03-16-2021 - AGENDA ITEM 09 CONSIDERATION OF LEASE PURCHASE OF AUTOMATED LICENSE PLATE READER (ALPR) CAMERA SYSTEMAGENDA ITEM NO. 9
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: March 16, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF LEASE PURCHASE OF AUTOMATED LICENSE PLATE
READER (ALPR) CAMERA SYSTEM
RECOMMENDATION:
It is recommended that the City Council take the following action:
1. In accordance with West Covina Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330(b),
which states that bidding may be dispensed with when the commodity can be obtained from only one (1)
vendor, authorize the lease purchase of an Automated License Plate Reader (ALPR) camera system,
directly from Flock Group Inc. (Flock Safety) of Atlanta, GA, for a total of $157,500, using previously
appropriated federal asset forfeiture funds.
2. Authorize the City Manager to negotiate and execute an agreement with Flock Safety, in a form
approved by the City Attorney.
DISCUSSION:
Crimes involving vehicles are of significant concern in West Covina, and throughout the local region. The Los
Angeles County Taskforce for Regional Auto -theft Prevention (TRAP) estimates that $1 billion worth of
vehicles are stolen each year in Los Angeles County. Additionally, vehicle burglaries, vehicle part thefts, and
other critical incidents involving vehicles (e.g., Amber Alerts, armed and dangerous suspects, etc.) are all
current public safety problems in our region.
Police Department staff researched technology options to help combat all of these problems, and found that
Flock Safety offers a citywide network of Automated License Plater Reader (ALPR) cameras, with an
integrated analytics system, that would help to address all of these problems. A leader in the ALPR industry,
the Flock Safety ALPR system is utilized by over 500 police agencies nationwide. Other police departments in
our region who utilize this system include Covina, Azusa, San Marino, Ontario, Redlands, and some Los
Angeles County Sheriff's Department stations.
The Flock Safety ALPR system is unique, offering wireless deployment that requires no additional
infrastructure setup, and has the option for solar or direct power. Flock's cameras capture date, time, location,
license plate (state, partial, paper, and no plate), vehicle details (type and color), as well as objects (bicycle,
animals, and people). The integrated analytics system incorporates comprehensive monitoring, processing, and
machine vision services. The system also includes a two-year warranty, Criminal Justice Information Services
(CJIS) compliant cloud -based hosting, unlimited user licenses, ongoing software enhancements, camera setup,
mounting, shipping, and a cellular connection. Attachment No. 1 details the features of the system. In brief,
attractive features of the system include the following:
• Cameras detect unbiased, objective data, and capture and process up to 30,000 vehicles per day;
• Cameras capture motion, not just license plates;
• The system includes a secure AWS Government Cloud Server, compliant with CJIS requirements;
• Footage is 100% owned by the customer, never shared or sold, and deleted after 30 days;
• Secure web -based footage retrieval with filtering capabilities, and an access audit trail;
• Unlike other ALPR companies, Flock Safety offers a lease option with ongoing upgrades, which
eliminates the burden of having to purchase replacement cameras;
• Not facial recognition software or immigration enforcement software.
Additionally, if private companies purchase their own Flock Safety cameras, they can be fully integrated into
the Flock Safety system. Similarly, the Police Department has several older vehicle mounted ALPR devices.
These are from a different manufacturer and access a different system, but could also be integrated into the
Flock Security system in the future.
Flock Safety submitted a customized ALPR proposal, and a sole source letter see Attachment No. 1. This
proposal includes the lease of 30 cameras to be located across the City for two years —the camera locations
(targeting areas with high levels of traffic or crime) will be finalized after a purchase agreement has been
approved. At the end of the two-year lease period, staff could assess the benefits of the system and determine
whether to recommend continuing or discontinuing the program.
Flock Safety is the sole manufacturer and developer of this system (including the cameras, and the integrated
analytics). In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330(b), which states
that bidding may be dispensed with when the commodity can be obtained from only one (1) vendor, staff
recommends that the City Council authorize the lease purchase of an Automated License Plate Reader (ALPR)
camera system for two years, directly from Flock Safety of Atlanta, GA, for a total of $157,500, using
previously appropriated federal asset forfeiture funds, and authorize the City Manager to negotiate and execute
an agreement with Flock Safety, in a form approved by the City Attorney.
