01-19-2021 - Regular Meeting - Minutes\\ //I_
{BEST COVINA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
JANUARY 19, 2021, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tern Dario Castellanos
Councilwoman Rosario Diaz
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
INVOCATION
Led by Pastor Kelly Dupee from Faith Community Church
PLEDGE OF ALLEGIANCE
Led by Mayor Letty Lopez-Viado
ROLL CALL
Present: Council Members Brian Tabatabai, Tony Wu, Rosario Diaz (via teleconference), Mayor
Pro Tern Castellanos, Mayor Lopez-Viado.
Council Members
Absent: None
City Staff: David Carmany City Manager, Mark Persico Assistant City Manager, Thomas P. Duarte
City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded
to questions as indicated in the minutes.
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REPORTING OUT FROM CLOSED SESSION
City Attorney reported regarding Item #1, on a vote of 5-0 Council directed staff to dismiss
complaint against the defendant and in return defendant agrees to pay the city $105,000. Each
side to cover their own cost.
PRESENTATIONS
1. Presentation by California Department of Food & Agriculture's Citrus Pest & Disease
Prevention Division —
@.Video will feature Mr, Anmol Joshi, California Department of Food &
Agriculture's Citrus Pest & Disease Prevention Division
b. Mr. Ken Pellman, Los County Agricultural Commissioner's office
2. Presentation of the End of Year Report
a.Chief Richard Bell
3. Presentation by Dr. Vassantachart, Medical Advisor Consultant
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Herman
Mike Greenspan
Jerri Potras
Spitfire Ramirez
Aaron Perez
Jim Grivich
Brian Gutierrez
Angie Gillingham
Colleen Rozatti
Danny Deliaro
Dominique Dettaro
Peter Dien
Steve Bennett
Marsha Solorio
Daniel Luna
Chris Miller
James Toma
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Items 1-5, 7, 9-16, 19, 21, 22, 24, 26.
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember Tabatabai 5-0
to: Approve Consent Calendar Items 6 (Item was pulled for discussion by Councilmember
Tabatabai)
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilman Wu 5-0 to: Approve
the appointments to the Community and Senior Services Commission, Human Resources
Commission and Planning Commission. (Item 8 was pulled for Discussion by City Manager David
Carmany).
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
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the appointment of Councilwoman Rosario Diaz. (Item 8 was pulled for Discussion by City
Manager David Carmany).
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember Tabatabai 5-0
to: Approve the appointment of Jim Grivich to the Finance and Audit Committee. (Item 8 was
pulled for Discussion by City Manager David Carmany),
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
the appointment of Marsha Solorio to the Finance and Audit Committee. (Item 8 was pulled for
Discussion by City Manager David Carmany).
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0 to: Approve
Consent Calendar Item 17 with the understanding that the contract will be amended to a 2-year
term with the option of a one-year extension. (Item was pulled for discussion by Councilman Wu)
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilman Wu 3-2 (No: Diaz;
No: Tabatabai) to: Approve Consent Calendar Item 18 (Item was pulled for discussion by
Councilmember Tabatabai)
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember Tabatabai 5-0
to: Approve Consent Calendar Item 20 (Item was pulled for discussion by Mayor Lopez-Viado)
ACTION: Motion by Councilmember Tabatabai, Second by Mayor Pro Tem Castellanos 5-0
to: Approve Consent Calendar Item 23 (Item was pulled for discussion by Councilmember
Tabatabai)
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilman Wu 5-0 to: Approve
Consent Calendar Item 25 (Item was pulled for discussion by Councilmember Tabatabai)
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 4-1 (No: Diaz)
to: Table Consent Calendar Item 27 (Item was pulled for discussion by Councilwoman Diaz)
ACTION: Motion by Mayor Lopez-Viado, Second by Mayor Pro Tem Castellanos 4-1 (No:
Diaz) to: Table Consent Calendar Item 28 (Item was pulled for discussion by Mayor Pro Tem
Castellanos)
COMMISSION SUMMARY OF ACTIONS
SUMMARY OF ACTIONS FOR THE HUMAN RESOURCES COMMISSION
MEETING OF DECEMBER 02, 2020.
Carried 5-0 to: receive and file the Summary of Actions for the December 02, 2020,
Special Meeting of the Human Resources Commission.
INVESTMENT REPORT
CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED OCTOBER
31, 2020
Carried 5-0 to: receive and file the Investment Report for the month ended October 31,
2020.
CONSIDERATION OF INVESTMENT REPORT FOR THE MONTH ENDED
NOVEMBER 30, 2020
Carried 5-0 to: receive and file the Investment Report for the month ended November
30, 2020.
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CITY ATTORNEY'S OFFICE
4) CONSIDERATION OF REPEAL OF SECTION 15-19 OF ARTICLE I OF CHAPTER
15 OF THE WEST COVINA MUNICIPAL CODE RELATING TO SEX OFFENDER
RESIDENCY RESTRICTIONS
Carried 5-0 to: introduce, by title only, further reading waived, the following ordinance:
ORDINANCE NO. 2475 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, REPEALING SECTION 15-19 (SEX
OFFENDER RESIDENCY RESTRICTIONS) OF ARTICLE I (IN GENERAL) OF
CHAPTER 15 (MISCELLANEOUS PROVISIONS RELATING TO PUBLIC HEALTH
AND SAFETY) OF THE WEST COVINA MUNICIPAL CODE
CITY MANAGER'S OFFICE
5) CONSIDERATION OF GRAND JURY REPORT "A DIET FOR LANDFILLS"
Carried 5-0 to: receive and file the City Response to "A Diet for Landfills: Cutting Down
on Food Waste."
6) CONSIDERATION OF RESOLUTION NO. 2021-01 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-01 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH
16, 2020 AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020,
JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18,
2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020,
NOVEMBER 17, 2020 AND DECEMBER 1, 2020
7) CONSIDERATION OF MAYORAL ANNUAL APPOINTMENT OF CITY
COUNCIL MEMBER REPRESENTATIVES TO EXTERNAL ADVISORY
BOARDS
Carried 5-0 to: adopt Resolution 2021-08 (Attachment No. 1) confirming the Mayor's
appointments to the various organizations and advisory boards.
8) CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY COMMISSIONS AND
COMMITTEES
It is recommended that the City Council approve the appointment of Commissioners and
Committee Members contained herein.
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ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilman Wu 5-0
to: Approve the appointments to the Community and Senior Services Commission,
Human Resources Commission and Planning Commission.
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0
to: Approve the appointment of Councilwoman Rosario Diaz
ACTION: Motion by Mayor Pro Tem Castellanos, Second by Councilmember
Tabatabai 5-0 to: Approve the appointment of Jim Grivich to the Finance and Audit
Committee.
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Castellanos 5-0
to: Approve the appointment of Marsha Solorio to the Finance and Audit Committee.
COMMUNITY DEVELOPMENT
s) CONSIDERATION OF PROGRAM EXTENDING PLANNING ENTITLEMENTS,
BUILDING PLAN CHECKS, BUILDING PERMITS, ENGINEERING PLAN
CHECKS, AND ENGINEERING PERMITS FOR A PERIOD OF SIX MONTHS
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-07 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA PROVIDING AN AUTOMATIC EXTENSION OF THE
EXPIRATION DATE OF ALL PLANNING ENTITLEMENTS, ALL BUILDING
DIVISION PLAN CHECK, ALL BUILDING DIVISION PERMITS, ENGINEERING
DIVISION PLAN CHECKS, AND CERTAIN ENGINEERING DIVISION PERMITS
VALID AS OF JANUARY 1, 2021 FOR A PERIOD OF
SIX -MONTHS
10) CONSIDERATION OF RELEASE OF FAITHFUL PERFORMANCE AND LABOR AND
MATERIAL BONDS FOR ADMINISTRATIVE USE PERMIT NO. 16-16 AND 16-54 — 524
S. BARRANCA STREET
Carried 5-0 to: accept all on -site and off -site improvements for Administrative Use
Permit Nos. 16-16 and 16-54 located at 524 S. Barranca Street and authorize the
release of Faithful Performance and Labor and Material Bonds in the amount of
$10,814 and $8,000 respectively.
11) CONSIDERATION OF RELEASE OF PERFORMANCE AND WARRANTY SECURITY
CASH DEPOSIT FOR PRECISE PLAN NO. 14-05 - 835 W. CHRISTOPHER STREET
Carried 5-0 to: accept all on -site and off -site improvements for Precise Plan No. 14-05
located at 835 W. Christopher Street and authorize the release of the Performance and
Warranty Security cash deposit in the amount of $69,010.
12) CONSIDERATION OF APPROVAL OF CONTRACT AGREEMENT FOR THE
SHADOW OAK PARK PLAYGROUND INSTALLATION AND APPROVAL OF
PURCHASE ORDER TO PROCURE PLAYGROUND EQUIPMENT - PROJECT NO.
21027
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Carried 5-0 to: take the following actions:
i. Award the construction agreement for the Shadow Oak Park Playground
Installation (Project No. 21027)to Jaynes Brothers Construction, Inc. as the
lowest responsible bidder;
2. Authorize the City Manager to negotiate and execute an agreement with Jaynes
Brothers Construction, Inc. for
$59,112.52, for playground equipment installation, in substantially the form as
attached and in such final form as approved by the City Attorney;
3. Authorize 15% of the awarded contract amount as contingency allowance to be
used, if necessary, with the City Manager's approval, for unforeseen conditions;
4. Authorize the City Manager to issue a purchase order to Innovative
Playgrounds, Co., for $209,351.95, for playground equipment;
s. Authorize the City Manager to negotiate and execute any amendments to the
agreement; and
6. Approve the following resolution:
RESOLUTION NO. 2021-05 —A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30,
2021 (MEASURE A - SHADOW OAK PARK)
13) CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENT FOR
THE RESTROOM RENOVATION AT THE WEST COVINA SENIOR CENTER
- PROJECT NO. 19003
Carried 5-0 to: take the following actions:
i. Accept project completion for the Restroom Renovation at the West Covina
Senior Center (Project No: 19003) as performed by The Stone Collector, Inc.
with a final contract amount of $233,004.55; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County
Recorder and the release of retention funds 35 days thereafter.
14) CONSIDERATION OF APPROVAL OF THE TRAFFIC COMMITTEE MEETING
MINUTES AND TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE
NOVEMBER 10, 2020 TRAFFIC COMMITTEE MEETING
Carried 5-0 to: approve the Traffic Committee Meeting Minutes and Traffic
Committee recommendations from the November 10, 2020 Traffic Committee
Meeting for the following item:
a. Driveway Line of Sight Review on Lark Ellen Avenue and Walnut Creek
Parkway
i. Request: The City of West Covina received a request from the Manager
of an HOA to review the existing line of sight exiting from the driveway to
the Citrus Collections Housings onto Lark Ellen Avenue.
i;. Review Standard: After a thorough review of existing field conditions, it was
determined that additional red curb should be installed along the east side of
Lark Ellen Avenue, north and south from the Citrus Collections driveway to
improve the line of sight for vehicles exiting from the Developments driveway.
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iii. Recommendation: It was unanimously recommended to install additional red
curb along the east side of Lark Ellen Avenue, north and south from the Citrus
Collections driveway to improve the line of sight for vehicles exiting from the
Developments driveway, this will remove approximately 6 parking spaces to
allow for clear sight distance. Before installation City Staff will inform the HOA
and ask them to notice the residents of the installation prior to red curb being
installed.
b. Traffic Review of Curve at Nora Avenue and Workman Avenue
i. Request: The City of West Covina received a request from a resident to
evaluate the existing conditions at the curve of Nora Avenue and Workman
Avenue due to visibility from the curve.
ii. Review Standard: After a thorough review of existing field conditions, it was
determined that chevron alignment signs be installed along the far end of the
curve to improve awareness of vehicles approaching the curve. It was also
determined that red curb be installed at the locations where the proposed
chevron alignment signs are to be installed.
iii. Recommendation: It was unanimously recommended to install chevron
alignment signs along the far end of the curve to improve awareness of
vehicles approaching the curve. It was also determined that red curb be
installed at the locations where the proposed chevron alignment signs are to
be installed in order to prevent vehicles from obstructing the visibility of the
proposed signage.
c. Red Curb Review at Foothill Transit Bus Stop at West Covina Parkway and
Sunset Avenue
i. Request: The City of West Covina received a request from Foothill Transit
requesting an extension to the existing red curb in front of the bus stop
located on the west side of Sunset Avenue, south of West Covina Parkway.
According to the Transit Planner for Foothill Transit, the requested extension
of the
red curb will provide sufficient room to accommodate 2 buses on the concrete
bus pad.
ii. Review Standard: After a thorough review of existing field conditions, it was
determined that an additional 75-feet of Red Curb be installed to extend the
existing Red Curb located on the west side of Sunset Avenue, south of West
Covina Parkway.
iii. Recommendation: It was unanimously recommended to paint an additional
75-feet of red curb for a total of 175-feet red curb on the west side of Sunset
Avenue south of West Covina Parkway in front of the bus station. The
proposed red curb will be extended to the end of the existing concrete pad.
d. Traffic Review of the Intersection of Homerest Avenue and Workman Avenue
i. Request: The City of West Covina received a request from a resident to
review the intersection of Homerest Avenue and Workman Avenue due to
speeding concerns and cars are not yielding to pedestrians at the existing
crosswalk.
ii. Review Standard: After a thorough review of existing field conditions, it
was determined thatthe existing crosswalk be updated to comply with
section 7B.12 of the CAMUTCD.
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iii. Recommendation: It was unanimously recommended to upgrade the
existing crosswalk following CAMUTCD Section 7B.12 standards which
include the installation of double sided S1-1 school crossing signage with
downward facing arrows; replacement of the faded pedestrian ahead signage;
repainting of the existing crosswalk in ladder striping, installation of
uncontrolled crossing signage which includes the R1-5 "Yield Here to
Pedestrian" signage with advanced shark teeth yield lines in white paint
approaching the East leg uncontrolled crosswalk for both approaches
approximately per CAMUTCD Section 713.12; installation of red curb between
the crosswalk and advanced shark teeth yield lines in order to improve the
line of sight of waiting pedestrians on the curb from approaching vehicles, and
installation of retroreflective strip on the sign post to draw attention to the
PEDESTRIAN WARNING signs during the nighttime conditions per
CAMUTCD Section 2A.21.
e. Traffic Review of Vine Avenue between Hollenbeck Street and Citrus Street
i. Request: The City of West Covina received a request from a resident to
review speeding concerns along Vine Avenue between Hollenbeck Street
and Citrus Street.
ii. Review Standard: After a thorough review of existing field conditions, it was
determined that traffic calming measure be implemented along the segment
of Vine Avenue between Hollenbeck Street and Citrus Street.
iii. Recommendation: It was unanimously recommended to implement traffic
calming measures along the segment which include the installation of side
stripes on each side of Vine Avenue between Hollenbeck Street and Citrus
Street, this measure has been proven to narrow the roadway visually and slow
speed of vehicles; as well as installation of 35 MPH speed limit signs midblock
with "35" pavement legends, and installation of "35" pavement legends
adjacent to the existing speed limits signs on each end of the segment.
15) CONSIDERATION OF APPROVAL OF THE TRAFFIC COMMITTEE MEETING
MINUTES AND TRAFFIC COMMITTEE RECOMMENDATIONS FROM THE
DECEMBER 8, 2020 TRAFFIC COMMITTEE MEETING
Carried 5-0 to: approve the Traffic Committee Meeting Minutes and Traffic Committee
recommendations from the December 8, 2020 Traffic Committee Meeting for the
following item:
a.Traffic Review of Garvey Avenue east of Baymar Avenue
i. Request: The City of West Covina received a request from a resident to review
traffic conditions along Garvey Avenue east of Baymar Avenue between Azusa
Avenue and Hollenbeck Avenue due to speeding concerns.
ii. Review Standard: After a thorough review of existing field and traffic conditions
and per the California Manual on Uniform Traffic Control Devises (CAMUTCD) it
was determined that the installation of additional speed limit signage would alert
drivers of the speed on the roadway and reduce speeding vehicles traveling down
Garvey Avenue in this area.
Recommendation: It was unanimously recommended to install additional speed
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signage (35 mph) along the corridor with adjacent speed limit pavement legends ('35')
midblock as well as on each end the corridor for both directions on Garvey Avenue
between Azusa Avenue and Hollenbeck Avenue.
FINANCE DEPARTMENT
16► CONSIDERATION OF AN ADMINISTRATIVE BUDGET AND A RECOGNIZED
OBLIGATION PAYMENT SCHEDULE PURSUANT TO HEALTH AND SAFETY
CODE SECTION 34179.7(0)(1), FOR THE PERIOD OF JULY 1, 2021 THROUGH
JUNE 30, 2022 FOR THE SUCCESSOR AGENCY TO THE FORMER WEST
COVINA REDEVELOPMENT AGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2021-02 —A RESOLUTION OF THE SUCCESSOR AGENCY
TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY APPROVING
AND AUTHORIZING THE TRANSMITTAL OF AN ADMINISTRATIVE BUDGET
AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE ("ROPS") FOR
THE PERIOD OF JULY 1, 2021 THROUGH JUNE 30, 2022
17) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH HDL
SOFTWARE, LLC FOR BUSINESS LICENSE OPERATIONS MANAGEMENT &
COMPLIANCE
Carried 5-0 to: take the following actions:
t. Approve, by a majority vote of the entire City Council, dispensing with formal
bidding procedures and requirements in connection with the procurement of
business license operations management and compliance services by finding that
it would be impracticable to comply with such requirements and it would promote
the public interest to dispense with such requirements, in accordance with the
requirements of Section 2-330(b) of the West Covina Municipal Code; and
2. Authorize the City Manager to negotiate and execute an agreement with HdL
Software, LLC for a term offive
(5) years, with an annual maximum compensation of $80,000, in a form approved by
the City Attorney.
FIRE DEPARTMENT
18) CONSIDERATION OF BUDGET AMENDMENT FOR NECESSARY CAPITAL
IMPROVEMENTS AT FIRE STATIONS
Carried 3-2 (No:Tabatabai, No:Diaz)to: adopt the following
resolution:
RESOLUTION NO. 2021-06 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2020, AND ENDING JUNE 30,
2021 (FIRE STATIONS IMPROVEMENTS)
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19) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT BETWEEN FIRE
RECOVERY USA, LLC AND THE CITY OF WEST COVINA FOR FIRE INSPECTION
BILLING SERVICES
Carried 5-0 to: take the following actions:
1. Approve dispensing with bidding requirements for fire inspection billing services in
accordance with Section 2-330(b) of Division 2 of Article VII of Chapter 2 of the
West Covina Municipal Code, which states that bidding may be dispensed with
when the commodity can be obtained from only one vendor; and
2. Authorize the City Manager to negotiate and execute a Professional Services
Agreement with Fire Recovery USA, LLC ("Fire Recovery") for a term of three (3)
years, effective retroactive to July 1, 2020 and ending June 30, 2023,
20) CONSIDERATION OF SHORT-TERM AGREEMENT FOR AMBULANCE
TRANSPORTATION SERVICES
Carried 5-0 to: take the following actions:
1. Ratify the Professional Services Agreement with FALCK Mobile Health Corp. dba
CARE Ambulance Services, Inc. for ambulance transportation services, approved
by the City Manager, acting in the capacity of the Director of Emergency Services,
as authorized by West Covina Municipal Code section 8-7(a)(7)(f) in order to
support the City's emergency organization and protect the lives of the citizens of
West Covina; and
2. Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2021-04 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST
COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2021 (AMBULANCE
TRANSPORTATION SERVICES)
21) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING WITH THE
COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH FOR
MEDICAL POINT OF DISPENSING
Carried 5-0 to: take the following actions:
iv. Approve entering into a Memorandum of Understanding (MOU) with the
County of Los Angeles (County) Department of Public Health (DPH),
through September 30, 2030, to provide Public Medical Point of Dispensing
(MPOD) sites; and
v. Authorize the City Manager to negotiate and execute the necessary
documents to provide for MPOD sites, in such final form as approved by the
City Attorney.
HUMAN RESOURCES/RISK MANAGEMENT
22) CONSIDERATION OF INCREASE IN HOURLY RATE LIMITED SERVICES PAY
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SCHEDULE TO REFLECT RECENT INCREASE IN STATE HOURLY MINIMUM
WAGE EFFECTIVE JANUARY 1, 2021
Carried 5-0 to: take the following actions:
i. Approve wage adjustments to limited service positions to bring them into
compliance with the State's minimum wage requirement as of January 1,
2021; and
2.Adopt Resolution 2021-03:
RESOLUTION NO. 2021-03 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY PAY
RATES OF CLASSIFICATIONS WITHIN THE LIMITED SERVICES PAY
SCHEDULE AND REPEALING RESOLUTION NO.
2020-11
23) CONSIDERATION OF REPEAL AND REPLACEMENT OF FIRE
DEPARTMENT SERIES JOB DESCRIPTIONS
Carried 5-0 to: approve to repeal and replace Fire Department series job descriptions, by
adopting the following resolution:
RESOLUTION NO. 2021-10 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND
REPLACEMENT OF THE CLASS SPECIFICATIONS FOR THE FIRE CAPTAIN,
FIRE ENGINEER, FIREFIGHTER/PARAMEDIC, AND FIREFIGHTER
CLASSIFICATIONS
24) CONSIDERATION OF REPEAL AND REPLACEMENT OF BUILDING AND
SAFETY SERIES JOB DESCRIPTIONS
Carried 5-0 to: approve to repeal and replace the Building and Safety Series job
descriptions by adopting the following resolution:
RESOLUTION NO. 2021-11 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL OF THE
EXISTING BUILDING/ENGINEERING PERMIT TECHNICIAN, BUILDING
INSPECTOR, AND BUILDING OFFICIAL CLASSIFICATIONS AND
REPLACEMENT OF SUCH CLASSIFICATIONS WITH THE PERMIT
TECHNICIAN, BUILDING INSPECTOR I, AND CHIEF BUILDING OFFICIAL
CLASSIFICATIONS
25) CONSIDERATION OF REPEAL AND REPLACEMENT OF ASSISTANT FINANCE
DIRECTOR JOB DESCRIPTION AND ADJUST PAY GRADE
Carried 5-0 to: approve to repeal and replace Assistant Finance Director job
description and adjust the pay grade, by adopting the following resolution:
RESOLUTION NO. 2021-09 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND
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REPLACEMENT OF THE ASSISTANT FINANCE DIRECTOR CLASS
SPECIFICATIONS AND ADJUSTING THE PAY GRADE FOR SAID
CLASSIFICATION
POLICE DEPARTMENT
26) CONSIDERATION OF AWARD OF BID FOR TOYOTA VEHICLES FOR POLICE
DEPARTMENT DETECTIVES
Carried 5-0 to: take the following actions:
i. Find that Envision Motors of West Covina is the lowest responsible bidder for
four (4) Toyota vehicles for Police Department Detectives; and
2. Approve a purchase order agreement with Envision Motors totaling
$155,894. 10, from account#117.31.3130.7170.
PUBLIC SERVICES
27) CONSIDERATION OF AGREEMENT FOR JANITORIAL SERVICES FOR CITY
BUILDINGS AND FACILITIES
THIS ITEM HAS BEEN TABLED TO A LATER DATE.
i. Authorize the City Manager to negotiate and execute a Professional Services
Agreement with United Maintenance Systems Inc., with a maximum
compensation amount of $1,075,900 ($243,600 annually) foran initial term of two
years and five months, from February 1, 2021 through June 30, 2023, with the
option to extend the term for two (2) one (1) year periods; and
2. Authorize the City Manager to negotiate and execute the extensions to the
Agreement, if deemed appropriate.
28) CONSIDERATION OF AMENDMENT NO. 1 TO WEST COAST ARBORISTS, INC.
CONTRACT FOR CITYWIDE TREE MAINTENANCE SERVICES
THIS ITEM HAS BEEN TABLED TO A LATER DATE.
It is recommended that the City Council authorize the City Manager to negotiate and
execute Amendment No. 1 with West Coast Arborists, Inc. increasing the annual
compensation by $300,000 for Fiscal Year 2020-21.
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
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FINANCE DEPARTMENT
29) CONSIDERATION OF CORRECTIVE ACTION PLAN IN RESPONSE TO THE
DECEMBER 2020 STATE AUDITOR'S REPORT
Carried 5-0 to: approve the Corrective Action Plan prepared in response to the State
Auditor Report Dated December 2020.
CITY COUNCIL REQUESTS FOR REPORTS STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations
that are not readily available must be placed on the City Council/Successor Agency agenda
as items of business and must be approved by a majority of the City Council/Successor
Agency Board.)
30) REQUEST FOR CONSIDERATION FROM COUNCILWOMAN DIAZ REQUESTING
STAFF TO RESEARCH AND PROVIDE LIST OF ACTIVE CITY CONTRACTS
City Council directed staff to research and provide a list of active City contracts to
Councilwoman Diaz.
31) REQUEST FOR CONSIDERATION FROM COUNCILWOMAN DIAZ REQUESTING
TO HAVE STAFF REVIEW ENHANCEMENTS TO IMPROVE SAFETY AT
INTERSECTIONS
City Council directed staff to review enhancements to improve safety at intersections.
Request from Councilman Wu — Request staff send a letter to LA County to request a West
Covina Covid-19 Test Center.
CITY COUNCIL COMMENTS
None
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ADJOURNMENT
The meeting was adjourned in the memory of Gabriela De Haro-Perez.Our deepest condolences
to her husband Aaron Perez, and their family at this heartbreaking time. A motion to adjourn the
Regular Meeting was made by Councilmember Tabatabai, and the meeting was adjourned at 11
:57 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday,
February 02, 2020 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South,
West Covina, Califor. ia.
Submitted b
Lisa Sherrick
Assistant City e k
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