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11/02/2021 - AGENDA ITEM 13 - FISCAL YEAR 2021-2022 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATEAGENDA ITEM NO. 13 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: November 2, 2021 TO: Mayor and City Council FROM: David Carmany City Manager SUBJECT: FISCAL YEAR 2021-22 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE RECOMMENDATION: It is recommended that City Council: Receive and File the Fiscal Year 2021-22 Capital Improvement Program (CIP) Projects Status Update BACKGROUND: A capital improvement program (CIP) is a plan, usually four to ten years, which identifies capital projects and equipment purchases, provides a planning schedule and identifies options for financing the plan. The plan provides a link to the annual budget. State planning law requires that the City Planning Commission review the CIP to ensure that it is consistent with the General Plan. Project delivery is the key. As part of the process, the majority of the CIP projects that are fully funded require to go through complex and often lengthy steps leading into their implementation and construction phase. The steps include: project planning, scope of improvements, preliminary cost estimating, design phase which often requires issuing Request for Proposals (RFPs) for design consultant selection, preparation of bid documents which comprises construction plans, specifications and cost estimates, authorization to bid, bidding, bid evaluation, recommendation for award of construction contract, and finally construction. 1176YWIMIGAA The purpose of this report to City Council is: a) to provide an overview of the progress made on CIP projects up to current date; b) to highlight projects staff anticipates completing before the end of the current fiscal year; c) to introduce new information sheet for each CIP project; and In conjunction with the staff report, the City Council will receive a PowerPoint presentation by the Public Services Director to review and provide input and direction on the progress of the following high priority CIP projects. The projects have been categorized into: 1. Recently Completed Projects 2. Status of CIP Projects Currently in Progress 3. Upcoming CIP Projects Update Recently Completed Projects 1. Pedestrian Improvements at Orange Avenue and Durness St. Project was completed in October 2020. 2. Pavement Management Program (PMP) Update. Project was completed in December 2020. 3. FY 2017-18 Residential Streets Rehabilitation. Project was completed in December 2020. 4. Cortez Parking Lot Rehabilitation. Project was completed in December 2020. 5. Restroom Renovation at Senior Center. Project was completed in January 2021. 6. FY 2019-20 Residential Streets Rehabilitation. Project was completed in July 2021. Status of CIP Projects Currently in Progress 1. Upgrades For 2700 Azusa Avenue Sewer Lift Station. Anticipated completion is Spring 2022. 2. FY 2020-21 Residential Streets Rehabilitation. Anticipated completion is December 2021. 3. Fire Station #4 Parking Lot Improvements. Anticipated completion is December 2021. 4. Citywide Pavement Marking, Striping and Signage Improvements. Anticipated completion is Spring 2022. 5. Lark Ellen and Grovecenter - Pedestrian Improvements. Anticipated completion is Early 2022. 6. Major Street Rehabilitation - Azusa Avenue (Design Phase). Anticipated completion is Early 2022. 7. La Puente Road/Forecastle - New Traffic Signal With City Of Walnut. Anticipated completion is Early 2022. 8. Traffic Signal Improvements at Cameron And Barranca. Anticipated completion is Early 2022. Upcoming CIP Projects Update 1. FY 2021-22 Residential Streets Rehabilitation. Anticipated completion is Summer 2022. 2. Friendship Park Improvements. Anticipated completion is Early 2022. 3. Cortez Park Improvements. Anticipated completion is Early 2022. 4. Palmview, Aroma and Walmerado Parks - Pour and Play Playgrounds. Anticipated completion is Early 2022. 5. Sewer Main Replacement - Portion of Azusa and Citrus. Anticipated completion is 2022. 6. Sewer Main Replacement - South Side of the City. Anticipated completion is 2022. 7. Fire Station No 2 and 4 Roof Replacement. Anticipated completion is 2022. 8. Senior Center Sliding Door Replacement Anticipated completion is Early 2022. 