Item #9 - CONSIDERATION OF ACCEPTANCE OF 2019-2020 OFFICE OF TRAFFIC SAFETY GRANTAGENDA ITEM NO.9
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: September 17, 2019
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF ACCEPTANCE OF 2019-2020 OFFICE OF TRAFFIC SAFETY
GRANT
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept the 2019-2020 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP)
reimbursable grant (#PT20139), and authorize the City Manager to execute all grant related documents; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO.2019-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2019, AND ENDING JUNE 30, 2020 (2019-2020 OFFICE OF
TRAFFIC SAFETY GRANT)
DISCUSSION:
The Police Department recently obtained a new competitive grant from the State of California, Office of Traffic
Safety (OTS). This grant will target traffic problems by funding police officer overtime to conduct special
enforcement mobilizations including sobriety checkpoints, saturation patrols, and operations that target specific
locations and traffic violations. A small portion of this grant is for mandatory training, and supplies. The overall
goal of this grant is to reduce fatal and injury collisions.
This is a reimbursable grant, contributing $46,000 exclusively for the project activities, between October 1, 2019
through September 30, 2020. These funds cannot be used for other purposes or to supplant existing law
enforcement funding.
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Approval: Richard Bell, Chief of Police
Additional Approval: Robbeyn Bird, Interim Finance Director
Fiscal Impact
FISCAL IMPACT:
The City will receive $46,000 in reimbursement funds from OTS during the grant period. As detailed in the
proposed budget amendment, Staff is recommending an expenditure appropriation of this amount and a
corresponding revenue appropriation in Fund 207. There is no impact to the City's General Fund.
Attachments
Attachment No. 1 - Grant Agreement
Attachment No. 2 - Resolution 2019-63
Exhibit 1 - Budget Amendment
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
State of California — Office of Traffic Safety
GRANT AGREEMENT
ATTACHMENT NO. 1
GRANT NUMBER
PT20139
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
3. Grant Period
West Covina
From: 10/01/2019
4. AGENCY UNIT TO ADMINISTER GRANT
West Covina Police Department
To: 09/30/2020
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $46,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.eov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Brian Daniels PHONE: (626) 939-8513
NAME: Richard Bell PHONE: (626) 939-8400
TtTLE: Sergeant FAX:
TITLE: Interim Chief of Police FAX:
ADDRESS: 1444 WEST GARVEY AVENUE
ADDRESS: 1444 West Garvey Avenue South
West Covina, CA 91790
West Covina, CA 91790
EMAIL: brian.daniels@wcpd.org
EMAIL: richard.bell@wcpd.org
(Signature) (Date)
(Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Alex Houston PHONE: 626-939-8536
NAME: Randy Weissman PHONE: (916) 509-3030
TITLE; Admin. Services Manager FAx: 626-939-8679
TITLE: Acting Director FAx: (916) 509-3055
ADDRESS: 1444 W. Garvey Ave.
ADDRESS: 2208 Kausen Dr.
West Covina, CA 91790
Elk Grove, CA 95758
EMAIL: alex.houston@wcpd.org
EMAIL: randy.weissman@ots.ca.gov
(Signature) (Date)
(Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
9. DUNS INFORMATION
NAME: Carolyn Vu
DUNS #: 071914824
ADDRESS: 2208 Kausen Drive, Suite 300
REGISTERED ADDRESS: 1444 W. Garvey Ave.
Elk Grove, CA 95758
West Covina, CA 91790
CITY:West Covina
ZiP+4:91790-2716
7/22/2019 9:49:03 AM
10. PROJECTED EXPENDITURES
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
STATUTE
PROJECTED
EXPENDITURES
164 AL-20
20.608
0521-0890-101
2019
2019
BA/19
$27,000.00
402PT-20
20.600
0521-0890-101
2019
2019
BA/19
$19,000.00
AGREEMENT
$46,000.00
TOTAL
AMOUNT ENCUMBERED BY THIS DOCUMENT
$46,000.00
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
PRIOR AMOUNT ENCUMBERED FOR THIS
expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE
TOTAL AMOUNT ENCUMBERED TO DATE
SIGNED
es
$46,000.00
7/22/2019 9:49:03 AM
I: I II V:T . h�f` J LILY If► opi
"I, _R11TR 11 Y [GOMC M-11ID Sd
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2019 AND ENDING JUNE 30, 2020 (2019-2020
OFFICE OF TRAFFIC SAFETY GRANT)
WHEREAS, the City Manager, on or about June 18, 2019, submitted to the City
Council a proposed budget for the appropriation and expenditure of funds for the City of West
Covina for Fiscal Year 2019-2020; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held a public meeting on June 18, 2019, receiving, considering and evaluating all comments, and
adopted a budget for the fiscal year commencing July 1, 2019 and ending June 30, 2020; and
WHEREAS, amendments must periodically be made to the budget to conform to
changed circumstances following adopting of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the budget amendments for Fiscal Year 2019-2020 are hereby
approved as reflected in Exhibit 1 attached hereto.
SECTION 2. That this resolution shall be effective irnmediately upon passage and
adoption.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED on this 171h day of September 2019.
APPROVED AS TO FORM
Thomas P. Duarte
City Attorney
Lloyd Johnson
Mayor
ATTEST
Carrie Gallagher, CMC
Assistant City Clerk
I, CARRIE GALLAGHER, Assistant City Clerk, of the City of West Covina, custodian of the
original records, which are public records which I maintain custody and control for the City of West
Covina do hereby certdy the foregoing Resolution, being Resolution No. 2019-63 as passed by the
City Council of the City of West Covina, signed by the Mayor of said Council, and attested by the
Assistant City Clerk, at a regular meeting of the City Council held on the 17th of September 2019,
and that the same was passed by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Carrie Gallagher, CMC
Assistant City Clerk
Exhibit No. 1
CITY OF WEST COVINA
BUDGET AMENDMENT
Date: 9/17/2019
Requested by: Alex Houston
Dept/Div: Police
EXPENDITURES
BA # 008
Posted By:
Date Posted:
Fiscal Year: 2019-2020
Amount: $46,000.00
Description: 2019-2020 OTS Grant
Account Number
Dept/Account Description
Current Budget
Proposed
Amendment
Amended Budget
207.31.3110.5113
Overtime
-
39 550.00
39 550.00
207.31.3110.5151
Benefits
-
4,568.00
4,568.00
207.31.3110.6050
Conf. Meetings Training/Travel
-
1,208.00
1,208.00
207.31.3110.6270
Supplies
-
674.00
674.00
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment
Amended Budget
207.31.4556
Grant revenue, federal pass thru
State
-
46 000.00
46 000.00
REASON/JUSTIFICATION (Please be specific)
To appropriate revenues and expenditures for the 2019-2020 Office of Traffic Safety Grant, not previously
identified or budgeted.
APPROVALS
City Council Approval Date (if required, attach minutes): 9/17/2019 ❑ Approval Not Required
Dept Head Approval: see attached Date:
Finance Director: Date:
Funds Available? ❑ Yes ❑No
City Manager: see attached Date:
(if over $100,000)
❑ Approved ❑ Denied