Item No. 4 - CONSIDERATION OF 2018 HOMELAND SECURITY PROGRAM GRANTAGENDA ITEM NO.4
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AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: June 1, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF 2018 STATE HOMELAND SECURITY PROGRAM GRANT
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept and appropriate the reimbursable 2018 State Homeland Security Grant totaling $32,850 in
expenditures and revenues, and authorize the City Manager to execute all related agreements, and
2. Adopt the following resolution authorizing the necessary budget amendment:
RESOLUTION NO.2021-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR
COMMENCING JULY 19 2020 AND ENDING JUNE 309 2021 (2018 STATE HOMELAND
SECURITY PROGRAM GRANT)
DISCUSSION:
On July 21, 2020, the City Council accepted and appropriated the 2018 State Homeland Security Program (SHSP)
grant in the amount of $70,199. The State Homeland Security Program (SHSP) grant is a homeland security grant
of federal origin that passes through the State Department of Homeland Security and then through the Los Angeles
County Operational Area. In late 2018, Fire Department staff applied for funds under the 2018 SHSP grant for Fire
regional Urban Search and Rescue (USAR) multi -agency training. In -person regional training could not occur due
to the COVID-19 pandemic.
In May 2021, Fire staff was able to modify the grant request to USAR equipment for $2,900. Recently, Police
staff obtained additional funds under this grant, totaling $29,950, which must be appropriated. These reimbursable
grant funds will pay for additional Police radios, totaling an additional $29,950. These additional funds must be
used quickly, before the grant deadline of July 31, 2021, and the funds can only be used for the specific items
approved by the grantors.
There are strict financial requirements associated with these grant funds. The funds can only be used for specific
items approved by the grantors, and all purchases/projects must be completed by July 2021. Additionally, this is
reimbursable grant, which means that the City Council must first appropriate funds before City staff can complete
the purchases and submit for reimbursement. With all reimbursable grants, the City (General Fund) fronts the
money for the purchases until the grant reimbursement funds are received —at that time, all transactions are
recorded to the grant. There is ultimately no burden on the City's General Fund.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
Prepared by: Vincent A. Capelle
Additional Approval: Robbeyn Bird, Finance Director
Additional Approval: Thomas P. Duarte, City Attorney
Fiscal Impact
FISCAL IMPACT:
The City will receive an additional $32,850.00 in 2018 State Homeland Security Grant Program funds for the
items discussed above, which have been specifically approved by the federal government and County Operational
Area. As detailed in the attached budget amendment, Staff is recommending expenditure and revenue
appropriations of that amount in Fund 218. There is no match requirement, and when all grant purchases and
reimbursements are complete, there will ultimately be no impact on the City General Fund.
Attachments
Attachment No. 1 - West Covina 2018 - Mod #5 funding
Attachment No. 2 - Resolution No. 2021-64
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
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ATTACHMENT NO.2
RESOLUTION NO.2021-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2020 AND ENDING JUNE 30, 2021 (2018 STATE
HOMELAND SECURITY PROGRAM GRANT)
WHEREAS, the City Manager, on or about June 23, 2020, submitted to the City Council
a proposed budget for the appropriation and expenditure of funds for the City for West Covina for
Fiscal Year 2020-2021; and
WHEREAS, following duly given notice and prior to budget adoption, the City Council
held public meetings, receiving, considering and evaluating all comments, and adopted a budget
for the fiscal year commencing July 1, 2020 and ending June 30, 2021; and
WHEREAS, amendments must periodically be made to the budget to conform to changed
circumstances following adopting of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves Budget Amendment No. 045, attached
hereto as Exhibit A, related to the 2018 State Homeland Security Program grant.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter
the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 1" day of June 2021.
Letty Lopez-Viado
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do
hereby certify that the foregoing Resolution No. 2021-64 was duly adopted by the City Council of
the City of West Covina, California, at a regular meeting thereof held on the 1st day of June, 2021,
by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
Exhibit A
CITY OF WEST COVINA
BUDGET AMENDMENT
Date: 6/1/2021
Requested by: Vincent Capelle
Dept/Div: Fire Department
EXPENDITURES
BA # 045
Posted By:
Date Posted:
Fiscal Year: 2020-2021
Amount: $32,850.00
Description: 2018 State Homeland Security
Program grant
Account Number
Dept/Account Description
Current Budget
Proposed
Amendment
Amended Budget
218.32.3156.7160
OTHER EQUIPMENT Fire
20 000
$2,900.00
$22,900.00
218.31.3111.7160
OTHER EQUIPMENT Police
70 199
$29,950.00
$100,149.00
90 199.00
$32,850.00
$123,049.00
REVENUES
Account Number
Account Description
Current Budget
Proposed
Amendment
Amended Budget
218.32.4556
FEDERAL PASS THRU GRANTS
$20,000.00
$2,900.00
22 900.00
218.31.4556
FEDERAL PASS THRU GRANTS
$121,988.00
$29,950.00
151 938.00
To appropriate revenues and expenditures for the reimbursable 2018 State Homeland Security Program Grant
(federal funds pass thru state), not previously identified or budgeted as approved by city council on 5/1/2021.
APPROVALS
City Council Approval Date (if required, attach minutes): 6/1/2021 ❑ Approval Not Required
Dept Head Approval: Date:
Finance Director: Date:
Funds Available? ❑ Yes ❑No
City Manager: Date:
(ir over $100,000)
❑ Approved ❑ Denied