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07/06/2021 ITEM NO. 1 - APPROVAL OF JUNE 15, 2021 CITY COUNCIL MEETING MINUTESAGENDA ITEM NO.1 AGENDA STAFF REPORT City of West Covina I Office of the City Manager DATE: July 6, 2021 TO: Mayor and City Council FROM: David Carmany City Manager SUBJECT: JUNE 15, 2021, CITY COUNCIL/SUCCESSOR AGENCY SPECIAL CLOSED SESSION MEETING MINUTES JUNE 15, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES JUNE 15, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES RECOMMENDATION: It is recommended that the City Council approve the June 15, 2021, Closed Session Meeting Minutes, the June 15, 2021, Special Closed Session Meeting Minutes and the June 15, 2021, Regular Session Meeting Minutes, DISCUSSION: That the City Council adopt the attached minutes. Prepared by: Lisa Sheirick; Assistant City Clerk Attachments Attachment No. 1 - 6/15/2021 Special Closed Session Minutes Draft Attachment No. 2 - 6/15/2021 Closed Session Minutes Draft Attachment No. 3 - 6/15/2021 Regular Session Minutes Draft 6/15/2021 Special Meeting Minutes Draft Attachment #1 x CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY JUNE 15, 20211 5:00 PM SPECIAL MEETING -CLOSED SESSION MANAGEMENT RESOURCE CENTER 3RD FLOOR 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Letty Lopez-Viado Mayor Pro Tern Dario Castellanos Councilwoman Rosario Diaz Councilmember Brian Tabatabai Councilman Tony Wu MINUTES INTRODUCTION City Manager David Carmany opened and introduced the training presentation for "How to Survive an Active Shooter Situation" at 5 P.M. ROLL CALL Council Members Present: Council Members Brian Tabatabai, Rosario Diaz Council Members Absent: Tony Wu, Mayor Pro Tern Castellanos, Mayor Lopez-Viado. City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Helen Tran Human Resources Director, Lisa Sherrick Assistant City Clerk, Paulina Morales Assistant City Manager, Robbeyn Bird Finance Director, Richard Bell Police Chief, Jeff Munn Police Sergeant. Page #1 6/15/2021 Special Meeting Minutes Draft Attachment #1 PUBLIC COMMENTS ON ITEMS ON THE AGENDA None Police Sergeant Munn Led the training and informed Council and Staff on the steps to take should they ever find themselves in an active shooter situation. ADJOURNMENT Meeting adjourned at 5:30 P.M. Submitted by: Lisa Sherrick Assistant City Clerk Letty Lopez-Viado Mayor Page #2 6/15/2021 Closed Session Minutes Draft Attachment #2 x CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY JUNE 15, 2021, 6:00 PM REGULAR MEETING -CLOSED SESSION MANAGEMENT RESOURCE CENTER 3RD FLOOR 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Letty Lopez-Viado Mayor Pro Tern Dario Castellanos Councilwoman Rosario Diaz Councilmember Brian Tabatabai Councilman Tony Wu MINUTES CALL TO ORDER A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, June 15, 2021 at 6:00 p.m., in the Management Resource Center Conference Room on the 311, Floor, 1444 West Garvey Avenue South, West Covina, California ROLL CALL Council Members Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Pro Tem Castellanos, Mayor Lopez-Viado. Council Members Absent: None City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Helen Tran Human Resources Director, Robbeyn Bird Finance Director, Paulina Morales Assistant City Manager, Melissa Ballard Deputy City Attorney Page #1 6/15/2021 Closed Session Minutes Draft Attachment #2 PUBLIC COMMENTS ON ITEMS ON THE AGENDA None CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1) 1. City of West Covina V. West Covina Car Stop, et al. (Los Angeles Superior Court Case No. 20STCV45150) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: 350 S. Citrus St. West Covina Agency Negotiator: Carmany, Morales, Duarte Negotiating Parties: Maverick Baseball Academy Under Negotiation: Price and Terms of Payment of Facility Use Agreement 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Carmany, Duarte Employee Organizations • Confidential Employees • Maintenance & Crafts Employees • Non -Sworn • W.C. Police Officers' Association • W.C. Firefighters' Management Assoc. • W.C. Firefighters' Association, I.A.F.F., Local 3226 • General Employees • Mid -Management Employees • W.C. Police Management Association Unrepresented Employee Group • Department Heads REPORTING OUT City Attorney Thomas P. Duarte reported that no reportable action was taken during the Closed Session Meeting. This Section has intentionally been left blank - Page #2 6/15/2021 Closed Session Minutes Draft /_V M-1TTa'iN'A ADJOURNMENT A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the meeting was adjourned at 6:57p.m. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday July 06, 2021 at 6:00 p.m. in the Management Resource Center Conference Room, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California. Submitted by: Lisa Sherrick Assistant City Clerk Letty Lopez-Viado Mayor Page #3 6/15/2021 Regular Session Minutes Draft x CITY OF WEST COVINA Attachment #3 CITY COUNCIL/SUCCESSOR AGENCY JUNE 15, 2021, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Letty Lopez-Viado Mayor Pro Tern Dario Castellanos Councilwoman Rosario Diaz Councilmember Brian Tabatabai Councilman Tony Wu MINUTES CALL TO ORDER A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, June 15, 2021 at 7:01 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California. INVOCATION Led by City Manager David Carmany PLEDGE OF ALLEGIANCE Led by Mayor Pro Tern Castellanos ROLL CALL Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos, Mayor Lopez-Viado. Page #1 6/15/2021 Regular Session Minutes Draft Attachment #3 Council Members Absent: None City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1) 1. City of West Covina V. West Covina Car Stop, et al. (Los Angeles Superior Court Case No. 20STCV45150) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: 350 S. Citrus St. West Covina Agency Negotiator: Carmany, Morales, Duarte Negotiating Parties: Maverick Baseball Academy Under Negotiation: Price and Terms of Payment of Facility Use Agreement 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Carmany, Duarte Employee Organizations • Confidential Employees • Maintenance & Crafts Employees • Non -Sworn • W.C. Police Officers' Association • W.C. Firefighters' Management Assoc. • W.C. Firefighters' Association, I.A.F.F., Local 3226 • General Employees • Mid -Management Employees • W.C. Police Management Association Unrepresented Employee Group Department Heads REPORTING OUT FROM CLOSED SESSION City Attorney Thomas P. Duarte reported that no reportable action was taken during the Closed Session Meeting. PRESENTATIONS • Certificates for Reading Achievements Achieve 3000 7th and 8th Graders from • Walnut Grove Proclamation for Gun Violence Awareness Page #2 6/15/2021 Regular Session Minutes Draft ORAL COMMUNICATIONS - Five (5) minutes per speaker Ryan Serrano John Carson Bob Ryan Bill Elliott Mike Greenspan Sharon Anderson R. Robinson George Ogden Armando Herman Jim Grivich John Shewmaker Shahrzad Shishegar Karen Rosebery CITY MANAGER'S REPORT Presentation given by Mr. Carmany. Attachment #3 CONSENT CALENDAR ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Items 1,2, 4, 5, 6, 7, 13, 14 (Item 11 was removed from the Agenda by City Manager David Carmany). ACTION: Motion by Councilmember Tabatabai,Second by, Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Item 3 (Item 3 was, pulled for discussion by Councilmember Tabatabai). ACTION: Motion by Councilman Wu, Second by; Councilwoman Diaz 5-0 to: Approve Consent Calendar Item 8 (Item 8 was pulled for discussion by Councilman Wu). ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember Tabatabai 3-2 (No: Diaz, No Wu) to: Approve Consent Calendar Item 9 (Item 9 was pulled for discussion by Councilwoman Diaz). ACTION: Motion by Councilwoman Diaz, Second by Councilmember Tabatabai 5-0 to: Approve Consent Calendar Item 10 (Item 10 was pulled for discussion by Councilwoman Diaz). ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Item 12 (Item 12 was pulled for discussion by Mayor Pro Tem Castellanos). APPROVAL OF MEETING MINUTES 1) JUNE 1, 2021, CITY COUNCILISUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES JUNE 1, 2021, CITY COUNCILISUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES Carried 5-0 to: approve the June 1, 2021, Closed Session Meeting Minutes and the June 1,2021, Regular Session Meeting Minutes. Page #3 6/15/2021 Regular Session Minutes Draft COMMISSION SUMMARY OF ACTIONS Attachment #3 2) COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES FOR THE MARCH 9,2021 REGULAR MEETING Carried 5-0 to: receive and file the minutes of the March 09, 2021 regular meeting of theCommunity and Senior Services Commission. CITY MANAGER'S OFFICE 3) CONSIDERATION OF RESOLUTION NO. 2021-72 DETERMINING THERE IS A NEED TO CONTINUETHE LOCAL EMERGENCY Carried 5-0 to: adopt the following resolution: RESOLUTION NO. 2021-72 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021 AND JUNE 1, 2021 COMMUNITY DEVELOPMENT 4) CONSIDERATION OF A RESOLUTION OF INTENTION TO LEVY ASSESSMENTS FOR THE AUTOPLAZA BUSINESS IMPROVEMENT DISTRICT Carried 5-0 to: take the following actions: 9. Approve the Annual Report for the West Covina Auto Plaza Business Improvement District. 2. Adopt the following resolution: RESOLUTION NO. 2021-60 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTCOVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AN ASSESSMENT WITHIN THE BUSINESS IMPROVEMENT AREA KNOWN AS THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2021-22 AND SETTING THE TIME AND PLACE FOR A PUBLIC HEARING THEREON 5) CONSIDERATION OF FISCAL YEAR (FY) 2021-2022 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Carried 5-0 to: adopt the following resolution: Page #4 6/1512021 Regular Session Minutes Draft Attachment #3 RESOLUTION NO. 2021-71— A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LIST OF FISCAL YEAR 2021-2022 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FINANCE DEPARTMENT 6) CONSIDERATION OF FISCAL YEAR 2020-21 INVESTMENT POLICY Carried 5-0 to: adopt the following resolution: RESOLUTION NO. 2021.68 —A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTCOVINA, CALIFORNIA, APPROVING AND ADOPTING THE UPDATED STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2020- 21 7) ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021-22 Carried 5-0 to: adopt the following resolution: RESOLUTION NO. 2021-67 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCALYEAR ENDING JUNE 30, 2022 FIRE DEPARTMENT 8) CONSIDERATION OF AN AGREEMENT BETWEEN REGENTS OF THE UNIVERSITY OFCALIFORNIA AND THE CITY OF WEST COVINA Carried 5-0 to: take the following actions: 1. Waive formal contract procedures in accordance with West Covina Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333(i)(1), by finding that it is in the public interest and necessity to waive formal contract procedures in connection with the procurement of continuing education services for the Fire Department; and 2. Authorize the City Manager to execute the EMS Educator Services Agreement with the Regents of the University of California on behalf of the UCLA Center for the Prehospital Care, in substantially the form asattached and in such final form as approved by the City Attorney; and 3. Authorize the City Manager to approve extensions to the Agreement, provided that the overall term does notexceed five (5) years. 9) CONSIDERATION OF CONSTRUCTION SERVICES AGREEMENT FOR FIRE STATION NO. 4PARKING LOT IMPROVEMENTS - PROJECT NO. 21034 Carried 3-2 (No: Diaz, No: Wu) to: take the following actions: Page #5 6/15/2021 Regular Session Minutes Draft Attachment #3 1.Authorize the City Manager to negotiate and execute a Construction Services Agreement with All American Asphalt for $208,194, 2. Authorize 20% of the awarded contract amount as contingency allowance to be used, if necessary, at the CityManager's discretion, for unforeseen conditions; and 3.Authorize the City Manager to execute any amendments to the agreement. 10) CONSIDERATION OF AN AGREEMENT FOR ARCHITECTURAL SERVICES FOR FIRE STATION NO. 3 IMPROVEMENTS - PROJECT NO. 21034 Carried 5-0 to: take the following actions: 1. Authorize the City Manager to negotiate and execute a Professional Services Agreement with Black, O'Dowd& Associates, Inc. dba BOA Architecture in an amount not to exceed $55,500.00; and 2. Authorize the City Manager to execute any amendment(s) to the Agreement. HUMAN RESOURCES/RISK MANAGEMENT 11) CONSIDERATION OF AN AGREEMENT WITH PUBLIC SECTOR PERSONNEL CONSULTANTS, INC. TO PROVIDE A CLASSIFICATION AND COMPENSATION STUDY (Item 11 was removed from the Agenda by, City Manager David Carmany) It is recommended that the City Council authorize the City Manager to negotiate and execute a Professional Services Agreement, in an amount not to exceed $49,500, with Public Sector Personnel Consultants, Inc. to providea City-wide Classification and Compensation Study, It is further recommended that the City Council authorize the City Manager to execute any amendments to the Agreement. POLICE DEPARTMENT 12) CONSIDERATION OF CONTINUED POLICE COMPUTER TECHNOLOGY SERVICES Carried 5-0 to: take the following actions: 1.Approve, by a majority vote of the entire City Council, dispensing with formal bidding procedures and requirements in connection with the procurement of specialized computer technology services for the Police Department, in accordance with the requirements of Section 2-330(b) of the West Covina Municipal Code; and 2. Authorize the City Manager to negotiate and execute an agreement, in an amount up to $495,000, for a term of two (2) years, with Scientia Consulting Group, in a form approved by the City Attorney, for continued specialized computer technology for the Police Department, from Account No. 117.31.3119.6120. Page 46 6/15/2021 Regular Session Minutes Draft PUBLIC SERVICES Attachment #3 13) CONSIDERATION OF ANNUAL PURCHASE ORDER TO WAXIE SANITARY SUPPLY FOR FISCALYEAR 2021-22 Carried 5-0 to: approve an annual purchase order for Fiscal Year (FY) 2021-22 to WAXIESanitary Supply in the total amount of $65,000. 14) CONSIDERATION OF PURCHASE ORDER FOR FORD FLEET CARE BILLING PROGRAM FORFISCAL YEAR (FY) 2021-22 Carried 5-0 to: take the following actions: 1. Approve, by a majority vote of the entire City Council, dispensing with formal bidding procedures and requirements in connection with the procurement of City fleet maintenance and repair services by finding_thatit would be uneconomical to comply with such requirements and it would promote the public interest to dispense with such requirements, in accordance with the requirements of Section 2-330(b) of the West Covina Municipal Code. 2. Approve a purchase order for the Ford Fleet Care Program for FY 2021-22. END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 15) PUBLIC HEARING REGARDING CITYWIDE SEWER SERVICE CHARGE TO BE COLLECTED ON FISCAL YEAR 2021-22 TAX ROLL Mayor Lopez-Viado announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Lopez-Viado opened the Public Hearing. Staff responded to questions from Council. Public Comments in Favor None Public Comments neither in Favor nor in Opposition R. Robinson Public Comments in Opposition Jim Grivich ---End of Public Comment --- Page #7 6/15/2021 Regular Session Minutes Draft Attachment #3 ACTION: Motion by Mayor Pro Tern Castellanos, Second by Councilmember Tabatabai 5-0 to: adopt the following resolution: RESOLUTION NO. 2021-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTCOVINA, CALIFORNIA APPROVING THE SEWER SERVICE CHARGES TO BE COLLECTED ON THE FISCAL YEAR 2021-22 TAX ROLL 16) PUBLIC HEARING REGARDING ASSESSMENT FOR FISCAL YEAR 2021-22 FOR WEST COVINACITYWIDE LIGHTING AND MAINTENANCE DISTRICT Mayor Lopez-Viado announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Lopez-Viado opened the Public Hearing. Staff responded to questions from Council. Public Comments in Favor None Public Comments neither in Favor nor in Opposition None Public Comments in Opposition None ---End of Public Comment --- ACTION: Motion by Mayor Pro Tern Castellanos, Second by Councilmember Tabatabai 5-0 to: adopt the following resolution: RESOLUTION NO. 2021-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTCOVINA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT FOR THE CITYWIDE LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT FOR FISCAL YEAR 2021-22 DEPARTMENTAL REGULAR MATTERS FINANCE DEPARTMENT 17) CONSIDERATION OF THE CITY OF WEST COVINA FISCAL YEAR 2021-22 ANNUAL OPERATINGAND CAPITAL IMPROVEMENT PROGRAM BUDGET City Manager David Carmany stated, "Revenues in the proposed budget are conservatively projected. I understand the need, but, absent additional revenue, additional expenditures may not be sustainable". Page #8 6/15/2021 Regular Session Minutes Draft Attachment #3 ACTION: Motion by Councilman Wu, Second by Mayor Pro Tern Castellanos 4-1 (No: Tabatabai) to: approve the Fiscal Year 2021-22 Proposed Operating and Capital Improvement Program Budget with the amendment to approve 10 Code Enforcement Officers, 10 Police Officers, and 10 Maintenance workers to be paid out of restricted funds by adopting the following resolution: RESOLUTION NO. 2021-66 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WESTCOVINA, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE CITY OF WEST COVINA, WEST COVINA PUBLIC FINANCING AUTHORITY, WEST COVINA HOUSING AUTHORITY, AND THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY FOR FISCAL YEAR 2021-22 MAYOR/COUNCILMEMBERS REPORTS None CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily availablemust be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) 18) CONSIDERATION OF REQUEST FROM MAYOR LOPEZ-VIADO REGARDING A LETTER TO LOS ANGELES COUNTY DISTRICT ATTORNEY GASCON PERTAINING TO SPECIAL DIRECTIVES FORTHE COUNTY OF LOS ANGELES. ACTION: Motion by Councilman Wu, Second by Councilwoman Diaz 4-1 (No: Tabatabai) to: draft a letter to District Attorney Gascon pertaining to Special Directives for the County of Los Angeles Mayor Lopez-Viado has requested that staff look into a automated notification app directed at Seniors in order to keep them informed on City programs. CITY COUNCIL COMMENTS None -This section has intentionally been left blank - Page #9 6/15/2021 Regular Session Minutes Draft ADJOURNMENT Attachment #3 The meeting was adjourned in honor of Herman Robert 'Bob" Fast. Bob started as the Public Services Director and Assistant City Manager for West Covina. His passion for West Covina and its projects for a growing community were endless. A motion to adjourn the Regular Meeting was made by Mayor Lopez-Viado, and the meeting was adjourned at 10:55 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, July 06, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California. Submitted by: Lisa Sherrick Assistant City Clerk Letty Lopez-Viado Mayor Page #10