9. Fire Station No 1 Building Mechanical Roll -Up Door Replacement. Anticipated completion is Early 2022. 10. Median Landscape Improvements. Anticipated completion is 2022. Prepared by: Okan Demirci, PE, QSD/P Fiscal Impact FISCAL IMPACT: NONE Attachments Attachment No. 1 - Capital Improvements Program Status Update Presentation (Fiscal Year 2021-2022) CITY Maintain and Enhance City Facilities and Infrastructure COUNCIL Enhance the City Image and Effectiveness GOALS & Protect Public Safety OBJECTIVES: ATTACHMENT NO. 1 Presented To The City Council of West Covina November 2, 2021 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation As part of the CIP program management, below are the major steps: ✓ Project planning ✓ Scope of improvements ✓ Preliminary cost estimating ✓ Design phase (RFPs for design consultant selection) ✓ Preparation of bid package documents (plans, specifications, estimates) ✓ Authorization to bid, bidding, bid evaluation, recommendation for award of construction contract ✓ Construction ✓ Construction management & administration ✓ Project closeout ✓ Funding administration 5 1[ Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 The Capital Improvement Program is divided into seven categories representing different project types: 1. Buildings 2. General 3. Parks, Playgrounds & Fields 4. Regional 5. Sewer 6. Street and Sidewalks 7. Traffic Signals Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 ✓Recently Completed CIP Projects ✓Status of CIP Projects Currently in Progress ✓Upcoming CIP Projects Update ✓CIP Projects Estimated Timeline wU1[ Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Pedestrian Improvements at Orange Avenue and Durness St Project No: 19027 Project Description: Work included pedestrian safety and roadway drainage improvements including new concrete storm drain catch basin, concrete curb ramp, crosswalk and striping by Orangewood Elementary School. Total Project Cost: $0.1m Project Status: Project was completed in October 2020. AFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Pavement Management Program (PMP) Update Project No: 20003 Project Description: Update of City's Pavement Management Program (PMP). PMP is a planning and budgeting tool used to prioritize street paving and maintenance projects over a ten-year period. PMP is also a requirement to receive Federal funding for street rehabilitation projects within Federal -Aid highway (major arterials). State Proposition C funds also requires PMP to be updated every 3 years. The PMP is used as the basis for making strategic decisions to plan future pavement rehabilitation/maintenance work effectively and cost efficiently. Engineering department conducts field reviews/observations to update and supplement the information in the PMP report to develop cost effective projects with efficient cost/benefit ratio based on field conditions, other relevant projects, budget availability, and various other factors that may exist at the time. Total Project Cost: $0.1m Protect Status: Project was completed in December 2020. Executive Dashboard Pavement Area square miles): 1]2 I Centerline Miles: 30975 Lane Mlles: 569.58 Sections: 1980 iral Pavement Condition Trends Current PCl ey: 'Current PCl ' as I rule PCI 90 ro 0 fig Percent of by: Polemical Nelwork Condition Trends Remaining Service Lits (years) >a oz %� p RSL 'Sp 20.2 AFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: FY 2017-18 Residential Streets Rehabilitation Project No: 18032 Project Description: Pavement rehabilitation at various residential streets. Rehab improvements included asphalt overlay, slurry seal, cape seal, concrete curb ramps, sidewalk, curb and gutter and striping. Total rehabilitation area is 1.2 million square feet. Total Project Cost: $1.4m Project Status: Project was completed in December 2020. E m.;nomal� ; a 0 �S ol�se.m.eea=,. E-..� e �a r A va U � �VI E A (n. . Z U G.MM . r�G Ini 6( ova r J 11 o � ❑ unMIdY . J EB xx^f, E JI IIL11I I�■i3 s .sl ■ �In IJY EE Mom-- ���■��EIrE CBm � � � Z aU US � RLJU • —� /�j 6 u u Tl�iclwry V� Iip�C..h10 S xFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Cortez Parking Lot Rehabilitation Project No: 19007 Project Description: Pavement rehabilitation at Cortez Park parking lot (thru Citrus Street). Rehab improvements included asphalt overlay, pothole repairs, concrete sidewalk, gutter, signing and striping. Total rehabilitated area is 45k square feet. Total Proiect Cost: $0.2m Project Status: Project was completed in December 2020. Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 ifo :CiiRi. Protect Name: Restroom Renovation at Senior Center (CDBG Funded) Project No: 19003 =' Protect Description: Restroom renovation at men's and women's restroom at the Senior Center Facility located at 2501 Cortez St. Total Proiect Cost: $0.3m Project Status: Project was completed in January 2021. Senior Center Facility F-.-7M Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: FY 2019-20 Residential Streets Rehabilitation Project No: 20011 Project Description: Pavement rehabilitation at various residential streets. Rehab improvements included asphalt overlay, slurry seal, concrete curb ramps, sidewalk, curb and gutter and striping. Total rehabilitation area is 1.6 million square feet. Total Project Cost: $1.1m Project Status: Project was completed in July 2021. U U U 0 G Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 �639 ;Ci,R!. ✓Recently Completed CIP Projects ✓Status of CIP Projects Currently in Progress ✓Upcoming CIP Projects Update ✓CIP Projects Estimated Timeline 0 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Project Name: Upgrades for 2700 Azusa Avenue Sewer Lift Station Project No: 17022 Protect Description: Work includes construction of a sewer lift station at 2700 Azusa Avenue. WING LN Total Project Estimate: $2.8m Project Status: Construction is scheduled to commence in November 2021. Anticipated Completion: Spring 2022 �^J f f Y Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Lrviv. (loll. Proiect Name: FY 2020-21 Residential Streets Rehabilitation Proiect No: 21020 Proiect Description: Pavement rehabilitation at various residential streets. Rehab improvements include asphalt overlay, slurry seal, concrete curb ramps, sidewalk, curb and gutter and striping. Total rehabilitation area is 1.1 million square feet of slurry seal, and 0.6 million square feet of asphalt resurfacing, totaling to 1.7 million square feet. Total Proiect Estimate: $2.Om Proiect Status: Construction started in June 2021 Anticipated Completion: December 2021 G Ia ALF.in1Yn V1 ned ;1 I SNeI1 Pve BGryDi/Aee C ul y,a�AV er913i ulr luuV3' a'J V.N. of Grena Avo s G.ena A- v 3 n xoa"rs G N` tDF • Ave _ — N �GV1—Are NO adJ I sc wan Avo al ¢ ,A bi°' ' I 3 5 MEI nAv Iah Yii-n i' a rbaeUlry •`• 9� 1,� € s L C f' 9arharr Avo a4vta4vo vll/a pv eNea DlJ fr e s O C y„es Go.'i �eeeenlG£ —p i _ �scisl•"�• � r�, Pf aoM1 SGonna B0M1 A- S Tem Ann D, $Attirt \ \\L.TPI� Slurry seal Asphalt resurfacing AFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Proiect Name: Fire Station #4 Parking Lot Improvements Proiect No: 21034 Proiect Description: Reconstruction of existing asphalt pavement and construction of concrete pavement within the existing parking lot to the Fire Station rear bay, installation of striping & marking, at approx. 31,000 square feet of parking lot. Total Project Estimate: $0.3m Proiect Status: Field construction is completed in September 2021. Project closeout is in progress. Anticipated Completion: December 2021 G.i'I � Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Project Name: Citywide Pavement Marking, Striping And Signage Improvements Proiect No: 21020 Proiect Description: Traffic Calming, Safety, Signage, Striping Improvements at various locations including Cameron/Orange, Vincent Ave at 1-10, Nora/Workman, Workman/Homerest, Vine at Hollenbeck-Citrus, Garvey at Azusa-Hollenbeck, 2700 Garvey, Montezuma Wy at Vine -Citrus, Castle Rock to Citrus, Broad moo r/Rexwood. Total Project Estimate: $0.1m Proiect Status: Construction started in August 2021. Some materials have long lead time procurement, waiting for material to complete construction. Anticipated Completion: Early 2022 AFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Proiect Name: Lark Ellen and Grovecenter - Pedestrian Imp with City of Covina (City of West Covina is the Lead Agency) Proiect No: 21007 Proiect Description: Pedestrian safety improvements at Grovecenter and Lark Ellen Avenue near Grovecenter Elementary School. Work includes construction of new concrete curb ramps, sidewalk, curb and gutter, installation of new crosswalk, signage (rapid