9/21/2021 - ITEM 1 - CONSIDERATION OF APPROVAL OF THE SEPTEMBER 7, 2021 CITY COUNCIL MEETING MINUTESAGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: September 21, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE SEPTEMBER 7, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES, AND
THE SEPTEMBER 7, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR
SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the September 7, 2021, Closed Session Meeting Minutes and
the September 7, 2021, Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 9/7/2021 Closed Session Minutes Draft
Attachment No. 2 - 9/7/2021 Regular Session Minutes Draft
CITY Enhance the City Image and Effectiveness
COUNCIL
GOALS &
OBJECTIVES:
9/7/2021 Closed Session Minutes Draft
Attachment #1
�- VEST CO��Va
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 7, 2021, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, September 07,
2021 at 6:00 p.m., in the Management Resource Center Conference Room on the 3'd Floor, 1444
West Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Pro Tern
Castellanos, Mayor Lopez-Viado.
Council Members
Absent: None
City Staff: David Carmany City Manager, Brittany Roberto Deputy City Attorney, Helen Tran
Human Resources Director, Robbeyn Bird Finance Director, Paulina Morales Assistant
City Manager, Melissa Ballard Deputy City Attorney
9/7/2021 Closed Session Minutes Draft Attachment #1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1.City of West Covina V. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al (Los
Angeles County Superior Court Case No.20PSCV00548)
2. City of West Covina V. West Covina Car Stop, et al. (Los Angeles Superior Court Case No.
20STCV45150)
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 707 S. Lark Ellen Ave., West Covina (APN No. 8486-008-905)
Agency Negotiator: Carmany, Morales,
Negotiating Parties: Neryssa Flores
Under Negotiation: Lease Terms
3.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
Deputy City Attorney Brittany Roberto reported that no reportable action was taken during the
Closed Session Meeting.
9/7/2021 Closed Session Minutes Draft
Attachment #1
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 6:23p.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday September 21, 2021 at 6:00 p.m. in the Management Resource
Center Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
9/7/2021 Regular Session Minutes Draft Attachment #2
WW T COti`LVa�
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 7, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, September 7, 2021 at
7:01 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by Pastor Mason Okubo from Immanuel First Lutheran Church
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Castellanos
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos,
Mayor Lopez-Viado.
Council Members
Page #1
9/7/2021 Regular Session Minutes Draft Attachment #2
Absent: None
City Staff: David Carmany City Manager, Brittany Roberto Deputy City Attorney, Lisa Sherrick
Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1.City of West Covina V. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al (Los
Angeles County Superior Court Case No.20PSCV00548)
2. City of West Covina V. West Covina Car Stop, et al. (Los Angeles Superior Court Case No.
20STCV45150)
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 707 S. Lark Ellen Ave., West Covina (APN No. 8486-008-905)
Agency Negotiator: Carmany, Morales,
Negotiating Parties: Neryssa Flores
Under Negotiation: Lease Terms
3.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Brittany Roberto reported that no reportable action was taken during the
Closed Session Meeting.
PRESENTATIONS
�i�
9/7/2021 Regular Session Minutes Draft
Attachment #2
Presentation by the Los Angeles County Assessor Mr. Prang
Certificate of Recognition presented to Lorena Alvarez
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Julissa Zepeda
Armando Herman
Mike Greenspan
R Robinson
Elsie Messman
Sharon Anderson
Vanessa Perez
Jim Grivich
Francoise Coulton
Gloria Gandara
JD
CITY MANAGER'S REPORT
City Manager's report on current City projects.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Items 1, 3, 5, 6, 7, 8 (Item 4 was removed from the consent calendar by City
Manager David Carmany)
ACTION: Motion by Councilmember Tabatabai, Second by Mayor Pro Tem Castellanos 5-0
to: Approve Consent Calendar Item 2 (Item 2 was pulled for discussion from the consent calendar
by Councilmember Tabatabai)
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE AUGUST 10, 2021, CITY
COUNCIL/SUCCESSOR AGENCY SPECIAL CLOSED SESSION MEETING
MINUTES, THE AUGUST 10, 2021, CITY COUNCIL/SUCCESSOR AGENCY
SPECIAL SESSION MEETING MINUTES, THE AUGUST 17, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES,
AND THE AUGUST 17, 2021, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the August 10, 2021, Special Closed Session Meeting Minutes,
the August 10, 2021, Special Session Meeting Minutes, the August 17, 2021, Closed
Session Meeting Minutes, and the August 17, 2021, Regular Session Meeting Minutes.
ORDINANCE NO. 2485 - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA APPROVING ZONE CHANGE NO. 20-03 AND
ADOPTING THE VINCENT PLACE SPECIFIC PLAN (SP-31) AT 1024 W. WORKMAN
AVENUE
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9/7/2021 Regular Session Minutes Draft
COMMISSION SUMMARY OF ACTIONS
Attachment #2
2) COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES FOR THE
MAY 11, 2021, REGULAR MEETING.
Carried 5-0 to: receive and file the minutes of the May 11, 2021 regular meeting of the
Community and Senior Services Commission.
CITY MANAGER'S OFFICE
3) CONSIDERATION OF RESOLUTION NO. 2021-92 DETERMINING THERE IS A
NEED TO CONTINUETHE LOCAL EMERGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-91 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER
15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020,
DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021,
APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021, JULY 6, 2021, JULY
20, 2021, AND AUGUST 17, 2021
4) CONSIDERATION OF APPROVAL OF CENTRAL INVENTORY OF SURPLUS LAND
PURSUANT TO SURPLUS LANDS ACT
This Item was removed from the Consent Calendar by City Manager David Carmany.
