potras (Expressed support of the item as noted on the agenda position slip in lieu of
speaking.)
Public Comments Neither in Favor nor Opposed
JD
Public Comments in Opposition
Jim Grivich
R. Robinson
---End of Public Comment ---
ACTION: Motion by Councilman Wu, Second by Mayor Castellanos 5-0 to:
introduce, by title only, further reading waived, and adopt, byfour-fifths (4/5) vote, the
following urgency ordinance:
URGENCY ORDINANCE NO. 2493 - AN URGENCY ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING
CHANGESTO CHAPTER 20 (SUBDIVISION REGULATIONS) AND
CHAPTER 26 (ZONING) OFTHE WEST COVINA MUNICIPAL CODE
RELATING TO THE IMPLEMENTATION OF SENATE BILL 9 FOR THE
CREATION OF URBAN LOT SPLITS AND TWO (2) RESIDENTIAL UNITS
PER LOT
DEPARTMENTAL REGULAR MATTERS
PUBLIC SERVICES
10) TRANSIT SERVICE EVALUATION UPDATE
Hearing no opposition, the report was received and filed. The City Council has given the
following directives to the consultant and staff regarding the City's Transit Services:
1. Staff is to reach out to local universities to solicit feedback from a younger
demographic of West Covina residents.
2. Staff is to look into a rebranding of how transit services are portrayed to the public.
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12/7/2021 Regular Session Minutes Draft
Attachment No.6
3. The city is to advertise the Transit Services evaluation survey for further feedback
from a wide demographic of the community before the next update. This directive is
to include a push of the survey on all City's social platforms and advertisement of the
survey from our bus drivers to their passengers.
11) CONSIDERATION OF AMENDMENTS TO MEMORANDUM OF UNDERSTANDING
WITH CITIES OF AZUSA, COVINA, DUARTE, AND GLENDORA AND
AGREEMENT WITH UNION STATION HOMELESS SERVICES FOR FIVE -CITIES
HOMELESSNESS PLANS IMPLEMENTATION GRANT PROJECT
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tern Diaz
5-0 to: take the following actions:
1.Authorize the City Manager to execute Amendment No. 2 to the Memorandum of
Understandingwith the member cities of the East San Gabriel Valley Cohort
(Cities of Azusa, Covina, Duarte, Glendora and West Covina), in substantially
the form as attached and in such final form as approved by the City Attorney;
2.Authorize the City Manager to execute the Second Amendment to the agreement
with Union Station Homeless Services, in substantially the form as attached and in
such final form as approvedby the City Attorney; and
3.Adopt the following Resolution:
RESOLUTION NO. 2021-98 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENTFOR THE FISCAL YEAR COMMENCING JULY 1, 2021
AND ENDING JUNE 30, 2022 (UNION STATION HOMELESS SERVICES —
CASH MATCH)
MAYOR/COUNCILMEMBERS REPORTS
Mayor Castellanos and Councilman Wu reported on their recent trip to the Innovating Commerce
Serving Communities (ICSC) convention in Las Vegas, Nevada. They expressed optimism in
their endeavors to attract businesses to the City of West Covina.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
• Councilman Wu remarked on the success of the Filipino American Christmas Festival. He went
on to bring attention for the need for additional parking at the West Covina Sportsplex to
accommodate similar events. Lastly, Councilman Wu highlighted potential updates on City
Medians.
• Mayor Castellanos acknowledged the day as the 80th anniversary of the attack on Pearl Harbor.
-This Section has intentionally been left blank -
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Attachment No.6
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was
adjourned at 8:16 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, December 21, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue
South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor