7/20/2021 - AGENDA ITEM 6 - CONSIDERATION OF APPLICATION FOR 2021 JUSTICE ASSISTANCE GRANT FROM THE UNITED STATES DEPARTMENT OF JUSTICEAGENDA ITEM NO. 6
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: July 20, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPLICATION FOR 2021 JUSTICE ASSISTANCE GRANT
FROM THE UNITED STATES DEPARTMENT OF JUSTICE
RECOMMENDATION:
It is recommended that the City Council authorize the application for, and acceptance of, 2021 Justice
Assistance Grant Program funds, totaling $20,715, authorize the Mayor, City Manager and City Manager's
designee to execute all grant related documents, and authorize the necessary budget amendments by adopting
the following resolution:
RESOLUTION NO.2021-73 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE APPLICATION FOR, AND ACCEPTANCE OF, A
GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE FOR THE FISCAL
YEAR 2021 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM AND
ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021
AND ENDING JUNE 30, 2022 (2021 JUSTICE ASSISTANCE GRANT)
DISCUSSION:
In 2005, the federal Bureau of Justice Assistance (BJA), within the United States Department of Justice (DOJ),
combined several grant programs and created the Justice Assistance Grant (JAG). According to federal
requirements, this grant may be used to hire additional personnel and/or purchase equipment, supplies,
contractual support, training, technical assistance, and information systems for criminal justice, and cannot be
used to supplant existing funds or ongoing activities budgeted elsewhere. The DOJ requires that the City
Council consider and approve the grant application at an open meeting before the application is submitted
online. The application is due by August 9, 2021. With City Council's approval, Police Department staff can
complete the process of obtaining 2021 JAG funds totaling $20,715.
Based on the grant purpose areas and restrictions in mind, the Police Department prioritized a list of unmet law
enforcement supply needs in anticipation of this grant. In total, these supplies cost $20,715 (the exact grant
amount for which the City is eligible), and include the following items:
• Cartridges and batteries for non -lethal weapons;
• Investigation tools that retrieve digital and cellphone data;
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• Computer software and services associated with the City's Computer Aided Dispatch & Records
Management System (CAD-RMS) and the National Incident -Based Reporting System (NIBRS)
Using 2021 JAG funds for these items aligns with the federal purpose areas and meets all requirements from
the BJA. This grant is reimbursable, and purchases will not be made until the grant application is completed
and approved by the DOJ.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Richard Bell, Chief of Police
Approval:
Additional Robbeyn Bird, Finance Director
Approval:
Fiscal Impact
FISCAL IMPACT:
The City of West Covina will receive an estimated $20,715 in 2021 BJA JAG funds to meet unfunded law
enforcement supply needs. There is no local match requirement, and no cost to the City General Fund. As
detailed in the proposed budget amendment, City staff is recommending an expenditure appropriation of
$20,715 and a corresponding revenue appropriation in Fund 130.
Attachments
Exhibit A - Budget Amendment
Attachment No. 1 - Resolution No. 2021-73
CITY Protect Public Safety
COUNCIL
GOALS &
OBJECTIVES:
212
ATTACHMENT NO. 1
RESOLUTION NO. 2021-73
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
APPLICATION FOR, AND ACCEPTANCE OF, A GRANT
AWARD FROM THE UNITED STATES DEPARTMENT OF
JUSTICE FOR THE FISCAL YEAR 2021 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
AND ADOPTING A BUDGET AMENDMENT FOR THE
FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING
JUNE 30, 2022 (2021 JUSTICE ASSISTANCE GRANT)
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows
states and local governments to support a broad range of criminal justice related activities based
on their own needs and conditions; and
WHEREAS, the City of West Covina is eligible to receive an allocation of $20,715
through the 2021 JAG Program; and
WHEREAS, the City of West Covina supports the JAG Program goals and wishes to
participate in the 2021 JAG Program; and
WHEREAS, the City Manager, on or about June 15, 2021, submitted to the City Council
a proposed budget for the appropriation and expenditure of fiords for the City for West Covina for
Fiscal Year 2021-2022; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held public meetings, receiving, considering and evaluating all carrnnents, and adopted a budget
for the fiscal year commencing July 1, 2021 and ending June 30, 2022; and
WHEREAS, amendments nxBt periodically be made to the budget to conform to changed
circumstances following adopting of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves the application for, and acceptance of
2021 JAG Program funds from the United States Department of Justice.
SECTION 2. The Mayor, City Manager and City Manager's designee are hereby
authorized to execute all docurrents required in connection with the grant, including any
certifications and assurances, and to take all steps necessary to implement this authorization and
JAG Program requirements and objectives.
SECTION 3. The City Council hereby approves Budget Amendment No. 001, attached
hereto as Exhibit A, related to 2021 Justice Assistance Grant.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall enter
the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 20th day of July, 2021.
APPROVED AS TO FORM
Thomas P. Duarte
City Attorney
Letty Lopez-Viado
Mayor
ATTEST
Lisa Sherrick
Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do
hereby certify that the foregoing Resolution No.2021-73 was duly adopted by the City Council of
the City of West Covina, California, at a regular meeting thereof held on the 20th day of July,
2021, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
Exhibit A
CITY OF WEST COVINA
BUDGET AMENDMENT
BA # 001
Posted By:
Date Posted:
Date: 7/20/2021 Fiscal Year: 2021-2022
Requested by: Alex Houston Amount: $20,715.00
Dept/Div: Police Description: 2021 BJA JAG Grant
EXPENDITURES
Account Number
Dept/Account Description
Current Budget
Proposed
Amendment
Amended Budget
130.31.3112.6220
PD Supplies
-
20 715.00
20 715.00
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment
Amended Budget
130.31.4551
Federal JAG grant revenue
-
20,715.00
20,715.00
REASON/JUSTIFICATION (Please be specific)
To appropriate revenues and expenditures for the 2021 USDOJ BJA Justice Assistance Grant, not previously identified
or budgeted.
APPROVALS
City Council Approval Date (if required, attach minutes): 7/20/2021 ❑ Approval Not Required
Dept Head Approval: see attached Date:
Finance Director: Date:
Funds Available? ❑ Yes ❑No
City Manager: see attached Date:
(if over $100,000)
❑ Approved ❑ Denied