06-15-2021 - Regular Meeting - Minutesx
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
JUNE 15, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, June 15, 2021 at 7:01
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by City Manager David Carmany
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tern Castellanos
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos
Mayor Lopez-Viado.
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Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1. City of West Covina V. West Covina Car Stop, et al. (Los Angeles Superior Court Case No.
20STCV45150)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 350 S. Citrus St. West Covina
Agency Negotiator: Carmany, Morales, Duarte
Negotiating Parties: Maverick Baseball Academy
Under Negotiation: Price and Terms of Payment of Facility Use Agreement
3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte reported that no reportable action was taken during the Closed
Session Meeting.
PRESENTATIONS
•Certificates for Reading Achievements Achieve 3000 7th and 8th Graders from
° Walnut Grove Proclamation for Gun Violence Awareness
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ORAL COMMUNICATIONS - Five (5) minutes per speaker
Ryan Serrano
John Carson
Bob Ryan
Bill Elliott
Mike Greenspan
Sharon Anderson
R. Robinson
George Ogden
Armando Herman
Jim Grivich
John Shewmaker
Shahrzad Shishegar
Karen Rosebery
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Items 1,2, 4, 5, 6, 7, 13, 14 (Item 11 was removed from the Agenda by City
Manager David Carmany).
ACTION: Motion by Councilmember Tabatabai, Second by Mayor Pro Tem Castellanos 5-0
to: Approve Consent Calendar Item 3 (Item 3 was pulled for discussion by Councilmember
Tabatabai).
ACTION: Motion by Councilman Wu, Second by Councilwoman Diaz 5-0 to: Approve Consent
Calendar Item 8 (Item 8 was pulled for discussion by Councilman Wu).
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember Tabatabai 3-2
(No: Diaz, No: Wu) to: Approve Consent Calendar Item 9 (Item 9 was pulled for discussion by
Councilwoman Diaz).
ACTION: Motion by Councilwoman Diaz, Second by Councilmember Tabatabai 5-0 to:
Approve Consent Calendar Item 10 (Item 10 was pulled for discussion by Councilwoman Diaz).
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Item 12 (Item 12 was pulled for discussion by Mayor Pro Tem Castellanos).
APPROVAL OF MEETING MINUTES
1) JUNE 1, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES JUNE 1, 2021, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES
Carried 5-0 to: approve the June 1, 2021, Closed Session Meeting Minutes and the
June 1,2021, Regular Session Meeting Minutes.
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COMMISSION SUMMARY OF ACTIONS
2) COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES FOR
THE MARCH 9,2021 REGULAR MEETING
Carried 5-0 to: receive and file the minutes of the March 09, 2021 regular meeting of
theCommunity and Senior Services Commission.
CITY MANAGER'S OFFICE
3) CONSIDERATION OF RESOLUTION NO. 2021-72 DETERMINING THERE IS A
NEED TO CONTINUETHE LOCAL EMERGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-72 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER
15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020,
DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16,
2021, APRIL 6, 2021, MAY 4, 2021 AND JUNE 1, 2021
COMMUNITY DEVELOPMENT
4) CONSIDERATION OF A RESOLUTION OF INTENTION TO LEVY ASSESSMENTS
FOR THE AUTOPLAZA BUSINESS IMPROVEMENT DISTRICT
Carried 5-0 to: take the following actions:
1. Approve the Annual Report for the West Covina Auto Plaza Business Improvement
District.
2. Adopt the following resolution:
RESOLUTION NO. 2021-60 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY
AN ASSESSMENT WITHIN THE BUSINESS IMPROVEMENT AREA KNOWN
AS THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT
FOR FISCAL YEAR 2021-22 AND SETTING THE TIME AND PLACE FOR A
PUBLIC HEARING THEREON
5) CONSIDERATION OF FISCAL YEAR (FY) 2021-2022 PROJECTS FUNDED BY
SENATE BILL 1: THEROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Carried 5-0 to: adopt the following resolution:
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RESOLUTION NO. 2021-71— A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING A LIST OF FISCAL YEAR
2021-2022 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
FINANCE DEPARTMENT
6) CONSIDERATION OF FISCAL YEAR 2020-21 INVESTMENT POLICY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-68 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, APPROVING AND ADOPTING THE
UPDATED STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2020-
21
7) ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021-22
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-67 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE FISCALYEAR ENDING JUNE 30, 2022
FIRE DEPARTMENT
8) CONSIDERATION OF AN AGREEMENT BETWEEN REGENTS OF THE
UNIVERSITY OFCALIFORNIA AND THE CITY OF WEST COVINA
Carried 5-0 to: take the following actions:
1. Waive formal contract procedures in accordance with West Covina Municipal
Code Chapter 2, Article VII, Division 2, Sec. 2-333(i)(1), by finding that it is in the
public interest and necessity to waive formal contract procedures in connection
with the procurement of continuing education services for the Fire Department;
and
2. Authorize the City Manager to execute the EMS Educator Services Agreement
with the Regents of the University of California on behalf of the UCLA Center for
the Prehospital Care, in substantially the form asattached and in such final form
as approved by the City Attorney; and
3. Authorize the City Manager to approve extensions to the Agreement, provided
that the overall term does notexceed five (5) years.
9) CONSIDERATION OF CONSTRUCTION SERVICES AGREEMENT FOR FIRE
STATION NO. 4PARKING LOT IMPROVEMENTS - PROJECT NO. 21034
Carried 3-2 (No: Diaz, No: Wu) to: take the following actions:
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1.Authorize the City Manager to negotiate and execute a Construction Services
Agreement with All AmericanAsphalt for $208,194,
2. Authorize 20% of the awarded contract amount as contingency allowance to be
used, if necessary, at the CityManager's discretion, for unforeseen conditions; and
3. Authorize the City Manager to execute any amendments to the agreement.
10) CONSIDERATION OF AN AGREEMENT FOR ARCHITECTURAL SERVICES FOR
FIRE STATION NO. 3 IMPROVEMENTS - PROJECT NO, 21034
Carried 5-0 to: take the following actions:
1. Authorize the City Manager to negotiate and execute a Professional Services
Agreement with Black, O'Dowd& Associates, Inc. dba BOA Architecture in an
amount not to exceed $55,500.00; and
2. Authorize the City Manager to execute any amendment(s) to the Agreement.
HUMAN RESOURCES/RISK MANAGEMENT
11) CONSIDERATION OF AN AGREEMENT WITH PUBLIC SECTOR
PERSONNEL CONSULTANTS, INC. TO PROVIDE A CLASSIFICATION
AND COMPENSATION STUDY
(Item 11 was removed from the Agenda by City Manager David Carmany)
It is recommended that the City Council authorize the City Manager to negotiate and
execute a Professional Services Agreement, in an amount not to exceed $49,500, with
Public Sector Personnel Consultants, Inc. to providea City-wide Classification and
Compensation Study. It is further recommended that the City Council authorize the City
Manager to execute any amendments to the Agreement.
POLICE DEPARTMENT
12) CONSIDERATION OF CONTINUED POLICE COMPUTER TECHNOLOGY SERVICES
Carried 5-0 to: take the following actions:
Approve, by a majority vote of the entire City Council, dispensing with formal
bidding procedures and requirements in connection with the procurement of
specialized computer technology services for the Police Department, in accordance
with the requirements of Section 2-330(b) of the West Covina Municipal Code; and
Authorize the City Manager to negotiate and execute an agreement, in an
amount up to $495,000, for a termof two (2) years, with Scientia Consulting
Group, in a form approved by the City Attorney, for continued specialized
computer technology for the Police Department, from Account No.
117.31.3119.6120.
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PUBLIC SERVICES
13) CONSIDERATION OF ANNUAL PURCHASE ORDER TO WAXIE SANITARY
SUPPLY FOR FISCALYEAR 2021-22
Carried 5-0 to: approve an annual purchase order for Fiscal Year (FY) 2021-22 to
WAXIESanitary Supply in the total amount of $65,000.
