10/05/2021 - ITEM 1 - APPROVAL OF SEPTEMBER 21, 2021 CITY COUNCIL MEETING MINUTESAGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: October 5, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE SEPTEMBER 21, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES, AND
THE SEPTEMBER 21, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR
SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the September 21, 2021, Closed Session Meeting Minutes
and the September 21, 2021, Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 9/21/2021 Closed Session Minutes Draft
Attachment No. 2 - 9/21/2021 Regular Session Minutes Draft
CITY Enhance the City Image and Effectiveness
COUNCIL
GOALS &
OBJECTIVES:
9/21/2021 Closed Session Minutes Draft Attachment #1
WEST_ CO�LVa
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 21, 2021, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, September 21,
2021 at 6:00 p.m., in the Management Resource Center Conference Room on the 3'd Floor, 1444
West Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Pro Tern
Castellanos, Mayor Lopez-Viado.
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Helen Tran Human
Resources Director, Robbeyn Bird Finance Director, Paulina Morales Assistant City
Manager
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9/21/2021 Closed Session Minutes Draft Attachment #1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Freddie Sotelo
John Shewmaker
CLOSED SESSION
ACTION: Motion by Mayor Lopez-Viado, Second by Councilman Wu 5-0 to: add potential
litigation matter to the Closed Session agenda, pursuant to Government Code § 54954.2(b-2)
1.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1.City of West Covina v David Sifling — Case #ADJ2950618 — Marina Del Rey
2.City of West Covina v Todd Smith — Case #ADJ13210994 — Van Nuys
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 350 S. Citrus St. West Covina
Agency Negotiator: Carmany, Morales, Duarte
Negotiating Parties: Maverick Baseball Academy
Under Negotiation: Price and Terms of Payment of Facility Use Agreement
3.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
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9/21/2021 Closed Session Minutes Draft
Attachment #1
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 6:50p.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday October 5, 2021 at 6:00 p.m. in the Management Resource
Center Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
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9/21/2021 Regular Session Minutes Draft Attachment #2
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 21, 202117:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, September 21, 2021 at
7:01 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by Pastor Jillian Lutes from West Covina Hills Seventh-Day Adventist Church
PLEDGE OF ALLEGIANCE
Led by Councilman Wu
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos,
Mayor Lopez-Viado.
Council Members
Absent: None
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9/21/2021 Regular Session Minutes Draft
Attachment #2
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
CLOSED SESSION
ACTION: Motion by Mayor Lopez-Viado, Second by Councilman Wu 5-0 to: add potential
litigation matter to the Closed Session agenda, pursuant to Government Code § 54954.2(b-2)
1.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1.City of West Covina v David Sifling — Case #ADJ2950618 — Marina Del Rey
2.City of West Covina v Todd Smith — Case #ADJ13210994 — Van Nuys
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 350 S. Citrus St. West Covina
Agency Negotiator: Carmany, Morales, Duarte
Negotiating Parties: Maverick Baseball Academy
Under Negotiation: Price and Terms of Payment of Facility Use Agreement
3.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed
Session Meeting.
9/21/2021 Regular Session Minutes Draft
Attachment #2
1. Certificate of Recognition to the Chinese American Association of West Covina
and US Chinese Women Organization for Mask Donations to the West Covina
Unified School District.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Bill Elliott
Wen Wen Zhang
Armando Sanchez
John Shewmaker
Jim Grivich
Jay Meader
Jerri Potras
R. Robinson
Steve Bennett
Peter Wang
JD
Armando Herman (expressed opposition to all items via Agenda Position Slip in lieu of speaking)
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Items 1-6
ACTION: Motion by Councilman Wu, Second by Mayor Lopez-Viado 4-1 (No: Tabatabai) to:
Table Consent Calendar Item 7 to a Future Meeting Date (Item 7 was pulled for discussion by
Mayor Lopez-Viado)
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilman Wu 5-0 to: Approve
Consent Calendar Item 8 (Item 8 was pulled for discussion by Mayor Pro Tem Castellanos)
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE SEPTEMBER 7, 2021, CITY
COUNCIL/SUCCESSORAGENCY CLOSED SESSION MEETING MINUTES,
AND THE SEPTEMBER 7, 2021, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the September 7, 2021, Closed Session Meeting Minutes and
theSeptember 7, 2021, Regular Session Meeting Minutes.
CITY CLERK'S OFFICE
2) CONSIDERATION OF AGREEMENT WITH NATIONAL DEMOGRAPHICS
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9/21/2021 Regular Session Minutes Draft
Attachment #2
CORPORATION
Carried 5-0 to: authorize the City Manager to negotiate and execute an agreement
with National Demographics, Inc. dba National Demographics Corporation in an amount
not to exceed $59,000 for redistricting services.
CITY MANAGER'S OFFICE
3) CONSIDERATION OF RESOLUTION REGARDING CENTRAL INVENTORY OF
SURPLUS LAND PURSUANT TO SURPLUS LANDS ACT
Carried 5-0 to: adopt the following Resolution:
RESOLUTION NO. 2021-93 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA APPROVING A CENTRAL INVENTORY
OF SURPLUS LAND PURSUANT TO GOVERNMENT CODE SECTION 54221,
DECLARING SUCH LANDS ARE NOT NECESSARY FOR THE CITY'S USE,
FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITYACT, AND
TAKING RELATED ACTIONS
COMMUNITY DEVELOPMENT
4) DEVELOPMENT CODE UPDATE SUBCOMMITTEE MEMBER SELECTION
Carried 5-0 to: approve and confirm the Mayor's appointments of Council Members
Dario Castellanos and Tony Wu to the Development Code Update Subcommittee.
POLICE DEPARTMENT
5) CONSIDERATION OF 2021-2022 OFFICE OF TRAFFIC SAFETY (OTS) GRANT
Carried 5-0 to: take the following actions:
1.Accept the 2021-2022 Office of Traffic Safety (OTS) Traffic Records grant
(#TR22019), and authorize staffto execute all grant related documents; and
2.Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2021-95 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCALYEAR COMMENCING JULY 1, 2021 AND
ENDING JUNE 30, 2022 (2021-2022 OFFICE OF TRAFFIC SAFETY
GRANT)
9/21/2021 Regular Session Minutes Draft Attachment #2
6) CONSIDERATION OF PURCHASE OF POLICE AND FIRE RADIO
COMMUNICATIONS ITEMS
Carried 5-0 to: in accordance with Municipal Code Chapter 2, Article VII, Division 2,
Section 2-333(i)(1), waive the bid process by finding that it is impractical to purchase
the Police and Fire APX radios and accessories and components in compliance with
the formal contract procedures, and authorize the purchase of 373 APX radios with
accessories, Device Management system components, and support services, directly
from Motorola Solutions, for a total of $3,299,850, including tax, using Federal
Coronavirus State & Local Fiscal Recovery Funds previously appropriated in account #
179.80.7003.7900 (CIP Project 22009).
PUBLIC SERVICES
7) CONSIDERATION OF AGREEMENT FOR LANDSCAPE MAINTENANCE OF
CITYWIDE MEDIANS, RIGHT-OF-WAYS, COMMERCIAL ZONES, PARKWAYS,
AND OTHER AREAS
This Item was Tabled to a future meeting Date.
It is staffs recommendation that the City Council take the following action:
1.Authorize the City Manager to negotiate and execute an agreement with Mariposa
Landscapes, Inc., in the total amount of $1,718,810 ($343,762 annually) for a
three (3) year term with the option to renew for two (2)one-(1) year terms to
provide landscape maintenance of citywide medians, right-of-ways, commercial
zones, sidewalks, tree wells, and other areas.
2.Approve the following resolution:
RESOLUTION NO. 2021-97 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30,
2022 (LANDSCAPE MAINTENANCE OF CITYWIDE MEDIANS AND RIGHT-OF-
WAYS, COMMERCIAL ZONES, PARKWAYS AND OTHER AREAS).
8) CONSIDERATION OF CONTRACT AGREEMENT FOR THE CORTEZ PARK
PLAYGROUND IMPROVEMENTS AND APPROVAL OF PURCHASE ORDER
TO PROCURE PLAYGROUND EQUIPMENT - PROJECT NO. 22007
Carried 5-0 to: take the following actions:
1.Award the construction agreement for the Cortez Park Playground Improvements
(Project No. 22007) to Next Stage Group as the lowest responsible bidder;
2. Authorize the City Manager to negotiate and execute an agreement with Next
Stage Group for $95,000, forplayground equipment installation;
3.Authorize the City Manager to issue a purchase order to Great Western
Recreation for $218,048.96, for direct purchasing of playground equipment through
Gametime (Cooperative Purchasing);
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9/21/2021 Regular Session Minutes Draft
Attachment #2
4.Authorize 20% of the awarded contract amount with Next Stage Group as
contingency allowance to be used, if necessary, with the City Manager's approval,
for unforeseen conditions;
5.Authorize the City Manager to negotiate and execute any amendments to the
agreement.
6.Approve the following resolution:
RESOLUTION NO. 2021-96 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30,
2022 (CORTEZ PARK PLAYGROUND)
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
9) CONSIDERATION OF ZONE CHANGE NO. 21-01 AND CODE AMENDMENT NO. 21-
01 (AUTO PLAZAOVERLAY ZONE)
Mayor Lopez-Viado announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Lopez-Viado opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
Rebecca Villegas
Public Comments in Opposition
Christopher Petersen
Jeff Tuck
Thomas Klingler
Mike Greenspan
Armando Herman
Steve Bennett
---End of Public Comment ---
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tern Castellanos 5-0
to: conduct the public hearing and then introduce, by title only, further readingwaived,
the following Ordinance:
..-
9/21/2021 Regular Session Minutes Draft
Attachment #2
ORDINANCE NO. 2486 -AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING ZONE CHANGE NO. 21-01
CREATING THE AUTO PLAZAOVERLAY ZONE
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tern Castellanos 5-0
to: conduct the public hearing and then introduce, by title only, further reading waived,
the following Ordinance:
ORDINANCE NO. 2487 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA APPROVING CODE AMENDMENT NO.
21-01, RELATED TO THE AUTO PLAZA OVERLAY ZONE STANDARDS
MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report
on anymeeting/event/conference attended at City expense.)
10) CONSIDERATION OF REQUEST FROM COUNCILWOMAN DIAZ REGARDING
ESTABLISHING ARENTAL HOUSING INSPECTION PROGRAM IN THE CITY OF
WEST COVINA.
Hearing no opposition, City Council directed staff to prepare a staff report regarding an
amendment to the City's Municipal Code, an amendment to the City's fee resolution, a
resolution establishing rulesand procedures, and a budget amendment to implement a
Rental Housing Inspection Program
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
None
CITY COUNCIL COMMENTS
None
-This section has intentionally been left blank -
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9/21/2021 Regular Session Minutes Draft
Attachment #2
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Lopez-Viado, and the meeting was
adjourned at 10:17 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, October 05, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue
South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayo