12/07/2021 - AGENDA ITEM 7 - CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2021-22 SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FUNDSAGENDA ITEM NO. 7
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: December 7, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2021-22 SUPPLEMENTAL
LAW ENFORCEMENT SERVICES ACCOUNT FUNDS
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO.2021-107 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR
THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022 (2021-
22 SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FUNDS)
2. Authorize the City Manager to negotiate and execute agreements and purchase orders for the purchases of
supplies and equipment, in the amounts set forth in this report, utilizing the Supplemental Law Enforcement
Services Account funds allocated to the City.
DISCUSSION:
The Supplemental Law Enforcement Services Account (SLESA) is a State allocation which, according to
California Government Code Section 30061 and 30062, must be used "exclusively to fund frontline municipal
police services, in accordance with written requests submitted by the [C]hief of [P]olice." These funds cannot
be used to replace or "supplant other funding for Public Safety Services," but must instead supplement local
funds. In its entirety, West Covina's FY 2021-22 SLESA allocation totals an estimated $161,764. Anticipating
the receipt of these funds, which is distributed monthly, the Police Department prioritized a list of unbudgeted
needs, as follows:
Bulletproof Vests: Within the next year, a small number of the standard bulletproof vests, worn by
Patrol Officers each day, will need to be purchased for newly hired Officers, or will reach their
manufacturer's warranty end date, and will need to be replaced for veteran Officers. New vests over the
next year will total an estimated $17,500.
• Other Equipment Items: Equipment items including replacement weapons components, new simulator
training equipment, and traffic enforcement items are needed, totaling an estimated $68,500.
Supplies and Services: A range of items, totaling an estimated $74,764, are needed for front line law
enforcement operations, as follows:
o GPS based surveillance services used by the Special Enforcement Team to track narcotics
suspects;
o Specialized ammunition, weapons accessories, and tactical supplies for the SWAT Team;
o Batteries and accessories for SWAT robots and drones;
o Emergency response gear and police supplies supporting front line law enforcement.
In addition to the annual SLESA allocation amount, in recent years, the State has contributed more SLESA
funds to West Covina, under its "SLESA Activities Growth Account." These additional funds were distributed
many months after the annual SLESA allocation amounts, after the State determined that its SLESA Activities
Growth Account contained sufficient funds, and are available in the fund balance of fund 155. The City can
use these unappropriated SLESA Activities Growth Account funds to pay for three of the additional sworn
Police Officer positions recently added by the City Council, for approximately two years —this will total an
estimated $240,000 for the remainder of this fiscal year, leaving some funds available for FY 2022-23. Once
all of the unappropriated SLESA Activities Growth Account funds have been fully spent, the new Police
Officer positions/employees will be moved to the General Fund.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Richard Bell, Chief of Police
Approval:
Additional Robbeyn Bird, Finance Director
Approval:
Fiscal Impact
FISCAL IMPACT:
Using the State SLESA funds for the frontline law enforcement items described above is in keeping with the
legislatively dictated requirements associated with this funding source. Estimated SLESA expenditure and
revenue amounts were previously budgeted in Fund 155. As detailed in the proposed FY 2021-22 budget
amendment, staff is recommending expenditure appropriations that will replace these estimates with actual
amounts, incorporating this latest $161,764 allocation, and the $240,000 amount for sworn Officers.
Attachments
Attachment No. 1 - Resolution No. 2021-107
Exhibit A - Budget Amendment
CITY Protect Public Safety
COUNCIL
GOALS &
OBJECTIVES:
ATTACHMENT NO. 1
RESOLUTION NO. 2021-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2021 AND ENDING JUNE 30, 2022 (2021-22
SUPPLEMENTAL LAW ENFORCEMENT SERVICES
ACCOUNTFUNDS)
WHEREAS, the City Manager, on or about June 15, 2021, submitted to the City Council
a proposed budget for the appropriation and expenditure of funds for the City for West Covina for
Fiscal Year 2021-2022; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held public meetings, receiving, considering and evaluating all comments, and adopted a budget
for the fiscal year commencing July 1, 2021 and ending June 30, 2022; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following adopting of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves Budget Amendment No. 024, attached
hereto as Exhibit A, related to the 2021-22 Supplemental Law Enforcement Services Account
Funds.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter
the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 7th day of December, 2021.
APPROVED AS TO FORM
Thomas P. Duarte
City Attorney
Dario Castellanos
Mayor
ATTEST
Lisa Sherrick
Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do
hereby certify that the foregoing Resolution No. 2021-107 was duly adopted by the City Council
of the City of West Covina, California, at a regular meeting thereof held on the 7th day of
December, 2021, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
EXHIBIT A
BUDGET AMENDMENT
Exhibit A
Date:
Requested by:
Dept/Div:
EXPENDITURES
CITY OF WEST COVINA
BUDGET AMENDMENT
12/7/2021
Alex Houston
Police
BA # 024
Posted By:
Date Posted:
Fiscal Year: 2021-22
Amount: $346,521
Description: 2021-2022 SLESA
Account Number
Dept/Account Description
Current Budget
Proposed
Amendment
Amended
Budget
155.31.3120.5110
Sworn Salary, Patrol
-
240 000.00
240
000.00
155.31.3110.6110
Prof. services
11 400.00
10 500.00
21
900.00
155.31.3110.6220
PD supplies
97,000.00
37,521.00
134,521.00
155.31.3110.7160
Other equipment
84 000.00
58 500.00
142
500.00
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment
Amended Budget
REASON/JUSTIFICATION (Please be specific)
To appropriate expenditures for the 2021-2022 Supplemental Law Enforcement Services Allocation for
supplemental law enforcement items, replacing earlier budget estimates.
APPROVALS
City Council Approval Date (if required, attach minutes): 12/7/2021 ❑ Approval Not Required
Dept Head Approval: see attached Date:
Finance Director: Date:
Funds Available? ❑ Yes ❑No
City Manager: see attached Date:
;if over $100,000)
❑ Approved ❑ Denied