14) CONSIDERATION OF PURCHASE ORDER FOR FORD FLEET CARE BILLING
PROGRAM FORFISCAL YEAR (FY) 2021-22
Carried 5-0 to: take the following actions:
Approve, by a majority vote of the entire City Council, dispensing with formal
bidding procedures and requirements in connection with the procurement of City
fleet maintenance and repair services by finding thatit would be uneconomical to
comply with such requirements and it would promote the public interest to
dispense with such requirements, in accordance with the requirements of Section
2-330(b) of the West Covina Municipal Code.
Approve a purchase order for the Ford Fleet Care Program for FY 2021-22.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
15) PUBLIC HEARING REGARDING CITYWIDE SEWER SERVICE CHARGE TO BE
COLLECTED ON FISCAL YEAR 2021-22 TAX ROLL
Mayor Lopez-Viado announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Lopez-Viado opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments neither in Favor nor in Opposition
R. Robinson
Public Comments in Opposition
Jim Grivich
---End of Public Comment ---
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ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember
Tabatabai 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-69 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA APPROVING THE SEWER SERVICE
CHARGES TO BE COLLECTED ON THE FISCAL YEAR 2021-22 TAX ROLL
16) PUBLIC HEARING REGARDING ASSESSMENT FOR FISCAL YEAR 2021-22
FOR WEST COVINACITYWIDE LIGHTING AND MAINTENANCE DISTRICT
Mayor Lopez-Viado announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Lopez-Viado opened the
Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments neither in Favor nor in Opposition
None
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember
Tabatabai 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-70 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, CONFIRMING THE DIAGRAM AND
ASSESSMENT FOR THE CITYWIDE LIGHTING AND LANDSCAPE
MAINTENANCE DISTRICT FOR FISCAL YEAR 2021-22
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
17) CONSIDERATION OF THE CITY OF WEST COVINA FISCAL YEAR 2021-22
ANNUAL OPERATINGAND CAPITAL IMPROVEMENT PROGRAM BUDGET
City Manager David Carmany stated, "Revenues in the proposed budget are
conservatively projected. 1 understand the need, but, absent additional revenue,
additional expenditures may not be sustainable".
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ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 4-1
(No: Tabatabai) to: approve the Fiscal Year 2021-22 Proposed Operating and Capital
Improvement Program Budget with the amendment to approve 10 Code Enforcement
Officers, 10 Police Officers, and 10 Maintenance workers to be paid out of restricted
funds by adopting the following resolution:
RESOLUTION NO. 2021-66 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, ADOPTING THE OPERATING AND
CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE CITY OF WEST
COVINA, WEST COVINA PUBLIC FINANCING AUTHORITY, WEST COVINA
HOUSING AUTHORITY, AND THE SUCCESSOR AGENCY TO THE FORMER
WEST COVINA REDEVELOPMENT AGENCY FOR FISCAL YEAR 2021-22
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations
that are not readily availablemust be placed on the City Council/Successor Agency agenda
as items of business and must be approved by a majority of the City Council/Successor
Agency Board.)
18) CONSIDERATION OF REQUEST FROM MAYOR LOPEZ-VIADO REGARDING A
LETTER TO LOS ANGELES COUNTY DISTRICT ATTORNEY GASCON
PERTAINING TO SPECIAL DIRECTIVES FORTHE COUNTY OF LOS ANGELES.
ACTION: Motion by Councilman Wu, Second by Councilwoman Diaz 4-1 (No:
Tabatabai) to: draft a letter to District Attorney Gascon pertaining to Special Directives
for the County of Los Angeles
Mayor Lopez-Viado has requested that staff look into a automated notification app
directed at Seniors in order to keep them informed on City programs.
CITY COUNCIL COMMENTS
None
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ADJOURNMENT
The meeting was adjourned in honor of Herman Robert 'Bob" Fast. Bob started as the Public
Services Director and Assistant City Manager for West Covina. His passion for West Covina and
its projects for a growing community were endless. A motion to adjourn the Regular Meeting was
made by Mayor Lopez-Viado, and the meeting was adjourned at 10:55 p.m. The next regularly
scheduled Regular City Council Meeting will be held on Tuesday, July 06, 2021 at 7:00 p.m. in the
Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
4WW4-
Lisa Sherri
Assistant ity Clerk
IN, AN
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