09-07-2021 - Regular Meeting - MinutesVAU/
WEST CON
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 7, 202117:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, September 7, 2021 at
7:01 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by Pastor Mason Okubo from Immanuel First Lutheran Church
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Castellanos
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos,
Mayor Lopez-Viado.
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9/7/2021 Regular Session Minutes
Council Members
Absent: None
City Staff: David Carmany City Manager, Brittany Roberto Deputy City Attorney, Lisa Sherrick
Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1.City of West Covina V. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al (Los
Angeles County Superior Court Case No.20PSCV00548)
2. City of West Covina V. West Covina Car Stop, et al. (Los Angeles Superior Court Case No.
20STCV45150)
2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 707 S. Lark Ellen Ave., West Covina (APN No. 8486-008-905)
Agency Negotiator: Carmany, Morales,
Negotiating Parties: Neryssa Flores
Under Negotiation: Lease Terms
3.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Brittany Roberto reported that no reportable action was taken during the
Closed Session Meeting.
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9/7/2021 Regular Session Minutes
PRESENTATIONS
1. Presentation by the Los Angeles County Assessor Mr. Prang
2. Certificate of Recognition presented to Lorena Alvarez
Julissa Zepeda
Armando Herman
Mike Greenspan
R Robinson
Elsie Messman
Sharon Anderson
Vanessa Perez
Jim Grivich
Francoise Coulton
Gloria Gandara
JD
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Items 1, 3, 5, 6, 7, 8 (Item 4 was removed from the consent calendar by City
Manager David Carmany)
ACTION: Motion by Councilmember Tabatabai, Second by Mayor Pro Tern Castellanos 5-0
to: Approve Consent Calendar Item 2 (Item 2 was pulled for discussion from the consent calendar
by Councilmember Tabatabai)
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE AUGUST 10, 2021, CITY
COUNCIL/SUCCESSOR AGENCY SPECIAL CLOSED SESSION MEETING
MINUTES, THE AUGUST 10, 2021, CITY COUNCILISUCCESSOR AGENCY
SPECIAL SESSION MEETING MINUTES, THE AUGUST 17, 2021, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES,
AND THE AUGUST 17, 2021, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the August 10, 2021, Special Closed Session Meeting Minutes,
the August 10, 2021, Special Session Meeting Minutes, the August 17, 2021, Closed
Session Meeting Minutes, and the August 17, 2021, Regular Session Meeting Minutes.
ORDINANCE NO. 2485 - ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA APPROVING ZONE CHANGE NO. 20-03 AND
ADOPTING THE VINCENT PLACE SPECIFIC PLAN (SP-31) AT 1024 W. WORKMAN
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AVENUE
COMMISSION SUMMARY OF ACTIONS
2) COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES FOR THE
MAY 11, 2021, REGULAR MEETING.
Carried 5-0 to: receive and file the minutes of the May 11, 2021 regular meeting of the
Community and Senior Services Commission.
CITY MANAGER'S OFFICE
3) CONSIDERATION OF RESOLUTION NO. 2021-92 DETERMINING THERE IS A
NEED TO CONTINUETHE LOCAL EMERGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-91 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER
15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020,
DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021,
APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021, JULY 6, 2021, JULY
20, 2021, AND AUGUST 17, 2021
4) CONSIDERATION OF APPROVAL OF CENTRAL INVENTORY OF SURPLUS LAND
PURSUANT TO SURPLUS LANDS ACT
This Item was removed from the Consent Calendar by City Manager David Carmany.
It is recommended that the City Council adopt the following Resolution:
RESOLUTION NO. 2021-93 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA APPROVING A CENTRAL INVENTORY
OF SURPLUS LAND PURSUANT TO GOVERNMENT CODE SECTION 54221,
DECLARING SUCH LANDS ARE NOT NECESSARY FOR THE CITY'S USE,
FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND
TAKING RELATED ACTIONS
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FIRE DEPARTMENT
5) CONSIDERATION OF LEASE AGREEMENT WITH WILLIAMS SCOTSMAN INC.
