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06-15-2021 - City Council Regular Session Meeting AgendaCITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY JUNE 15, 2021, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Letty Lopez-Viado Mayor Pro Tern Dario Castellanos Councilwoman Rosario Diaz Councilmember Brian Tabatabai Councilman Tony Wu On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, suspending certain requirements of the Brown Act relating to the conduct of public meetings. Pursuant to the Executive Orders, Council Members may attend City Council meetings telephonically and the City Council is not required to make available a physical location from which members of the public may observe the meeting and offer public comment. On June 18, 2020, the California Department of Public Health issued guidance mandating that people in California wear cloth face coverings in specified circumstances, including when they are inside of, or in line to enter, any indoor public space. Due to the ongoing COVID-19 emergency and pursuant to State and County public health directives, the City Council Chambers will havel imited seating available on a first -come, first -served basis for members of the public to attend and participate in the City Council meeting in person. All persons attending the meeting are required to wear cloth face coverings and observe social distancing protocols. Members of the public may also watch City Council the meeting live on the City's website at:h_ptt s://www.westcovina.orp,/denartments/city-clerk/agendas-and-meetings/current-meetings-and-agendas under the "Watch Live" tab or through the West Covina City YouTube channel at www.westcovina.orii/LIVE. If you are experiencing symptoms such as fever or chills, cough, shortness of breath or difficulty breathing, fatigue, or sore throat, the City requests that you participate in the meeting from home by watching the meeting live via the links set forth above. EMAILED PUBLIC COMMENT: Members of the public can submit public comments to the City Clerk via e-mail at City_Clerk@westcovina.org. The subject line should specify "Oral Communications — 6/15/2021" or "Public Hearing Item # - 6/15/2021. Please include your full name and address in your e-mail. All emails received by 5:00 P.M. on the day of the Council meeting will be posted to the City's website under "Current Meetings and Agendas" and provided to the City Council prior to the meeting. No comments will be read out loud during the meeting. All comments received by the start of the meeting will be made part of the official public record of the meeting. Please turn off all cell phones and other electronic devices prior to entering the Council Chambers AMERICANS WITH DISABILITIES ACT The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting. AGENDA MATERIAL Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovim.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk's Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours. NOTICE The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may ADDRESSING THE CITY COUNCIL (Per WCMC 2-48, Ordinance No. 2150) Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk. Please identify on the speaker card whether you are speaking on an agenda item or non -agenda. Requests to speak on agenda items will be heard prior to requests to speak on non -agenda items. All comments are limited to five (5) minutes per speaker. Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing. Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decomm will be found at the end of agenda. AGENDA CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY NNE 15, 2021, 7:00 PM REGULAR MEETING INVOCATION Led by Pastor Tony Rodriguez from Calvary Chapel PLEDGE OF ALLEGIANCE Led by Mayor Pro Tern Castellanos ROLL CALL REPORTING OUT FROM CLOSED SESSION PRESENTATIONS n Certificates for Reading Achievements Achieve 3000 7th and 8th Graders from Walnut Grove • Proclamation for Gun Violence Awareness ORAL COMMUNICATIONS - Five (5) minutes per speaker Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor. CITY MANAGER'S REPORT City Manager's report on current City projects. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request speck items to be removed f}om the Consent Calendarfor separate discussion or action. APPROVAL OF MEETING MINUTES JUNE 1, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES JUNE 1, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES It is recommended that the City Council approve the June 1, 2021, Closed Session Meeting Minutes and the June 1, 2021, Regular Session Meeting Minutes. COMMISSION SUMMARY OF ACTIONS COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES FOR THE MARCH 9, 2021 REGULAR MEETING It is recommended that the City Council receive and file the minutes of the March 09, 2021 regular meeting of the Community and Senior Services Commission. CITY MANAGER'S OFFICE CONSIDERATION OF RESOLUTION NO. 2021-72 DETERMINING THERE IS A NEED TO CONTINUE THE LOCAL EMERGENCY It is recommended that the City Council adopt the following resolution: RESOLUTION NO.2021-72 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021 AND JUNE 1, 2021 COMMUNITY DEVELOPMENT CONSIDERATION OF A RESOLUTION OF INTENTION TO LEVY ASSESSMENTS FOR THE AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT It is recommended that the City Council: 1. Approve the Annual Report for the West Covina Auto Plaza Business Improvement District. 2. Adopt the following resolution: RESOLUTION NO.2021-60 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AN ASSESSMENT WITHIN THE BUSINESS IMPROVEMENT AREA KNOWN AS THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2021-22 AND SETTING THE TIME AND PLACE FOR A PUBLIC HEARING THEREON CONSIDERATION OF FISCAL YEAR (FY) 2021-2022 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2021-71- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LIST OF FISCAL YEAR 2021-2022 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FINANCE DEPARTMENT CONSIDERATION OF FISCAL YEAR 2020-21 INVESTMENT POLICY It is recommended that the City Council adopt the following resolution: RESOLUTION NO.2021-68 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTING THE UPDATED STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2020-21 ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2021-22 It is recommended that the City Council adopt the following resolution: RESOLUTION NO.2021-67 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2022 FIRE DEPARTMENT CONSIDERATION OF AN AGREEMENT BETWEEN REGENTS OF THE UNIVERSITY OF CALIFORNIA AND THE CITY OF WEST COVINA It is recommended that the City Council take the following actions: 1. Waive formal contract procedures in accordance with West Covina Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333(i)(1), by finding that it is in the public interest and necessity to waive formal contract procedures in connection with the procurement of continuing education services for the Fire Department; and 2. Authorize the City Manager to execute the EMS Educator Services Agreement with the Regents of the University of California on behalf of the UCLA Center for the Prehospital Care, in substantially the form as attached and in such final form as approved by the City Attorney; and 3. Authorize the City Manager to approve extensions to the Agreement, provided that the overall term does not exceed five (5) years. CONSIDERATION OF CONSTRUCTION SERVICES AGREEMENT FOR FIRE STATION NO.4 PARKING LOT IMPROVEMENTS - PROJECT NO.21034 It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute a Construction Services Agreement with All American Asphalt for $208,194, 2. Authorize 20% of the awarded contract amount as contingency allowance to be used, if necessary, at the City Manager's discretion, for unforeseen conditions; and 3. Authorize the City Manager to execute any amendments to the agreement. 10) CONSIDERATION OF AN AGREEMENT FOR ARCHITECTURAL SERVICES FOR FIRE STATION NO.3 IMPROVEMENTS - PROJECT NO. 21034 It is recommended that the City Council take the following actions: 1. Authorize the City Manager to negotiate and execute a Professional Services Agreement with Black, O'Dowd & Associates, Inc. dba BOA Architecture in an amount not to exceed $55,500.00; and 2. Authorize the City Manager to execute any amendment(s) to the Agreement. HUMAN RESOURCES/RISK MANAGEMENT 11) CONSIDERATION OF AN AGREEMENT WITH PUBLIC SECTOR PERSONNEL CONSULTANTS, INC. TO PROVIDE A CLASSIFICATION AND COMPENSATION STUDY It is recommended that the City Council authorize the City Manager to negotiate and execute a Professional Services Agreement, in an amount not to exceed $49,500, with Public Sector Personnel Consultants, Inc. to provide a City-wide Classification and Compensation Study. It is further recommended that the City Council authorize the City Manager to execute any amendments to the Agreement. POLICE DEPARTMENT 12) CONSIDERATION OF CONTINUED POLICE COMPUTER TECHNOLOGY SERVICES It is recommended that the City Council take the following actions: 1. Approve, by a majority vote of the entire City Council, dispensing with formal bidding procedures and requirements in connection with the procurement of specialized computer technology services for the Police Department, in accordance with the requirements of Section 2-330(b) of the West Covina Municipal Code; and 2. Authorize the City Manager to negotiate and execute an agreement, in an amount up to $495,000, for a term of two (2) years, with Scientia Consulting Group, in a form approved by the City Attorney, for continued specialized computer technology for the Police Department, from Account No. 117.31.3119.6120. PUBLIC SERVICES 13) CONSIDERATION OF ANNUAL PURCHASE ORDER TO WAXIE SANITARY SUPPLY FOR FISCAL YEAR 2021-22 It is recommended that the City Council approve an annual purchase order for Fiscal Year (FY) 2021-22 to WAXIE Sanitary Supply in the total amount of $65,000. 14) CONSIDERATION OF PURCHASE ORDER FOR FORD FLEET CARE BILLING PROGRAM FOR FISCAL YEAR (FY) 2021-22 It is recommended that the City Council: 1. Approve, by a majority vote of the entire City Council, dispensing with formal bidding procedures and requirements in connection with the procurement of City fleet maintenance and repair services by finding that it would be uneconomical to comply with such requirements and it would promote the public interest to dispense with such requirements, in accordance with the requirements of Section 2-330(b) of the West Covina Municipal Code. 2. Approve a purchase order for the Ford Fleet Care Program for FY 2021-22. END OF CONSENT CALENDAR HEARINGS PUBLIC HEARINGS 15) PUBLIC HEARING REGARDING CITYWIDE SEWER SERVICE CHARGE TO BE COLLECTED ON FISCAL YEAR 2021-22 TAX ROLL It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2021-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING THE SEWER SERVICE CHARGES TO BE COLLECTED ON THE FISCAL YEAR 2021-22 TAX ROLL 16) PUBLIC HEARING REGARDING ASSESSMENT FOR FISCAL YEAR 2021-22 FOR WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT It is recommended that the City Council adopt the following resolution: RESOLUTION NO.2021-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT FOR THE CITYWIDE LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT FOR FISCAL YEAR 2021-22 FINANCE DEPARTMENT 17) CONSIDERATION OF THE CITY OF WEST COVINA FISCAL YEAR 2021-22 ANNUAL OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET It is recommended that the City Council approve the Fiscal Year 2021-22 Proposed Operating and Capital Improvement Program Budget by adopting the following resolution: RESOLUTION NO. 2021-66 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE CITY OF WEST COVINA, WEST COVINA PUBLIC FINANCING AUTHORITY, WEST COVINA HOUSING AUTHORITY, AND THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY FOR FISCAL YEAR 2021-22 MAYOR/COUNCILMEMBERS REPORTS AB 1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a briefreport or file a written report on any meeting/event/conference attended at City expense) CITY COUNCIL REQUESTS FOR REPORTS. STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/SuccessorAgency Board.) 18) CONSIDERATION OF REQUEST FROM MAYOR LOPEZ-VIADO REGARDING A LETTER TO LOS ANGELES COUNTY DISTRICT ATTORNEY GASCON PERTAINING TO SPECIAL DIRECTIVES FOR THE COUNTY OF LOS ANGELES. It is recommended that the City Council provide direction to staff. CITY COUNCIL COMMENTS ADJOURNMENT Next Tentative City Council Meetine Regul. Meeting July 6, 2021 7:00 PM 11 RULES OF DECORUM The following are excerpts from the West Covina Municipal Cade.: Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn. & Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. b The city council may establish a limit on the duration of oral communications. C. All remarks shall be addressed to the council as a body and not to any member thereof No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. d The presiding officer may require any person to be swam as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. Sec. 2-50. Decorum --Required. & While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. b Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, "willfully disrupt' includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law: 8 Addressing the Mayor and City Council without first being recognized. b Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. C. Repetitiously addressing the same subject. d Failing to relinquish the podium when directed to do so. E From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. f As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any mles of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional. See. 2-52. Persons authorized to be within council area. No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council. The following are emerpts from the Penal Code 148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a countyjail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.