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9/7/2021 - ITEM 7 - CONSIDERATION OF REPEAL AND REPLACEMENT OF MANAGEMENT ANALYST I/II JOB DESCRIPTIONAGENDA ITEM NO. 7 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: September 7, 2021 TO: Mayor and City Council FROM: David Carmany City Manager SUBJECT: CONSIDERATION OF REPEAL AND REPLACEMENT OF MANAGEMENT ANALYST I/II JOB DESCRIPTION 11=416u7�Iu•1IM"I w"L Staff and the Human Resources Commission recommend that the City Council approve to repeal and replace the Management Analyst I/II job description, by adopting the following resolution: RESOLUTION NO.2021-94 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE MANAGEMENT ANALYST I/II CLASS SPECIFICATION BACKGROUND: As part of the City's ongoing process of maintaining its position classification plan, staff reviews job descriptions and/or salary grades to ensure that position specifications and compensation are aligned with current demands and comparable with similar classifications within the public sector labor market. Staff is proposing to revise the Management Analyst I/II job description to be consistent with other standardized class specifications. There are not any significant proposed changes to the duties for the position; however, the minimum requirements have been updated to reflect the combination of education and experience to provide a wider range of flexibility when screening applications. This would provide a larger pool of qualified applicants an opportunity to be considered. No salary range adjustment will be made. The changes are reflected in red in Attachment No. 2. These items were reviewed and approved by the West Covina Middle Management Employees' Association, Bargaining Unit Representative. The Human Resources Commission approved the proposed revised Management Analyst I/II job description on August 18, 2021. LEGAL REVIEW: The City Attorney's Office has reviewed the resolution and approved it as to form. OPTIONS: The City Council has the following options: 1. Approve the Human Resources Commission's recommendation; or 2. Provide alternative direction. Prepared by: Helen Tran, Director of Human Resources/Risk Management Department Fiscal Impact FISCAL IMPACT: None Attachments Attachment No. 2 - Proposed Management Analyst Job Description Attachment No. 1 - Resolution No. 2021-94 Repealing and Replacing Management Analyst I/II Job Description CITY Enhance the City Image and Effectiveness COUNCIL GOALS & OBJECTIVES: ATTACHMENT NO.1 RESOLUTION NO.2021-94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE MANAGEMENT ANALYST I/II CLASSIFICATION SPECIFICATIONS THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS: WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and WHEREAS the Human Resources Department reviewed the specifications for the Management Analyst I/II classification and determined updates to such specifications are needed: and WHEREAS, on August 18, 2021, the Human Resources Commission reviewed and approved the repeal of the existing class specifications for the Management Analyst I/II classification and replacement of said specifications with the specifications set forth in Exhibit A, attached hereto and incorporated herein; and WHEREAS the City Council desires to approve the repeal and replacement of the Management Analyst I/II class specifications. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS: SECTION 1. The City Council hereby approves the repeal of the existing class specifications for the Management Analyst I/II classification. SECTION 2. The City Council hereby approves replacing the repealed specifications with the specifications attached hereto as Exhibit A. SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately. APPROVED AND ADOPTED this 7th day of September, 2021. Letty Lopez-Viado Mayor APPROVED AS TO FORM Thomas P. Duarte City Attorney ATTEST Lisa Sherrick Assistant City Clerk I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2021-94 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of September, 2021, by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Lisa Sherrick Assistant City Clerk EXHIBIT A CLASS SPECIFICATIONS - MANAGEMENT ANALYST I/II EXHIBIT A CITY OF WEST COVINA CLASSIFICATION SPECIFICATION Class Title: MANAGEMENT ANALYST 1/11 Bargaining Unit: MIDDLE MANAGEMENT EMPLOYEES' ASSOCIATION Class Code: MGMNT ANST 1/II Salary Grade: MM320 / MM130 Salary: $50,604.00 - $68,292.00 (Management Analyst 1) Annually $63,012.00 - $85,068.00 (Management Analyst II) Annually FLSA: EXEMPT Date Established: JOB SUMMARY Under administrative direction, performs general administrative work in the City Manager's office or other City department; conducts specialized and difficult studies and research projects; coordinates programs and activities; may supervise activities of an assigned administrative area; and does related work as required. The Management Analyst I is the entry level position for this classification. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 1. Directs and participates in the administration of departmental programs or selected phases of such programs. 2. Analyzes program needs, conducts special studies, research, and analysis, and prepares reports with recommendations for appropriate action. Studies conducted deal with essentially any issue or subject of concern to the department. 3. Prepares council reports and resolutions, commission reports, procedure manuals, policies, forms, administrative directives, budget requests, and a variety of correspondence for a superior or as required in the conduct of assigned projects and devises same as needed. 4. Participates in the preparation and administration of the city or department budget by coordinating related activities and compiling, reviewing, and analyzing requests and justifications. 5. Interfaces with other departments and outside agencies in exchanging information and coordinating activities/projects. 6. May participate as a team leader or member of City task forces organized to address problems or issues related to governmental activities or community concerns. 7. Research public requests/complaints and responds as appropriate. 8. Attends City Council meetings and meetings of other boards and commissions and may make presentations or respond to questions regarding projects. 9. May supervise the personnel and activities of an assigned administrative area. 10. Develops and conducts training programs for employees, community groups and members of the public. Management Analyst 1/11 Page 2 of 3 11. Participates in contract administration and monitoring. 12. Analyzes proposed legislation for impact on City operations/procedures and develops alternative recommendations. GENERAL QUALIFICATIONS Knowledge of: 1. Modern principles, methods, and problems of municipal public administration. 2. Research methodology, including statistical and financial analysis. 3. Report preparation. 4. City governmental operations. 5. Working knowledge of supervision. 6. Evaluation techniques and organizational principles. Ability to: 1. Analyze administrative, budgetary, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact -based conclusions, and recommendations. 2. Collect, evaluate, and interpret data, either in statistical or narrative form. 3. Analyze, interpret, explain, and apply relevant laws, regulations, ordinances, and policies. 4. Prepare clear, concise, and comprehensive reports, correspondence, and other documents appropriate to the audience. 5. Communicate effectively, orally and in writing, present conclusions and recommendations clearly and logically. 6. Maintain files, records, and documentation. 7. Exercise independent judgment and initiative within established guidelines. 8. Establish and maintain effective working relationships with department managers and staff, staff of other departments, representatives of other governmental agencies, consultants, property owners, the public and others encountered in the course of work. MINIMUM QUALIFICATIONS Education. Trainino. and Experience Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by their past and current employment. Graduation from a four-year college or university with a major in public administration, political science, business administration, or a related field. Graduate work in subjects relevant to the work assigned is desirable. Experience - Management Analyst I At least two (2) years of full-time responsible experience in performing professional level Management Analyst 1/11 Page 3 of 3 administrative, budgetary, financial, human resources, risk management, operational, or similarly related analyses and studies. Experience in a public agency is desirable. Experience - Management Analyst II Promotion to or an initial hiring at the Management Analyst II level is based upon satisfactory performance at the Management Analyst I level or additional professional experience that is significantly above the requirements of the Management Analyst I level. Experience in a public agency is highly desirable. PHYSICAL REQUIREMENTS This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. It also requires physical abilities associated with the ability to read, write, and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications. SUPPLEMENTAL INFORMATION The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I_1arS41 IIAI:1II2I[OW Class Title: Bargaining Unit: Class Code: Salary Grade: Salary: FLSA: Date Established: JOB SUMMARY PROPOSED CITY OF WEST COVINA PROPOSED CLASSIFICATION SPECIFICATION MANAGEMENT ANALYST 1/11 MIDDLE MANAGEMENT EMPLOYEES' ASSOCIATION MGMNT ANST 1/II MM320 / MM130 $50,604.00 - $68,292.00 (Management Analyst 1) Annually $63,012.00 - $85,068.00 (Management Analyst II) Annually EXEMPT Under administrative direction, performs general administrative work in the City Manager's office or other City department; conducts specialized and difficult studies and research projects; coordinates programs and activities; may supervise activities of an assigned administrative area; and does related work as required. The Management Analyst I is the entry level position for this classification. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 1. Directs and participates in the administration of departmental programs or selected phases of such programs. 2. Analyzes program needs, conducts special studies, research, and analysis, and prepares reports with recommendations for appropriate action. Studies conducted deal with essentially any issue or subject of concern to the department. 3. Prepares council reports and resolutions, commission reports, procedure manuals, policies, forms, administrative directives, budget requests, and a variety of correspondence for a superior or as required in the conduct of assigned projects and devises same as needed. 4. Participates in the preparation and administration of the city or department budget by coordinating related activities and compiling, reviewing, and analyzing requests and justifications. 5. Interfaces with other departments and outside agencies in exchanging information and coordinating activities/projects. 6. May participate as a team leader or member of City task forces organized to address problems or issues related to governmental activities or community concerns. 7. Research public requests/complaints and responds as appropriate. 8. Attends City Council meetings and meetings of other boards and commissions and may make presentations or respond to questions regarding projects. 9. May supervise the personnel and activities of an assigned administrative area. 10. Develops and conducts training programs for employees, community groups and members of the public. Management Analyst 1/11 -PROPOSED Page 2 of 3 11. Participates in contract administration and monitoring. 12. Analyzes proposed legislation for impact on City operations/procedures and develops alternative recommendations. GENERAL QUALIFICATIONS Knowledge of: 1. Modern principles, methods, and problems of municipal public administration. 2. Research methodology, including statistical and financial analysis. 3. Report preparation. 4. City governmental operations. 5. Working knowledge of supervision. 6. Evaluation techniques and organizational principles. Ability to: 1. Analyze administrative, budgetary, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact -based conclusions, and recommendations. 2. Collect, evaluate, and interpret data, either in statistical or narrative form. 3. Analyze, interpret, explain, and apply relevant laws, regulations, ordinances, and policies. 4. Prepare clear, concise, and comprehensive reports, correspondence, and other documents appropriate to the audience. 5. Communicate effectively, orally and in writing, present conclusions and recommendations clearly and logically. 6. Maintain files, records, and documentation. 7. Exercise independent judgment and initiative within established guidelines. 8. Establish and maintain effective working relationships with department managers and staff, staff of other departments, representatives of other governmental agencies, consultants, property owners, the public and others encountered in the course of work. MINIMUM QUALIFICATIONS Education, Training, and Experience Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by their past and current employment. Graduation from a four-year college or university with a major in public administration, political science, business administration, or a related field. Graduate work in subjects relevant to the work assigned is desirable. Experience - Management Analyst I At least two (2) years of full-time responsible experience in performing professional level Management Analyst 1/11 -PROPOSED Page 3 of 3 administrative, budgetary, financial, human resources, risk management, operational, or similarly related analyses and studies. Experience in a public agency is desirable. Experience - Management Analyst II Promotion to or an initial hiring at the Management Analyst II level is based upon satisfactory performance at the Management Analyst I level or additional professional experience that is significantly above the requirements of the Management Analyst I level. Experience in a public agency is highly desirable. PHYSICAL REQUIREMENTS This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. It also requires physical abilities associated with the ability to read, write, and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications. SUPPLEMENTAL INFORMATION The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.