Submitted For: Ken Plunkett, Police Captain
Prepared by: Alex B. Houston, Police Administrative Services Manager
Additional Richard Bell, Chief of Police
Approval:
Additional Robbeyn Bird, Finance Director
Approval:
Fiscal Impact
FISCAL IMPACT:
The purchase cost of this ALPR system (totaling $157,500) will constitute no cost to the General Fund for the
first two years. Federal asset forfeiture funding for new technology projects, previously appropriated by the
City Council, is available in account #117.31.3110.7160. If the initial two years of this system prove fruitful,
the Police Department will request that City General Funds or other local funds be budgeted to continue the
system.
Attachments
Attachment No. 1 - ALPR Proposal and Sole Source Letter from Flock Safety
CITY Protect Public Safety
COUNCIL
GOALS &
OBJECTIVES:
ATTACHMENT NO. l
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Protecting your jurisdiction is of the utmost importance. Thank you for considering Flock
Safety's technology system as part of your comprehensive strategy to protect your city,
citizens, and officers. We are more than just a camera company - we are a crime -fighting
technology company with a mission to eliminate non-violent crime in the United States.
What makes Flock Safety's technology different
0
PUBLIC & PRIVATE
PARTNERSHIPS
Thousands of communities use privately
funded Flock Safety cameras throughout the
country, which provides a huge benefit to local
law enforcement as they can have access to
those cameras without having to pay for them.
0
INFRASTRUCTURE FREE
Use cameras that are solar powered and
include LTE internet connectivity (unlimited
use included in cost), so they can be rapidly
deployed virtually anywhere.
0
VEHICLE FINGERPRINT -
TECHNOLOGY
Capture far more than just license plates. Allow
your investigators to search footage by vehicle
type, make, and color; identify the state of a license
plate; capture temporary plates, paper plates, and
vehicles without plates. Our cameras also capture
two (2) lanes of traffic traveling up to 100 MPH with
a single camera.
0
SIMPLE & AFFORDABLE
Our cameras cost $2,500 per camera per year
which includes hardware, software, solar power,
LTE connectivity, unlimited users, and unlimited
data storage.
We look forward to hearing from you and hope you will join the "flock"!
Thank you,
frock safety
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
U* *qr"VIOO
ah 40
500
1000+
120
Police
US cities
Stolen vehicle
departments
reads/hr
Flock Safety's technology includes fixed license plate
reading cameras and software for unlimited users to
access footage and receive hotlist notifications.
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Proposal Police departments need a scalable solution to increase clearance rates and deter
crime. The Flock Safety camera sees like a detective to make actionable evidence
Summary available when needed that is easily searchable by vehicle type, make, model,
color, timeframe, or plate details. We deliver this detail through Al and Machine
Learning technology that scans each image for distinguishing features, instead of
traditional metal plates. This means we can also detect vehicles with no plates,
temporary plates, dirty/covered plates, and even get accurate state detection.
Company Oueruiew
Flock Safety's mission is to eliminate non-violent crime. This is
possible with city-wide coverage of automatic license plate readers
(ALPRs) for both public safety organizations and private citizens.
When a crime occurs, Flock Safety cameras deliver the actionable
evidence you need to make an arrest.
Our company is headquartered in Atlanta, Georgia. Flock Safety
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
camera systems live in over 1000 cities in 38 states and over 500 police departments. With an average of 120
Hot List notifications sent an hour with jurisdictions throughout the U.S., our team is helping agencies solve
and prevent crime every minute.
Customer Results
Police departments need a scalable solution to increase clearance rates and deter crime. The Flock Safety
camera sees like a detective to make actionable evidence available when needed that is easily searchable by
vehicle type, make, model, color, timeframe, or plate details. We deliver this detail through Al and Machine
Learning technology that scans each image for distinguishing features, instead of traditional metal plates.
This means we can also detect vehicles with no plates, temporary plates, dirty/covered plates, and even get
accurate state detection.
JERSEY VILLAGE, TEXAS
A camera on every street to create a virtual gate
Within one week, Flock Safety cameras notified officers of two vehicles on the
NCIC Hot List. During the seizure of one of the vehicles, a wanted murderer in the
state of Louisiana was arrested. Both vehicles were returned to their owners.
• Location: Houston suburb
Flock Cameras: 50+
• Residents:8,000
• Installation: Two months from purchase
MARIETTA, GEORGIA
34% reduction in calls for service
in targeted hotspots
Cameras within the city led to the arrest of a suspect who allegedly
brutally attacked a woman. Officers were able to locate and arrest the
suspect using Flock cameras after weeks of the suspect being on -the -run.
• Location: Atlanta suburb, in Cobb County, Georgia
• Flock Cameras: 70 and growing within the county (30 police and 40
private cameras)
• Residents: 65,000 in Marietta
• Installation: Two months from purchase for first hotspot created
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
COBB COUNTY, GEORGIA
Containment strategy in highest crime
beat of the county
Cobb County Police Department utilized 35 Flock cameras in 2 containment zones
in their highest crime beats to reduce crime by over 60%.
