9/7/2021 - ITEM 6 - SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION MEETING OF AUGUST 18, 2021AGENDA ITEM NO. 6
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: September 7, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION MEETING
OF AUGUST 18, 2021
RECOMMENDATION:
It is recommended that the City Council receive and file the Summary of Actions for the August 18, 2021
special meeting of the Human Resources Commission.
DISCUSSION:
On August 18, 2021, the Human Resources Commission approved the Summary of Actions for the
Commission's June 16, 2021 special meeting and approved the proposed job description for the Management
Analyst I/II position.
Prepared by: Helen Tran, Director of Human Resources/Risk Management Department
Attachments
Attachment No. 1 - HR Commission Summary of Actions August 18. 2021
CITY Achieve Fiscal Sustainability and Financial Stability
COUNCIL
GOALS &
OBJECTIVES:
ATTACHMENT NO.1
City of West Covina
Human Resources Commission
CONFIDENTIAL
CITY OF WEST COVINA
HUMAN RESOURCES COMMISSION MEETING
SUMMARY OF ACTIONS OF THE SPECIAL MEETING
OF THE HUMAN RESOURCES COMMISSION AUGUST 18, 2021
MEETING CALLED TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners Present:
Commissioners Absent:
6:04 p.m.
Commissioner Torres
Commissioner Vieyra
Vieyra; Torres; Villaloboz
Franco, Garcia
Staff Present: Helen Tran, Director of HR/Risk Management
Michelle Webb, HR Analyst
Yvonne Ivey, HR/Risk Admin. Assistant
ORAL COMMUNICATIONS -Three (3) minutes per speaker
Please state your name and city of residence for the record vihen recognized by the
Committee Chair
None
CHANGES TO THE AGENDA
10.7T
ATTACHMENT NO.1
APPROVAL OF SUMMARY ACTIONS
1) HUMAN RESOURCES COMMISSION SPECIAL MEETING OF JUNE 16,
2021 SUMMARY OF ACTIONS
It is recommended that the Commission approve the Summary of Actions for
the Special Meeting of June 16, 2021.
Motion by Torres seconded by Villaloboz to Approve the
Summary of Actions of the Special Meeting of June 16, 2021 Motion carried
-9
ACTION ITEMS TO CITY MANAGER/CITY COUNCIL
2) APPROVAL OF REVISED JOB DESCRIPTION — MANAGEMENT
ANALYST 1/11
Director Tran presented the staff report, proposed and current job
descriptions for the Management Analyst VII to the Commissioners. A
discussion ensued about the proposed job description of the Management
Analyst VII. Director Tran informed the Commissioners that the revision to
the Management Analyst VII job description will broaden the applicant pool
based on a combination of education and experience. There will be no
changes to the salary grade.
It is recommended the Commissioners approve the proposed job
description for the Management Analyst VII.
Motion by Torres seconded by Villaloboz to Approve
the proposed Management Analyst VII job description. Motion carried 3-
2.
NEW BUSINESS
DIRECTOR'S REPORT:
Director Tran introduced H.R. Analyst Webb to provide a COVID-19 update. Webb stated
that a total of 72 employees tested positive within the last 12 months, which represents
20% of our workforce. Director Tran reported that14 new cases of COVID have been
reported as August 2021. . Approximately 50% of the employees have received their
vaccinations, and 50% have declined. There is COVID testing is available for employees
and the public at the City's Cortez Park Community and Senior Center.
ATTACHMENT NO.1
Director Tran informed the Commissioners that the City is currently in negotiations for
successor MOU's.
COMMISSIONER REPORTS
Commissioner Garcia requested an update regarding the Human Resources Commission
meetings being accessible to those who want to call in or watch by video. Director Tran
stated that staff is continuing looking into Commissioner Garcia's request.
Commissioner Garcia wanted to know the plans for the June 15'h opening of City Hall.
Director Tran informed the Commissioners that OSHA is having a meeting tomorrow and
the city will have direct information on how to proceed. The city has been open to the
public since June 1, 2021.
ADJOURNMENT - 6:30 p.m.
Next Regular Meeting is scheduled for Wednesday, October 13, 2021 at 6:00 p.m.
Minutes were taken by Yvonne Ivey — Human Resources/Risk Management
Administrative Assistant