It is recommended that the City Council adopt the following Resolution:
RESOLUTION NO. 2021-93 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA APPROVING A CENTRAL INVENTORY
OF SURPLUS LAND PURSUANT TO GOVERNMENT CODE SECTION 54221,
DECLARING SUCH LANDS ARE NOT NECESSARY FOR THE CITY'S USE,
FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND
TAKING RELATED ACTIONS
FIRE DEPARTMENT
5) CONSIDERATION OF LEASE AGREEMENT WITH WILLIAMS SCOTSMAN INC.
FOR TEMPORARY FIRE STATION NUMBER 1 FACILITIES. PROJECT NUMBER
22010
Carried 5-0 to: adopt the following:
1. Authorize the City Manager to negotiate and execute the Lease Agreement with
9/7/2021 Regular Session Minutes Draft
Attachment #2
Williams Scotsman Inc., in substantially the form as attached and in such form as
approved by the City Attorney; and
2. Approve a purchase order to Williams Scotsman Inc. totaling $224,263.66 for the
delivery, installation, 24-month lease, and removal of the modular unit. The $224,
263.66 includes monthly rent of $4,694, $84,851.71 for installation, and $26,755.95
for removal after 24 months.
3. Waive formal contract procedures in accordance with West Covina Municipal Code
Chapter 2, Article VII, Division 2, Sec. 2-333(i)(1), by finding that it is in the public
interest and necessity to waive formal contract procedures in connection with the
lease of modular fire station facilities; as the emergent need does not permit a delay
from publicizing a formal competitive solicitation; and
4. Authorize a 25% contingency allocation, totaling $27, 901.92, for the installation and
removal of the modular unit based on the installation and removal costs.
Authorize a $100,000 budget for other temporary modular facility set-up needs, which
may include but not limited to water, electric, sewer, computer networking, appliances,
and furniture. Services to be rendered by undetermined vendors following the City's
procurement requirements.
HUMAN RESOURCES/RISK MANAGEMENT
6) SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION MEETING
OF AUGUST 18, 2021
Carried 5-0 to: receive and file the Summary of Actions for the August 18, 2021, special
meeting of the Human Resources Commission.
7) CONSIDERATION OF RESOLUTION NO. 2021-92 DETERMINING THERE IS A
NEED TO CONTINUETHE LOCAL EMERGENCY
Carried 5-0 to: approve to repeal and replace the Management Analyst 1/II job
description, by adopting the following resolution:
RESOLUTION NO. 2021-94 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND
REPLACEMENT OF THE MANAGEMENT ANALYST 1/11 CLASS
SPECIFICATION
PUBLIC SERVICES
8) CONSIDERATION OF CONTRACT AGREEMENT FOR CONSTRUCTION OF
FRIENDSHIP PARK IMPROVEMENTS AND APPROVAL OF PURCHASE ORDER
TO PROCURE PLAYGROUND EQUIPMENT PROJECT NO. 21035
Carried 5-0 to: adopt the following:
1. Award the construction agreement for the Friendship Park Improvements (Project No.
21035) to Jaynes Brothers Constructions Inc. as the lowest responsible bidder;
2. Authorize the City Manager to negotiate and execute an agreement with Jaynes
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9/7/2021 Regular Session Minutes Draft Attachment #2
Brothers Construction, Inc. for $201,258.43, for playground equipment, fitness area,
entry sign and basketball court improvements, in substantially the form as attached
and in such final form as approved by the City Attorney;
3. Authorize the City Manager to issue a purchase order to Innovative Playgrounds, Co.,
for $616,882.93, for direct purchasing of basketball court equipment, playground
equipment, fitness equipment and entry signs through Omnia Partners (Cooperative
Purchasing);
4. Authorize 10% of the awarded contract amount as contingency allowance to be used,
if necessary, with the City Manager's approval, for unforeseen conditions;
5. Authorize the City Manager to negotiate and execute any amendments to the
agreement.
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY CLERK'S OFFICE
9) CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilwoman Diaz 5-0
(No: Tabatabai) to: appoint Loren Ashley Castro, Miguel Garcia, and David Lin to the
City's Audit Committee to each serve a two-year term.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
ACTION: Motion by Councilman Tabatabai to adopt and implement a recommendation to
implement by the Senior and Community Services Commission and have staff report the finding to
the Council in December.
Amended Motion by Councilmember Wu, Second by Mayor Pro Tern Castellanos 5-0 to:
request to research the CAHOOTS program (a crisis response program) that was recommended
by the Senior and Community Services Commission and have it brought to a future council
meeting as an agenda item.
CITY COUNCIL COMMENTS
None
ADJOURNMENT
The meeting was adjourned in the memory of Azusa Mayor Pro Tern Urial Macias. Our deep
condolences to his family at this heartbreaking time. A motion to adjourn the Regular Meeting was
made by Mayor Lopez-Viado, and the meeting was adjourned at 10:17 p.m. The next regularly
scheduled Regular City Council Meeting will be held on Tuesday, September 21, 2021 at 7:00
..-
9/7/2021 Regular Session Minutes Draft Attachment #2
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
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