FOR TEMPORARY FIRE STATION NUMBER 1 FACILITIES. PROJECT NUMBER
22010
Carried 5-0 to: adopt the following:
1. Authorize the City Manager to negotiate and execute the Lease Agreement with
Williams Scotsman Inc., in substantially the form as attached and in such form as
approved by the City Attorney; and
2. Approve a purchase order to Williams Scotsman Inc. totaling $224,263.66 for the
delivery, installation, 24-month lease, and removal of the modular unit. The $224,
263.66 includes monthly rent of $4,694, $84,851.71 for installation, and $26,755.95
for removal after 24 months.
3. Waive formal contract procedures in accordance with West Covina Municipal Code
Chapter 2, Article VII, Division 2, Sec. 2-333(i)(1), by finding that it is in the public
interest and necessity to waive formal contract procedures in connection with the
lease of modular fire station facilities; as the emergent need does not permit a delay
from publicizing a formal competitive solicitation; and
4. Authorize a 25% contingency allocation, totaling $27, 901,92, for the installation and
removal of the modular unit based on the installation and removal costs.
5. Authorize a $100,000 budget for other temporary modular facility set-up needs, which
may include but not limited to water, electric, sewer, computer networking, appliances,
and furniture. Services to be rendered by undetermined vendors following the City's
procurement requirements.
HUMAN RESOURCES/RISK MANAGEMENT
6) SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION MEETING
OF AUGUST 18, 2021
Carried 5-0 to: receive and file the Summary of Actions for the August 18, 2021, special
meeting of the Human Resources Commission.
7) CONSIDERATION OF RESOLUTION NO. 2021-92 DETERMINING THERE IS A
NEED TO CONTINUETHE LOCAL EMERGENCY
Carried 5-0 to: approve to repeal and replace the Management Analyst 1/II job
description, by adopting the following resolution:
RESOLUTION NO. 2021-94 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND
REPLACEMENT OF THE MANAGEMENT ANALYST I/II CLASS
SPECIFICATION
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PUBLIC SERVICES
8) CONSIDERATION OF CONTRACT AGREEMENT FOR CONSTRUCTION OF
FRIENDSHIP PARK IMPROVEMENTS AND APPROVAL OF PURCHASE ORDER
TO PROCURE PLAYGROUND EQUIPMENT PROJECT NO. 21035
Carried 5-0 to: adopt the following:
1. Award the construction agreement for the Friendship Park Improvements (Project No.
21035) to Jaynes Brothers Constructions Inc. as the lowest responsible bidder;
2. Authorize the City Manager to negotiate and execute an agreement with Jaynes
Brothers Construction, Inc. for $201,258.43, for playground equipment, fitness area,
entry sign and basketball court improvements, in substantially the form as attached
and in such final form as approved by the City Attorney;
3. Authorize the City Manager to issue a purchase order to Innovative Playgrounds, Co.,
for $616,882.93, for direct purchasing of basketball court equipment, playground
equipment, fitness equipment and entry signs through Omnia Partners (Cooperative
Purchasing);
4. Authorize 10% of the awarded contract amount as contingency allowance to be used,
if necessary, with the City Manager's approval, for unforeseen conditions;
5. Authorize the City Manager to negotiate and execute any amendments to the
agreement.
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY CLERK'S OFFICE
9) CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilwoman Diaz 5-0
(No: Tabatabai) to: appoint Loren Ashley Castro, Miguel Garcia, and David Lin to the
City's Audit Committee to each serve a two-year term.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS STUDIES OR INVESTIGATION
ACTION: Motion by Councilman Tabatabai to adopt and implement a recommendation to
implement by the Senior and Community Services Commission and have staff report the finding to
the Council in December.
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Amended Motion by Councilmember Wu, Second by Mayor Pro Tern Castellanos 5-0 to:
request to research the CAHOOTS program (a crisis response program) that was recommended
by the Senior and Community Services Commission and have it brought to a future council
meeting as an agenda item.
CITY COUNCIL COMMENTS
None
ADJOURNMENT
The meeting was adjourned in the memory of Azusa Mayor Pro Tern Urial Macias. Our deep
condolences to his family at this heartbreaking time. A motion to adjourn the Regular Meeting was
made by Mayor Lopez-Viado, and the meeting was adjourned at 10:17 p.m. The next regularly
scheduled Regular City Council Meeting will be held on Tuesday, September 21, 2021 at 7:00
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
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Lisa Sherri
Assistant . y Clerk
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