• Location: Cobb County, GA is just outside of Atlanta
Flock Cameras: 35 for PD, over 100 including private sector cameras
Residents: 750,000 in Cobb County
Installation: Phased approach
• Contact: Deputy Chief Stuart Vanhoozer at stuart.vanhoozer@cobbcounty.org
or (404) 375-1926
LOS ANGELES, CALIFORNIA
Sheriff's Department performs
detection accuracy test 1.50
Los Angeles Sheriff's Department performed a head -to -head test of
1.20
the Flock Safety camera versus a legacy ALPR solution.
The results showed that the Flock Safety camera captures 30% _90
more vehicle images and provides more accurate reads than
traditional cameras triggered by infrared technology. .60
Conducted in limited lighting from 2:00 AM to 8:00 AM, and from
11:00 PM to 6:00 AM. .30
• Causes for missed vehicles and/or misread plates were associated
with the amount of reflectivity of the plate (older/dirtier tags, and 0
dealer provided paper plates).
ACCURATE READS
Legacy Flock
ALPR Safety
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Product
Flock Safety Automatic License Plate Reading (ALPR) cameras do not just identify the plate seen, but all the
objects within the frame. Even if the vehicle does not have a tag, the image can be captured for review.
The user interface is a simple search with unlimited user licenses. Within the software component, law
enforcement can receive hotlist alerts and create custom alerts for plates under your investigation.
SOFTWARE USER INTERFACE
Included at no additional cost with unlimited user licenses. Receive alerts to help detect crime and search
footage to access evidence — with any internet-connected device (based on user credentials that are easily
managed/approved by admin).
Detect Crime
• Connected to the NCIC Hot List & CJIS compliant
• State detection to ensure quality alerts
Hotlist alerts (includes privately owned cameras in your
jurisdiction)
• Create custom alerts for tags under investigation with your
organization
Filter notifications by reason codes (exclude sex offenders,
include stolen plates, etc.)
• Email and SMS alerts to users
• Audible and visual alerts
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Access Evidence
• Filter search by specific camera location
• Capture vehicles regardless of plate type (paper, no plate,
etc.)
• Search results with vehicle summary in multiple formats
• Filter by Vehicle FingerprintTM
Date and time
Vehicle Characteristics
Plate (partial/full)
Plate Type (in state, out of state, temporary tag)
• Build & Color
• Resident status
Location/Date/Time
Insights
Give city council an ROI report
• Discover crime and traffic patterns
• Prioritize changes by greatest impact
Change your community for the better
Lookup
Search plates across your jurisdiction
• "I have the plate where is the car?"
• Designed to search all cameras, all time
Get a full view of all activity tied to one vehicle in
your network
G c
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
; I +A
Peformance
Talon
A new way to solve cross -jurisdiction crimes
New privacy setting (National + State search)
500M monthly reads
Attached to "Lookup" experience
' • • NIGHT TIME FOOTAGE
TEMPORARY PLATE
• • TWO LANES OF TRAFFIC
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
CAMERA SPECIFICATIONS
Design
Dimensions: 8.75" x 3"
Weight: 3 Ibs
IP65 Waterproof
Power
14Ah Battery
30W Solar Panel (14" x 21 ")
AC Power (5 ft. range)
Data
16GB local storage, -2 weeks
Image
SMP Image Sensor
Motion
Passive Infrared Motion Detection
Connectivity
Embedded Cellular LTE Connection
Cellular service provider depends on area
Production
Designed & manufactured in the U.S.
Night Vision
850nm Custom I Array
Cloud Storage
30 days storage (Amazon Web Services)
Accessible via secure website
Images can be downloaded and stored by department
CAMERA PERFORMANCE
Traffic
NCIC and Custom Alert Notifications
. Average of 10-15 seconds
Includes time, location, plate, and vehicle image
Includes state specific alerts based on image
Power Source
100-240 VAC <1 amp
60 W Solar
11-14 Volt
Processing Power
1.4GHz
64-bit quad -core CPU
Image Capture
30-50 ft from vehicles
Up to 2 lanes of traffic per camera
Date and time with camera location
Plate (state, partial, paper, and none)
Vehicle details (Make, type, and color)
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Training, Ongoing
Support & Timeline
New customers will first get connected with their dedicated
Onboarding Specialist who will spearhead the installation project
to completion. Once cameras are successfully capturing footage,
customers get introduced to their dedicated Market Manager.
This person serves as the main point of reference for all things
Flock Safety (training, setup questions, etc). In addition, the Flock
Safety Support team monitors the support*flocksafety.com inbox
Monday through Friday, 8:00 AM to 5:00 PM EST.
SAFETY -AS -A -SERVICE
Regular software updates at no additional cost
Camera maintenance is included in the subscription
Unlimited users for hotlist integration and alerts, and camera
footage search
INSTALLATION & CAMERA LOCATIONS
The average installation is to 6-8 weeks. Camera locations and installation timing is coordinated by the Flock
Safety Customer Support team.
City intersection
Solar & existing pole
Entrance to Hotel
Solar & Flock 14 foot pole
City Foot Traffic Street
Electric & existing pole
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Install Process Guide
TERMS, CONDITIONS, & SERVICE LEVEL AGREEMENT INFORMATION
For the complete list of Terms & Service, please visit https://www.flocksafety.com/legal.
WARRANTY
All Flock products are under warranty for the duration of the Customer's contract.
Flock cameras have built-in alarms to alert us if a camera is not performing at optimal standards. In the
event of a camera performance issues, maintenance teams will be deployed at no additional cost.
In the event the Flock camera is physically damaged or stolen, the first camera replacement will be made
by Flock at not additional cost. A reassessment of camera location will be made at that time to deter
further issues.
In the unlikely case that an additional replacement camera is needed, the customer will be responsible for
the $500 cost.
Flock reserves the right to refuse or delay replacement or its choice of remedy for a Defect until after it has
inspected and tested the affected Unit; provided that such inspection and test shall occur within 72 hours
after the Agency notifies the Flock of defect.
Pricing
$2,500 PER CAMERA, PER YEAR*
Annual subscription includes
Camera Hardware:
Automatic license plate reader
Solar or DC Power
1/ Mounting equipment
Maintenance Warranty
Hosting & Analgtics
Cloud hosting & LTE connetivity
Unlimited user licenses
V Hot list integration & alerts
Ongoing software enhancements
five (5) camera minimum l one-time installation fee per camera = $250
Flock Safety does not provide electrical services l electrical work not included in the price
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
Subscription Details
Price
QTY
Subtotal
Annual Subscription Price
$2,500.00
30
$75,000.00
peryear
Automatic License Plate Reader
$0.00
30
$0.00
(ALPR)
Solar or DC Power
Maintenance Warranty
Hosting &Analytics
$0.00
30
$0.00
Cloud Hosting
Unlimited User Licenses
Hotlist Integration &Alerts
Neighborhood Camera Integration
Ongoing Software Enhancements
Implementation (Onetime fee)
$250.00
30
$7,500.00
Camera Setup
Shipping & Handling
Other
$0.00
30
$0.00
Cellular
Mounting Equipment
Tota 1 $82,500.00
Special terms:
• West Covina is prepaying for 2 years. The total invoice will be $157,500 due upon
installation of the cameras with net 30 terms.
Today's Date - Feb 18, 2021
This proposal expires in 30 days.
flock safety
Sole Source Letter for Flock Safety ALPR Cameras and Solution
Flock Safety is the sole manufacturer and developer of the Flock Safety ALPR Camera. Flock
Safety is also the sole provider of the comprehensive monitoring, processing, and machine
vision services which integrate with the Flock Safety ALPR Camera.
The Flock Safety ALPR camera is the only Law Enforcement Grade ALPR System to offer
the following combination of features:
• Machine vision to analyze vehicle license plate, state recognition, vehicle color, vehicle
type, and vehicle make
• Machine vision to capture and identify characteristics of vehicles with a paper license
plates and vehicles with the absence of a license plate
• Ability to capture two (2) lanes of traffic simultaneously with a single camera from a
vertical mass
• Wireless deployment of license plate reading cameras with integrated cellular
communication weighing less than 5lbs and able to be powered solely by a solar panel
of 60W or less
• Ability to capture and process up to 30,000 vehicles per day with a single camera
powered exclusively by solar power
• On device machine processing to limit LTE bandwidth consumption
• Cloud storage of footage
• Web based footage retrieval tool with filtering capabilities such as vehicle color, vehicle
type, vehicle manufacturer, partial or full license plate, state of license plate, and object
detection
• Privacy controls to enable certain vehicles to "opt -out' of being captured on film
• Performance monitoring software to predict potential failures, obstructions, tilts, and
other critical or minor issues
• Covert industrial design for minimizing visual pollution
Thank you,
4c��
Garrett Langley
CEO, Flock Safety
1170 Howell Mill Rd. NW • Suite 210, Atlanta, GA 30318