Item No. 1 - MAY 18, 2021 CITY COUNCIL MEETING MINUTES APPROVALAGENDA ITEM NO. 1
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AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: June 1, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: MAY 18, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING
MINUTES
MAY 18, 2021, CITY COUNCIL/SUCCESSOR AGENCY SPECIAL CLOSED SESSION
MEETING MINUTES
MAY 18, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING
MINUTES
MAY 209 20219 JOINT CITY COUNCIL AND PLANNING COMMISSION SPECIAL
SESSION MEETING MINUTES
RECOMMENDATION:
It is recommended that the City Council approve the May 18, 2021, Closed Session Meeting Minutes, the May 18,
2021, Special Closed Session Meeting Minutes, the May 18, 2021, Regular Session Meeting Minutes and the May
20, 2021, Joint City Council and Planning Commission Special Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 5/18/2021 Special Closed Session Minutes Draft
Attachment No. 2 - 5/18/2021 Closed Session Minutes Draft
Attachment No. 3 - 5/18/2021 Regular Session Minutes Draft
Attachment No. 4 - 5/20/2021 Joint City Council and Planning Commission Special Session Minutes Draft
5/18/2021 Special Session Minutes Draft Attachment #1
NEST ON
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 18, 2021, 6:00 PM
SPECIAL MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Special Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, May
18, 2021 at 6:00 p.m., in the Management Resource Center Conference Room on the 3'd Floor,
1444 West Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Lopez-Viado.
Council Members
Absent: Mayor Pro Tern Castellanos
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Robbeyn Bird Finance
Director, Paulina Morales Acting Assistant City Manager, Thomas McConnell Attorney
(Best Best & Kreiger)
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5/18/2021 Special Session Minutes Draft Attachment #1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
t. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 730 Pad APN# 8735-001-933 and # 8735-001-934
Agency Negotiator: Carmany, Morales, Duarte
Negotiating Parties: M&A Gabaee
Under Negotiation: Term of Purchase & Sale Agreement
REPORTING OUT
None
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 6:30p.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday June 1, 2021 at 6:00 p.m. in the Management Resource Center
Conference Room, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
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5/18/2021 Closed Session Minutes Draft Attachment #2
t
NEST
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 18, 2021, 6:30 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, May 18, 2021
at 6:30 p.m., in the Management Resource Center Conference Room on the 3rd Floor, 1444 West
Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Lopez-Viado.
Council Members
Absent: Mayor Pro Tern Castellanos
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Helen Tran Human
Resources Director, Robbeyn Bird Finance Director, Paulina Morales Acting Assistant
City Manager, Baron Bettenhausen Deputy City Attorney
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5/18/2021 Closed Session Minutes Draft Attachment #2
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1.CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government
Code § 54956.9(d)(1)
1. Marc Taylor v. City of West Covina (LA Superior Court, Case No. 20STCV23682)
2. Larry Whithorn v. City of West Covina (LA Superior Court, Case No. 20STCV08916)
2.CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED
LITIGATION Pursuant to Government Code § 54956.9(d)(4)
Initiation of Litigation: Number of Cases: One (1)
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 700 & 750 Pads APN#8735-001-010, 8735-001-011, 8735-001-012, 8735-001-013,
8735-001-014, AND 8735-001-015
Agency Negotiator: Carmany, Morales, Duarte
Negotiating Parties: M&A Gabaee
Under Negotiation: Term of Purchase & Sale Agreement
4.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Craft Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighers' Association, I.A.F.F., Local 3226
• General Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
City Attorney reported regarding Item #4, on a vote of 4-0 (Absent:Castellanos) Council
authorized the City Manager to negotiate and execute PSA (purchase and sale agreement) for
730 pad: APN: 8735-001-933 &934.
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5/18/2021 Closed Session Minutes Draft Attachment #2
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 7:OOp.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday June 1, 2021 at 6:00 p.m. in the Management Resource Center
Conference Room, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
Page #3
5/18/2021 Regular Session Minutes Draft Attachment #3
NEST CON
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MAY 18, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, May 18, 2021 at 7:03
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by Chaplain Albert Aguilar from Emanate Health
PLEDGE OF ALLEGIANCE
Led by Mayor Lopez-Viado
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Lopez-Viado.
Council Members
Absent: Mayor Pro Tern Castellanos
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
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5/18/2021 Regular Session Minutes Draft Attachment #3
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION — Pursuant to Government Code §
54956.9(d)(1)
1. Marc Taylor v. City of West Covina (LA Superior Court, Case No. 20STCV23682)
2. Larry Whithorn v. City of West Covina (LA Superior Court, Case No. 20STCV08916)
2.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION Pursuant to Government Code § 54956.9(d)(4)
Initiation of Litigation: Number of Cases: One (1)
3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 700 & 750 Pads APN#8735-001-010, 8735-001-011, 8735-001-012, 8735-001-013, 8735-001-
014, AND
8735-001-015
Agency Negotiator: Carmany, Morales, Duarte
Negotiating Parties: M&A Gabaee
Under Negotiation: Term of Purchase & Sale Agreement
4.CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Craft Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighers' Association, I.A.F.F., Local 3226
• General Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney reported regarding Item #4, on a vote of 4-0 (Absent:Castellanos) Council authorized
the City Manager to negotiate and execute PSA (purchase and sale agreement) for 730 pad: APN:
8735-001-933 &934.
PRESENTATIONS
• Proclamation for Asian American and Pacific Islander Heritage Month
• Certificates for Nogales High School 4.0 GPA Students (for 11th and 12 graders)
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5/18/2021 Regular Session Minutes Draft Attachment #3
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Bill Robinson
Mike Greenspan
Armando Herman
Peggy Martinez
Patricia Hernandez
Jerri Potras
Jim Grivich
John Shewmaker
Tobias
Therese Garcia
Angie Gillingham
Gabriel Padua Rodrgiuez
Teresa Cozad
Fredrick Sykes
Bill Elliott
Ray Santos
Sarah Love
JD
Minerva Avila
James Toma
Bridgette Ramirez
Daniel Luna
Spitfire Ramirez
Shahrzad Shishegar
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilwoman Diaz, Second by Councilman Wu 4-0 (Absent:
Castellanos) to: Approve Consent Calendar Items 1,4,7,8,9,10,11,12,13,14,15
ACTION: Amended Motion by Councilmember Tabatabai to: amend the Fine Schedule to
retain the current fines for Safe and Sane Firework violations. Motion Failed Due to Lack of a
Second (Item 2 was pulled for discussion by Councilmember Tabatabai).
ACTION: Motion by Councilwoman Diaz, Second by Councilman Wu 3-1 (Absent:
Castellanos; No: Tabatabai) to: Approve Consent Calendar Item 2 (Item 2 was pulled for
discussion by Councilmember Tabatabai).
ACTION: Motion by Councilwoman Diaz, Second by Councilman Wu 3-1 (Absent:
Castellanos; No: Lopez-Viado) to: Approve Consent Calendar Item 3
ACTION: Motion by Councilwoman Diaz, Second by Councilman Wu 3-1 (Absent:
Castellanos; No: Tabatabai) to: Approve Consent Calendar Item 5 (Item 5 was pulled for
discussion by Councilmember Tabatabai).
ACTION: Motion by Councilwoman Diaz, Second by Councilman Wu 4-0 (Absent:
Castellanos) to: Approve Consent Calendar Item 16 (Item 16 was pulled for discussion by
Councilwoman Diaz).
ACTION: Motion by Councilman Wu, Second by Councilwoman Diaz 4-0 (Absent:
Castellanos) to: Approve Consent Calendar Item 17 (Item 17 was pulled for discussion by
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5/18/2021 Regular Session Minutes Draft Attachment #3
Councilwoman Diaz).
APPROVAL OF MEETING MINUTES
1) MAY 4, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES MAY 4, 2021, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES
Carried 4-0 (Absent: Castellanos) to: approve the May 4, 2021, Closed Session
Meeting Minutes, and the May 4,2021, Regular Session Meeting Minutes.
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance
on the agenda andauthorize the approval of each ordinance by title only.
2) CONSIDERATION OF AN ORDINANCE AMENDING SECTION 15-68 OF THE
WEST COVINA MUNICIPAL CODE RELATING TO ADMINISTRATIVE FINES
FOR FIREWORKS -RE LATE DVIOLATIONS
Carried 3-1 (Absent: Castellanos; No: Tabatabai) to: conduct the second reading and
adopt the following ordinance:
ORDINANCE NO. 2481 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, AMENDING SUBSECTIONS (B)
AND (C) OF SECTION 15-68 (ADMINISTRATIVE FINES) OF ARTICLE III
(FIREWORKS) OF CHAPTER 15 (MISCELLANEOUS PROVISIONS
RELATING TO PUBLIC HEALTH AND SAFETY) OF THEWEST COVINA
MUNICIPAL CODE
3) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE
NO. 2482 -ZONECHANGE NO. 20-02, ADOPTING THE WALNUT GROVE
SPECIFIC PLAN (SP-30)
Carried 3-1 (Absent: Castellanos; No: Lopez-Viado) to: adopt the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING ZONE CHANGE NO. 20-02 AND ADOPTING THE
WALNUT GROVE SPECIFIC PLAN (SP-30)
4) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO.
2483 - AMENDINGTHE DOWNTOWN PLAN AND CODE
Carried 4-0 (Absent: Castellanos) to: adopt the following Ordinance:
ORDINANCE NO. 2483 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE DOWNTOWN
PLAN AND CODE
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5) CONSIDERATION OF ORDINANCE NO. 2484 TO ESTABLISH A PUBLIC HEALTH
DEPARTMENT
Carried 3-1 (Absent: Castellanos; No: Tabatabai) to: adopt the following ordinance:
ORDINANCE NO. 2484 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REPEALING AND REPLACING
ARTICLE I (IN GENERAL) OF CHAPTER 13 (HEALTH AND SANITATION) OF
THE WEST COVINA MUNICIPAL CODE TO ESTABLISH A PUBLIC HEALTH
DEPARTMENT
CITY MANAGER'S OFFICE
6) CONSIDERATION OF AGREEEMENTS WITH PEERLESS NETWORK AND ACC
BUSINESS FORVOIP PHONE DATA SERVICE
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Authorize the City Manager to negotiate and execute an agreement with
Peerless Network Services for Voice -Over -Internet Phone Direct Inward Dialing
(DID) and Enhanced 911 for 36 months with a monthly cost of $1,265.
2.Authorize the City Manager to negotiate and execute an agreement
with ACC Business for Voice -Over -Internet Access Bandwidth
Service for 36 months with a monthly cost of $984.
COMMUNITY DEVELOPMENT
7) CONSIDERATION OF WEST COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 1 SETTING OF FISCAL YEAR 2021-22 ASSESSMENT RATE
Carried 4-0 (Absent: Castellanos) to: adopt the following resolution:
RESOLUTION NO. 2021-39 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA SETTING THE ASSESSMENT RATE FOR
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL
YEAR BEGINNING JULY 1, 2021
8) CONSIDERATION OF WEST COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 2 SETTING OF FISCAL YEAR 2021-22 ASSESSMENT RATE
Carried 4-0 (Absent: Castellanos) to: adopt the following resolution, which provides for
the assessment rate to bemaintained at the current rate of 6.60 cents per 100 dollars of
assessed valuation.
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5/18/2021 Regular Session Minutes Draft Attachment #3
RESOLUTION NO. 2021-40 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA SETTING THE ASSESSMENT RATE FOR
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 FOR THE FISCAL
YEAR BEGINNING JULY 1, 2021
9) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT NO.
4 — ORDERING OF ENGINEER'S REPORT AND PRELIMINARY APPROVAL OF
THE ENGINEER'S REPORT
Carried 4-0 (Absent: Castellanos) to: take the following actions
1. Adopt the following resolution:
RESOLUTION NO. 2021-41 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND
FILING OF A REPORT REGARDING THE FISCAL YEAR 2021-22 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT
NO. 4
2. Following adoption of Resolution No. 2020-41, adopt the following resolution:
RESOLUTION NO. 2021-42 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE
ENGINEER'S REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4,
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN
SAID DISTRICT FOR FISCAL YEAR 2021-22 AND SETTING A PUBLIC HEARING
REGARDING SUCH ASSESSMENTS
10) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT NO.
6 — ORDERINGOF ENGINEER'S REPORT AND PRELIMINARY APPROVAL OF
THE ENGINEER'S REPORT
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Adopt the following resolution:
RESOLUTION NO. 2021-43 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND
FILING OF A REPORTREGARDING THE FISCAL YEAR 2020-21 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT
NO. 6
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5/18/2021 Regular Session Minutes Draft Attachment #3
2. Following adoption of Resolution No. 2021-43, adopt the following resolution:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, PRELIMINARILY APPROVING THE ENGINEER'S REPORT FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 6, DECLARING ITS INTENTION TO
LEVY AND COLLECT ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL
YEAR 2021-22 AND SETTING A PUBLIC HEARING REGARDING SUCH
ASSESSMENTS
11) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT NO.
7 — ORDERING OF ENGINEER'S REPORT AND PRELIMINARY APPROVAL OF
THE ENGINEER'S REPORT
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Adopt the following resolution:
RESOLUTION NO. 2021-45 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND
FILING OF A REPORTREGARDING THE FISCAL YEAR 2021-22 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT
NO. 7
2. Following the adoption of Resolution No. 2021-45, adopt the following resolution:
RESOLUTION NO. 2021-46 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE
ENGINEER'S REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7,
DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN
SAID DISTRICT FOR FISCAL YEAR 2021-22 AND SETTING A PUBLIC HEARING
REGARDING SUCH ASSESSMENTS
FINANCE DEPARTMENT
12) THIRD QUARTER FINANCIAL REPORT FOR FISCAL YEAR 2020-21
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Receive and file the Third Quarter Financial Report for Fiscal Year 2020-21; and
2. Adopt the following resolution:
RESOLUTION NO. 2021-54 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR
THE FISCAL YEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2021
(THIRD QUARTER FINANCIAL REPORT)
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5/18/2021 Regular Session Minutes Draft Attachment #3
FIRE DEPARTMENT
13) CONSIDERATION OF FIRE STATION PRE -ALERTING SYSTEM
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Approve a purchase order to US Digital Designs, Inc. and Bergelectric, Inc. totaling
$167,442 (including salestax, delivery, installation, and warranty) for the purchase of
a fire station pre -alerting system (based upon the pricing set forth in Attachment No.
1); and
2. Appropriate $167,442 from the Fire Facilities Development Impact Fund 165 and
the General Fund Balanceto Account No. 160.80.7003.7900: and
3. Approve the following resolution:
RESOLUTION NO. 2021-51 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCALYEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30,
2021 (US DIGITAL DESIGNS, INC.)
14) CONSIDERATION OF 2019 ASSISTANCE TO FIREFIGHTERS GRANT
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Accept and appropriate the reimbursable 2019 Assistance to Firefighters Grant
(AFG) totaling $131,700.00 inexpenditures and revenues, and authorize the City
Manager to execute all related agreements; and
2. In accordance with West Covina Municipal Code Chapter 2, Article VII, Division 2, Sec.
2-330(b) and Sec.2-333(i)(1), and the findings of the West Covina Finance Department,
find that the Stryker Sole source letters satisfies West Covina's bidding process, and
authorize the purchase of a total of two (2) Stryker Power cot Power Lift Systems and
three (3) Lucas Automatic Chest Compression Device (ACCD), directly from Stryker,
for a total of $131,585.48, from account 139.32.3210.7160; and
3. Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2021-55 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCALYEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30,
2021 (2019 ASSISTANCE TO FIREFIGHTERS GRANT)
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HUMAN RESOURCES/RISK MANAGEMENT
15) CONSIDERATION OF RESOLUTION REPEALING AND REPLACING THE
SALARY SCHEDULE FOR FULL-TIME CLASSIFICATIONS FOR THE CITY OF
WEST COVINA
Carried 4-0 (Absent: Castellanos) to: adopt the following resolution:
RESOLUTION NO. 2021-53 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, REPEALING AND REPLACING THE
SALARY SCHEDULE FOR FULL-TIME CLASSIFICATIONS OF THE CITY OF
WEST COVINA
16) CONSIDERATION OF PROPOSED APPOINTMENT FOR ASSISTANT CITY
MANAGER
Carried 4-0 (Absent: Castellanos) to: approve the proposed appointment of Paulina
Morales to the position ofAssistant City Manager.
PUBLIC SERVICES
17) CONSIDERATION OF AGREEMENT FOR JANITORIAL SERVICES FOR CITY
BUILDINGS AND FACILITIES
Carried 4-0 (Absent: Castellanos) to: take the following actions:
1. Authorize the City Manager to negotiate and execute an agreement with United
Maintenance Systems, Inc. to provide janitorial services for City buildings and
facilities, with a maximum compensation amount of $1,218,000 ($243,600 annually),
for an initial term of three (3) years, with the option to extend the term for upto two
(2) one (1) year periods; and
2. Authorize the City Manager to approve the extensions to the Agreement.
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
COMMUNITY DEVELOPMENT
18) CONSIDERATION OF WEST COVINA CITYWIDE SEWER SERVICE CHARGE
SETTING A PUBLICHEARING DATE ON THE METHOD OF COLLECTION AND
FEEINCREASE
ACTION: Motion by Councilwoman Diaz, Second by Councilmember Tabatabai 4-0
(Absent: Castellanos) to: adopt the following resolution:
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5/18/2021 Regular Session Minutes Draft Attachment #3
RESOLUTION NO. 2021-47 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, DECLARING ITS INTENTION TO
COLLECT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR
FISCAL YEAR 2021-22 AND SETTING JUNE 15, 2021 FOR A PUBLIC
HEARING REGARDING THE CHARGES TO BE SO COLLECTED
19) CONSIDERATION OF RENEWAL OF THE CITYWIDE LIGHTING AND
MAINTENANCE DISTRICTAND PRELIMINARY APPROVAL OF THE ENGINEER'S
REPORT
1. ACTION: Motion by Councilmember Tabatabai, Second by Councilwoman Diaz 4-
0 (Absent: Castellanos) to: Adopt the following resolution:
RESOLUTION NO. 2021-48 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE CITY
ENGINEER TO PREPARE AND FILE AREPORT IN ACCORDANCE WITH
PROPOSITION 218 AND ARTICLE 4, CHAPTER 1, PART 2,"LANDSCAPING
AND LIGHTING ACT OF 1972, "BEING DIVISION 15, STREETS AND
HIGHWAYS CODE OF THE STATE OF CALIFORNIA, ORDERING CERTAIN-
LANDSCAPINGAND LIGHTING MAINTENANCE IN THF, CITY OF WEST
COVINA, CALIFORNIA, FOR THE FISCAL YEAR COMMENCING JULY 1,
2021
2. ACTION: Motion by Councilmember Tabatabai, Second by Councilwoman Diaz 4-
0 (Absent: Castellanos) to: Adopt the following resolution:
RESOLUTION NO. 2021-50 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO
HOLD A PUBLIC HEARING ON JUNE 15, 2021 TO APPROVE CITYWIDE
ASSESSMENTS COMMENCING IN FISCAL YEAR 2021-2022 TO FUND THE
OPERATION AND MAINTENANCE OF STREETLIGHTS AND STREET TREES
WITHIN THE DISTRICT
lylkq/_1kq[d:81147_1 i9LTA 4241111
20) PRELIMINARY FISCAL YEAR 2021-22 BUDGET
ACTION: Motion by Councilmember Tabatabai, Second by Councilwoman Diaz 4-
0 (Absent: Castellanos) to: take the following actions:
1)Receive and file the Preliminary Fiscal Year (FY) 2021-22 Operating and Capital
Improvement Program Budget (Attachment No. 1); and
2)Direct that the budget be publicly disseminated, including at a community budget
workshop on May 19, 2021; and
3)Schedule it for consideration at the June 15, 2021 City Council meeting.
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MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
21) REQUEST FOR CONSIDERATION FROM MAYOR LOPEZ-VIADO REQUESTING
FOR STAFF TO DEVELOP A PROGRAM PREVENTING CRIME THROUGH
ENVIRONMENTAL DESIGN PROGRAM
Hearing no objection, the item passed 4-0 (Absent: Castellanos).
CITY COUNCIL COMMENTS
None
ADJOURNMENT
This meeting was adjourned by Mayor Lopez-Viado in memory of Mr. William Ketterer. Mr.
Ketterer was a West Covina Resident for 54 years or so and served in WWII. He served as an LA
Motorcycle Police Officer, and the later became the Chief of Security at Queen of the Valley
Hospital & Head of Security at Kaiser Hospital. Our deepest condolences to his family. A motion to
adjourn the Regular Meeting was made by Mayor Lopez-Viado, and the meeting was adjourned at
10:19 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday,
June 1, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West
Covina, California.
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5/20/2021 Joint City Council and Planning Commission Minutes Attachment #4
CITY OF WEST COVINA
CITY COUNCIL
PLANNING COMMISSION
MAY 20, 2021, 6:00 PM
SPECIAL MEETING
2021-2029 HOUSING ELEMENT UPDATE STUDY SESSION
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
CITY COUNCIL
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario
Castellanos
Councilwoman Rosario
Diaz Councilmember
Brian Tabatabai
Councilman Tony Wu
AW
PLEDGE OF ALLEGIANCE
Led by Mayor Lopez-Viado
PLANNING COMMISSION
Chair Sheena Heng
Vice Chair Livier
Becerra Commissioner
Brian Gutierrez
Commissioner Shelby
Williams Commissioner
Nickolas Lewis
MINUTES
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Lopez-Viado.
Planning Commission Members Sheena Heng, Brian Gutierrez, Shelby Williams, Livier Becerra
(arrived 6:26PM), Nickolas Lewis.
Council Members
Absent: Mayor Pro Tern Castellanos
Planning Commission Members
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5/20/2021 Joint City Council and Planning Commission Minutes Attachment #4
Absent: None
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
WORKSHOP
STUDY SESSION: 2021-2029 HOUSING ELEMENT UPDATE
City Council and Planning Commission took the following actions:
1. Receive staff presentation; and
2. Receive public comments; and
3. Provide direction to staff as appropriate.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Lopez-Viado, and the meeting was
adjourned at 7:37 p.m. The next regularly scheduled Regular City Council Meeting will be held on
Tuesday, June 1, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South,
West Covina, California.
Page #2