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03-02-2021 - Regular Meeting - MinutesxI VPESI CON CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MARCH 2, 2021, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 Mayor Letty Lopez-Viado Mayor Pro Tern Dario Castellanos Councilwoman Rosario Diaz Councilmember Brian Tabatabai Councilman Tony Wu MINUTES CALL TO ORDER A Regular Meeting was called to order by Mayor Lopez-Viado on Tuesday, March 2, 2021 at 7:01 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California. INVOCATION Led by Pastor Samuel Martinez from Amazing Love Ministries. PLEDGE OF ALLEGIANCE Led by Councilman Wu ROLL CALL Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz, Mayor Pro Tern Castellanos, Mayor Lopez-Viado. Council Members Absent: None City Staff: David Carmany City Manager, Thomas P. Duarte City Attorney, Lisa Sherrick Assistant Page #1 City Clerk; other City staff presented reports and responded to questions as indicated in the minutes. REPORTING OUT FROM CLOSED SESSION None CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9 (d)(4) 2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Carmany, Duarte Employee Organizations • Confidential Employees • Maintenance & Craft Employees • Non -Sworn • W.C. Police Officers' Association • W.C. Firefighters' Management Assoc. • W.C. Firefighters' Association, I.A.F.F., Local 3226 • General Employees • Mid -Management Employees • W.C. Police Management Association Unrepresented Employee Group • Department Heads PRESENTATIONS Certificate of Recognition presented to teachers of San Jose Academy: Danny Woo and Giselle Arguello ORAL COMMUNICATIONS - Five (5) minutes per speaker Jim Grivich Armando Herman Peter Dien Birdie Azpeitia Jefferson Deroux Ralph Galvan John Shewmaker Minerva Avila James Toma Mayor Pro Tem Valerie Munoz Page #2 Colleen Rozatti CITY MANAGER'S REPORT Presentation given by Mr. Carmany CONSENT CALENDAR ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Items 1-3. ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Items 4 (Item 4 was pulled for discussion by Councilmember Tabatabai). ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Items 5 (Item 5 was pulled for discussion by Councilmember Tabatabai). ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve Consent Calendar Items 6 (Item 6 was pulled for discussion by Mayor Pro Tem Castellanos). APPROVAL OF MEETING MINUTES 1) FEBRUARY 16, 2021, CITY COUNCIL/SUCCESSOR AGENCY SPECIAL CLOSED SESSION MEETINGMINUTES FEBRUARY 16, 2021, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES FEBRUARY 23, 2021, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES Carried 5-0 to: approve the February 16, 2021, Special Closed Session Meeting Minutes, the February 16, 2021, Closed Session Meeting Minutes, and the February 23, 2021, Regular Session Meeting Minutes. CLAIMS AGAINST THE CITY 2) CONSIDERATION OF GOVERNMENT TORT CLAIMS Carried 5-0 to: deny the following Government Tort Claim and direct that the claimant(s) be notified: 1. County of Los Angeles vs. City of West Covina COMMUNITY DEVELOPMENT 3) CONSIDERATION OF APPROVAL OF CONSTRUCTION AGREEMENT FOR TRAFFIC SIGNAL INSTALLATION AT CAMERON AVENUE AND BARRANCE STREET PROJECT — PROJECT NO. 18040 Carried 5-0 to: take the following actions: 1. Award the construction agreement for the Cameron Avenue at Barranca Street Traffic Signal Improvements Project (Project No. 18040) to P.T.M. General Engineering Services, Inc. for $336,036.00, as the lowest responsible bidder; Page #3 2. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary and with the City Manager's approval, for unforeseen conditions; 3. Authorize the City Manager to negotiate and execute the agreement and any authorized amendments to the agreement; and 4. Adopt the following resolution: RESOLUTION NO. 2021-13 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND JUNE 30, 2021 (PROP C 25% - PROJECT NO. 18040) FINANCE DEPARTMENT 4) CONSIDERATION OF SECOND QUARTER FINANCIAL REPORT FOR FISCAL YEAR 2020-21 Carried 5-0 to: take the following actions: 1. Receive and file the Second Quarter Financial Report for Fiscal Year 2020-21; and 2. Adopt the following resolution: RESOLUTION NO. 2021-14—A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND JUNE 30, 2021 (SECOND QUARTER FINANCIAL REPORT) 5) CONSIDERATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED JUNE 30, 2020 Carried 5-0 to: receive and file the following letters and financial reports for the year ended June 30, 2020: • Comprehensive Annual Financial Report; • Government Auditing Standards Letter; • Audit Communication Letter; • West Covina Housing Authority Fund Financial Report; • West Covina Housing Authority Fund Addendum to the Annual Progress Report; and • Air Quality Improvement Fund Financial Statements. PUBLIC SERVICES 6) CONSIDERTION OF EXTENSIONS TO TRANSPORTATION AND LEASE AGREEMENTS WITH MV TRANSPORTATION, INC. Carried 5-0 to: take the following actions: 1.Approve the amendment to the Transportation Services Agreement with MV Transportation, Inc., to extend the term on a month -to -month basis, for up to 12 months, Page #4 while the City conducts a formal solicitation for the transportation services; 2.Approve the amendment to the Lease Agreement with MV Transportation, Inc., on a month -to -month basis, for up to 12 months, to coincide with the Term of the Transportation Services Agreement; and 3.Authorize the City Manager to negotiate and execute the amendments to both agreements in substantially the form as attached and in such final form as approved by the City Attorney. END OF CONSENT CALENDAR DEPARTMENTAL REGULAR MATTERS POLICE DEPARTMENT 7) UPDATE ON CITY'S HOMELESS INITIATIVES Carried 5-0 to: receive and file this informational report. MAYOR/COUNCILMEMBERS REPORTS None CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Mayor Lopez-Viado has requested the following: 1. A letter be drafted to the State to address Homeless concerns. 2. Research the ordinance from the City of Alhambra capping food delivery service fees. CITY COUNCIL COMMENTS None ADJOURNMENT A motion to adjourn the Regular Meeting was made by Councilwoman Diaz, and the meeting was adjourned at 11:07 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, March 16, 2021 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California. Submitted by: Lisa Sherrick Assistant Cio Clerk �,ado,:-�-� LlLe�tty Mayor Page #5