flashing beacon signal system). Total Project Estimate: $0.1m Proiect Status: Construction started in August 2021. Flashing beacon system (RRFB) has long lead time procurement, waiting for material to complete construction. Anticipated Completion: Early 2022 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 ifnvv 7Rh. Protect Name: Major Street Rehabilitation — Azusa Avenue (Design Phase) Project No: 19006/18005 Project Description: Pavement rehabilitation at Azusa Avenue within City limits as recommended by City Pavement Management Program. The work limits are Azusa Avenue between Vine Avenue and north city limits. Project Status: Project design phase including Caltrans approvals is in progress. Anticipated design approvals completion is early 2022. Anticipated Completion: Design phase will be completed in Early 2022 RFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: La Puente Road/Forecastle - New Traffic Signal with City of Walnut (City of Walnut is the Lead Agency) Project No: 21006 Project Description: Installation of new traffic signal system at La Puente Road and Forecastle Avenue (shared intersection between City of Walnut and West Covina). Proiect Status: Field construction is completed in September 2021. Project closeout with City of Walnut is in progress. Anticipated Completion: Early 2022 A C bE-EL ` t t W 4 W 2lu to J 0 J 4 C V � 0 0 AVEN/DA _LA PUENTE ROAD J V. J u DEL, INTERSECTION IMPROVEMENTS �t LOCATION MAP NOT TO SCALE �% Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Traffic Signal Improvements at Cameron and Barranca Project No: 18040 Project Description: Installation of new traffic signal system at Cameron and Barranca intersection. Project Status: Long lead time traffic signal equipment was ordered and coordination for new service with SCE is in progress. Anticipated Completion: Early 2022 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 ✓Recently Completed CIP Projects ✓Status of CIP Projects Currently in Progress ✓Upcoming CIP Projects Update ✓CIP Projects EstimatL_ 'imeline 0 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: FY 2021-22 Residential Streets Rehabilitation Protect No: 22004 Project Description: Pavement rehabilitation at various residential streets. Rehab improvements include asphalt overlay, slurry seal and striping. Total Project Budget: $2.6m Project Status: Construction is scheduled to start in Spring 2022. Anticipated Completion: Summer 2022 fj West Covina - -- " U M Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Friendship Park Improvements (CDBG funded) Protect No: 21035 Project Description: Work includes removal of existing and procurement and installation of new playground equipment, basketball court equipment, and fitness equipment at Friendship Park. Total Project Budget: $1.0m Project Status: Construction contract was awarded in September 2021. Construction is scheduled to start late 2021, after equipment is received. Anticipated Completion: Early 2022 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 6 I .:riiRi. Protect Name: Cortez Park Improvements Protect No: 22007 Project Description: Work includes removal of existing and procurement and installation of new playground equipment at Cortez Park. Total Project Budget: $0.4m Project Status: Construction contract was awarded in September 2021. Construction is scheduled to start late 2021, after equipment is received. Anticipated Completion: Early 2022 G.i'I � Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: PalmView, Aroma & Walmerado Parks - Pour and Play Playgrounds Protect No: 21005 Project Description: Work includes replacement of existing pour in place rubberized safety surfacing at Palmview, Aroma and Walmerado Parks. Total Project Budget: $0.75m Project Status: Construction bid package will be advertised in 2021. Anticipated Completion: Early 2022 RFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Sewer Main Replacement — Portion of Azusa And Citrus Protect No: 21011 & 21012 Project Description: Work includes replacement of existing sewer main line on portion of Azusa Ave between 630 feet south of W Badillo St and E Puente Ave and Citrus Ave from Cortez Park and E Vanderhoof Dr. Total Project Budget: $0.5m Project Status: Project design is in progress. Anticipated Completion: 2022 G.i'I � Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Sewer Main Replacement — South Side of the City Project Description: Work includes replacement of existing sewer main line at various locations at the South side of the City, as needed. Project Status: Investigation is in progress. Videotaping all sewer main lines to identify the improvement areas is in progress. Anticipated Completion: 2022 AFiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Fire Station No 2 and 4 Roof Replacement Protect No: 21034 Project Description: Work includes roof repairs/replacement at Fire Station No 2 and No 4. Total Project Budget: $0.5m Project Status: Construction bids are due in October 2021. Anticipated Completion: 2022 Fire Station No. 2 2441 E. Cortez Street West Covina. CA 91791 N E Cameron Poe p< fEapn Fire Station No. 4 1815 S. Azusa Ave. West Covina, CA 91792 -fmwleGrn R h1 f f Y Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Lrviv. I Protect Name: Fire Station No 1 Concept Plan Development Project Description: Preparation of concept plans for a new Fire Station. Project Status: Concept plans are being developed for further review and approvals. 1 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 FfA ;�'t1Md �7ner pvn N_ Protect Name: Sr. Center Sliding Door Replacement — _ _ San Bernardino Fwy' Project Description: Replacement of existing sliding west C:. doors at Sr. Center charter a 41 0 a k Creek Total Project Budget: $0.1m , ffO� EWE Project Status: Construction bid package will be advertised in 2021 ¢ S2 Cortez Park Community Anticipated Completion: 2022 x & Senior Cerrter E Cortex St -`' "�'^ n'i„r home w � E L�rkw40d Si 2 m Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 6 I .:CiiRi. Protect Name: Fire Station No 1 Mechanical Building Roll Up Door Replacement Protect Description: Replacement of existing roll up door at Fire Station No. 1. Total Project Budget: $0.1m Project Status: Construction bid package will be advertised in 2021 Anticipated Completion: 2022 Fire Station No. 1 819 S. Sunset Ave. West Covina, CA 91790 N Garvey A0 woo � PIW AI dq y o, ,yy K C Co. aw�rees \wC �% Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Protect Name: Median Landscape Improvements Project Description: Median landscape improvements at various locations Citywide I:3 District q District 5 .aem.e.m..uare.om»m Wmirg PRIORITY MEDIANS' AND DISTANCE" • Grand Ave (9 medians, i.1 miles) Azusa Ave (23 medians, qs miles) • Glendora Ave (10 medians, 1.3 miles) Vincent Ave (10 medians. 1.3 mikes) •® Sunset Ave (17 medians. 3.1 mites) T Amer Rd 115 medians, z.3 mites) © West Covina Pkwy (z medians, 0.8 miles) Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 ifnvv 7Rh. ✓Recently Completed CIP Projects ✓Status of CIP Projects Currently in Progress ✓Upcoming CIP Projects Update ✓CIP Projects Estimated Timeline 0 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 Deapn- &d Advem;e t l Arelim.I Axerd= Cansw Mmc Coordnwm Reined on 10232021 Project No Proiect Long lead time material procure t It SCE coord& precon activities Construction (including maintenance) �li'ILYAii�:fSiF [314167R^:1;(a F171f FI i4VYU1 Construction Bid Adverhmment I Award (Completed) Y.., Construction Bid Advertimment I Award (Completed) Co Consituction (including long lead time material procurement) project Closeout (with City of Covina) ifU'H Construction Bid Advertimment Award (Completed) Construction (Completed� 9--1 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 OeeT- &d Adrcrb.tl A.I,. lA.,d= Corcwrlim� Misc Cmadneuon Revised on 10I2312021 Project No Project OEM= MM*"e, ly'i16�617:1 ift' flflbil2!dA YaT:171Y=T • � Construction Bid Advertisement I Award —� � IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII�IIIIII� Illllllllliti'ill Design/ preparation of PS&E (Completed) Construction Bid Advertisement I Award Construction (including equipment procurement) cif :F1' • - Yi UM= - - " Design / preparation of PS&E Construction Bid Advertisement I Award A Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021 De9gl- Bid Adve .t l Malys I Award- Cmwqumh." Mi. Grarfi. ti F:evi',, J or.' O ei,4ri^ 1 Project No Project -ir . w.. -- _ Design/ Preparation of PS&E Construction Bid Adverfisernerit Award 9--1 Fiscal Year 2021-22 Capital Improvement Program (CIP) Status Update Presentation - November 2, 2021