Item No. 1 - April 20, 2021 MEETING MINUTES APPROVALAGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: May 4, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: APRIL 20, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES
APRIL 20, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION
MEETING MINUTES
RECOMMENDATION:
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick
Attachments
Attachment No.I - 4/20/2021 Closed Session Minutes Draft
Attachment No.2 - 4/20/2021 Regular Session Minutes Draft
CITY Enhance the City Image and Effectiveness
COUNCIL
GOALS &
OBJECTIVES:
4/20/2021 Closed Session Minutes Draft Attachment #1
NEST
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 20, 2021, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Lopez-Viado on Tuesday, April 20, 2021
at 6:00 p.m., in the Management Resource Center Conference Room on the 3'd Floor, 1444 West
Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Rosario Diaz, Mayor Pro Tem
Castellanos, Mayor Lopez-Viado.
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Helen Tran Human
Resources Director, Robbeyn Bird Finance Director, Paulina Morales Economic
Development Manager, Richard Bell Police Chief, Derek Straatsma Goldman Magdalin
& Krikes Outside Counsel, Danny Yoo Liebert Cassidy Whitmore Outside Counsel,
Myrna Castanon Castanon Law Outside Counsel
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4/20/2021 Closed Session Minutes Draft Attachment #1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Jim Rudruff
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1. Jesse Miller v. City of West Covina, et al. (Los Angeles Superior Court Case No.:
18STCV08613)
2. Patrick Benschop vs. City of West Covina (Workers Compensation Appeals Board -
Marina Del Ray Case No,ADJ12512460)
2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
*Confidential Employees
'Maintenance & Crafts
Employees Non -Sworn
• W.C. Police Officers' Association
•W.C. Firefighters' Management Assoc.
•W.C. Firefighters' Association, I.A.F.F.,
'Local 3226General Employees
•Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT
None
-This Section has intentionally been left blank -
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4/20/2021 Closed Session Minutes Draft Attachment #1
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Lopez-Viado, and the
meeting was adjourned at 7:OOp.m. The next regularly scheduled Closed Session City Council
Meeting will be held on Tuesday May 4, 2021 at 6:00 p.m. in the Management Resource Center
Conference Room, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
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4/20/2021 Regular Session Minutes Draft Attachment #2
VEST CRlk�
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 20, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tem Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, April 20, 2021 at 7:00
p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by Pastor Matt Chavez from One and All Church West Covina
PLEDGE OF ALLEGIANCE
Led by Councilwoman Diaz
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos,
Mayor Lopez-Viado.
Council Members
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4/20/2021 Regular Session Minutes Draft Attachment #2
Absent: None
City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant
City Clerk; other City staff presented reports and responded to questions as indicated in the
minutes.
REPORTING OUT FROM CLOSED SESSION
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government
Code § 54956.9(d)(1)
1. Jesse Miller v. City of West Covina, et al. (Los Angeles Superior Court Case No.:
18STCV08613)
2. Patrick Benschop vs. City of West Covina (Workers Compensation Appeals Board -
Marina Del Ray Case No,ADJ12512460)
2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
*Confidential Employees
*Maintenance & Crafts
• Employees Non -Sworn
• W.C. Police Officers' Association
•W.C. Firefighters' Management Assoc.
•W.C. Firefighters' Association, I.A.F.F.,
'Local 3226General Employees
•Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
PRESENTATIONS
• Proclamation for Global Love Day: The Love Foundation Announces the 18th Annual
"GLOBAL LOVE DAY"- May1, 2021.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
• Elsie Messman
• Jerri Potras
• John Carson
• David Williams
• Armando Herman
• Mike Greenspan
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4/20/2021 Regular Session Minutes Draft Attachment #2
• Yvonne Diaz
• Carolina Martinez
• Jay Meader
• George Ogden
• Gabriel Rodriguez
• Steve Bennett
• Dana Sykes
• Fredrick Sykes
• Colleen Rozatti
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Councilmember Tabatabai 5-0 to: Approve
Consent Calendar Items 1,2,3,4,5,6,7,9, and 10.
ACTION: Motion by Mayor Pro Tern Castellanos, Second by Councilwoman Diaz 4-1
(No: Tabatabai) to: Approve Consent Calendar Item 8. (Item 8 was pulled for discussion by
Councilmember Tabatabai).
APPROVAL OF MEETING MINUTES
1) APRIL 6, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION
MEETING MINUTES APRIL 6, 2021, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES
Carried 5-0 to: approve the April 6, 2021, Closed Session Meeting Minutes, and the
April6, 2021, Regular Session Meeting Minutes.
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance
on the agenda andauthorize the approval of each ordinance by title only.
2) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE
NO. 2480 - CODEAMENDMENT NO. 19-06, PERTAINING TO ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS
Carried 5-0 to: adopt the following ordinance:
ORDINANCE NO. 2480 - AN ORDINANCE OF THE CITY COUNCIL OF WEST
COVINA, CALIFORNIA, AMENDING PORTIONS OF CHAPTER 26 OF THE
MUNICIPAL CODE TO AUTHORIZE ACCESSORY DWELLING UNITS AND
JUNIOR ACCESSORY DWELLING UNITSCONSISTENT WITH STATE LAW
REQUIREMENTS
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4/20/2021 Regular Session Minutes Draft Attachment #2
CITY MANAGER'S OFFICE
3) CONSIDERATION OF RESOLUTION 2021-31 DESIGNATING MAY AS GANG
AWARENESS ANDPREVENTION MONTH
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-31 - A RESOLUTION OF THE CITY OF WEST
COVINA, CALIFORNIA, DESIGNATING MAY AS GANG AWARENESS AND
PREVENTION MONTH
COMMUNITY DEVELOPMENT
4) CONSIDERATION OF APPROVAL OF FINAL PARCEL
MAP NO. 82866LOCATION: 711 N. AZUSA AVENUE
SUBDIVIDER: AZUSA, LLC
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-28 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL
MAP NO. 82866 LOCATED AT 711 N. AZUSA AVENUE
5) CONSIDERATION OF AGREEMENTS RELATED TO THE AZUSA AVENUE
SEWER LIFT STATION UPGRADES - PROJECT NO. U-17022
Carried 5-0 to: take the following actions:
t. Ratify the City Manager's execution of a Settlement Agreement with NV5, Inc. to
contribute to the Azusa Avenue Sewer Lift Station Upgrades project and
compensate the City an amount of $74,000 as construction cost recovery due to
design issues discovered during the construction of the Azusa Avenue Sewer Lift
Station Upgrades project, Project U-17022;
2. Approve and authorize the City Manager to execute a First Amendment to the
Professional Services Agreement with NV5 increasing the contract amount by
$60,000, for a maximum compensation of $90,000; and
3. Adopt the resolution:
RESOLUTION NO. 2021-32 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCALYEAR COMMENCING JULY 1, 2020 AND
ENDING JUNE 30, 2021
FINANCE DEPARTMENT
6) CONSIDERATION OF AUDIT SERVICES CONTRACT
Carried 5-0 to: accept the Audit Committee's recommendation and authorize the City
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4/20/2021 Regular Session Minutes Draft Attachment #2
Manager to negotiate and execute an agreement with Van Lant & Fankhanel, LLP, to
perform audit services forfiscal years 2021-2025, in an amount not to exceed
$246,750.
HUMAN RESOURCES/RISK MANAGEMENT
7) CONSIDERATION OF AMENDMENT TO AGREEMENT WITH VITAL MEDICAL
SERVICES, LLC FOR COVID-19 SCREENING SERVICES
Carried 5-0 to: take the following actions:
i. Authorize the City Manager to negotiate and execute an amendment to the
agreement with Vital Medical Services, LLC to provide for COVID-19 screening
services increasing the maximum compensation to $40,000.
s) CONSIDERATION OF JOB DESCRIPTION AND SALARY GRADE FOR PUBLIC
HEALTH OFFICER
Carried 4-1 (No: Tabatabai) to: establish the new job description and approve the
salary grade for the Public Health Officer position, by adopting the following
resolution:
RESOLUTION NO. 2021-29 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, APPROVING THE PUBLIC HEALTH
OFFICER CLASS SPECIFICATIONS AND THE PAY GRADE FOR SAID
CLASSIFICATION
9) CONSIDERATION OF JOB DESCRIPTION AND SALARY GRADE FOR
MAINTENANCE SERVICES COORDINATOR
Carried 5-0 to: approve the establishment of the Maintenance Services Coordinator and
thejob description and pay grade for such classification, by adopting the following
resolution:
RESOLUTION NO. 2021-30 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, APPROVING THE MAINTENANCE
SERVICES COORDINATOR CLASS SPECIFICATIONS AND THE PAY GRADE
FOR SAID CLASSIFICATION
END OF CONSENT CALENDAR
HEARINGS
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4/20/2021 Regular Session Minutes Draft Attachment #2
PUBLIC HEARINGS
10) CONSIDERATION OF RESOLUTION NO. 2021-27 IMPOSING TERMS AND
CONDITIONS OF EMPLOYMENT ON THE WEST COVINA FIRE
MANAGEMENT ASSOCIATION PURSUANT TOGOVERNMENT CODE
SECTIONS 3505.4, 3505.5, AND 3505.7
Mayor Lopez-Viado announced the Public Hearing matter, Assistant City Clerk Lisa
Sherrick verified that proper legal notice was given, and Mayor Lopez-Viado opened
the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments neither in Favor nor in Opposition
Steve Bennett
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: MOTION BY COUNCILMAN WU AND SECONDED BY COUNCILWOMAN
DIAZ, Carried 5-0 to: take the following actions:
i. Conduct a public hearing regarding the impasse between the City and the West
Covina Fire ManagementAssociation.
2. At the conclusion of the public hearing, consider the following resolution for adoption:
RESOLUTION NO. 2021-27 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WESTCOVINA, CALIFORNIA, IMPOSING TERMS AND CONDITIONS
OF EMPLOYMENT ON THE WEST COVINA FIRE MANAGEMENT
ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTIONS 3505.4,
3505.5, AND 3505.7
MAYOR/COUNCILMEMBERS REPORTS
None
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4/20/2021 Regular Session Minutes Draft Attachment #2
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES, OR INVESTIGATION
• Mayor Lopez-Viado requested a presentation with the District Attorney's office on policies
and their potential impact on the City.
• Mayor Lopez-Viado requested the City look into obtaining a metal detector for the City
Council Chambers and provide an Active Shooter presentation to council.
CITY COUNCIL COMMENTS
None
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Lopez-Viado, and the meeting was
adjourned at 9:04 p.m. The next regularly scheduled Regular City Council Meeting will be held or
Tuesday, May 4, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South,
West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Letty Lopez-Viado
Mayor
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