Item No. 5 - CONSIDERATION OF A RESOLUTION AUTHORIZING THE SUBMITTAL OF ALL CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY GRANTSAGENDA ITEM NO.5
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AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: June 1, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING THE SUBMITTAL OF ALL
CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY
(CALRECYCLE) GRANTS APPLICATION FOR WHICH THE CITY IS ELIGIBLE FOR A
FIVE-YEAR PERIOD
RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO.2021-63 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR
ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF WEST COVINA IS ELIGIBLE FOR
FIVE YEARS FROM THE DATE OF THE ADOPTION OF THIS RESOLUTION AND
RESCINDING RESOLUTION NO.2019-37
BACKGROUND:
The California Department of Resources, Recycling and Recovery (CalRecycle) administers various grant programs
in the State's effort to reduce, recycle, and reuse solid waste to preserve landfill capacity and protect public health
and safety, and the environment.
Both discretionary (competitive) and non-competitive grants are available through CalRecycle. The City has been
successful in securing discretionary grants from CalRecycle for tire recycling grants through Rubberized Asphalt
Concrete (RAC) Grant and Tire -Derived Product (TDP) Grant programs. Household Hazardous Waste (HHW)
discretionary grants are also available to local governments to establish and implement waste diversion and
separation programs to prevent disposal of hazardous waste, including household hazardous waste, in solid waste
landfills.
DISCUSSION:
CalRecycle grant application procedures require an applicant to authorize by resolution the submittal of
application(s) and the designation by job title of an individual or individuals authorized to execute all grant
documents on behalf of the City, in this case, the Local Enforcement Agent/Waste Management Agent
(LEA/WMA). On June 4, 2019, the City Council adopted Resolution No. 2019-37 that authorized the Community
Development Director to execute all grant documents and submittals of grant applications for five -years from June
4, 2019. While Resolution No. 2019-37 five-year period is valid until June 4, 2024, the City has restructured the
City's LEA pursuant CalRecycle, as such the authorized staff member to execute all grant documents needs to be
changed to the Fire Chief.
The City is currently receiving funding for two non-competitive payment program grants — the Used Oil Payment
Program and the Beverage Container City/County Payment Program (CRV). The Used Oil Payment Program
provides assistance to local governments to develop and maintain used oil and used oil filter collection/recycling
programs.
These funds have enabled the former Public Works Department (currently Public Services Department) to provide
residents with new oil filters in exchange for their used filters, paid for advertising the recycling of used oil and oil
filters, and funded such items as storm drain filters and cleaners. The City also uses the CRV grant funding for
advertising to promote recycling as well as other beverage container recycling and litter abatement activities such
as providing recycling containers for City facilities and schools, and purchasing trash cans, tables, and benches
made from recycled materials.
In addition, the City receives non-competitive Local Enforcement Agency (LEA) grant funding. These grant funds
are used to offset a portion of the LEA program costs relative to the BKK Landfill's post -closure activities, thereby
reducing the City's general fund obligation. Included in these activities are contractual waste management
enforcement and inspection services.
Staff intends to continue to pursue all CalRecycle grants for which the City of West Covina is eligible. As outlined
above, the proposed resolution authorizes the Fire Chief, LEA/WMA to execute all grant documents on behalf of
the City.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
OPTIONS:
The City Council has the following options:
1. Adopt the proposed resolution to authorize submission of all CalRecycle grants the City of West Covina is
eligible for the next five (5) years from the adoption of this resolution; or
2. Decline authorization of grant application submittals, thus diverting any potential CalRecycle grant funds that
the City of West Covina may be eligible for to other jurisdictions. West Covina currently receives
approximately $75,000 from CalRecycle in non-competitive grant funding annually. If declined, there will be
no funding for the Used Oil and CRV programs. In addition, the State mandated post -closure maintenance
and monitoring activities for the BKK Landfill will have to be funded entirely from General Funds. The LEA
Grant currently funds approximately $15,800 annually with an additional $28,000 from monies obligated to
the City from the waste hauler for waste management and oversight programs; or
3. Provide alternative direction.
ENVIRONMENTAL REVIEW:
This project is a General Exemption under the California Environmental Quality Act.
Fiscal Impact
FISCAL IMPACT:
All CalRecycle grant funding will be utilized for the implementation of eligible projects as specified in program
guidelines to support Zero Waste California. There are no costs to the City's General Fund.
Attachments
Attachment No. 1 - Resolution No. 2021-63
ATTACHMENT NO. 1
RESOLUTION NO.2021-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
SUBMITTAL OF APPLICATIONS FOR ALL
CALRECYCLE GRANTS FOR WHICH THE CITY OF
WEST COVINA IS ELIGIBLE FOR FIVE YEARS FROM
THE DATE OF THE ADOPTION OF THIS RESOLUTION
AND RESCINDING RESOLUTION NO.2019-37
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of
Resources Recycling and Recovery (CaRecycle) to administer various grant programs (grants)
in furtherance of the State of California's (state) efforts to reduce, recycle and reuse solid waste
generated in the state thereby preserving landfill capacity and protecting public health and safety
and the environment; and
WHEREAS, in fw•therance of this authority CalRecycle is required to establish
procedures governing the application, awarding, and management of the grants; and
WHEREAS, CalRecycle grant application procedures require, among other things, an
applicant's governing body to declare by resolution certain authorizations related to the
administration of CalRecycle grants; and
WHEREAS, on June 4, 2019, the West Covina City Council adopted Resolution No.
2019-37 authorizing the Community Development Director to execute all grant application
documents and authorized submittal ofCaRecycle grans for five (5) years from the date ofthe
Resolution; and
WHEREAS, the City Council desires to rescind Resolution No 2019-37 and replaces it
with this Resolution No. 2021-63
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council rescinds Resolution 2019-37.
SECTION 2. The City Council authorizes the submittal ofapplication(s) to CalRecycle
for all grants for which the City of West Covina is eligible.
SECTION 3. The Fire Chief Local Enforcement Agent/Waste Management Agent
(LEA/WMA), or his/her designee, is hereby authorized and empowered to execute in the name
of the City of West Covina all grant documents, including but not limited to, applications,
agreements, amendments and requests for payment, necessary to secure grant funds and
implement the approved grant project.
SECTION 4. These authorizations are effective for five (5) years from the date of
adoption ofthis resolution.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter
the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 1 st day of June 2021.
Letty Lopez-Viado
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California,
do hereby certify that the foregoing Resolution No. 2021-63 was duly adopted bythe City Council
of the City of West Covina, California, at a regular meeting thereof held on the 1 st day of June,
2021, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk