03-16-2021 - AGENDA ITEM 05 CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT FOR COMPREHENSIVE DEVELOPMENT CODE UPDATEAGENDA ITEM NO. 5
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: March 16, 2021
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT
FOR COMPREHENSIVE DEVELOPMENT CODE UPDATE
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Award the contract for the Comprehensive Development Code Update to KTGY Group, Inc.; and
2. Authorize the City Manager to negotiate and execute a Professional Services Agreement with KTGY
Group, Inc., in an amount not to exceed $490,429, for a term ending March 31, 2024.
BACKGROUND:
When a municipality adopts a comprehensive plan - a general policy document - zoning ordinances and
subdivision regulations are the two most commonly used legal devices to carry it out. A zoning ordinance
divides a community into districts, or zones, and regulates land use activity in each district, specifying the
permitted uses of land and buildings, the intensity or density of such uses, and the bulk (size) of buildings on
the land. By contrast, subdivision regulations govern both the division of land into two or more lots, parcels,
or sites for building and the location, design, and installation of supporting infrastructure Together, these
regulatory devices ensure that (1) the future land use pattens incorporated into the comprehensive plan are
achieved; (2) existing land uses (such as homes) are shielded from incompatible land uses (such as heavy
industry); (3) development is adequately served by streets, schools, parks and recreation, and utility systems;
and (4) the city is in compliance with myriad local, state and federal policies & regulations.
The City's current Zoning Code and Subdivision Ordinance are decades old and have only been modified
through minor amendments in order to keep up with State requirements. In addition, the codes are poorly
organized. With this project, the City is embarking on a complete overhaul of both codes. This would be a
repeal and replacement of the existing codes.
DISCUSSION:
On December 2, 2020, staff issued a Request for Proposals (RFP) for qualified consultants to prepare a
comprehensive update to the City's Zoning Ordinance and Subdivision Ordinance and the creation of a
consolidated Development Code. The RFP was posted on PlanetBids. On January 14, 2021, the City received
proposals from: MIG, Lisa Wise Consulting, Inc., Infrastructure Engineers, and KTGY Group, Inc. (KTGY
Architecture and Planning). The proposals were reviewed by two staff members for relevant experience,
qualifications of personnel, and schedule of costs. The results of the evaluation of the proposals are as follows:
6.4. Notices. Any notices, documents, correspondence or other communications
concerning this Agreement or the work hereunder may be provided by personal delivery,
facsimile, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed
in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such
communication shall be deemed served or delivered: a) at the time of delivery if such
communication is sent by personal delivery; b) at the time of transmission if such communication
is sent by Email; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S.
postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
KTGY Group, Inc.
City of West Covina
17911 Von Karman Ave., Suite 200
1444 West Garvey Ave. South
Irvine, CA 92614
West Covina, CA 91790
Tel: (949) 221-1244
Tel: (626) 939-8422
Email: kryan@ktgy.org
Email: jburns@westcovina.org
Attn: Ken Ryan
Attn: Jo -Anne Burns, Planning Manager
6.5. Attorneys' Fees. If litigation is brought by any party in connection with this
Agreement against another party, the prevailing party shall be entitled to recover from the
opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the
prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of
any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of California without giving effect to that body of laws pertaining to conflict of
laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los
Angeles County, California.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign,
transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without
City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall
be void and shall constitute a breach of this Agreement and cause for termination of this
Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant
of Consultant's obligation to perform all other obligations to be performed by Consultant
hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, with counsel of
City's choosing, indemnify, hold free and harmless the City, its elected and appointed officials,
officers, agents and employees, at Consultant's sole expense, from and against any and all
claims, demands, actions, suits or other legal proceedings brought against the City, its elected
and appointed officials, officers, agents and employees arising out of the performance of the
Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to
this Agreement. The defense obligation provided for hereunder shall apply without any advance
showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized
subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its
basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or
authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability
against the City, its elected and appointed officials, officers, agents and employees based upon
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KTGY Group, Inc.
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the work performed by the Consultant, its employees, and/or authorized subcontractors under this
Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are
specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the
Consultant shall not be liable for the defense or indemnification of the City for claims, actions,
complaints or suits arising out of the sole active negligence or willful misconduct of the City. This
provision shall supersede and replace all other indemnity provisions contained either in the City's
specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an
independent contractor and not as an employee of City. Consultant shall have no power to incur
any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time,
or in any manner, represent that it or any of its agents or employees are in any manner agents or
employees of City. Consultant shall secure, at its sole expense, and be responsible for any and
all payment of Income Tax, Social Security, State Disability Insurance Compensation,
Unemployment Compensation, and other payroll deductions for Consultant and its officers,
agents, and employees, and all business licenses, if any are required, in connection with the
services to be performed hereunder. Consultant shall indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with the applicable
worker's compensation laws. City shall have the right to offset against the amount of any fees due
to Consultant under this Agreement any amount due to City from Consultant as a result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or
ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and/or employee contributions for
PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information and data
including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by
Consultant or any of its subcontractors in the course of performance of this Agreement, shall be
9
KTGY Group, Inc.
Form Revised November 2020
and remain the sole property of City. Consultant agrees that any such documents or information
shall not be made available to any individual or organization without the prior consent of City. Any
use of such documents for other projects not contemplated by this Agreement, and any use of
incomplete documents, shall be at the sole risk of City and without liability or legal exposure to
Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses,
and expenses, including attorneys' fees, arising out of or resulting from City's use of such
documents for other projects not contemplated by this Agreement or use of incomplete documents
furnished by Consultant. Consultant shall deliver to City any findings, reports, documents,
information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes
or any other related items as requested by City or its authorized representative, at no additional
cost to the City. Consultant or Consultant's agents shall execute such documents as may be
necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Electronic Safeguards. Consultant shall identify reasonably foreseeable internal
and external risks to the privacy and security of personal information that could result in the
unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.
Consultant shall regularly assess the sufficiency of any safeguards and information security
awareness training in place to control reasonably foreseeable internal and external risks, and
evaluate and adjust those safeguards in light of the assessment.
6.14. Economic Interest Statement. Consultant hereby acknowledges that pursuant to
Government Code Section 87300 and the Conflict of Interest Code adopted by City, Consultant
is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest
Statement (Form 700) with the City Clerk, for each employee providing advice under this
Agreement, prior to the commencement of work, unless waived by the City Manager.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and
subconsultants, if any, will comply with all conflict of interest statutes of the State of California
applicable to Consultant's services under this agreement, including, but not limited to, the Political
Reform Act of 1974 (Government Code Section 81000, et seq.) and Government Code Sections
1090-1092. Consultant covenants that none of Consultant's officers or principals have any interest
in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree
with the performance of the services hereunder, including in any manner in violation of the Political
Reform Act. Consultant further covenants that in the performance of this Agreement, no person
having such interest shall be used by Consultant as an officer, employee, agent, or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing any
services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s)
and/or partnership(s) owning property in the City and further covenants and agrees that
Consultant and/or its subconsultants shall provide no service or enter into any agreement or
agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s)
owning property in the City prior to the completion of the work under this Agreement.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City
while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any
of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent
this Agreement incorporates by reference any provision of any document, such provision shall be
deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so incorporated by
reference, this Agreement shall govern over the document referenced.
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KTGY Group, Inc.
Form Revised November 2020
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation
and negotiation of this Agreement and in the performance of its obligations hereunder except as
expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole
benefit of City and Consultant and no other parties are intended to be direct or incidental
beneficiaries of this Agreement and no third party shall have any right in, under or to this
Agreement.
6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement and have had an adequate opportunity to review each and every provision of
the Agreement and submit the same to counsel or other consultants for review and comment. In
the event an ambiguity or question of intent or interpretation arises with respect to this Agreement,
this Agreement shall be construed as if drafted jointly by the parties and in accordance with its
fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party
by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a
waiver of those rights to require such performance or compliance. No waiver of any provision of
this Agreement shall be effective unless in writing and signed by a duly authorized representative
of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy
in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in
respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.24. Severability. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable in any circumstance, such determination shall not
affect the validity or enforceability of the remaining terms and provisions hereof or of the offending
provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement,
based upon the substantial benefit of the bargain for any party, is materially impaired, which
determination made by the presiding court or arbitrator of competent jurisdiction shall be binding,
then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts and Electronic Signatures. This Agreement may be executed in one
or more counterparts, each of which shall be deemed an original. All counterparts shall be
construed together and shall constitute one agreement. Counterpart written signatures may be
transmitted by facsimile, email or other electronic means and have the same legal effect as if they
were original signatures.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so the parties hereto are formally bound to the provisions of this
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KTGY Group, Inc.
Form Revised November 2020
Agreement
6.27. Taxpayer Identification Number. Consultant shall provide City with a complete
Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal
Revenue Service.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their respective authorized officers, as of the date first above written.
CITY OF WEST COVINA,
A municipal corporation
Date:
David Carmany
City Manager
CONSULTANT
Date:
Signature
Name and Title
Date:
Signature
Name and Title
ATTEST:
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
Date:
Thomas P. Duarte
City Attorney
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KTGY Group, Inc.
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APPROVED AS TO INSURANCE:
Date:
Helen Tran
Human Resources and Risk Management
Director
13
KTGY Group, Inc.
Form Revised November 2020
EXHIBIT A
CONSULTANT'S PROPOSAL
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949.851.2133
January14,2021
Jo -Anne Burns
City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
Re: Letter of Transmittal —Comprehensive Development Code Update
Dear Mrs. Burns:
It is with great pleasure that KTGY Group, Inc. submits our team's qualifications and proposal for the Comprehensive
Development Code Update project.
My Planning Director, John Moreland, will personally lead the KTGY project team in this important endeavor. John's
experience in working with both the public and private sectors is extensive, and he offers unique and strategic insight gained
through numerous complex land use policy projects over his 15 plus -year career. Having previously worked at the City of West
Covina and most recently as a consultant for the Queen of the Valley Specific Plan project, John has a deep understanding of
the City's existing Zoning Code and all of its unique elements. His experience in working with over 100 California jurisdictions
will yield policy solutions crafted exclusively for West Covina. Our team also includes another former West Covina employee,
Jihad Othman, who has extensive experience with permitting and working with complex intra-department procedures. Our
combined KTGY team will ensure that the final Development Code will anticipate numerous development scenarios and
procedures while our efforts will come in on -time and on -budget.
In working with comprehensive development codes, we found it easier and more efficient to break up the topics into
sections, rather than trying to tackle the entire code at one time. This would allow for more in-depth discussion for each item,
but not impact the overall project timeline. Our scope of work also includes an extensive outreach campaign — not with just
the public, but with also City staff. We understand that not only the Planning Department uses the Zoning and Subdivision
Codes, but also Code Enforcement, Engineering, Building, and Public Safety to a certain extent. Our work efforts will include
streamlined procedures, similar to the provisions we wrote for the County of Orange. Our work will also include provisions
for newer uses such as escape rooms, distilleries/breweries, and allowances for outdoor dining (including pandemic -related
provisions). Furthermore, our firm has in-house architectural experience, across a wide variety of styles and densities. KTGY's
architectural experience in the City includes The Colony at the Lakes and Cameron 56.
Some key qualifications of our team include:
• One of this country's most successful planning, urban design, and architectural firms.
• Established experience in planning unique, lively, and well -crafted communities and destinations that incorporate
enduring design, solid market fundamentals, flexible land use policies, and smart growth principles.
• Proven experience with functional, budgetary, and scheduling requirements for planning projects.
• Experience in crafting land use policy documents, such as zoning code amendments and Specific Plans, that are
implementable, clear, concise, and allow for flexible and creative development.
• An open and collaborative approach to planning and design.
No.
Firms
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KTGY Architecture and Planning
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MIG
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Lisa Wise Consulting, Inc.
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Infrastructure Engineers
KTGY Architecture and Planning scored the highest in the review of the proposals. KTGY submitted an
exemplary proposal that addressed each aspect of the RFP. KTGY has completed similar projects in the Cities
of Irvine and Rialto, and most recently completed the Queen of the Valley Specific Plan for the City. The
project scope of work contemplates extensive meaningful community outreach and participation.
Staff is recommending the City Council approve a Professional Services Agreement with KTGY Group, Inc.
in an amount not to exceed $490,429.00.
LEGAL REVIEW:
The City Attorney's Office has reviewed and approved the proposed agreement as to form.
OPTIONS:
The City Council has the following options:
1. Approve staff's recommendation; or
2. Provide alternative direction.
Prepared by: Jo -Anne Burns, Planning Manager
Fiscal Impact
FISCAL IMPACT:
Funding for the Professional Services Agreement with KTGY Architecture and Planning will be paid out of
funding received from the California Department of Housing and Community Development from the LEAP
Grant.
Attachments
Attachment No. 1 - Professional Services Agreement with KTGY Group, Inc.
CITY Enhance the City Image and Effectiveness
COUNCIL Engage in Proactive Economic Development
GOALS &
OBJECTIVES:
17911 Von Karman Ave
Suite 200
Irvine, CA 92614
949.851.2133 10 Mw
In the enclosed materials, you will find descriptions of our firm, team members, and scope of work, all of which demonstrate
our commitment to innovation and collaboration. We appreciate this opportunity and look forward to working with you on
this project. If you have any questions regarding the content of this proposal, please contact John Moreland at 562.216.3850
or via email at jmoreland@ktgy.com. This proposal will remain valid for 180 days from the date on this letter.
Sincerely,
Ken Ryan
Principal
KTGY Architecture + Planning
949.221.1244 1 kryan@ktgy.com
Chapman University Specific Plan
Orange, CA
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PROJECT APPROACH
The Comprehensive Development Code Update (Project) will create a new streamlined
Development Code for the City of West Covina. This Project will simplify the range of zones and
entitlement procedures currently found within the existing Zoning Code. The goal will also be
to present the Code in a simple and straightforward manner, eliminating Planned Community
Development text and Single -Family Area Districts. Uses will also be consolidated and updated
to reflect current market trends. Consideration will also be given to emerging uses as a result of
the pandemic. Another objective would be to make uses more resilient but also balance the need
for public safety and high -quality architectural design.
In keeping with our firm's philosophy, KTGY's approach will be a highly collaborative, multi-
disciplinary effort involving the City, our CEQA consultant, local stakeholders, and the
community. We understand that each participant offers unique experience and perspective that
will contribute to the overall success and value of any planning effort. Our approach for the
Project will focus on three main components: 1) frequent and clear communication with the City
and the public; 2) divide the Code into manageable pieces when communicating with the public;
and 3) look for innovative ways to spur development (such as allowances for tasteful advertising
in commercial centers and density bonuses for residential projects that provide exceptional
community benefits).
Having previously worked in the planning departments of the City of West Covina and the
County of Orange, John Moreland, Project Manager, understands the need to provide clear
communication, as well as howto keep a thorough record asthe project progresses. It is imperative
that communication does not include planning or technical jargon and that communication is
made in a clear, concise, and accurate manner. The Zoning Code will also need to reflect this
to avoid any potential ambiguity. KTGY's Queen of the Valley Specific Plan demonstrates our
ability to graphically depict tiered setbacks and describes other standards in a clear manner. Our
proposal includes frequent communication with the City, including bi-weekly conference calls
to keep the City updated on the content and deliverables. These calls will include a brief agenda
and minutes in the form of an action item summary.
I
100 Acre Development Parcel I Irvine, CA
KTGY ARCHITECTURE + PLANNING
PROJECT APPROACH
Our initial efforts will consist of an extensive audit and evaluation of the existing Zoning and
Subdivision Codes. This audit will include our initial recommendation on the framework for
the new Code, as well as opportunities for updates as well as sections that should remain.
After this audit, KTGY will begin the community outreach process. We will utilize Bang the
Table, an online engagement platform, which includes hosting its own website and interactive
online features to connect with the public. This website will become the online portal for the
Project and contain all of the requested documentation. In addition to the scope requested
by the City, KTGY recommends to create a Technical Advisory Committee, consisting of key
City Staff to provide input on the future implementation of the Development Code.
Some of KTGY's recommended preliminary planning goals include:
• Establish a framework for the Development Code that represents the character and
identity desired by the City and the community.
• Assess uses that typically require little public scrutiny such as general or on -sale service
of alcohol in conjunction with a bona -fide restaurant. Consider including standard
conditions in the Code or have these uses go through an administrative review process.
• Consider incorporating shared parking into the Code, allowing reductions based on
a parking study, and/or granting parking reductions for businesses that incorporate
Transportation Demand Management (TDM) provisions.
• Work closely with Police and Fire to ensure the Code does not impact public safety.
• Streamline, simplify, and update signage regulations to reflect current trends in signage
design.
• Eliminate Area Districts and reduce the variety of residential and commercial zoning
designations, while not infringing on existing development rights.
• Ensure provisions are easy to understand and limit `legalese." Should a regulation be
difficult to describe, use graphics to explain it.
KTGY's team includes two people who has formerly worked at the City of West Covina.
Additionally, our environmental consultant, Psomas, has extensive experience in the City as
well. Combined with our extensive experience in working with both public and private sector
clients, KTGY is well positioned to prepare the Code update desired by the City of West
Covina in an efficient and innovative manner. Also, as with all of KTGY's policy documents,
our work efforts include a training/Q&A session with City staff. For this effort, we believe
it will be necessary to include other departments, including Code Enforcement about the
components of the new Development Code.
KTGY ARCHITECTURE + PLANNING
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SCOPE OF WORK
Note: Tasks identified below may occur sequentially or concurrently.
TASK 1- PROJECT MANAGEMENT
1.1 Project Kick -Off
Immediately following the notice to proceed, the Project team will attend one Kick -Off
Meeting with the City of West Covina (City) to discuss the following:
• Confirmation of project objectives, scope of work, schedule, deliverable/milestone
dates, communication protocols, and any applicable agency coordination.
• Summary of project history, specific desires, and current studies, including updates on
relevant studies or information since the RFP was released
• Determine schedule for standing bi-weekly conference calls/meetings with City staff.
• Data needs, key contacts, and information sources.
• Discuss conceptual outreach meeting schedule.
• Deliverable formats and organization.
1.2 Project Management
To effectively manage the multiple deliverables of the project, the Project Manager will
host bi-weekly conference calls to update the City on upcoming deliverables and discuss
any potential issues that may impact the scope of work. We will draft agendas in advance of
these calls via email to the City. The agendas will identify action items and the responsible
party to implement said action item.
In addition to these calls, we will be available to City staff to answer questions, address
concerns, or to clarify issues as they arise. Having staff that has worked in both politics
and as public sector planners, KTGY brings a unique perspective and prides itself in being
responsive to address any client needs.
Task 1 Work Products (in Electronic Format):
Project Schedule
Agenda
Meeting Minutes
Task 1 Meetings:
One (1) Project Kick-off Meeting with City staff
Bi-weekly Conference Calls Throughout the Project Duration
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
TASK 2 - BACKGROUND INFORMATION
2.1 Document Review and Zoning Code Audit
Collect and evaluate information pertaining to the Development Code, including, but not
limited to, the following:
• City of West Covina General Plan
• City of West Covina Zoning Code and Zoning Map
• Planned Community Development Text
• Specific Plans within the City (as applicable)
• Working files for City GIS data
Develop a working base map using available City GIS map and data. The base map will be
used to prepare subsequent maps and exhibits.
This task also includes an audit of the City's existing Zoning and Subdivision Codes. A
memo will be prepared identifying the provisions of the Zoning and Subdivision Codes
that we would recommend keeping, revising, and/or consolidating. This memo will also
include our initial potential modifications. This memo will also identify recent State law
provisions related to housing production and recommended modifications for consistency
purposes.
2.2 Zoning Code Parking Report (in partnership with Psomas):
Conductananalysisof parking requirements and evaluate current City parking requirements
as well as those for similar/adjacent jurisdictions. Upon completion of the evaluation, we
will provide recommendations for new parking requirements for various land use types. In
addition, where appropriate, we will develop options for shared parking and other potential
performance -based reductions (such as Transportation Demand Management provisions),
which may further reduce parking requirements. One draft and one final report will be
provided.
Task 2 Work Products (in Electronic Format):
Zoning Code Audit
Zoning Code Parking Report (Prepared by Psomas)
KTGY ARCHITECTURE + PLANNING
ATTACHMENT NO. 1
CITY OF WEST COVINA
PROFESSIONAL SERVICES AGREEMENT
WITH
KTGY GROUP, INC.
FOR
COMPREHENSIVE DEVELOPMENT CODE UPDATE
THIS AGREEMENT is made and entered into this 16th day of March, 2021 ("Effective
Date"), by and between the CITY OF WEST COVINA, a municipal corporation ("City"), and KTGY
GROUP, INC., a California corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent
contractor to City to provide consulting services in connection with a comprehensive Development
Code update, as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise
contemplated within California Government Code Section 37103, and holds all necessary
licenses to practice and perform the services herein contemplated, except that if Consultant is
required to but does not yet hold a City business license, it will promptly obtain a business license
and will not provide services to the City until it has done so; and
C. WHEREAS, City and Consultant desire to contract for the specific services
described in Exhibit "A" and desire to set forth their rights, duties and liabilities in connection with
the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the
provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this
Agreement; and
E. WHEREAS, Consultant responded to the City's Request for Proposals dated
December 2, 2020, incorporated via this reference as if fully set forth herein, and Consultant's
response to the Request for Proposals was a material inducement to the City ultimately entering
into this agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described
in the Consultant's Proposal, attached hereto as Exhibit "A" and incorporated herein by this
reference.
1.2. Professional Practices. All professional services to be provided by Consultant
pursuant to this Agreement shall be provided by personnel experienced in their respective fields
and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by
professional consultants in similar fields and circumstances in accordance with sound
professional practices. Consultant also warrants that it is familiar with all laws that may affect its
1
KTGY Group, Inc.
Form Revised November 2020
SCOPE OF WORK
TASK 3 - COMMUNITY OUTREACH
3.1 Develop Public Participation Plan (PPP)
KTGY will craft a strategic Public Participation Plan (PPP) to facilitate the project's
outreach/community meetings. This PPP will outline the specific outreach and engagement
approach, strategies, schedule, and milestone dates, in cooperation with the City. The
PPP will serve as a public involvement blueprint to guide outreach for the duration of the
Project; however, it will remain flexible to the needs of the project to ensure proactive and
strategic engagement of the public and interested stakeholders. This task will also begin
the formation of the Development Code Working Group. KTGY will work with the City in
identifying and communicating with members of this group.
Task 3.1 Work Products:
Draft Public Participation Plan
3.2 Conduct Community Outreach Meetings
Conduct one (1) community outreach meeting for each of the five (5) Council Districts.
Each of the meetings are anticipated to be conducted early in the process but after the
existing Zoning Code audit has been conducted. This scope also includes up to four (4)
workshops before the Planning Commission and City Council. It is anticipated that first
set of workshops would occur at roughly the same time, with a second set following later
in the process.
This task also includes bi-monthly meetings with the Development Code Working Group.
KTGY will prepare agendas and minutes for the Development Code Working Group.
Specific timing and dates for these meetings will be dependent upon consultation with
the City and will be flexible to fit the needs of the Project. These meetings could be held
virtuallyvia Zoom (hosted by KTGY) or in -person, depending on the status of the pandemic.
If conducted in person, TurningPoint technology (an in -person interactive polling software
designed to complement Microsoft PowerPoint) will be used. Should a member of the
public miss one of the outreach meetings, the same interactive polling will be available
online for the public to take at their convenience.
This task assumes that City staff will handle meeting logistics and locations for in -person
meetings, and each meeting will be approximately two (2) hours in duration.
Task 3.2 Meetings:
One (1) Community Meeting per Focus Area (Five (5) Total)
One (1) Planning Commission Workshop
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
3.3 Community Outreach Collateral
Prepare supporting presentation exhibits and materials for use at the outreach meetings.
The exhibits may be in the form of exhibits, presentation material, and handouts.
Task 3.3 Work Products:
Presentation Collateral, Exhibits, and/or PowerPoint, as Determined in Task 3.1
3.4 Project Website
KTGY will utilize Bang the Table to create a webpage that will host all of the content
created for the Project. This will become the main portal for the community to review
project documents and provide online input. Sharing tools, feedback tools, analytics, and
reports would be available to the City and public for a 24-month period. This scope of
work includes a secure, branded Project page with a custom domain name. Content will
be uploaded onto this page.
Task 3.4 Work Products:
Project Website
3.5 Social Media Coordination
As part of the PPP, key milestones will require advance notification on the City's existing
social media accounts. This scope of work assumes that KTGY will prepare draft Twitter
and Facebook posts (with exhibits or links as warranted). The City will then post onto their
existing Twitter feed and Facebook page.
Task 3.5 Work Products:
Draft Social Media Posts (as needed for the Project duration)
3.6 Community Outreach Summary
A community outreach summary will be prepared that summarizes the public involvement
and communication process. This report will summarize all public meetings, Development
Code Working Group meetings, and other notification efforts. The summary will also
deliver any other relevant documents to support the outreach activities completed,
including survey results from Bang the Table and results from outreach polling.
Task 3.6 Work Products:
Community Outreach Summary (Draft and Final)
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
TASK 4 - DEVELOPMENT CODE PREPARATION
4.1 Development Code Preparation
Administrative Review Draft of Development Code: Prepare the Administrative Review
Draft of the Development Code. The Development Code will consist of both the Zoning
and the Subdivision Codes. In addition to meeting the applicable legal and technical
requirements, the code will include text, images, and graphics to clearly illustrate any
provisions needing additional clarification so that the Code could be easily understood by
government officials, land developers, residents, and business owners. It is anticipated that
additional exhibits will be necessary to assist with some descriptions. It is also anticipated
that the Zoning Code will be Euclidian in nature but will include minimum performance
standards. Development standards for residential uses will be objective in nature to conform
with recent State Law changes. It is our experience that flexible, but adequately defined
development standards can allow for market -driven innovations in urban design and spur
creativity from architects and designers. Codes that include strict regulations often sit
unused with limited implementation. Provisions for streamlining residential development
will be incorporated to meet the intent of the LEAP grant application.
Submit the Administrative Review Draft of the Development Code for review. Revise the
Administrative Review Draft based on comments received from the City. Revisions will be
depicted in strike -through format. For budgetary purposes, a total of two (2) submissions
of the Administrative Review Draft are included. It is anticipated that City staff will require
three (3) to four (4) weeks for review and comment for each draft.
Public Review Draft of the Development Code: Prepare the Public Review Draft of the
Development Code for distribution and consideration by the Planning Commission and
City Council. Revise the Public Review Draft based on comments received from the
Planning Commission prior to going to City Council, then submit a second Public Review
Draft. Revisions will be depicted in strike -through format.
Final Development Code: Prepare the Final Development Code after City Council approval.
Edits will be made as required by final City staff review, City Council action, conditions of
approval, etc. KTGY will work with the City and Municode to get the new Development
Code published. KTGY has verified that Municode accepts PDFs and no additional fees
would be needed to publish the updated Code. If desired by the City, KTGY will provide a
complete digital file with bookmarks and embedded hyperlinks in the PDF document.
4.2 General Plan Amendments
Due to the comprehensive update of the Development Code, updates to the City's General
Plan will be needed to implement it. KTGY will review the General Plan and prepare General
Plan Amendments in strike -though format. It is anticipated that the same number of drafts
for the Development Code will be needed for the General Plan Amendment.
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
4.3 Zoning Map Update
Utilizing the existing City of West Covina GIS database, KTGY will provide the City with
a comprehensive updated GIS Zoning Map. All information contained in the existing GIS
dataset (zoning, setbacks, etc.) will be included and updated. KTGY also recommends
including incorporating older entitlement applications intotheGISdatasetfor ease offuture
review. KTGY will need to work with the City, assess the exiting database organization,
and the listing of most recent entitlement applications to determine the feasibility of this
and extent of this effort.
4.4 Informational Handouts, Applications, and Guides
Prepare up to a total of 20 informational handouts, applications, and guides to help
describe provisions of the new code, identify procedures, and submittal requirements to
the general public.
Task 4 Work Products:
Two (2) Administrative Review Drafts of the Development Code (PDF, MS Word, and up to
five (5) hard copies)
Two (2) Public Review Drafts of the Development Code (PDF, MS Word, and up to 10 hard
copies for the Planning Commission and up to 15 hard copies for City Council)
Final Development Code (Up to 30 hard copies)
Two (2) Administrative Review Drafts of the General Plan Amendment (PDF, MS Word, and
up to five (5) hard copies)
Two (2) Public Review Drafts of the General Plan Amendment (PDF, MS Word, and up to 10
hard copies for the Planning Commission and up to 15 hard copies for City Council)
Final General Plan Amendment (Up to 30 hard copies of revised pages for the City to slip
sheet into existing General Plan documents)
Updated Zoning Map (in GIS format with previous case file numbers entered, if feasible)
Up to 20 Informational Handouts (up to 30 hard copies each)
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
TASK 5 - CEQA DOCUMENTATION (PREPARED BY PSOMAS)
5.1 Project Description
Psomas will prepare a draft Project description in coordination and consultation with KTGY
and the City that will correctly reflect the comprehensive update to the Development
Code. Upon completion, Psomas will provide the Project description to the City for review.
Psomas will revise the Project description to address the comments the City may have,
and upon approval by the City, provide it to the team for preparation of the IS Checklist
analyses.
5.2 Technical Analyses
Psomas assumes that no studies/reports have been or will be prepared by the City. In the
absence of a Project description and given that the specific updates to the Development
Code are not known at this time, the exact scope for the Air Quality, Energy, Greenhouse
Gas (GHG) Emissions, Noise, and Transportation analyses cannot be defined at this
time. However, this SOW assumes that Psomas will coordinate with the City, KTGY, and
Project team, as appropriate, to define the appropriate levels of analyses for these topics.
The Cost Estimate provides a total budget for this coordination as well as preparation
of qualitative Air Quality, Energy, GHG Emissions, Noise, and Transportation analyses by
Psomas' in-house technical experts in support of the environmental document, consistent
with CEQA requirements. The general analyses for these topics will include discussions
of the applicable regulations, existing conditions and settings, and potential implications
and impacts that the update to the Development Code could have in terms of Air Quality,
Energy, GHG Emissions, Noise, and Transportation.
5.3 Initial Study/Mitigated Negative Declaration
Administrative Draft Initial Study/Mitigated Negative Declaration: Psomas will prepare
an Administrative Draft IS using the CEQA Environmental Checklist Form (Appendix G).
In compliance with Section 15063 of the State CEQA Guidelines, the IS will contain the
location of the Project site; a discussion of the environmental setting; a description of the
Project; identification of the Project's potential environmental effects; and a discussion of
any required mitigation.
The discussion of the environmental setting will be based on a review of existing information,
including the General Plan EIR and technical analyses prepared by Psomas. Each of the
topics identified in Environmental Checklist Form will be analyzed to document the nature
and extent of any potential environmental impacts for the proposed Project, and the
analysis will include an explanation for all checklist responses to provide an understanding
of how the conclusions were reached. Project -specific mitigation will be developed for
impacts that are determined to be potentially significant.
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
The following discussion describes the work effort to be undertaken to assess potential
environmental impacts of the Development Code Update in comparison with the analyses
and assumptions in the General Plan EIR. These scopes will be further discussed with the
City.
• Aesthetics. The discussion in the IS will analyze the nature of the potential visual
changes that could result with the proposed Project. Given that the Project is a
comprehensive update of the Development Code, the analysis will focus on general
changes envisioned under the proposed Project and their land use implications that
could result in aesthetic and visual impacts. The potential impacts emanating from
potential changes in anticipated and allowable lighting and resulting glare associated
with the proposed Project will also be analyzed in the IS.
• Agricultural and Forest Resources. The City of West Covina does not currently have
any areas that are zoned, designated, used, or anticipated to be used for agricultural
or forestry activities. The City does not have any areas subject to a Williamson Act
contract; and it does not contain Prime Farmland, Unique Farmland, or Farmland of
Statewide Importance. Additionally, no forest land occurs within the City boundary.
The IS will contain a statement identifying lack of agricultural and forest resources.
• Air Quality. Please see Task 5.2, above
• Biological Resources. The majority of the City of West Covina is developed; however,
the City contains a number of natural hillside areas that provide habitat for sensitive
species as well as ecological areas. The analysis will identify the implications of
the Development Code Update in terms of biological resources, including sensitive
habitats and species that inhabit them. Psomas will conduct a literature review of the
existing state of biological resources within the City, and the impacts will be compared
to the analysis in the General Plan EIR and assessed against the significance thresholds
related to federal, State, and local regulations.
• Cultural Resources and Tribal Cultural Resources. Dueto the highly urbanized condition
of the City of West Covina, no pedestrian cultural resources survey is proposed.
Therefore, the following tasks will meet standard practice in satisfying a CEQA level
Cultural Resources analysis. A request will be submitted to the California Historical
Resources Information System (CHRIS) at the South -Central Coastal Information Center
(SCCIC) to conduct a records search of the City. For purposes of this Project, this
search will encompass a A - mile radius of the City. Copies of all previously recorded
cultural resources records and relevant cultural resources reports within the search
area will be obtained. Psomas will also inspect any historical maps and aerials, USGS
survey plats, and Government Land Office (GLO) plats that depict the Project site.
Additionally, Psomas will request the Native American Heritage Commission (NAHC)
conduct a search of the Sacred Lands File (SLF) of the Project site.
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
• Psomas will also provide support to the City to fulfill the agency -to -agency consultation
requirements under Assembly Bill (AB) 52 and Senate Bill (SB) 18. This includes
assisting with consultation with California Native American Tribes, identification of
tribal cultural resources, and developing appropriate mitigation measures. This task
assumes the preparation of up to six letters on City letterhead and up to five hours of
telephone consultation in concert with the City, as needed to fulfill Native American
consultation requirements. Psomas can provide further support related to AB 52
and SB 18 consultation, such as additional meetings, minutes, development of non-
standard mitigation measures, or additional site visits, subject to a scope and budget
augment. The results of the records searches and tribal consultations will be compiled
and described in the Cultural and Tribal Cultural Resources (TCR) sections of the IS/
MND.
• Energy. Please see Task 5.2, above.
• Geology and Soils. This section of the IS/MND will discuss and assess the potential
physical impacts pertaining to seismic hazards, underlying soil characteristics, slope
stability, erosion, and liquefaction that may result from the update to the Development
Code. Psomas will use the City's General Plan EIR in addition to the California
Geological Survey (CGS), U.S. Geological Survey (USGS), and other pertinent data
to obtain information pertaining to geology and soils. Psomas will also request a
paleontological resources records search and literature review for the City from
the Vertebrate Paleontology Section of the Los Angeles County Museum of Natural
History. The Natural History Museum provides a letter summarizing information on
geological formations and known paleontological localities (if any) near the City, and
a determination of the paleontological sensitivity of the geologic units underlying the
region.
• Greenhouse Gas Emissions. Please see Task 5.2, above
• Hazards and Hazardous Materials. This section of the IS will discuss and assess the
potential impacts pertaining to exposure to hazards and hazardous materials that
could result from the update to the Development Code. More specifically, the analysis
will discuss development or redevelopment on contaminated sites; interference with
emergency response and evacuation plans; and the risk of exposure to wildland fires.
• Hydrology and Water Quality. The Hydrology and Water Quality section of the IS will
discuss and analyze the potential impacts associated with hydrology and water quality
that could result from the update to the Development Code. The conditions analyzed in
the General Plan EIR such as the regional and local watershed characteristics, including
water quality, drainage and infiltration patterns, and Hood hazards will be discussed as
the baseline. Psomas will use the City's General Plan and General Plan EIR in addition
to the Water Quality Control Plan for the Los Angeles Region, and other pertinent
sources.
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
• Land Use and Planning. Psomas will describe the conditions and land use characteristics
and overall land use pattern discussed in the General Plan EIR in comparison to
the implications that the update to the Development Code would have on land use
compatibility. Psomas will also evaluate the proposed Project's consistency with
relevant local and regional land use plans, policies, or regulations, including but not
limited to, the 2016 General Plan policies.
• Mineral Resources. The City of West Covina does not contain any areas of known
mineral resources appropriate for mineral extraction. The IS will discuss and identifying
the City's lack of such resources.
• Noise. Please see Task 5.2, above.
• Population and Housing. Psomas will evaluate the population and housing trends in the
City using the most current data available from the United States Bureau of the Census,
the California Department of Finance (DOF), the 2016 General Plan and General Plan
EIR, the Regional Housing Needs Assessment (RHNA), and the Southern California
Association of Governments (SCAG). Psomas will also evaluate the direct and indirect
impacts and implications that the update to the Development Code could have on
population, housing, and employment forecasts.
• Public Services and Recreation. This section of the IS will discuss and analyze the
potential impacts and implications that the update to the Development Code could
have pertaining to public services, including fire and police protection, parks, schools,
and libraries. Information will be sought from West Covina Fire Department, West
Covina Police Department, various school districts as well as obtained from the General
Plan EIR as the baseline.
• Transportation. Please see Task 5.2, above
• Utilities and Service Systems. This section of the IS will discuss and analyze the
potential impacts and implications the update to the Development Code could have
pertaining to wet and dry utilities, including water, wastewater, storm drain, solid
waste, electricity, natural gas, and communication. Information will be sought from the
City, the Suburban Water Systems, Los Angeles County Sanitation Districts (LACSD),
Main San Gabriel Groundwater Basin Watermaster, and Victorville Sanitary Landfill,
and obtained from the General Plan EIR.
• Wildfire. According to Cal Fire, for the Local Responsibility Area (LRA) lands, the City
includes Very High Fire Hazard Severity Zones (VHFHSZs) within the City limit along
the eastern boundary of the City extending into the middle within the southern half
of the City. For the State Responsibility Area (SRA) lands, there are no fire hazard
zones within the City limits. The fire hazard zones within the City will be identified and
described in detail in the IS, and potential implications and impacts of the update to
Development Code in terms of compatibility with these zones will be discussed.
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
Upon completion, the Administrative Draft IS will be submitted to the City for review and
comment.
Initial Study/Mitigated Negative Declaration for Distribution: Following review of the
Administrative Draft IS/MND by the City, Psomas will revise the document to incorporate
comments received. This task anticipates that comments received would require only
one set of revisions. Psomas will then resubmit the document for final approval prior to
distribution. The IS/MND will be submitted to the City for review before being prepared
for distribution.
Based on discussion with the City, if it is determined that the proposed Project will
be submitted to the State Clearinghouse (SCH), a 30-day public review period will be
required. Per the current requirement of the Office of Planning and Research (OPR),
Psomas will post the IS/MND, including the appendices, the Notice of Intent (NOI), the
Notice of Completion (NOC), and the State Clearinghouse (SCH) Summary Form on the
SCH's website, and no hard copies will be submitted. Psomas will file the NOI to adopt an
MND and the NOC with the County Clerk. A notice is also required to be published in local
newspapers. It is assumed that Psomas will prepare the notice, but the City will post it at
the Project site and submit it to the newspaper for publication.
In addition to submittal to the SCH, CDs of the IS/MND and copies of the NOI will be
provided to the City, decision makers, and agencies. Psomas will distribute the CDs using
a distribution list to be provided by the City.
Final Initial Study/Mitigated Negative Declaration: Once the public review period has
ended, Psomas will coordinate with the City to review the comments received and develop
an approach on how to address the comments. Preparation of responses to comments on
an IS/MND is not required by CEQA but recommended to assist the City in the decision -
making process. All environmental comments on the IS/MND will receive responses. The
Response to Comments (RTC) document will be submitted to the City for review and then
revised based on comments received and transmitted to the City. The City's decision -
making body must consider the proposed IS/MND together with any comments received
during the public review process. A total of 30 hours of technical staff time is assumed
to prepare the RTC document. Should a large number of comments be received, the
estimated budget for completing the RTC document may need to be revised and a budget
augment requested. One round of review by the City is assumed for the Final IS/MND.
Psomas will prepare the Notice of Determination (NOD) for the Project, which will be
signed by the City upon certification of the IS/MND and action on the Project. Psomas
will file the NOD with the County Clerk. This SOW does include payment of the filing fees,
which will be provided at the time the NOD is filed.
KTGY ARCHITECTURE + PLANNING
SCOPE OF WORK
5.4 Mitigation Monitoring and Reporting Program
Through the course of IS/MND preparation, if mitigation measures are identified, in
compliance with Section 21081.6 of the California Public Resources Code, Psomas will
prepare a Mitigation Monitoring and Reporting Program (MMRP). The MMRP will be
prepared in matrixformat and will provide the timing and responsibility for each mitigation
measure. It should be noted that, later during the public hearings, if the Planning
Commission or City Council modify the Project and/or recommend standard conditions
of approval/mitigation measures for the proposed Project, Psomas will revise the MMRP.
However, substantial modifications to the MMRP are not assumed in the SOW and fees
for this Project.
Task 5 Work Products:
Project Description, Draft and Final (electronic)
Administrative Draft IS (electronic and up to three (3) hard copies)
IS/MND (electronic and up to 10 hard copies for Planning Commission and City Council, and
up to 30 copies on CDs for Agencies)
IS/MND and Appendices, NOI, NOC, and SCH Summary Form to be Posted on the SCH
Website (electronic)
Preparation of Newspaper Notice
Responses to Comments (electronic)
Final/Certified IS/MND (electronic and up to two (2) hard copies)
NOD (electronic)
MMRP, Draft and Final (electronic)
KTGY ARCHITECTURE + PLANNING
performance of this Agreement and shall advise City of any changes in any laws that may affect
Consultant's performance of this Agreement. Consultant shall keep itself informed of State and
Federal laws and regulations which in any manner affect those employed by it or in any way affect
the performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations. City officers and employees shall not be
liable at law or in equity for any claims or damages occurring as a result of failure of the Consultant
to comply with this section.
1.3. Performance to Satisfaction of Citv. Consultant agrees to perform all the work to
the reasonable satisfaction of the City. Evaluations of the work will be conducted by the City
Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has
the right to:
(a) Meet with Consultant to review the quality of the work and resolve the
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is
satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this
Agreement in compliance with all applicable Federal and California employment laws, including,
but not limited to, those laws related to minimum hours and wages; occupational health and
safety; fair employment and employment practices; workers' compensation; and all other Federal,
State and local laws and ordinances applicable to the services required under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in,
nor permit its agents to engage in, discrimination in employment of persons because of their race,
religion, color, national origin, ancestry, age, physical or mental disability, medical condition,
genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression,
sexual orientation, or military or veteran status, except as permitted pursuant to Section 12940 of
the Government Code.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into
agreements with other consultants for services similar to the services that are subject to this
Agreement or may have its own employees perform services similar to those services
contemplated by this Agreement.
1.7. Confidentiality. Employees of Consultant in the course of their duties may have
access to financial, accounting, statistical, and personnel data of private individuals and
employees of City. Consultant covenants that all data, documents, discussion, or other
information developed or received by Consultant or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data shall be
returned to City upon the termination of this Agreement. Consultant's covenant under this Section
shall survive the termination of this Agreement.
1.8. Public Records Act Disclosure. Consultant has been advised and is aware that
this Agreement and all reports, documents, information and data, including, but not limited to,
computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors,
2
KTGY Group, Inc.
Form Revised November 2020
SCOPE OF WORK
TASK 6- DEVELOPMENT CODE ADOPTION
6.1 Public Hearing Preparation
This scope of work assumes a full -service scope of work — meaning the KTGY will handle
the production of all documents related to the public hearings. Public notices, staff reports,
ordinances, and resolutions will be prepared by KTGY, in consultation and with input from
the City. This task assumes that the City will provide the desired templates (if they have
changed since we provided the same services for Queen of the Valley Specific Plan).
6.2 Public Hearing Attendance and Presentations
Attend up to four (4) public hearings to present the project and respond to questions and
concerns of the Planning Commission and City Council. Prepare presentation materials
using text and graphics developed in the previous tasks. This task assumes that the City
will introduce the item and turn it over to the Project team. If desired, the PowerPoint can
be created by KTGY or we can use the City's template. KTGY and its team will work with
the City to prepare a draft and final version of the PowerPoint for each public hearing. It
is anticipated that the Planning Commission presentation will be detailed, whereas the
presentation for City Council will be brief and highlight key topics and other sections
Council would be interested in.
6.3 Quality Assurance
Prepare a two (2)-hour presentation for City, highlighting key elements of the Development
Code and answering questions. This presentation will be available for all City staff, but will
be geared to those that use it most — Planning, Code Enforcement, etc. Also, approximately
2-3 months after the adoption of the Code, host a Q&A session highlighting any questions
as a result of initial implementation of the Development Code
Task 6 Work Products (in Electronic Format):
Public Notices (two (2)— Planning Commission and City Council
Staff Reports (four (4), Including Supporting Ordinances and Resolutions)
Public Hearing Presentation Materials
Task 6 Meetings:
Up to Four (4) Public Hearings — Planning Commission and City Council
Staff Presentation
Post Implementation Q&A Session
KTGY ARCHITECTURE + PLANNING
PROJECT TIMELINE
City of West Covina Mixed -Use Zoning
Project Schedule
.
Code
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Task 1: PROJECT MANAGEMENT
1.1 Project
Kick-Off1.2
Project Management
Task 2: BACKGROUND INFORMATION
2.1 Document Review and Zoning Code Audit
2.2 Zoning Code Parking Report
Task 3: COMMUNITY OUTREACH
3.1 Develop Public Participation Plan (PPP)
3.2 Conduct Community Outreach Meetings
3.3 Community Outreach Collateral
3.5 Social Media Coordination
3.6 Community Outreach Summary
Task 4: DEVELOPMENT CODE PREPARATION
4.1 Development Code Preparation
4.2 General Plan Amendments
4.3 Zoning Map Update
4.4 Informational Handouts, Applications, and Guides
Task 5: CEQA DOCUMENTATION
5.1 Project Description
5.2 Technical Analyses
5.3 Initial Study/Mitigated Negative Declaration
5.4 Witigation Monitoring and Reporting Program
Task 6: DEVELOPMENT CODE ADOPTION
6.1 Public Hearing Preparation
6.2 Public Hearing Attendance and Presentations
6.3 Quality Assurance*
. To be contucted after formal completion of contract.
KTGY ARCHITECTURE + PLANNING
KTGY ARCHITECTURE + PLANNING
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The KTGY team is pleased to have the opportunity to work with the City of West Covina on this
proposed project. We are pleased to submit the following fee proposal for the Development
Code Update project.
Task 1: Proiect Management
1.1 — Project Kick -Off
$ 4,355
1.2 — Project Management
$ 69,560
Task Total
$ 73,915
Task 2: Background Information
2.1— Document Review and Zoning Code Audit
$ 12,080
2.2 — Zoning Code Parking Report
$ 8,375
Task Total
$ 20,455
Task 3: Community Outreach
3.1 — Develop Public Participation Plan (PPP)
$ 2,000
3.2 — Conduct Community Outreach Meetings
$ 42,800
3.3 — Community Outreach Collateral
$ 10,950
3.4 — Project Website
$ 13,400
3.5 — Social Media Coordination
$ 6,000
3.6 — Community Outreach Summary
$ 12,700
Task Total
$ 87,850
Task 4: Development Code Preparation
4.1 — Development Code Preparation
$ 93,850
4.2 — General Plan Amendments
$ 15,600
4.3 — Zoning Map Update
$ 23,400
4.4 — Informational Handouts, Applications, and Guides
$ 18,900
Task Total
$151,750
Task 5: CEQA Documentation
5.1 — Project Description
$ 2,590
5.2— Technical Analyses
$ 33,500
5.3 — Initial Study/Mitigated Negative Declaration
$ 58,811
5.4 — Mitigation Monitoring and Reporting Program
$ 710
Task Total
$ 95,611
KTGY ARCHITECTURE + PLANNING
ATTACHMENT B
Task 6: Development Code Adoption
6.1 — Public Hearing Preparation $ 19,300
6.2 — Public Hearing Attendance and Presentations $ 17,440
6.3 — Quality Assurance $ 0
Task Total $ 36,740
Proposed Labor Fee: $466,321
Proposed Reimbursable Expenses: $ 24,108
Overall Total Fee: $490,429
Notes: Tasks may occur concurrently. Fees are negotiable based upon the ultimate scope
agreed upon between the City and the Consultant. Scope may be refined as necessary to
achieve City goals while still meeting budgetary constraints.
We propose to complete applicable work efforts on a "Time and Materials, Not to Exceed"
basis, with a total labor fee not to exceed $466,321. This fee includes a "not to exceed" estimate
for reimbursable expenses (e.g. printing costs, CEQA filing fees). Reimbursable expenses shall
be charged at the cost invoiced to KTGY and shall not exceed $24,108. This is a maximum
estimate for reimbursable expenses and the actual fee will likely be less.
KTGY reserves the right to transfer fees between phases, provided that the total labor amount
of $466,321 is not exceeded.
KTGY ARCHITECTURE + PLANNING
HOURLY RATE SCHEDULE
EXHIBIT'N
Level I:
PRINCIPAL
$340.00/Hour
Level 11:
PRINCIPAL
$270.00/Hour
(Associate Principal/Executive Director)
Level III:
DIRECTOR
$220.00/Hou r
(Production/Technical/Design/Planning)
Level IV:
SENIOR PROJECT MANAGER
$190.00/Hour
(Design/Planning/
Construction Administrator)
Level V:
PROJECT MANAGER
$175.00/Hour
(Design/Planning/
Business Development)
Level VI:
SENIOR JOB CAPTAIN
$155.00/Hour
(Senior Designer/Senior Planner/
Senior Graphic Designer)
Level VII:
JOB CAPTAIN
$120.00/Hour
(Job Captain/Designer/Planner/
Graphic Designer)
LevelVill:
PROJECT ASSOCIATE
$1oo.00/Hour
(Assistant Planner)
Level IX:
ADMINISTRATIVE STAFF
$80.00/Hour
KTGY ARCHITECTURE + PLANNING
ENVIRONMENTAL SERVICES FEE SCHEDULE
EFFECTIVE THROUGH 12/31/2021
CLASSIFICATION HOURLY BILLING RATES
Principal -in -Charge
$240—$265
Air Quality, Climate Change and Noise Manager
$200—$220
Habitat Restoration Manager
$195
Regulatory Permitting Manager
$195
Senior Project Manager, Environmental
$180—$230
Senior Environmental Planner
$145—$195
Senior Restoration Ecologist
$145—$180
Senior Project Manager/Biological Resources Manager
$140—$195
Senior Archaeologist/Paleontologist
$140—$150
Project Manager'
$135—$160
Environmental Planner
$130—$155
Regulatory Permitting Specialist
$128—$155
Senior Field Technician'
$125—$145
Certified Arborist
$120—$160
Assistant Project Manager, Environmental
$110—$150
Senior Biologist/Senior Ecologist
$120—$155
Air Quality, Climate Change, and Noise Specialist
$110—$145
Environmental Analyst
$100—$135
Biologist
$100—$135
Archaeologist/Paleontologist
$90—$125
Field Technician2
$90—$125
GIS Manager
$145—$155
Senior GIS Analyst
$120—$145
GIS Specialist
$95—$115
Graphic Artist
$100—$125
Technical Writer/Editor
$90—$120
Word Processor
$100—$115
Project Assistant/Administrative Assistant
$80—$100
REIMBURSABLE COSTS
Mileage
Federal Standard Mileage Rate
Reprographics (Outside)
at cost plus 10%
Reprographics (Inside)
Request Printing fee sheet
Other Out-of-pocket Expenses
at cost plus 10%
Subconsultants
at cost plus 10%
Plotting:
Color Bond
$1.50 per sq ft
Color Photo Gloss
$2.50 per sq ft
Aerial Maps: Fewer than 500 acres
$200
Aerial Maps: 500-1,500 acres
$350
Aerial Maps: Greater than 1,500 acres
$500
Environmental Planning, Biological Resources and Cultural Resources
2 Air Quality/Climate Change/Noise Analysis, Biological Resources, and Cultural Resources
y
A u y
9
pursuant to this Agreement and provided to City may be subject to public disclosure as required
by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade
secrets, as that term is defined in California Government Code Section 6254.7, and of which
Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all
information obtained by it that is designated as a trade secret. The City shall not, in any way, be
liable or responsible for the disclosure of any trade secret including, without limitation, those
records so marked if disclosure is deemed to be required by law or by order of the court.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set
forth in Exhibit A. Consultant's total compensation shall not exceed Four Hundred Ninety
Thousand Four Hundred Twenty -Nine Dollars ($490,429.00).
2.2. Additional Services. Consultant shall not receive compensation for any services
provided outside the scope of services specified in the Consultant's Proposal unless the City,
prior to Consultant performing the additional services, approves such additional services in
writing. It is specifically understood that oral requests and/or approvals of such additional services
or additional compensation shall be barred and are unenforceable. Should the City request in
writing additional services that increase the Scope of Services, an additional fee based upon the
Consultant's standard hourly rates shall be paid to the Consultant for such additional services.
Such increase in additional fees shall be limited to 25% of the total contract sum or to the
maximum total contract amount of $25,000, whichever is greater. The Department Head or City
Manager is authorized to approve a Change Order for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a
progress basis, but no more often than once a month. Said invoice shall be based on the total of
all Consultant's services which have been completed to City's sole satisfaction. City shall pay
Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each
invoice shall describe in detail the services performed, the date of performance, and the
associated time for completion. Any additional services approved and performed pursuant to this
Agreement shall be designated as "Additional Services" and shall identify the number of the
authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement
shall be maintained in accordance with generally recognized accounting principles and shall be
made available to City for inspection and/or audit at mutually convenient times from the Effective
Date until three (3) years after the termination or expiration of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. Unless otherwise agreed to by the
parties, the professional services to be performed pursuant to this Agreement shall commence
within five (5) days from the Effective Date of this Agreement. Said services shall be performed
in strict compliance with the Project Schedule agreed upon by City and Consultant. The Project
Schedule may be amended by mutual agreement of the parties. Consultant shall endeavor to
complete the Scope of Services within twenty-five (25) months. Failure to commence work in a
timely manner and/or diligently pursue work to completion may be grounds for termination of this
Agreement.
3
KTGY Group, Inc.
Form Revised November 2020
ORGANIZATIONAL CHART
■ KTGY Architecture+ Planning Staff CITY
■ PSOMAS Staff
PRINCIPAL -IN -CHARGE
DIRECTOR
SR.PROJECT MANGER
PROJECT MANAGER I I AIR QUALITY / GHG I I BIOLOGY
TRANSPORTATION I I ARCHAEOLOGY
POLICY
KTGY ARCHITECTURE + PLANNING
KEN RYAN
Principal
Education
Bachelor of Science, Urban Planning
California State Polytechnic University
Pomona, CA
Community Service
City of Yorba Linda
- Past Two -Term Mayor and Councilman
- Past Planning Commissioner/Chairman
- Past Parks & Recreation Commissioner/
Chairman
Selected Affiliations
Placentia Linda Hospital
-Governing Board Member I Past Chairman
Foothill/Eastern Transportation Corridor
Agency
-Past Board of Directors
-Past Two Term Chairman
Selected Presentations
Elevating Design Through Public Involvement
APA National Conference
Project California
Attorney General's State of California
Roundtable
That's Entertainment (Districts)
ULI Denver
Selected Publications
"A Vision for Community - From Ancient
Greece to Flying Cars" - EXPAND
"Obtaining Community Consent - Top Ten
Principles" Multi Housing News
"Creative Urban Solutions'- Multifamily Trends
"City Makeover" - BuilderNews
Contact
949.812.1361
kryan@ktgy.com
Ken Ryan has served as a leader on projects involving complex regeneration/
mixed -use development, large scale master plans, sustainable design, resort/
recreation plans, community participation programs and governmental
coordination. Mr. Ryan oversees the firm's Community Planning and Urban
Design Studio.
Mr. Ryan is known for his leadership, strategic insight, creative thinking and
communication skills. His experience overseeing projects from initial ideas
to successful implementation provides him with and an understanding of the
important interrelationship between marketplace, environmental setting,
political sensitivities and design considerations.
As a leading industry expert, Mr. Ryan is a sought after speaker and media
resource for his insights and observations. He has been selected numerous
times in Builder & Developer's "Who's Who in Homebuilding," was recognized
as one of the 25 Most Influential People in North Orange County Magazine,
and was one of three representatives from the United States invited to
participate in an international roundtable discussion held at the SINO-
International Real Estate Summit in Shanghai, China. He has guest lectured
at USC, Cal Poly Pomona and UCI, published numerous articles regarding
the planning profession and has participated in Orange County radio and
television programs.
Selected Project Experience
Master Planning
Richard Nixon Presidential Library
Expansion
Yorba Linda, CA
Richard Nixon Foundation
YokohlRanch
Tulare Co., CA
J.G Boswell Company
La Floresta
Brea, CA
Chevron Land and Development
Salado Creek Sports Town
San Antonio, TX
HollyHills Development
Site Planning
Melrose Heights
Oceanside, CA
California West Communities
Soboba Town Center
San Jacinto, CA
Soboba Band of Luiseno Indians
Urban Design
Bolsa Row
Westminster, CA
I Westminster. LLC
Anaheim Convention Center Plaza
Anaheim, CA
City of Anaheim
Transit Oriented Development
ARTIC Transit/Mixed-Use District
Anaheim, CA
City of Anaheim
Commerce Executive Park
Reston, VA
Vornado / Charles E. Smith
Resort Planning
Desert Willow Resort
Palm Desert, CA
Palm Desert Golf Partners &
City of Palm Desert
Agua Caliente Resort and Casino
Rancho Mirage, CA
Agua Caliente Band of Cahuilla
Indians
Entitlement I Strategic Planning
Chapman University Specific Plan &
Campus Improvement Projects
Orange, CA
Chapman University
Brewery X
Anaheim, CA
Brewery X
JOHN MORELAND AICP
Director, Planning
Project Role: Project Manager/Policy Lead
Education
Masters of Urban and Regional Planning
California State Polytechnic University,
Pomona
Pomona, CA
Bachelor of Science, Business Administration
Pepperdine University
Malibu, CA
Affiliations
California Heights Neighborhood
Association
Long Beach, CA- Board Member
American Planning Association, APA
Community Service
California Heights Neighborhood
Association
Long Beach, CA - Contributer,Writer for
Bi-Monthly Newsletter
California Heights Historic District
Design Guidelines
Long Beach, CA -Community Volunteer
Contact
949.221.6216
jmoreland@ktgycom
John Moreland oversees the entitlement processing and advance planning
division of the CPUD studio at KTGY. He brings nearly 15 years of experience
in managing, processing and coordinating entitlement and planning projects
in over 80 jurisdictions throughout the western United States for both public
and private sector clients. Using his extensive knowledge of development
plans, entitlements, specific plans, environmental documents and zoning code
research he provides valuable insight to each of his projects. As a well-rounded
professional, Mr. Moreland's versatile expertise allows him to managecomplex
development projects including, those that involve Specific Plans, general plan
amendments, as well as zoning code amendments and design guidelines. He
is also experienced in writing, preparing and processing policy documents and
environmental documentation, as well as managing consultants that prepare
this documentation.
Selected Project Experience
PubliclPrivate Partnerships
100-Acre
Irvine, CA
County of Orange/Lowe Enterprises
West Alton
Irvine, CA
County of Orange/Lowe Enterprises
Heritage Square
Signal Hill, CA
Signal Hill Petroleum
Entitlement I Government Relations
Rinker Health Science Campus
Irvine, CA
Chapman University
Heritage Square
Signal Hill, CA
Signal Hill Petroleum
Center for Science & Technology
Orange, CA
Chapman University
Saddle Crest Homes
Trabuco Canyon, CA
Rancho Las Lomas Zoo &
Event Center *
Trabuco Canyon, CA
Visioning I Public Outreach
Specific Plan Amendment No. 7
Orange, CA
Chapman University
Terraces at Walnut Specific Plan
Walnut, CA
Sunjoint Development, LLC
Specific Plans I Development Plans
Queen of the Valley Specific Plan
West Covina, CA
City of West Covina
Pepper Avenue Specific Plan
Rialto, CA
City of Rialto
100-Acre and West Alton
Development Plans
Irvine, CA
County of Orange
The Commons Specific Plan
Claremont, CA
Clare Properties, LLC
Residences at Five Creek
Development Plan
Rohnert Park, CA
MJW Investments, LLC
Walnut Esplanade Specific Plan
Walnut, CA
Olson Company
Hollywood Park Specific Plan*
Inglewood, CA
Hollywood Park Land Company
LORA KENNEDY
Senior Project Manager, Planning
Education
Bachelor of Arts, History
University of California, Los Angeles
Contact
949.567.3494 ext. 1494
Ikennedy@ktgy.com
101 N
Aroh1tect +Phnnlnp
Lora Kennedy has over 20 years of diverse experience in land use planning,
policy development, entitlement processing , and design guidelines. She has
been involved in a variety of public and private sector projects, including
master planned communities, mixed -use infill development, campus
improvements, community relations, community relations, resort and
entertainment destinations. Ms. Kennedy excels at project management,
client and consultant team coordination, and preparation and processing
of specific plans, master plans, design guidelines, and other planning and
entitlement documents.
Selected Project Experience
Entitlement I Specific Plans
Fanita Ranch
Santee, CA
HomeFed Corporation
YokohlRanch
Tulare County, CA
J.G. Boswell Company
Chapman University
Orange, CA
Chapman University
Brea 265
Brea, CA
Aare Energy
Bolsa Row
Westminster, CA
I Westminster, LLC
Lytle Creek Ranch
Rialto, CA
Lytle Development Company
Serrano Summit
Lake Forest, CA
Lewis Operating Corp.
Arantine Hills
Corona, CA
Bluestone Communities
Village One/Walkup Ranch
Lincoln, CA
Lake Development Group
Master Plans
ARTIC Transit/Mixed-Use District
Anaheim, CA
City of Anaheim
The Experience at Gene Autry Way
Anaheim, CA
New Urban West
Anaheim Resort Hotel & Spa
Anaheim, CA
Lake Development Group
Design Guidelines
Pavilion Park at Great Park
Neighborhoods
Irvine, CA
Five Point
Beacon Park at Great Park
Neighborhoods
Irvine, CA
Five Point
Parasol Park at Great Park
Neighborhoods
Irvine, CA
Five Point
Cadence Park at Great Park
Neighborhoods
Irvine, CA
Five Point
Novel Park at Great Park
Neighborhoods
Irvine, CA
Five Point
Rise at Great Park Neighborhoods
Irvine, CA
Five Point
District One at Valencia
Valencia, CA
Five Point
Rancho Miramonte at The Preserve
Chino, CA
Trumark Companies
Menifee Valley
Menifee, CA
Brookfield Residential
New Haven at New Model Colony
Ontario, CA
Brookfield Residential
JIHAD OTHMAN
Project Manager, Planning
Education
Master of Public Administration
Cal State San Bernardino
San Bernardino, CA
Bachelor of Science in Urban & Regional
Planning
Cal Poly Pomona
Pomona, CA
Contact
949.221.6219
jothman@ktgy.com
Jihad Othman brings over ten years of experience in the development
industry working both in the public and private sector with high level
entitlement and permitting experience. Having worked for the city of Covina,
city of West Covina, private permit expediting organizations as well as
architectural and engineering firms with experience from both sides of the
permit counter at a variety of different jurisdictions, Ms. Othman has gained
expert abilities in navigating and interpreting municipal zoning ordinances
and building codes, conducting public meetings and presenting at public
hearings. This insight and experience allow for the ability to craft unique
solutions to resolve policy issues.
Ms. Othman's extensive, versatile expertise includes completing due
diligence and permitting for a diverse collection of major commercial
retailers ranging from small tenant improvements to new construction and
remodels of retail super -centers, shopping malls, fuel stations and auto
dealerships. With Ms. Othman's diverse background, she provides a deep
understanding of the development process, from initial concept to planning
through permitting.
Selected Project Experience
Multifamily
OC PACE
Anaheim, CA
Innovative Integrated Health
Casa Paloma
Midway City, CA
American Family Housing
Commercial
EchoPark Automotive*
Nashville, TN
Sonic Automotive
Poway Honda*
Poway, CA
Sonic Automotive
Subaru Fresno*
Fresno, CA
Lithia Motors
Retail
Walmart Supercenter**
Nationwide
Walmart
Starbucks
North California Region
Starbucks
Clean Energy Fuel Stations
Nationwide
Clean Energy
38 38
* Project completed by WD Partners for its client while Jihad Othman was a Project Manager
**Project completed by WD Partners for its client while Jihad Othman was a Permit Manager
PSOMAS
Alia HOW, AICP
Senior Project Manager
Alia Hokuki is a Senior Project Manager with 24 years of experience
in the environmental and policy planning field with a focus on
environmental impact assessments for public and private sector
clients. Alia's expertise includes the preparation, management, and
peer review of environmental compliance documents pursuant to the
CEQA and NEPA. She has managed and prepared a number of CEQA
and NEPA documents for a variety of projects, including mixed -
use; urban infill and redevelopment; commercial and retail; high -
density residential and planned communities; institutional (including
universities and healthcare); and infrastructure projects. She has
EDUCATION
extensive knowledge of CEQA and NEPA, and planning and zoning
1996/Masters of Urban Planning/
law.
University of California, Irvine
1991/BA/Development Studies/
Experience
University of California,
Los Angeles
Newport Village Mixed -Use Project Environmental Impact Report, Newport
Beach, CA: Project Manager for the project, which involves demolishing
CERTIFICATIONS
existing structures and redeveloping the project site as a mixed -use
American Institute of Certified
development encompassing approximately 9.4 acres on the north and
Planners/#112796/American
south sides of the West Coast Highway within the City of Newport Beach's
Planning Association
Mariners' Mile corridor. The project consists of 14 residential condominium
PROFESSIONAL
units on the South Parcel and 108 apartment units on the North Parcel and
AFFILIATIONS
128,640 SF of nonresidential floor area. The project also includes a new
American Planning Association\
publicly accessible waterfront promenade.
Association of Environmental
Magnolia Tank Farm Specific Plan Environmental Impact Report, Huntington
Professionals
Beach, CA: Project Manager for this project which proposes redevelopment
Society of American Military
of the 29-acre site (within the coastal zone) with a mixed -use redevelopment
Engineers
consisting of a 230,000 SF lodge and ancillary resident- and visitor -serving
retail and dining; up to 250-unit for -sale residential village; 2.8 acres of
FuturePorts
Coastal Conservation area adjacent to Magnolia Marsh; and 2.8 acres of
EXPERIENCE
park. In addition, the Specific Plan designates the area adjacent to Magnolia
With Psomas for 4 years; with
Street as Open Space Park along the project sites entire eastern boundary.
other firms for 18years
Mission Viejo General Plan Update Program Environmental Impact Report,
Mission Viejo, CA: Senior Project Manager for the project. The EIR analyzed
the impacts related to the comprehensive update of the General Plan's Land
Use, Conservation/Open Space, and Circulation elements in addition to
managing preparation of a Sustainability Action Plan.
El Toro,100-Acre Parcel Development Plan Project Environmental Impact
Report, Irvine, CA: Project Manager for this project located in the City of
Irvine at the southern edge of the former Marine Corps Air Station El Toro k.
The project proposes a mixed -use, low -impact development, in addition to
parks and trails with 2,103 residential units,1.8 million SF of office, 220,000
SF of retail, and a 242-room hotel in addition to parks and trails.
The Queen of the Valley Hospital Specific Plan Program Environmental
Impact Report, West Covina, CA: Senior Quality Assurance/Quality Control
Manager for an EIR for a Specific Plan for the Queen of the Valley Hospital in
West Covina. The project involves expansion of existing and development of
new hospital facilities over four phases of development.
PSOMAS
Tin Cheung
Air Quality/GHG/Energy/NoiseNibration
Manager
Tin Cheung has 25 years of experience conducting air quality,
climate change, noise, and vibration studies for CEQA and NEPA
compliance. His experience includes preparing air pollutant emissions
inventories, dispersion modeling, climate change, and health risk
t
assessments (HRAs) using a variety of computer data models. He is
also proficient in conducting noise and vibration studies for stationary
and mobile sources. He has employed monitoring equipment for the
measurement of noise, vibration, and particulate matter. Tin's project
experience includes analyses of land uses, including large-scale
infrastructure, residential, commercial, industrial, educational, energy,
EDUCATION
and recreational uses. He has extensive knowledge of the CEQA/
1993/BA/Geographyand
Environmental Studies/University
NEPA regulatory process and impact assessment methods established
of California, Santa Barbara
by USEPA, the California Air Resources Board (CARB), and local air
quality management districts.
PROFESSIONAL
AFFILIATIONS
Experience
Association of Environmental
San Gabriel Plaza Project Air Quality and Greenhouse Gas Emissions
Professionals
Analysis, San Gabriel, CA: Air Quality/GHG and Noise Manager for an EIR
EXPERIENCE
for the San Gabriel Plaza Project. The mixed -use development proposed
With Psomas for 2 years; with
for the project includes 163 one- to two -bedroom condominiums,
other firms for23 years
28,655 SF of commercial (retail/restaurant uses), a community center,
and 585 parking spaces within three subterranean levels on a 3.59-
acre lot. Special consideration of impacts to sensitive receptors,
located directly adjacent to the project site, were made due to the
demolition of eleven buildings and grading activities at the project site
during the three -phased project schedule.
Magnolia Tank Farm Specific Plan Environmental Impact Report, Huntington
Beach, CA: Air Quality/GHG and Noise Manager for the project which
proposes redevelopment of the 29-acre site (within the coastal zone) with
a mixed -use development consisting of a 230,000 SF lodge that includes a
maximum of 175 guest rooms and guesthouse -style, budget -oriented, family/
group overnight accommodations with 40 beds, and ancillary resident- and
visitor -serving retail and dining; up to 250-unit for -sale residential village;
2.8 acres of Coastal Conservation area adjacent to Magnolia Marsh; and 2.6
acres of park.
Oak Knoll 88 Residential Project, Pasadena, CA: Air Quality/Greenhouse
Gas and Noise/Vibration Manager for the technical studies for a 0.82-acre
lot with the development of an 83,802 SF, seven -story mixed -use building
with 72 residential units, 5,365 SF of commercial space, and 173 parking
spaces within three subterranean parking levels. These studies involved the
assessment of regional and localized impacts based on coordination with the
developer and City planning staff.
Catalina 170 Housing Condominium Project, Pasadena, CA: Air Quality/
GHG Manager for the proposed 16,965-SF, four-story residential building
with nine units and 20 parking stalls within the 9,216 SF subterranean
parking level located at 170 North Catalina Avenue in the City of Pasadena.
Existing development on the project site includes three residential structures
totaling 3,100 SF, which would be demolished to allow for construction of the
proposed project. Potential air quality and greenhouse gas emission impacts
associated with the project in pursuant to CEQA were prepared.
PSOMAS
Darlene Danehy,
PE, TE, PTOE, ENV SP LEED AP
Transportation Engineer
Darlene Danehy is a Registered Professional Engineer in Arizona (civil)
and California (traffic) and is a certified Professional Traffic Operations
Engineer (PTOE). She has extensive experience with a variety of traffic
engineering projects, including traffic impact studies, traffic reports,
safety studies, signal warrant studies, corridor studies, signal timing
and coordination, signing and striping design, and traffic signal design.
Darlene has also prepared and overseen numerous traffic studies
pursuant to CEQA and NEPA in southern California for both public and
private projects. She also has experience with design and studies for
alternate modes of travel, Road Safety Assessments, transportation
REGISTRATION
planning, and roadway design. Darlene is well -versed in Synchro,
2017/CA/Traffic Engineer/2827
SimTraffic, HCS, SIDRA, and GIs, and has experience with AutoCAD,
2009/AZ/Professional Engineer/
MicroStation, and InRoads.
Civil/50215
Experience
EDUCATION
2006/MS/Civil Engineering/Cornell
Huntington Plaza Mixed -Use Project, Arcadia, CA: Transportation Engineer
University
for the preparation of an Initial Study/MND. The project site includes 2.1 acres
2004/BS/Civil Engineering/
located adjacent to the Metro's Gold Line Railroad which is fully developed
University of Arizona
with urban land uses. The project would develop 170 residential units, 2,290 SF
of clubhouse,12,600 SF of ground -level retail land uses, and one level of
CERTIFICATIONS
subterranean parking. The property is covered by the Downtown Parking
Professional Traffic Operations
Overlay and is located within both the Downtown Mixed Use (DMU) zone and
Engineer/Transportation
the Central Business District (CBD) zone with the Downtown Overlay.
Professional Certification Board
Inc.
Newport Village Mixed -Use Project Environmental Impact Report, Newport
Beach, CA: Transportation Engineer for the project, which involves demolishing
Envision Sustainability
existing structures and redeveloping the project site as a mixed -use
Professional/Isfor
t
Sustainable Infrastructure
development encompassing approximately 9.4 acres on the north and south
sides of the West Coast Highway within the City of Newport Beach's Mariners'
LEED Accredited Professional/U.S.
Mile corridor. The project consists of 14 residential condominium units on the
Green Building Council
South Parcel and 108 apartment units on the North Parcel and 128,640 SF of
PROFESSIONAL
nonresidential floor area. The project also includes a new publicly accessible
AFFILIATIONS
waterfront promenade and 827 parking spaces.
Institute of Transportation
Inglewood Oil Field Specific Plan Project Environmental Impact Report, City
Engineers
of Culver City, CA: Transportation Engineer for the preparation of an EIR for a
American Society of Civil
Specific Plan that sets forth safeguards and regulations on oil and gas extraction
Engineers
activities in Culver City. The project site is adjacent to the Newport -Inglewood
Fault, and up to 30 new wells would be allowed (along with associated storage
EXPERIENCE
tanks and pipelines), with requirements and restrictions to ensure the health
With Psomas for 14 years
and safety of the surrounding residential, recreational, and commercial land
uses.
Mt. San Antonio College, EIR for the Educational Facilities Master Plan and
Parking and Circulation Master Plan (PCMP), Walnut, CA: Transportation
Engineer responsible for a traffic study in support of the EIR for the EFMP
and PCMP for Mt. SAC. The traffic study includes 27 intersections in five
jurisdictions, as well as six Caltrans ramp intersections.
Loker Medical Arts Pavilion Traffic Study, Los Angeles, CA: Transportation
Engineer for a traffic study for the construction of a 65,000 SF medical office
building adjacent to the California Medical Center. The report analyzed traffic
impacts to more than 10 intersections in downtown Los Angeles, including
several ramps on and off 1-10 and 1-110. The Critical Movement Analysis method
was used to evaluate the need for mitigation at the study intersections.
PSOMAS
Amber Heredia
Senior Biologist
Amber Heredia is a Senior Project Manager and Senior Biologist with 23
years of experience in the preparation of Biological Technical Reports
to meet the requirements of the FESA, CESA, CEQA, NEPA, and the
CWA. Amber has a wide range of knowledge on the plants, wildlife,
and vegetation communities of Southern California, especially those
listed as Threatened or Endangered. Amber has experience preparing
Biological Technical Reports; Biological Constraints Reports; Biological
Resources Reports; Focused Survey Reports; Biological Assessments;
Natural Environment Studies (NESs) and Natural Environment
Studies (Minimal Impact [MI]) for Caltrans; Biological Assessments/
EDUCATION
Biological Evaluations (BA/BE) and Management Indicator Species
2005/MS/Biology/University of
(MIS) Reports for the U.S. Forest Service (USFS), Habitat Assessments;
California, Riverside
and Determination of Biologically Equivalent or Superior Preservation
1998/BS/Ecology and Evolution/
(DBESP) Reports for the Western Riverside County MSHCP.
University of California, Santa
Barbara
Experience
1998/BS/Environmental Studies/
Metropolitan Transportation Authority's Regional Connector Transit Corridor
University of California, Santa
Barbara
Project, Various Pre -Construction Nesting Bird Surveys, Los Angeles, CA:
Biological Resources Manager for several pre -construction nesting bird surveys
CERTIFICATIONS
related to this project. The project will construct a 1.9-mile light rail line
Principal r Ps
that will extend services between the Gold Line Light Rail Transit lines from
EntiInvty SScienttor ific ding
CDFW Entity Scientific Collecting
Pasadena and East Los Angeles to the Blue Line (to Long Beach) and to the new
Perm iVS C-190240016/California
Expo Line to Culver City, with the provision of new tracks through downtown
Department of Fish and Wildlife
Los Angeles mainly within twin tunnels. Amber oversaw the nesting bird
10(a)(1)(A) Permit for coastal
surveys prior to the removal of any trees; preparation of memos documenting
California gnatcatcher,
survey results; and follow-up monitoring of active nests if required.
southwestern willow flycatcher,
Agoura Hills Road Widening Project, Agoura Hills, CA: Project Manager for this
and yellow -billed cuckoo/TE-
project, the widening of Agoura Hills Road from approximately Reyes Adobe
148554-5/U.S. Fish and Wildlife
Road to Kanan Road. The project also included the addition of a bike path and
Service
repairs and slope stabilization on Canwood Street. Amber oversaw preparation
of a Jurisdictional Delineation Report that evaluated project impacts on
PROFESSIONAL
jurisdictional resources.
AFFILIATIONS
Urban Land Institute Orange
El Toro,1OO-Acre Parcel Development Plan Project Environmental Impact
County/Inland Empire
Report, Irvine, CA: Biological Resources Manager for this project located in
Sea &Sage Audubon Society
the City of Irvine at the southern edge of the former Marine Corps Air Station
El Toro. The project proposes a mixed -use, low -impact development, which
American Ornithological Society
proposes 2,103 residential units,1.8 million SF of office, 220,000 SF of retail,
Southern California Botanists
parks, trails, and a 242-room hotel. Amber managed vegetation mapping;
The Wildlife Society
general plant and wildlife surveys; and focused surveys for special status
California Native Plant Society
plant species, coastal California gnatcatcher, least Bell's vireo, and western
burrowing owl on all three parcels. She also oversaw focused surveys for
EXPERIENCE
roosting bats and preparation of a jurisdictional delineation.
With Psomas for 21 years; with
Park to Playa Trail Project Initial Study/Mitigated Negative Declaration,
other firms for 2 years
Baldwin Hills, CA: Biological Resources Manager for the Park to Playa Trail
that would connect the parks and open spaces in the Baldwin Hills area to
the Pacific Coast. The Park to Playa Trail would be an approximate seven -mile
system of walking, hiking, and bicycle trails in parks and open space areas
owned and operated by various State, County, and City agencies. Amber
oversaw biological survey efforts including vegetation mapping, general plant
and wildlife surveys, and focused surveys for special status plants and coastal
California gnatcatcher.
Charles Cisneros, MS, RPA
Senior Archaeologist
PW ~
II
EDUCATION
2008/MS/European Archaeology/
University of Edinburgh, United
Kingdom
2004/BA/Anth ropology/California
State University, Los Angeles
CERTIFICATIONS
Registered Professional
Arc haeolog ist/28575983/Register
of Professional Archaeologists
Orange County Certified
Archaeologist/Orange County
Riverside County Certified
Archaeologist/Riverside County
EXPERIENCE
With Psomas for 2 years; with
other firms for 13 years
PSOMAS
Charles Cisneros is a registered professional archaeologist with is
years of experience in archaeological assessment and field experience
in California and Nevada. He has directed numerous field projects in
support of compliance with the California Environmental Quality Act
(CEQA), the National Environmental Policy Act (NEPA), and Sections
106 and 110 of the National Historic Preservation Act (NHPA). Charles
has managed a wide range of projects involving archaeological survey,
testing, data recovery, monitoring, and laboratory analysis. He is
skilled at research and data management, as well as maintaining and
organizing digital and print publications. His training and background
meet the U.S. Secretary of the Interior's Professional Qualifications
Standards for prehistoric and historic archaeology.
Experience
Glendale -Hyperion Complex of Bridges Improvement Project, Los
Angeles, CA: Senior Archaeologist for the Project Report (PR) and Plans,
Specifications, and Estimate (PS&E) for rehabilitation of this complex
of six bridges. Improvements include widening the Glendale Boulevard
bridges; realigning the 1-5 northbound off -and on -ramps and Los Angeles
River bike path; adding a median barrier on the Hyperion Avenue Viaduct,
designing retaining walls, traffic signals, drainage system improvements, and
infiltration basins; and improving pedestrian facilities including the Red Car
pedestrian bridge and the Sunnynook pedestrian loop trail.
NorthLake Specific Plan Supplemental Environmental Impact Report,
Los Angeles County, CA: Senior Archaeologist for preparation of
environmental documentation for development of an approximate 1,330-acre
project site near Castaic Lake in unincorporated Los Angeles County. This
project involves development of a mix of single-family units; multi -family
units; commercial, industrial, and recreational uses; open space and trails;
and school and park facilities.
LACMA Parking Structure Project, Los Angeles, CA: Lead Archaeologist for
paleontological and cultural resources monitoring during construction of the
Los Angeles County Museum of Art parking structure. His responsibilities
included checking the site for fossils of both extinct mega -fauna and
prehistoric artifacts, supervising the field crews, preparing daily monitoring
logs, excavating Pleistocene mega -fauna, advising construction crews and
the client, and attending to project engineering details.
2nd Street and Pacific Coast Highway Retail Center, Long Beach, CA: Senior
Archaeologist for this 10-acre site development. This retail complex area
features a mix of upscale lifestyle tenants, restaurants, entertainment, local
shops and gourmet grocery. Psomas also provided offsite improvements and
coordination for Marina Drive revitalization, 2nd Street, and Pacific Coast
Highway street widening, sidewalk, storm drain, driveway, striping, and
traffic signal improvements.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or parties. Such acts
shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a
party. If a delay beyond the control of the Consultant is encountered, a time extension may be
mutually agreed upon in writing by the City and the Consultant. The Consultant shall present
documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue
through March 31, 2024, unless previously terminated as provided herein or as otherwise agreed
to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of
canceling, suspending or abandoning the execution of all or any part of the work contemplated
by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior
written notice to Consultant. In the event of such termination, Consultant shall immediately stop
rendering services under this Agreement unless directed otherwise by the City. If the City
suspends, terminates or abandons a portion of this Agreement such suspension, termination or
abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this
Agreement, it shall have ten (10) days after service upon it of written notice of such default in
which to cure the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right, notwithstanding
any other provision of this Agreement, to terminate this Agreement without further notice and
without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this
Agreement.
The City also shall have the right, notwithstanding any other provisions of this Agreement,
to terminate this Agreement, at its option and without prejudice to any other remedy to which it
may be entitled to at law, in equity, or under this Agreement, immediately upon service of written
notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed
because of insolvency;
C. Make a general assignment for the benefit of creditors;
d. Default in the performance of any obligation or payment of any
indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record
for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or
rearrangement of its affairs.
KTGY Group, Inc.
Form Revised November 2020
15, Row Specifi
CA
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FIRM PROFILE
Founded in 1991, KTGY Architecture + Planning is a leading full -
service planning and design firm focused on residential, mixed -use, and
commercial developments as well as creating a sense of place with all of
our projects. KTGY seamlessly delivers innovation, artistry, and attention
to detail across multiple studios, ensuring that clients and communities
get the best no matter the building type or location. KTGY's architects
and planners combine big picture opportunities, leading -edge sustainable
practices, and impeccable design standards to create memorable
destinations of enduring value. KTGY serves clients worldwide from six
office locations including Chicago, Denver, Irvine, Los Angeles, Oakland,
and Tysons (Virginia).
KTGY ARCHITECTURE + PLANNING
OUR VISION
To Move the Discourse of Architecture & Planning
Forward by Continuously Searching for Better.
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By the
Numbers:
29
Years since we opened our
doors for business
7
CitieslCounties for Which KTGY
Has Provided On Call Planning
`��=Services
ice"
States in which '~
IL we have worked
125
Projects for
Public Clients
333
Staff members in six
offices located in growing
metropolitan areas
i
Ranking in the 2019
Architecture Record Top 300
Architecture Firms
720
Awards won
KTGY MAPS
US Office locations
Chicago, IL
Oakland, CA
� Denver, CO Tysons, VA
Los Angeles, CA
Irvine, CA
States in which we have worked
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KTGY ARCHITECTURE + PLANNING
Firm Information
Psomas, a California corporation, was founded in Southern California in 1946 and has grown
into a full -service firm with 578 employees in 12 fully staffed offices throughout California,
Arizona and Utah. Our firm specializes in transportation engineering, environmental
consulting, survey, geographic information systems (GIS), site development, water and
wastewater engineering, public works engineering, and construction management and
inspection. Ranked nationally among ENR's Top 150 Engineering Firms, Psomas has achieved
an award -winning reputation for innovation, creativity, and cutting -edge technical expertise.
The cornerstone of our business approach is to focus on our clients' long-term needs and
guide our strategic growth to meet those needs. Psomas' professional staff of industry leaders
produces cost-effective and award -winning projects incorporating innovation, creativity,
sustainability, and cutting edge technical expertise.
For our environmental services, our mission is to meet our clients' needs by offering
environmental consulting services and technically sound documentation. Psomas' experience
and in-depth knowledge of the regulatory environment and CEQA and NEPA updates and
case law facilitates preparing environmental documents that are legally defensible with
analyses and findings that are supported by substantial evidence.
Psomas' Environmental staff provides CEQA and NEPA documentation and analysis. Our
in-house technical experts are qualified to prepare and peer review a wide range of CEQA
and NEPA documents and technical studies. Our in-house staff has the expertise to prepare
technical studies on environmental topics, including air quality, greenhouse gas (GHG)
emissions, biological resources, cultural resources, energy, noise, tribal cultural resources,
transportation studies, mapping and spatial analyses; as well as water and wastewater
infrastructure engineering design, water supply assessment, hydrology/hydraulics, and water
quality management plans (WQMP).
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100-ACRE PARCEL & WEST ALTON
Project Manager:
John Moreland
DEVELOPMENT PLANS
Director, Planning
�1
jmoreland@ktgy.com
Irvine, CA
949.221.6216
...I
County of Orange
Architecture+Planning
J
l
Typology
The 100-Acre Parcel is a phased mixed -use development of approximately 108 acres
Planning I Entitlement
and the West Alton Parcel consists of approximately 32 acres - both located in the
& Government Relations
City of Irvine, California. The sites, part of the former Marine Corps Air Station, are
located adjacent to the Orange County Great Park. The 100-Acre Parcel consists of
Master Planning
a public -private partnership between the County of Orange and Lowe Enterprises
Services
and involves adaptive reuse of the former West Coast Commissary Complex.
This old warehouse building will serve as the heart and soul of a new mixed -use
Development Plan
community, which will include retail uses, offices, a hotel, and 3-5 story residential/
Project Management
mixed -use buildings in a dynamic transit -oriented setting unique to Orange County.
Visioning
Land Use Planning
For these projects, KTGY conducted numerous zoning studies, including, but not
Urban Design
limited to, a comprehensive density/intensity analysis for various uses within
the City of Irvine. Due to unique agreements in place for this property, the
Facts
property lacked formal zoning requirements. Part of KTGY's scope included a
"Development Plan" document for both sites. The Development Plan functions as a
Area: +108 AC
standalone zoning code and includes a vision; design guidelines; and streamlined,
Office: 1,876,000 sq. ft.
comprehensive, and easy to interpret development standards (including details such
as signage, wireless facilities, performance -based uses). Being in the City of Irvine
Retail: 220,000 sq. ft.
but intended to be implemented by the County of Orange staff, the Development
Plans were designed to blend City of Irvine standards and requirements with County
High Density Res: 2,103 du
of Orange permitting procedures. Furthermore, the Development Plan includes
Hotel :242 Rooms
new processing requirements, inclusive of the creation of a new reviewing body
to hold hearings for project developments, new findings, and appeals procedures.
Project Approval Date:11/14/17
KTGY was also involved in assisting with the environmental document review. On
Project Duration: 2011-2017
November 14, 2017, the Orange County Board of Supervisors approved the 100-Acre
Development Plan document and certified the Environmental Impact Report. On
November 14, 2017, the Orange County Board of Supervisors approved the 100-Acre
Development Plan document and certified the Environmental Impact Report. On
June 6, 2018, the Orange County Board of Supervisors approved the West Alton
Parcel Development Plan document and certified the Environmental Impact Report.
QUEEN OF THE VALLEY SPECIFIC PLAN
West Covina, CA
City of West Covina
Project Manager:
John Moreland
Director, Planning •] 1
jmoreland@ktgy.com
949.221.6216 ...I
Architecture+Planning
Typology
The City of West Covina selected Psomas and KTGY Architecture + Planning to work
Planning Entitlement
with Citrus Valley Health Partners (now Emanate Health) to update and modernize
Government Relations
the nearly 30-year old Queen of the Valley Specific Plan and to allow for future
improvements on this important medical campus in the City. In partnership with the
Services
City of West Covina and Psomas, KTGY worked with Emanate Health to assess the
future needs of the campus as well as potential outcomes for meeting mandated OSHA
Specific Plan
requirements. KTGY also led community outreach meetings for the Specific Plan, where
Contract Planner
it was determined that design guidelines, pedestrian connectivity, and wayfinding
Community Outreach
were all important elements to stakeholders. After working with neighboring property
Hearing Reports
owners, KTGY developed a comprehensive Specific Plan that responds to the needs
of the community, stakeholders, the City, as well as the hospital. KTGY also acted
Facts
as the Contract Planner for this project, including mailing all the public notices,
Site Area: 28.79 ac
and maintaining the public notification list, preparing the necessary staff reports,
Project Duration: 2018-Present
resolutions, and ordinances for the project, as well as preparing presentation materials
for the public hearings.
4.3. Compensation. In the event of termination, City shall pay Consultant for
reasonable costs incurred and professional services satisfactorily performed up to and including
the effective date of the City's written notice of termination, within forty-five (45) days after the
effective date of the notice of termination or the final invoice of the Consultant, whichever occurs
last. Compensation for work in progress shall be prorated based on the percentage of work
completed as of the effective date of termination in accordance with the fees set forth herein.
4.4. Documents. In the event of termination of this Agreement, all documents prepared
by Consultant in its performance of this Agreement including, but not limited to, finished or
unfinished design, development and construction documents, data studies, drawings, maps and
reports, shall be delivered to the City within ten (10) days of the effective date of the notice of
termination, at no cost to City.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and
keep in full force and effect during the life of this Agreement all of the following minimum scope
of insurance coverages with an insurance company authorized to do business in California, with
a current A.M. Best's rating of no less than A:VII, and approved by City:
(a) Broad -form commercial general liability, including premises -operations,
products/completed operations, broad form property damage, blanket
contractual liability, independent contractors, personal injury or bodily injury
with a policy limit of not less than Two Million Dollars ($2,000,000.00),
combined single limits, per occurrence. If such insurance contains a
general aggregate limit, it shall apply separately to this Agreement or shall
be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than One Million Dollars
($1,000,000.00), combined single limits, per accident for bodily injury and
property damage.
(c) Workers' compensation insurance as required by the State of California,
with Statutory Limits, and Employer's Liability Insurance with a limit of no
less than One Million Dollars ($1,000,000.00) per accident for bodily injury
or disease. Consultant agrees to waive, and to obtain endorsements from
its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the City, its officers,
agents, employees, and volunteers for losses arising from work performed
by Consultant for the City and to require each of its subcontractors, if any,
to do likewise under their workers' compensation insurance policies.
By execution of this Agreement, the Consultant certifies as follows
I am aware of, and will comply with, Section 3700 of the Labor
Code, requiring every employer to be insured against liability of
Workers' Compensation or to undertake self-insurance before
commencing any of the work.
KTGY Group, Inc.
Form Revised November 2020
THE TERRACES AT WALNUT SPECIFIC PLAN Project Manager:
John Moreland
Walnut, CA Director, Planning ., 1
Sunjoint Development, LLC jmoreland@ktgy.com
949.221.5215 .mod
Architecture+Planning
Typology
Single Family Detached I
Multifamily I Retail
Services
Site Planning
Entitlement
Government Relations
Community Outreach
Specific Plan
Facts
Density: 11.5 du/ac
Number of Units: 240 du
Site Area: 49.0 ac
Retail: 50,000 sq. ft.
Project Duration: 2014-2020
KTGY's CPUD studio established a vision for the project site, conducted community
outreach, and developed guiding principles for likely the largest undeveloped property
in Walnut slated for development, The Terraces at Walnut. The most substantial
challenges are is the hill in the center of the site and the sensitive context of the site,
given the existing, adjacent single-family residential. Rather than grade the top of
the 200-foot hill to create a fiat pad, the design created two terraces for housing,
minimizing the grading impact and allowing for implementation of higher -density
housing. The result is a master planned community of 240 single -family detached
homes, 270 townhomes/fiats and 50,000 square feet of retail and restaurant space
linked by a "String of Pearls," interconnected pocket parks. As part of the community
outreach sessions, KTGY utilized Turning Point technology, an instantaneous polling
software where project feedback from the surround community was obtained. KTGY
also developed a Specific Plan, which is a visual land use policy document to implement
the vision of the project. The Specific Plan includes unique provisions related to
connectivity, share parking, and the site's multiple pocket parks.
PEPPER AVENUE SPECIFIC PLAN Project Manager:
John Moreland
Rialto, CA Director, Planning ., 1
City of Rialto jmoreland@ktgy.com
949.221.6216 .mod
Architecture+Planning
Typology
Planning I Entitlement
& Government Relations
Master Planning
Services
Specific Plan
Consultant Management
Visioning
City Support and Processing
Land Use Planning
Facts
Land Use: Retail, Multi -Family,
Office, Public Services (Water
District), Natural Open Space
Site Area: 102 ac
Project Duration: 2013-2017
The City of Rialto selected KTGY Architecture + Planning to lead a team of planners,
environmental consultants, engineers and other consultants to develop the Pepper
Avenue Specific Plan. The City initiated this project to take advantage of a new freeway
off -ramp projected to open in 2018, which will create a new gateway into the city.
Almost half of the site consists of protected, natural habitat. At least one fault line,
a nearby levee and railroad spur add to the constraints for this project. Part of this
process includes facilitation of the project with interested neighbors, a diverse group
of property owners and other stakeholders, coordination with City Staff, and guiding
the project through the City's Planning process. KTGY held an interactive workshop
that utilized of Turning Point technology, an interactive, polling software program.
The instantaneous results allowed the planning discussions to go deeper into people's
values, wants and desires. The interactive workshop was hailed as a success by the city
and resulted in beneficial information for the land use plan.
KTGY represented the Specific Plan at the Planning Commission and City Council
hearings, met with concerned citizens, and assisted with the preparation of Staff
Reports. The Specific Plan was adopted on December 13, 2017 and will host a
future, upcoming meting with City Staff to help facilitate and train on Specific Plan
implementation.
THE COLONY AT THE LAKES Project Manager:
David Lacey
West Covina, CA Executive Director ., 1
Lennar Multifamily Communities dlacey@ktgy.com
949.797.8316 .mod
Architecture+Planning
Typology
Mixed -Use Wrap
Apartments I Retail
Facts
Density: 73.87 du/ac
Unit Plan Sizes: 644-1,165 sq. ft.
Number of Units: 450 du
Site Area: 6.09 ac
Retail: 20,000 sq. ft.
Number of Stories: 5
Parking: 916 spaces (2.03 sp./unit)
Construction Type: I & IIIA
Project Duration: 2013 - 2016
The Colony at the Lakes is a 5-story mixed -use development located in a prime location
in the City of West Covina. Designed to appeal multiple demographics, the large
development contains 450 units in one building that wraps around and completely
hides two distinct parking garages. In addition, 20,000 square feet of retail space sits
beneath the south side of the building. At the heart of The Colony at the Lakes is a
substantial leasing and amenity building, forming the backdrop to a ceremonial entry
drive. The majority of the building has been designed in a Mediterranean Style with the
central amenity building being the departure. The Warehouse style there calls attention
to it and leaves no doubt about its importance.
RINKER HEALTH SCIENCE CAMPUS
Irvine, CA
Chapman University
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Typology
Planning
Services
Entitlement
Government Relations
Master Planning
Facts
Land Use: University I Institutional
Site Area:18.78 ac
Square Footage: 18.78 ac
Users: 900+ (students)
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Project Manager:
John Moreland
Director, Planning
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jmoreland@ktgy.com
949.221.6216
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KTGY Architecture + Planning currently processes and manages all zoning and
entitlement services for Chapman University's Rinker Health Science Campus in
the City of Irvine. Initiated in 2012, Chapman University acquired two properties,
each consisting of a two-story office building, with the desire to establish Orange
County's first graduate School of Pharmacy. In conjunction with multiple consultants,
KTGY's planners led the project team and obtained the city's approval for the use and
alterations unique to the campus, including a comprehensive sign program meeting
Chapman's donor program needs while fitting into the surrounding Irvine Spectrum
context. KTGY also worked with the city to secure approval for reduced parking stall
sizes to avoid a complete redesign of the parking lot. KTGY has successfully processed
two additional applications, bringing two other properties into the campus, a shuttle
route, and a signalized -at grade crossing from an off -site parking lot. KTGY is currently
working on entitling a campus master plan through the City. Services for this campus
also include processing through The Irvine Company's design review process.
Project Duration: 2012- Present
Queen of the Valley Specific Program EIR
Los Angeles County, CA/City of West Covina
KEY PROJECT ELEMENTS
► In-fill/Redevelopment
► Four -Phase Redevelopment
► Program EIR
► Preparation of Multiple Technical Studies
COMPLETION DATE
Psomas prepared a comprehensive Program EIR for a new master plan and Specific
November 2019
Plan for the Queen of the Valley Hospital in West Covina. The hospital proposed to
expand its facilities from 1.1 to 1.58 MSF plus two parking structures in approximately
REFERENCE
five phases to provide expanded and more efficient medical and support services to
Jo -Anne Burns
the community. The work would involve adding several new buildings and renovating
Planning Manager
City of West Covina
and demolishing a number of existing structures. The Psomas Team includes KTGY
(626) 939-8761
to prepare the Specific Plan and HR&A to prepare a fiscal impact assessment for the
jburns@westcovina.org
project. Psomas also prepared air quality, greenhouse gas emissions, noise, and traffic
studies.
Psomas is currently working with the hospital and the City in implementing Phase I of
the planned expansion.
PSOMAS
South Pasadena General Plan/Downtown Specific Plan
Update EIR
South Pasadena, CA/City of South Pasadena
KEY PROJECT ELEMENTS
► General Plan and Specific Plan Update EIR
in the San Gabriel Valley
► Planning for Metro Gold Line Station and
Other Progressive Transportation Policies
► Key Issues: Historic Resources, Maintenance
of Established Neighborhoods, Traffic,
Water Supply
COMPLETION DATE
Psomas is preparing a Program Environmental Impact Report (PEIR) for this project,
Ongoing
which involves a comprehensive update to both the 1998 South Pasadena General Plan
and the 1996 Mission Street Specific Plan (MSSP). The City of South Pasadena (City)
REFERENCE
occupies approximately 3.5 square miles on the western edge of the San Gabriel Valley
Joanna Hankamer
area of Los Angeles County. The proposed General Plan Update will serve as a long-term
Planning and community
Development Director
policy guide for decision -making regarding the appropriate physical development,
City of South Pasadena
resource conservation, and character of the City, and establishes an overall development
(310) 721-1224
capacity for the City through the year 2040. The General Plan Update would
southhank mere pasadenaca.gov
south
accommodate a total of 500 residential dwelling units and 430,000 SF of retail and office
development. As part of this effort, the City's General Plan has been reorganized and
reformatted to reflect both current State regulations and the community's vision for the
City. The Downtown Specific Plan (DTSP) Update expands the area covered in the 1996
MSSP to include a segment of Fair Oaks Avenue, in addition to Mission Street. The DTSP
Update includes policies and strategies to preserve historic assets, encourage contextual
infill development of vacant and under-utilized parcels, create jobs, and maintain and
support existing compatible businesses and industry, as well as accommodate housing
for a variety of income levels.
Key environmental issues for the PEIR include
preservation of historic resources, limiting the
allowable growth and development in order to
manage traffic and circulation, and water supply
constraints. Additi11,, the RETR r flP tc thP
City's priorities foi
and addressing th,
PSOMAS
Magnolia Tank Farm Specific Plan PEIR
Huntington Beach, CA/City of Huntington Beach
KEY PROJECT ELEMENTS
► Mixed -Use, Infill Redevelopment
► Brownfield Redevelopment
► Adjacent Sensitive Magnolia Marsh
► Preparation of Multiple Technical Studies
► Peer Review of Existing Technical Studies
COMPLETION DATE
Psomas prepared a Program Environmental Impact Report (PEIR) pursuant to CEQA for
December 2019
the Magnolia Tank Farm Project. Psomas worked closely with the City in preparation
of the NOP, draft and final EIRs, and Responses to Comments. In addition, Psomas
REFERENCE
conducted a Scoping Meeting and a Planning Commission Study Session.
Ricky Ramos
Senior Planner
The project site is located within the Coastal Zone, adjacent to Magnolia Marsh in the
Department of Community
City of Huntington Beach. The project site previously contained three oil storage tanks
Development
City of Huntington Beach
that were demolished in 2017. The Draft PEIR evaluated two development alternatives at
(714) 536-5624
an equal level of consideration. The alternatives were identified as the proposed project
rramos@surfcity-hb.org
(mixed -use) and Alternative 1(residential).
Under the proposed project, the Specific Plan will establish a land use plan and develop
standards and guidelines to allow for creation of the proposed mixed -use development
comprised of a 211,000 SF lodge/guest house accommodations with a maximum of
215 rooms, including 175 guest rooms and family/group overnight accommodations with
40 rooms;19,000 SF of ancillary and visitor -serving retail and dining; and up to 250 for -
sale residential units (at 15 dwelling units per acre). Additionally, the proposed project
includes 2.8 acres of Coastal Conservation area adjacent to Magnolia Marsh and 2.8 acres
of park. Alternative 1 would eliminate the lodge, guesthouse, and retail components, and
would include a residential
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development at a maximum
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of 250 residential units (at
11 dwelling units per acre).
All other components,
including park and open
space described above
under the proposed project,
would remain the same.
PSOMAS
Aviation Station Transit -Oriented Development EIR
Los Angeles County, CA/ Cox, Castle & Nicholson, LLP I County of Los Angeles
KEY PROJECT ELEMENTS
► EIR for Mixed -Use Project Adjacent
to Existing Established Residential
Community
► Multiple Agency Involvement:Caltrans;
Metro; City of Los Angeles; County of
Los Angeles; LAFCO
► Key Issues: Air Quality and Noise from 1-105;
Shade and Shadow; Traffic
COMPLETION DATE Psomas prepared the EIR; a shade/shadow analysis; and the Air Quality, Greenhouse
2012 Gas, Noise, and Cultural Resources Technical Analyses. The project, located near
Los Angeles International Airport (LAX), involves the demolition of existing land uses
and the construction of an urban mixed -use development that would include 29,500 SF
of ground -floor commercial uses and 390 multi -family residential units. Project
entitlements include a General Plan Amendment, Conditional Use Permit and Zone
Change, as well as approvals from the Airport Land Use Commission and the Local
Agency Formation Commission for the County of Los Angeles.
The Aviation Station project would relocate the Los Angeles County Metropolitan
Transportation Authority (Metro) bus terminal from the southern side of Metro's
Green Line Aviation/LAX station to the northern side of the station, resulting in the
need to reconfigure an adjacent Caltrans Park -and -Ride lot. The project involves
multiple stakeholders, including Metro and the California Department of
Transportation (Caltrans) District 7, and required the de -annexation of
property from the City of Los Angeles into the County of Los Angeles.
Key environmental issues addressed in the EIR include multi -agency
coordination; aircraft noise from LAX, light rail (Metro Green Line) and
bus/vehicle noise (Metro bus terminal); shade and shadow casting on
nearby single-family residential units; cut -through traffic and street
parking; and construction dust impacts.
PSOMAS
REFERENCES
City of Rialto
Pepper Avenue Specific Plan
Gina Gibson -Williams
Former Planning Manager
City of Rialto
Currently Community Development Director
City of Eastvale
12363 Limonite Avenue, Suite 910
Eastvale, CA 91752
(951) 703-4425
City of West Covina
Queen of the Valley Specific Plan
Jeff Anderson
Former Community Development Director
(626)827-0874
County of Orange
100-Acre Parcel Development Plan
James Campbell
Former Manager, Land Development
Currently Administrative Manager II
CEO Real Estate
601 N. Ross Street, 2nd Floor
Santa Ana, CA 92701
(714) 834-3767
City of Walnut
Terraces at Walnut Specific Plan
Joelle Guerra
Senior Management Analyst
Community Development
21201 La Puente Road
Walnut, CA 91789
(909) 595-7543 x405
KTGY ARCHITECTURE + PLANNING
ATTACHMENT A
XAttachment A
NONCOLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the Principal
foregoing bid.
of KTGY Architecture + Planning , the party making the
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or
sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with
any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in
any manner, directly or indirectly, sought by agreement, communication, or conference with
anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or
cost element of the bid price, or of that of any other bidder. All statements contained in the bid
are true. The bidder has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to
any corporation, partnership, company, association, organization, bid depository, or to any
member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not
pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership,
joint venture, limited liability company, limited liability partnership, or any other entity, hereby
represents that he or she has full power to execute, and does execute, this declaration on behalf
of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is
true and correct and that this declaration is executed on 1/14/2021 [date], at
Irvine [city], CA [state]."
Firm Name KTGY Architec ure + lanning
Signat f Princ te)
Ken Ryan, Principal
(Print Name & Title)
Comprehensive Development Code Update
13
The Consultant shall also comply with Section 3800 of the Labor Code by
securing, paying for and maintaining in full force and effect for the duration
of this Agreement, complete Workers' Compensation Insurance, and shall
furnish a Certificate of Insurance to the City before execution of this
Agreement by the City. The City, its officers and employees shall not be
responsible for any claims in law or equity occasioned by failure of the
consultant to comply with this section.
(d) Professional errors and omissions ("E&O") liability insurance with policy
limits of not less than One Million Dollars ($1,000,000.00), combined single
limits, per occurrence or claim, and Two Million Dollars ($2,000,000.00)
aggregate. Architects' and engineers' coverage shall be endorsed to
include contractual liability. If the policy is written as a "claims made' policy,
the retroactivity date shall be prior to the start of the work set forth herein.
Consultant shall obtain and maintain said E&O liability insurance during the
life of this Agreement and for five (5) years after completion of the work
hereunder. If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a retroactive date prior to the
effective date of this Agreement, Consultant shall purchase "extended
reporting" coverage for a minimum of five (5) years after completion of the
work.
If the Consultant maintains higher limits or has broader coverage than the minimums
shown above, the City requires and shall be entitled to all coverage, and to the higher limits
maintained by the Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain,
the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed
boards, officers, officials, agents, employees, and volunteers are additional
insureds with respect to: liability arising out of activities performed by or on
behalf of the Consultant pursuant to its contract with the City; products and
completed operations of the Consultant; premises owned, occupied or
used by the Consultant; automobiles owned, leased, hired, or borrowed by
the Consultant.
(b) Notice of Cancelation: Each insurance policy required above shall provide
that coverage shall not be canceled, except with notice to the City.
(c) Primary Coverage: The Consultant's insurance coverage shall be primary
insurance as respects the City of West Covina, its officers, officials, agents,
employees, and volunteers. Any other insurance maintained by the City of
West Covina shall be excess and not contributing with the insurance
provided by this policy.
(d) Waiver of Subrogation: Consultant hereby grants to City a waiver of any
right to subrogation which any insurer of said Consultant may acquire
against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to
6
KTGY Group, Inc.
Form Revised November 2020
ATTACHMENT D
Attachment D
SUBCONTRACTOR CAMPAIGN CONTRIBUTION
& ACKNOWLEDGMENT FORM
Proposer [or Consultant] is required to identify any known subcontractor who will
provide goods or services with an anticipated or actual value of $15,000 or more in
connection with any contract which may be awarded pursuant to this Request for
Proposal if the proposed contract with the Proposer [or Consultant] has an anticipated
or actual value of $30,000 or more.
By my signature below I certify that as a subcontractor I reviewed and am in compliance
with the City of West Covina Municipal Code section 2-405.50, in reference to campaign
contributions to any individual holding City elective office.
CONTRACTOR:
Company- KTGY Architecture + Planning
By: �;,(/� Ken Ryan
Title: Principal
Date: 1/14/2021
SUBCONTRACTOR:
Company: Psomas
By: X L `
Title: V ce kresident
Date: 1 /14/2021
Comprehensive Development Code Update
27
J
S
:!. J(1 Architecture
+Planning
JOHN MORELAND, AICP
Planning Director
949.221.6216
jmoreland@ktgy.com
Nam DOWNTOWN g
Pu-mw'z.
Downtown Superior
Superior, CO
affect this waiver of subrogation, but this provision applies regardless of
whether or not the City has received a waiver of subrogation endorsement
from the insurer.
(a) Coverage Not Affected: Any failure to comply with the reporting provisions
of the policies shall not affect coverage provided to the City of West Covina,
its officers, officials, agents, employees, and volunteers.
Coverage Applies Separately: The Consultant's insurance shall apply
separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a
deductible or self -insured retention to provide such coverage, the amount of such deductible or
self -insured retention shall be approved in advance by City. The City may require the Consultant
to purchase coverage with a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention. The policy
language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied
by either the named insured or City.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance
showing the insurance coverages and required endorsements described above, in a form and
content approved by City, prior to performing any services under this Agreement. The City
reserves the right to require complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way the
indemnification provision contained in this Agreement.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to any matter referenced herein and supersedes any and all other prior
writings and oral negotiations. This Agreement may be modified only in writing, and signed by the
parties in interest at the time of such modification.
6.2. Representatives. The City Manager or his or her designee shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives and agreements on behalf of the City, called for by this Agreement, except as otherwise
expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who
shall be authorized to issue all consents, approvals, directives and agreements on behalf of
Consultant called for by this Agreement, except as otherwise expressly provided in this
Agreement.
6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant
shall make available the professional services of John Moreland, Lora Kennedy, Jihad Othman,
and Alia Hokuki, who shall coordinate directly with City. Any substitution of key personnel must
be approved in advance in writing by City's Representative.
7
KTGY Group, Inc.
Form Revised November 2020